2,110 Records Management Roles jobs in the United States

We are working with an organization that provides Independent Medical Examination Doctors rated as TOP in their industry, who are hiring for multiple positions at their Redlands location!Due to Remarkable Growth, these positions need to be filled Quickly:General office support:

• Data Entry

• Data Entry
• Project management
• Mail-room coordination
• Prescribing documents
• Report processing
• Customer Service
• Accounting / Billing / Collections

• 2+ years of administrative experience
• Intermediate knowledge using MS Office Applications
• Great written and communication abilities (Assessments may be administered)
• Strong time management skills / organized
• Willingness to work across different departments to ensure production is completed on time
• Experience in the Healthcare Industry field - A plus!

• • Paid Time Off (PTO)
  • Holiday Pay
  • Medical, vision and dental insurance (partial employee contribution required)
  • Voluntary supplemental insurance (partial employee contribution required)
  • Retirement plan (partial employee contribution required)
  • Short and long-term disability insurance
  • Workers' compensation insurance
  • 50k life insurance for employees
  • Kaiser Gold Plan
  • Dental PPO
  • Vision
  • Profit Sharing
  • 401K Matching dollar for dollar up to 3%

Come join our team at Optimal!

We know a few things about competing with giants and exceeding expectations.

After years of working in the field, our founders decided to break from tradition and build the company they wanted to work for. They believed in starting a company rooted in trust, its team, and the idea that everyone matters and has a part in getting the job done right.

Quickly building a reputation from the ground up and growing the company along with our list of clients, Optimal is now influencing the industry and the people we serve. We live by the values that make us who we are.

And that is how we deliver the impossible for our clients and team members every day.

Optimal Field Services, a Crest Industries company, is looking to add an experienced Document Control to our team. The Document Controller for Optimal Field Services serves as the primary clerical representative for field execution, quality control and quality assurance purposes. This individual manages documents transmitted through Client's electronic database specific to Optimal and Subcontractor Quality Control and Field Execution. The Document Controller does other clerical duties as assigned by the Site Quality Control Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Enter quality Nonconformance data reports into the Client electronic document control database.

• Receives Client transmittals of revised P&IDs / DWGs / ISOs, other Project specific execution and quality documents from Client through electronic document control database and transmits to applicable Optimal Department.

• Maintains RFI Log and transmits RFI / FCOs to Client.

• Maintains electronic DWG / ISO log with issue and revision dates.

• Updates quality or execution documents as directed by the Site / Project Manager and/or Quality Control Manager.

• Maintains proper documentation as needed for material test reports (MTRs), receiving / in-process and final inspection reports.

• Responsible for maintenance and final transmittal of System Turnover Packages to Client.

• Other duties as needed and assigned by the Site Quality Control Manager.

REQUIREMENTS FOR DOCUMENT CONTROLLER:

• High School Diploma or equivalent preferred.

• Experience using Microsoft Word, Excel, Access, and Outlook is preferred.

• Experience in Turn Around and New Construction Project environments.

• Epicor experience preferred.

• Performs quality work within deadlines with or without direct supervision.

Stop relying on contractors who over promise, under deliver, and do not care about your success. Instead, experience the Optimal difference. Build your team with us and know you have experienced craftsmen who have your back and can deliver.

Optimal Field Services is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Optimal Field Services is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request information regarding reasonable accommodation, contact your Human Resource Business Partner.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Part of the CREST INDUSTRIES family of companies.

• Supporting the dissemination and retrieval of procedures and records throughout the organization for record retention purposes.
• This includes scanning, logging and boxing documents for off-site storage/retrieval.

• High School Diploma required
• 1+ year of document control/management experience
• Experience with medical records a plus

Supporting the dissemination and retrieval of procedures and records throughout the organization for record retention purposes. This includes scanning, logging and boxing documents for off-site storage/retrieval.

• Develop and maintain positive working relationships horizontally throughout the project team including Corporate Functional Leadership, Engineering, Procurement, Commissioning, vendors, and contractors
• Ensure compliance with company Corporate Guidelines and Standards
• Develop/update document management plan according to local practices, including identifying document management requirements with internal stakeholders
• Establish document filing platform for project team members both internal and external
• Manage access for all document share platforms or systems
• Collaborate with project management team to establish the project document distribution matrix for project implementation and manage any necessary changes throughout the project
• Lead EDMS system training for project team
• Collaborate with EPCM, suppliers and other related parties on document management
• Evaluate EPCM document management strategy, including document control procedures, workflows and systems
• Conduct periodic audits of project document control performance ensuring all project documents are distributed properly and timely
• Develop and maintain project document register
• Generate document status reporting as required
• Provide necessary support to project team on document bulk retrieval or status checks
• Collaborate with IT on various applications and network issues through resolution
• Assist the project team with project closeout
• Archive handover package from contractors, ensuring it's complete and clear in accordance with company requirements
• Provide guidance, direction and specialized assistance to the project for the resolution of difficult and complex document control problems

• Experience: Minimum of 5 years of experience in a similar role, preferably within the mining or manufacturing industry.
• Exceptional understanding of the document management process and practices
• Procedural awareness for all stages of projects
• Advanced capabilities and experience using EDMS systems - Direct experience with Aconex highly preferred
• Experience working on international project teams
• Excellent attention to detail
• Knowledge of engineering and construction documentation lifecycles and workflows
• Bachelor's degree in Business, Engineering, Construction, Science or related field preferred.
• Six Sigma certification preferred.

• Health, Vision, and Dental Insurance
• 401k & ESOP
• Life Insurance
• Short & Long-Term Disability
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Professional Development
• Wellness Program
• Safety Incentive Program
• 24/7 Chaplain Care
• Flexible Schedule & Remote Working

Description

Job purpose

The Document Control Specialist is responsible for maintaining the companys controlled documents system while also ensuring their accuracy, quality and integrity. They will assure adherence to record retention policies, safeguard information and retrieve data as needed in a regulated environment.

Duties and responsibilities

1. Perform QA document control function, including document login, tracking, formatting, processing, distributing, and archiving.
2. Maintain all controlled document files, both hard copy and electronic versions while maintaining the security controls on all documents.
3. Identify and implement improvements to the document control system and maintain departmental databases.
4. Perform word processing duties related to writing policies, procedures, and other controlled documents as needed.
5. Prepare and write change controls, deviations and CAPAs.
6. Issue and track part numbers for documents, labels, inserts, shippers and boxes.
7. Coordinates the revision, review and approval of applicable GMP documents. Responsible for SOP Annual Review.
8. Supports in-house training programs including annual training and training files.
9. Collects and reports metrics as needed.
10. Assists Document Control Supervisor as needed.

Requirements

Qualifications

Minimum of AA Degree in scientific discipline. Quality experience with minimum 2 years in medical device, pharma or biotech industry. Knowledge working in a regulated environment is desirable. Knowledge of AATB and FDA 1271 GTP regulations is an asset. Recognizing good documentation skills is desirable. Good computer skills including Microsoft Office (strong knowledge of Word and Excel) and Adobe Acrobat. Good verbal and written communication skills. Strong organizational skills; must be detail oriented, have the ability to prioritize, manage time well, multitask and troubleshoot.

Working conditions

Primarily a quiet office oriented work environment. Some evening and weekend work may be required.

Physical requirements

While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time. The employee may occasionally be required to pull, lift and/or move up to 20 pounds.

Direct reports

No direct reports.

Nothing in this job description restricts managements right to assign or reassign duties and

responsibilities to this job any time

Responsibilities:

-Prepare work packages & submit to customer's portal

-Review as-built documentation & follow format guidelines

-Support project management & improve processes

-Report on QC standards to management & document close-outs

-Remove roadblocks & communicate with PM team

Qualifications:

-Strong verbal, written skills; attention to detail

-Project Management and/or construction industry experience

-Skilled in MS Office; Project Management software preferred

Are you passionate about organizing and managing crucial documents with precision and efficiency? Join us at Access Sciences as a Full-Time Document Control Coordinator with the flexibility of working from the comfort of your home! Enhance your skills in document management while contributing to a dynamic team. Be part of a company that values your intellect and dedication. You will be provided great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Health Savings Account, Flexible Spending Account, and Paid Time Off.
A little about Access Sciences

We combine our experience with strategy, business processes, technology, governance, and change management to create intelligent information management solutions and provide best-in-class managed services.
What it's like to be a Document Control Coordinator at Access Sciences?

Join our team at Access Sciences as a Document Control Coordinator, where you will collaborate with subject matter experts to support various construction projects. Your role will involve analyzing and addressing inefficiencies, contributing to problem resolution, and ensuring seamless document control activities. While teamwork is essential, you'll have the independence to excel.

We value individuals with strong interpersonal, verbal, and written communication skills, conflict resolution, and team leadership capabilities. Embrace this opportunity to showcase your talents and grow within a supportive and dynamic work environment.
Would you be a great Document Control Coordinator?

To excel as a Document Control Coordinator at Access Sciences, you must consistently provide top-notch document control services, drawing upon your expertise and adherence to best practices. Monitoring and improving your performance against key performance indicators (KPIs) will be crucial, along with fostering effective communication within the team and management. Your ability to navigate construction projects, understand project lifecycles, and manage third-party contract deliverables will be essential.

Monitoring your performance against established KPIs and actively participating in process enhancements is required. Effective communication with team members and management and a deep understanding of construction and project lifecycles is essential. Your ability to handle cross-disciplinary engineering documents, recognize various deliverables, and route them correctly will set you apart as a valuable asset to our team in Hillsboro, OR.

Join us at Access Sciences and unleash your full potential in the dynamic world of document management.

Required Knowledge and Skills:

• High school diploma
• 3+ years of previous experience in Document Control
• Construction Document Management or Construction Quality Processes
• Consistently deliver quality Document Control services based on subject matter expertise and experience with best practices
• Monitor personal performance against the team's established KPIs and contribute to continual process improvement
• Work closely and maintain effective communication flow with other team members and management
• Demonstrate an understanding of construction and project lifecycles and third-party contract deliverables
• Working with cross-discipline engineering documents (requirements and use) and discipline approval processes within a project team
• Ability to recognize various deliverables and drawing types, and route according to the requirements