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Are you a detail-oriented, highly organized professional who thrives on keeping things running smoothly? Helm is looking for a Program Coordinator to support the day-to-day operations of our dynamic programs. The Program Coordinator will contribute to everything from order management and inventory tracking to customer service and reporting.

This role is ideal for someone who enjoys working across teams, solving problems, and ensuring our clients receive outstanding service and support. If you're ready to take ownership of program logistics and contribute to continuous process improvement, we want to meet you!

• Coordinate material distribution through Helm's Order and Warehouse Management Systems
  
• Track and manage orders, inventory, and product setup
  
• Monitor and respond to order reports (Open/Aged Orders)
  
• Process ad hoc and spot-buy orders across various customer programs
  
• Handle item maintenance, scrapping, and physical inventories
  
• Prepare quotes, order summaries, and client presentation decks
  
• Provide exceptional customer service support and issue resolution
  
• Attend internal and external meetings, including client check-ins
  
• Identify process improvements and ensure timely resolution of project issues
  
• Occasionally travel to our warehouse in Livonia
  

What We're Looking For:

• Bachelor's degree in Business Administration or related field
  
• 24 years of customer service or program coordination experience
  
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, Teams)
  
• Strong organizational skills and attention to detail
  
• A sense of urgency and a proactive attitude
  
• Excellent communication and interpersonal skills
  

If you're excited about working with a team that values precision, service, and collaboration, apply today and help us deliver results that matter!

Helm is an Equal Opportunity Employer.

PIddef1eaf3b2b-26289-38112689

• Program Coordinator should have a strong knowledge of the day to day operations of their program, particularly as it relates to contract compliance, service delivery, and the participants intake/referral process for services.
• The work has less to do with general office duties than with assisting in the operation or administration of a local program/unit.
• Position will also perform Advocate duties. Applicant must be dependable, committed, and able to serve as a positive role model for youth in community, school, and home settings.

• Bachelors or Master's Degree generally preferred; commensurate experience in community-based agency program is acceptable except for programs where the referring authority requires a specific degree.
• At a minimum, at least one year previous experience in managing personnel and budgets.
• Demonstrated communication skills, both oral and written.
• Basic computer skills required; Experience using Electronic Health Record (EHR) systems is a plus.
• Experience in the provision of home and community-based services.
• Bilngual/Spanish Speaking is strongly preferred!
• Position requires reliable transportation, valid driver's license, and current auto insurance coverage

• Medical/Prescription
• Dental
• Vision
• Short Term Disability
• UNUM Supplemental Insurance
• Employee Assistance Program
• Pet Insurance
• Paid time off
• Holiday Pay
• 403(b) Retirement Savings Plan.
• Weekly Competitive Pay
• Direct Deposit

Are you a detail-oriented, highly organized professional who thrives on keeping things running smoothly? Helm is looking for a Program Coordinator to support the day-to-day operations of our dynamic programs. The Program Coordinator will contribute to everything from order management and inventory tracking to customer service and reporting.

This role is ideal for someone who enjoys working across teams, solving problems, and ensuring our clients receive outstanding service and support. If you're ready to take ownership of program logistics and contribute to continuous process improvement, we want to meet you!

• Coordinate material distribution through Helm's Order and Warehouse Management Systems
  
• Track and manage orders, inventory, and product setup
  
• Monitor and respond to order reports (Open/Aged Orders)
  
• Process ad hoc and spot-buy orders across various customer programs
  
• Handle item maintenance, scrapping, and physical inventories
  
• Prepare quotes, order summaries, and client presentation decks
  
• Provide exceptional customer service support and issue resolution
  
• Attend internal and external meetings, including client check-ins
  
• Identify process improvements and ensure timely resolution of project issues
  
• Occasionally travel to our warehouse in Livonia
  

What We're Looking For:

• Bachelor's degree in Business Administration or related field
  
• 24 years of customer service or program coordination experience
  
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, Teams)
  
• Strong organizational skills and attention to detail
  
• A sense of urgency and a proactive attitude
  
• Excellent communication and interpersonal skills
  

If you're excited about working with a team that values precision, service, and collaboration, apply today and help us deliver results that matter!

Helm is an Equal Opportunity Employer.

PIddef1eaf3b2b-26289-38112689

Are you a detail-oriented, highly organized professional who thrives on keeping things running smoothly? Helm is looking for a Program Coordinator to support the day-to-day operations of our dynamic programs. The Program Coordinator will contribute to everything from order management and inventory tracking to customer service and reporting.

This role is ideal for someone who enjoys working across teams, solving problems, and ensuring our clients receive outstanding service and support. If you're ready to take ownership of program logistics and contribute to continuous process improvement, we want to meet you!

• Coordinate material distribution through Helm's Order and Warehouse Management Systems
  
• Track and manage orders, inventory, and product setup
  
• Monitor and respond to order reports (Open/Aged Orders)
  
• Process ad hoc and spot-buy orders across various customer programs
  
• Handle item maintenance, scrapping, and physical inventories
  
• Prepare quotes, order summaries, and client presentation decks
  
• Provide exceptional customer service support and issue resolution
  
• Attend internal and external meetings, including client check-ins
  
• Identify process improvements and ensure timely resolution of project issues
  
• Occasionally travel to our warehouse in Livonia
  

What We're Looking For:

• Bachelor's degree in Business Administration or related field
  
• 24 years of customer service or program coordination experience
  
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, Teams)
  
• Strong organizational skills and attention to detail
  
• A sense of urgency and a proactive attitude
  
• Excellent communication and interpersonal skills
  

If you're excited about working with a team that values precision, service, and collaboration, apply today and help us deliver results that matter!

Helm is an Equal Opportunity Employer.

PIddef1eaf3b2b-26289-38112689

Are you a detail-oriented, highly organized professional who thrives on keeping things running smoothly? Helm is looking for a Program Coordinator to support the day-to-day operations of our dynamic programs. The Program Coordinator will contribute to everything from order management and inventory tracking to customer service and reporting.

This role is ideal for someone who enjoys working across teams, solving problems, and ensuring our clients receive outstanding service and support. If you're ready to take ownership of program logistics and contribute to continuous process improvement, we want to meet you!

• Coordinate material distribution through Helm's Order and Warehouse Management Systems
  
• Track and manage orders, inventory, and product setup
  
• Monitor and respond to order reports (Open/Aged Orders)
  
• Process ad hoc and spot-buy orders across various customer programs
  
• Handle item maintenance, scrapping, and physical inventories
  
• Prepare quotes, order summaries, and client presentation decks
  
• Provide exceptional customer service support and issue resolution
  
• Attend internal and external meetings, including client check-ins
  
• Identify process improvements and ensure timely resolution of project issues
  
• Occasionally travel to our warehouse in Livonia
  

What We're Looking For:

• Bachelor's degree in Business Administration or related field
  
• 24 years of customer service or program coordination experience
  
• Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, Teams)
  
• Strong organizational skills and attention to detail
  
• A sense of urgency and a proactive attitude
  
• Excellent communication and interpersonal skills
  

If you're excited about working with a team that values precision, service, and collaboration, apply today and help us deliver results that matter!

Helm is an Equal Opportunity Employer.

PIddef1eaf3b2b-26289-38112689

PROGRAM COORDINATOR
YOUTH OPPORTUNITIES DIVISION
CITY OF WORCESTER

The City of Worcester is seeking qualified applicants for a Program Coordinator for the Division of Youth Opportunities within the Department of Health and Human Services. Under the direction of the Youth Director, the position will oversee multiple projects connected to state and federal grants. This role involves strategic planning, coordination, and managing resources across these projects. The Program Coordinator will conduct detailed administration of local, state, and federal grants including grant writing and grant reporting to support community initiatives relating to the Division of Youth Opportunities priorities. The position will collaborate with community, neighborhood and social service agency partners to serve as a coordinator for new and existing initiatives and offer technical assistance as assigned.

Bilingual applicants are encouraged to apply.

ESSENTIAL ELEMENTS:

• Manage grant programs from design, implementation and assessment.
• Manage overall grant efforts by identifying, applying, and managing new grant proposals for youth development, job readiness and other youth improvement related initiatives.
• Engage and strengthen work with the local community and Grantor agencies to identify youth community needs.
• Coordinate partner meetings to ensure collaboration with community, neighborhood and social service partners.
• Responsible for the administration of the financials of grant programs, review grant financial documentation for compliance, review grant reconciliations, financial reports, and contracts.
• Maintain compliance with all assigned grant requirements including but not limited to performance monitoring, fiscal reporting, and addressing contract concerns.
• Develop internal and external Standard Operating Procedures related to contracting and invoicing as outlined by grant requirements and according to City policies.
• Develop and manage annual budgets, redirection, and carryover requests for grant programs, and ensure the budgets reflect work plans.
• Track and analyze actual expenditures against budget, identify variances and recommend corrective actions.
• Liaise with Law, Budget, and other City departments to achieve grant requirements.
• Review award terms and conditions, agreement modifications, and other communications from the funding agencies.
• Assist with administrative procedures, including methods, reports, inventory, supplies, maintenance, employee relations, and other assignments as appropriate.
• Review award terms and conditions, agreement modifications, and other communications from the funding agencies. Provide interpretation to the Youth Opportunities staff and contribute to the development of any related action items.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong understanding and experience with state or federal grant contract management, budget development, budget implementation, budget tracking and financial reporting
• Serve as a bridge between stakeholders, project managers, and senior leadership, providing regular updates and addressing concerns
• Strong understanding of municipal procurement requirements and process
• Proficiency in electronic databases and Microsoft Office Suite
• Experience working with diverse populations
• Ability to maintain records and prepare reports
• Ability to facilitate interdisciplinary teamwork
• Ability to do weekly site visits to program partners
• Ability to conceptualize and organize projects into manageable tasks
• Ability to convene and facilitate meetings
• Ability to work nights and weekends, as required
• Excellent written and oral communication skills
• Strong research, analytical and data skills
• Must have excellent time management skills and be able to prioritize tasks
• Regular onsite attendance is required.

MINIMUM REQUIREMENTS:

• Bachelors Degree in Public Health, Project Management, Youth Development or other related discipline, OR,:

o Any equivalent combination of education, training and three (3) years of relevant experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job will be considered in lieu of the above requirement.

• Experience with program management
• Proficient in Microsoft Office Suite

PREFERRED QUALIFICATIONS:

• Masters degree in Public Health, Project Management, Youth Development or other related discipline
• Five (5) years of experience with program management
• Three (3) years of experience working on state or federal grant contracts and budgets
• Three (3) years of experience working at a local public health level, local municipality, and/or nonprofit agency

SALARY RANGE: $63,908 - $83,631 annually, full-time, exempt, with an excellent benefits package.

To apply, please visit: or send resume and cover to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, JULY 18, 2025, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to: City Hall, Human Resources, Room 109, , .

Summary: Responsible for coordinating surgical cases as well as pre and post operative care. Monitor multiple activities involving the surgical scheduling process, ensuring operational efficiency and alignment with organizational goals. Facilitates scheduling process with patients to guarantee procedure information, timelines, and insurance coverage is communicated to all required parties. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members.
Does this position require Patient Care? No
Assesses and escalates program risks and issues and provides solutions.
-Organizes meetings and events, prepares agendas, and attends and participates in stakeholder meetings.

-Assesses and escalates program risks and issues and provides solutions.

-Conducts research, maintains and analyzes data in systems, and develops reports to support programs.

-Assigns and monitors resources effectively to boost program efficiency and maximize deliverables.

Education
Bachelor's Degree Related Field of Study required
Can this role accept experience in lieu of a degree?
Yes
Licenses and Credentials
Experience
Program support or program management experience 1-2 years required
Knowledge, Skills and Abilities
- Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong oral and written communication skills.

Physical Requirements

Join to apply for the Program Coordinator role at Institute on Aging Continue with Google Continue with Google 6 days ago Be among the first 25 applicants Join to apply for the Program Coordinator role at Institute on Aging IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design, we strive to consistently question the “status-quo” and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life. With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission. IOA's Northern California programs are in need of a fully dedicated administrator to ensure the aspects of our programs are both accurate and organized. The Program Coordinator is responsible for providing lead administrative support to the care management team and manage data entry and medical records for multiple clients and administrative databases. Essential Job Functions Responsible for ensuring all administrative aspects of CalAIM programs are accurate and organized. Enters new clients into electronic health record. Ensures all client authorizations are up to date and submits re-auths as needed. Runs reports as requested by managers. Enters purchase of service requests in electronic health record as well as accounting system. Purchases all office supplies for program with manager approval. Processes invoices and works closely with accounting team. Participates in chart reviews and audit prep as applicable. Keeps minutes of all important meetings. Other reasonably related projects as assigned Required Qualifications Bachelor’s degree in Business Administration, Health Administration, or other related discipline Strong analytical, interpersonal, problem solving and communication skills Ability to communicate effectively in writing, in person and work as a team Strong, Excel, MS Office skills, MS Outlook Experience with Spreadsheets and Pivot Tables, EMR helpful Excellent organizational skills, detail-oriented, multitasking, and capable of meeting deadlines Ability to successfully provide and maintain confidential clerical and administrative support Excellent interpersonal and customer service skills Must be organized, honest, dependable, able to handle multiple tasks, self-motivated and able to work independently Demonstrated interest in working within a multicultural environment and social services field Ability to support the mission, vision, and values of Institute on Aging and abide by applicable standards of conduct, policies, and procedures Desired Qualifications Higher degree in Health or Business Administration or a related discipline Current/prior experience working in home health care coordination and community-based organizations working with at-risk population (e.g., frail seniors, home bound individuals, developmentally delayed adults, etc.) Bilingual language skills Compensation Range: $ 25 - 31/hourly This amount is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education and other factors. This range does not include any additional equity, benefits, or other non-monetary compensation which may be included. We encourage you to learn more about IOA by visiting us here. IOA reserves the right to adjust work hours or duties when appropriate. Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Other Industries Hospitals and Health Care Referrals increase your chances of interviewing at Institute on Aging by 2x Sign in to set job alerts for “Program Coordinator” roles. Continue with Google Continue with Google Continue with Google Continue with Google Mens and Womens Tennis Program Coordinator (Classified Management) Program Coordinator Softball (Classified Management) We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

General Summary of Position Responsible for coordinating departmental activities related to patient care coordination, including data collection, management, program development, documentation, and quality control. Performs data collection, implements interventions, and ensures protocol adherence. Works within a community with unique healthcare needs requiring specialized care coordination. Activities may span multiple sites and involve collaboration with operations, community health, marketing, and quality and safety teams. Primary Duties and Responsibilities Develops and contributes to department goals, adhering to policies, procedures, quality, and safety standards, and ensuring compliance with hospital, governmental, and accreditation regulations. Conducts data collection, coordinates study data flow, and performs quality control and data cleaning. Supports compliance by maintaining knowledge of applicable rules, regulations, policies, and reporting concerns promptly. Coordinates data extraction from clinical and research databases such as patient safety systems, Vizient, and patient satisfaction surveys. Implements protocols and manages document processing. Aligns behavior with MedStar Health's mission, vision, and patient care philosophy. Maintains project documentation, tracks progress, and collaborates with research staff to address barriers. Assists in literature reviews, proposals, manuscripts, reports, and dissemination tools. Participates in team meetings and departmental activities. Works with project leaders to develop data collection tools, surveys, procedures, manuals, and analysis systems. Engages in community outreach, committee participation, and multidisciplinary teams to improve quality and service. Minimum Qualifications Education Bachelor's degree in public health, health administration, or healthcare-related field required. Master's degree preferred. Experience 3-4 years in a healthcare setting, highly organized with excellent time management, communication, and writing skills. Proficiency in MS Word, PowerPoint, and Excel required. Experience in Concierge Medicine, Executive Health, or Sports Medicine preferred. Knowledge, Skills, and Abilities Ability to analyze complex healthcare issues and proactively propose solutions. Uses independent judgment for program development and decision-making. Effective communication across multiple formats and audiences. Responsive to issues, seeking increased responsibility. This position has a hiring range of $28.2 - $47.3. #J-18808-Ljbffr