251 Scheduling Specialist jobs in the United States

Scheduling Specialist at Qcells summary:

The Scheduling Specialist at Axia by Qcells manages project scheduling activities, coordinating with stakeholders to ensure timely and efficient project delivery. This role involves identifying qualified installers, coordinating schedules with homeowners, ordering materials, and collaborating with management to align resources and timelines. Success is measured by delivering projects on time, within budget, and to high-quality standards, with a strong emphasis on customer experience and risk management.

Description
POSITION DESCRIPTION:
Axia by Qcells is seeking an experienced Scheduling Specialist to manage project scheduling activities across the organization. In this role, you will review pipeline reports to identify projects ready for scheduling and work with stakeholders to resolve issues that may delay progress. Key responsibilities include identifying qualified installers in specific regions, sharing project details, coordinating schedules, confirming dates with homeowners, and ordering construction materials. You will collaborate with senior management and cross-functional teams to develop project plans that align resources, timelines, and budgets while ensuring five-star customer experience. The ideal candidate will have strong project management expertise, the ability to navigate challenges effectively, exceptional attention to detail, and excellent communication skills. Success in this role means ensuring projects are delivered on time, within budget, and to the highest quality standards.
This position will be based out of one of our offices in Irvine, CA; San Francisco, CA; or Santa Clara, CA with a potential in-office schedule set at the direct manager's discretion in accordance with the company policies and procedures. Remote work may be considered for exceptional cases.
RESPONSIBILITIES

• Analyze data and report on key scheduling metrics
• Review pipeline reports to identify projects that are ready for a scheduling event
• Root cause analysis to identify bottlenecks or challenges that are preventing the scheduling team from achieving scheduling quotas
• Make recommendations for solving problems and work cross functionally and with leadership team to remove bottlenecks and improve throughput
• Schedule projects with homeowners and Installation Partners
• Send purchase request to procurement team to order bill of materials
• Oversee a pipeline of projects at the Site Survey, Install, and Inspection Stages to drive projects through scheduling and completion
• Break complex projects into manageable actions, establish timeframes, and prioritize tasks effectively.
• Proactively identify potential risks and develop contingency plans. Elevate risk management strategies to safeguard project outcomes.

REQUIRED QUALIFICATIONS

• Associates degree with 8+ years (or a bachelor's degree 5+ years) of work experience including a proven track record as a Scheduling Specialist, Project Manager, or in a similar role, including managing complex projects from inception to completion, ideally in the retrofit residential PV + ESS renewable energy sector
• 3+ years of demonstrated expertise in developing detailed project plans using various methodologies. Ability to interpret complex flowcharts, schedules, and action plans.
• 3+ years of experience demonstrating excellent customer experience enhancing skills, capable of guiding peers and influencing senior-level management and stakeholders to drive positive business outcomes and unparalleled customer experience.
• Exceptional prioritization and time-management abilities, focusing on delivering high-quality positive impact.
• Strong capabilities in client-facing situations and teamwork; adept at negotiating, navigating ambiguity, resolving conflicts, and solving ambiguous challenges.
• Hands-on experience with advanced project management tools (e.g., enterprise-level CRMs) and quality assurance and risk management familiarity.

Hanwha Q CELLS America Inc. ("HQCA") is a Qcells company, one of the world's largest manufacturers and providers of solar photovoltaic (PV) products and solutions. Headquartered in Irvine, California, HQCA has been rapidly expanding its business in North America through the expansion of products and solutions, including distributed energy solutions, direct-to-homeowner solar sales and financing, and EPC services. We provide an opportunity to be part of an exciting and growing world-class global business in an interesting and expanding industry of the future.
PHYSICAL, MENTAL & ENVIRONMENTAL DEMANDS:
To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation.
Mobility
Standing
20% of time
Sitting
70% of time
Walking
10% of time
Strength
Pulling
up to 10 Pounds
Pushing
up to 10 Pounds
Carrying
up to 10 Pounds
Lifting
up to 10 Pounds
Dexterity (F = Frequently, O = Occasionally, N = Never)
Typing
F
Handling
F
Reaching
F
Agility (F = Frequently, O = Occasionally, N = Never)
Turning
F
Twisting
F
Bending
O
Crouching
O
Balancing
N
Climbing
N
Crawling
N
Kneeling
N
The salary range is required by the California Pay Transparency Act and may differ depending on the location of those candidates hired nationwide. Actual compensation is influenced by a wide array of factors including but not limited to, skill set, education, licenses and certifications, essential job duties and requirements, and the necessary experience relative to the job's minimum qualifications.
*This target salary range is for CA positions only and should not be interpreted as an offer of compensation.
You may view your privacy rights by reviewing Qcells' Privacy Policy or by contacting our HR team for a copy.

Keywords:

project scheduling, renewable energy, solar photovoltaic, project management, resource coordination, risk management, customer experience, installation scheduling, supply chain coordination, stakeholder communication

Overview
The Patient Scheduling Specialist I is responsible for accurately screening and completion of callers' inquiries by telephone. Responsible for accurately documenting inquiries from patient and providers for screening, scheduling and directing patients to appropriate providers, services or level of care. Provides information to patients to fully utilize and benefit from all of Carle services. Facilitates communication between self, providers, and patients to ensure that needs of patient are met.
Qualifications
Certifications: , Education: , Work Experience: Customer service
Responsibilities
Assumes responsibility for answering, scheduling, documentation and follow-up on all inquiries from patients and providers generated by telephone, internet based, or written/electronic correspondence.
Educates patients and providers regarding a variety of patient care issues, including, but not limited to insurance, provider, department/location, payment options and availability of Carle services.
Obtains, updates and verifies patient demographics, insurance and co-pays and Primary Physicians.
Answers telephone, takes and delivers messages to physicians, nurses and others. Reports medical information obtained from patients and referring physicians accurately, completely and in a timely manner. Distributes all messages according to practice communication standards.
About Us
**Find it here.**
Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health.
Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet® designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.
_We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information:
Compensation and Benefits
The compensation range for this position is $16.98per hour - $27.51per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model.
Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

As a Scheduling Specialist at Physicians Regional Medical Center you'll join a team and be a part of a culture that's dedicated to providing top quality care to our patients. Our full-time employees enjoy a robust benefits package which may include health insurance, 401(k), licensure/certification reimbursement, and student loan assistance for eligible roles.
**Job Summary**
The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.
**Essential Functions**
+ Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.
+ Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions, ensuring a high level of patient satisfaction.
+ Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.
+ Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.
+ Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.
+ Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.
+ Receives orders from the Order Facilitator and reviews to make sure the orders are valid and complete.
+ Asks patients the necessary questions for specific tests and provide the required procedure preparation or instructions.
+ Prioritizes work efficiently, including processing STAT order timely.
+ Notifies ordering offices if unable to contract their patient to schedule procedures.
+ Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.
+ Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.
+ Performs other duties as assigned.
+ Complies with all policies and standards.
**Qualifications**
+ Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred
+ 0-2 years of experience in medical scheduling, administrative support, or customer service preferred
+ 0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred
**Knowledge, Skills and Abilities**
+ Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.
+ Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
+ Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.
+ High attention to detail and accuracy, particularly in data entry and record-keeping.
+ Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.
+ Knowledge of medical terminology is a plus.
This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.

**Location:**
Spirit Lake, IA
**Worker Type:**
Regular
**Work Shift:**
Day Shift (United States of America)
Be a part of Lakes Regional Healthcare! A multi-disciplinary team built on Compassion, Hospitality, and Stewardship, and the mission of improving the health and well-being of people in the Iowa Great Lakes region.
**Position Highlights**
**Hours: Monday - Friday 8:00AM - 4:30PM**
**Join the team at Lakes Regional Healthcare!**
**Award Winning Health Care:** We take our work seriously and are proud to be in the Top 100 Rural and Community Hospital by iVantage Health Analytics and Chartis Center for Rural Health since 2019, in the Top 20 Rural and Community Hospital by the National Rural Health Association, to earn the Outstanding Patient Experience Award 2022 by Healthgrades, and the list goes on.
+ **Paid Time Off (PTO) available on Day 1!**
+ **Positive Work Environment:** Be part of an organization where we practice our mission & values in our daily operations and demonstrate our pride by delivering excellent care.
**Lake Regional Healthcare is currently seeking a Scheduling Specialist to deliver the best possible service promoting the aide in LRH's Central Scheduling Team and LRH.**
**SUMMARY:**
Outpatient Services Scheduling Specialist is responsible for the care coordination of the Outpatient Services Center. Includes effectively coordinating the scheduling, pre-registration, registration, and coordination of OPS Center patients and specialty consulting physicians' office clinics. Provides a clean, safe, work environment within Outpatient Services Center utilizing time and resources wisely with adherence to department and hospital policies and procedures. Specialist will provide a warm welcoming first impression for the Outpatient Services Center while handling multiple patient inquiries and problems. Follows defined standards of work to optimize hospital financial outcomes and patient satisfaction. Coordinates the comprehensive care of outpatients frequently via telephone to include, but not limited to receiving physician's orders, coordinating multiple services, rescheduling patient appointments, and connecting patients to appropriate resources.
**EDUCATION AND/OR EXPERIENCE:**
High school diploma or equivalent is required. Two years health related experience with an emphasis on registration or insurance processing preferred. Qualified candidate will exhibit strong communication skills, with ability to think critically and problem solve in short time frames.
At Avera, the way you are treated as an employee translates into the compassionate care you deliver to patients and team members. Because we consider health care a ministry, you can live out your faith, uphold the dignity and respect of all persons while not compromising high-quality services. Join us in making a positive impact on moving health forward.
The policy of Avera to provide opportunities for all qualified employees or applicants without regard to disability and to provide reasonable accommodations for all employees or applicants who may be disabled. Avera is committed to ensuring compliance in accordance with the Americans with Disability Act. For assistance, please contact HR Now at .
Additional Notices:
For TTY, dial 711
Avera is an Equal Opportunity/Affirmative Action Employer: Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity.

As a Scheduling Specialist at Grandview Medical Group you'll join a team and be a part of a culture that's dedicated to providing top quality care to our patients. Our full-time employees enjoy a robust benefits package which may include health insurance, 401(k), licensure/certification reimbursement, tuition reimbursement, and student loan assistance for eligible roles.
**Job Summary**
The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.
**Essential Functions**
+ Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.
+ Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions, ensuring a high level of patient satisfaction.
+ Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.
+ Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.
+ Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.
+ Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.
+ Receives orders from the Order Facilitator and reviews to make sure the orders are valid and complete.
+ Asks patients the necessary questions for specific tests and provide the required procedure preparation or instructions.
+ Prioritizes work efficiently, including processing STAT order timely.
+ Notifies ordering offices if unable to contract their patient to schedule procedures.
+ Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.
+ Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.
+ Performs other duties as assigned.
+ Complies with all policies and standards.
**Qualifications**
+ Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred
+ 0-2 years of experience in medical scheduling, administrative support, or customer service preferred
+ 0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred
**Knowledge, Skills and Abilities**
+ Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.
+ Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
+ Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.
+ High attention to detail and accuracy, particularly in data entry and record-keeping.
+ Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.
+ Knowledge of medical terminology is a plus.
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.

As a Scheduling Specialist at Grandview Medical Group you'll join a team and be a part of a culture that's dedicated to providing top quality care to our patients. Our full-time employees enjoy a robust benefits package which may include health insurance, 401(k), licensure/certification reimbursement, tuition reimbursement, and student loan assistance for eligible roles.
**Job Summary**
The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.
**Essential Functions**
+ Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.
+ Notifies patients of appointment confirmations, cancellations, or reschedules, as well as providing necessary information and instructions, ensuring a high level of patient satisfaction.
+ Accurately enters and updates patient information into the electronic health records (EHR) or scheduling system.
+ Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.
+ Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.
+ Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.
+ Receives orders from the Order Facilitator and reviews to make sure the orders are valid and complete.
+ Asks patients the necessary questions for specific tests and provide the required procedure preparation or instructions.
+ Prioritizes work efficiently, including processing STAT order timely.
+ Notifies ordering offices if unable to contract their patient to schedule procedures.
+ Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.
+ Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.
+ Performs other duties as assigned.
+ Complies with all policies and standards.
**Qualifications**
+ Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred
+ 0-2 years of experience in medical scheduling, administrative support, or customer service preferred
+ 0-2 years of experience with electronic medical record (EMR) systems, scheduling software, or medical front desk operations preferred
**Knowledge, Skills and Abilities**
+ Strong knowledge of appointment scheduling, patient flow management, and administrative procedures.
+ Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
+ Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.
+ High attention to detail and accuracy, particularly in data entry and record-keeping.
+ Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.
+ Knowledge of medical terminology is a plus.
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.

**Job Summary**
The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.
**Essential Functions**
+ Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.
+ Notifies patients of appointment confirmations, cancellations, or reschedules, and provide necessary information and instructions.
+ Accurately enters patient information, appointment details, and updates into the hospital's electronic medical records (EMR) or scheduling system.
+ Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.
+ Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.
+ Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.
+ Receives orders from the Order Facilitator and reviews to make sure the orders are valid.
+ Contacts patients to complete scheduling procedure(s) and or test(s) in Cerner Scheduling.
+ Asks the necessary questions for specific tests and provide the required procedure preparation or instructions.
+ Schedules appointments via phone with doctor's office if requested, once valid order is received.
+ Processes STAT order immediately.
+ Notifies ordering offices if unable to contract their patient to schedule procedures.
+ Addresses patient inquiries regarding scheduling, appointment changes, and concerns, ensuring a high level of patient satisfaction.
+ Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.
+ Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.
+ Performs other duties as assigned.
+ Complies with all policies and standards.
**Qualifications**
+ H.S. Diploma or GED required
+ Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred
+ 0-2 years of experience in scheduling, patient coordination, or administrative support within a healthcare setting required
+ Experience with Electronic Health Records (EHR) or scheduling software preferred
**Knowledge, Skills and Abilities**
+ Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
+ Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.
+ High attention to detail and accuracy, particularly in data entry and record-keeping.
+ Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.
+ Knowledge of medical terminology is a plus.
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Eligibility on day 1 for all benefits
+ Dollar-for-dollar 401(k) match, up to 5%
+ Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more
+ Immediate access to time off benefits
At Baylor Scott & White Health, your well-being is our top priority.
Note: Benefits may vary based on position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, PowerPoint.
**Belonging Statement**
We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Description

Job Description

Transforming The Way Construction Owners Use Technology & Data

Are you a proactive planner with deep expertise in data center scheduling and phased delivery? Do you enjoy working with innovative teams and delivering complex construction schedules with precision? If so, the Scheduling Specialist role at Avicado offers the opportunity to drive impact in high-performance, client-facing environments.

You will love this job if…  

• You are a high performer , self-starter, and love to learn. 
• You take ownership  of projects and drive impact. 
• You connect and grow  both inside and outside the organization. 
• You thrive in a fast-paced, dynamic environment while staying authentic and having fun. 

What you'll do…  

• Create detailed project schedules during planning and design phases, incorporating critical elements such as design milestones, permitting timelines, and long-lead procurement.
• Baseline & Strategic Scheduling: Establish and maintain baseline schedules that align with the delivery strategy, including phased commissioning and fast-track execution models.
• Risk & Impact Analysis: Perform schedule risk assessments to identify delays along the critical path and propose mitigation strategies. Conduct what-if scenarios to forecast impacts of design changes, procurement delays, or field issues.
• Cross-Functional Coordination: Collaborate closely with design, cost, and procurement teams to ensure realistic integration of timelines and resource dependencies.
• Ongoing Schedule Management: Maintain live project schedules throughout execution. Reflect real-time progress, manage updates, and track changes to provide accurate and actionable schedule insights.
• Critical Path Monitoring: Track and analyze critical and near-critical activities, proactively identifying delays and recommending recovery plans.
• Commissioning Schedule Management: Develop and manage commissioning plans in alignment with mechanical, electrical, and IT system turnovers, including parallel commissioning strategies.
• Tool & Process Optimization: Leverage existing tools such as Procore and MS Project to drive schedule efficiency. Identify gaps and recommend new systems or tools to enhance performance and alignment with client needs.
• Client Engagement & Business Reviews: Lead Quarterly Business Reviews (QBRs) with client's sponsor team and Avicado executives to review scheduling performance, realign goals, address emerging challenges, and define next-phase priorities.

You should have.

• Advanced proficiency in scheduling software. Expert level of MS Project is required along with general working knowledge and ability with P6.
• Mastery of schedule development, including work breakdown structures (WBS), logic sequencing, resource loading, and schedule baselining.
• 5+ years of data center construction scheduling and/or project management expertise.
• Familiarity with phased delivery models and early equipment procurement specific to data center environments.
• Knowledge of how scheduling interfaces with cost, procurement, risk, and change management systems.
• Ability to develop integrated schedules and maintain alignment across multiple trades and stakeholders.
• Strategic thinking to identify risk scenarios, assess mitigation options, and proactively advise on recovery strategies.
• Ability to interface effectively with design teams, contractors, commissioning agents, and other project stakeholders.
• Facilitation skills to lead schedule review meetings, coordination sessions, and recovery planning workshops.
• Hands-on understanding of field construction activities and constraints to ensure realistic and executable schedules.
• Flexibility to dynamically update and re-sequence schedules in response to design evolution, procurement delays, or field conditions.
• High attention to detail, especially in meeting client-specific requirements for large-scale or hyperscale programs.
• A proactive, self-starting mindset with a high degree of ownership and accountability.

Preferred Qualifications  

• 5+ years of data center or mission critical experience.
• Demonstrated success managing complex, phased scheduling strategies in high-performance projects.

Characteristics of an ideal candidate  

• Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external 
• Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas
• Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients
• Empowered; bring solutions instead of problems
• Performance Driven & Accountable; sets goals and challenges our high-performance culture
• Even-tempered; handles pressure and thrives in a fast-paced environment
• Coachable; recognizes strengths & weakness and open to guidance 

Why Avicado  

• Competitive compensation 
• Health insurance 
• 401k with employer match
• Flexible PTO
• Remote work
• Philanthropic Matching Gift Program  And more… 

About Avicado  

Avicado, LLP was established in 2015 with a focus on utilizing the latest cloud-based tools and applications to enhance our clients' experience. As a technology consultancy, we empower construction owners to make the most of their systems and data. Our team of experts collaborates with enterprise organizations such as data centers, universities, hospitals, and real estate developers to promote seamless interoperability across their teams and technologies. We are experiencing an exciting phase of expansion and actively searching for new talent to join our team.

We're a close-knit team with a high-performance culture, but we don't like to take ourselves too seriously.

Our diversity and inclusivity are a point of pride, and we have created a highly interactive remote work environment that encourages mutual respect and individuality while fostering opportunities for employees to excel both personally and professionally. We offer competitive benefits, remote work experiences, flexible work arrangements, various career development opportunities, employee resource groups, and more.

Avicado's unwavering dedication to creating a remarkable workplace experience has been widely acknowledged by experts in the industry. We are thrilled to have attained the highly coveted "Great Place to Work" certification and to have been included on Inc.'s esteemed Best Workplaces list for three consecutive years. Additionally, we are humbled to have received the AYA Award, which recognizes allies who promote equality and actively foster positive change for women in technology. At Avicado, we take great pride in fostering a culture that is both inclusive and supportive, especially for women in the technology industry.

These accolades are a testament to our ongoing efforts to foster a culture of inclusion, mutual respect, and professional growth for all members of our team.

If you are a self-motivated individual who wants to work with Fortune 500 clients in a rapidly growing company, we encourage you to join us!

EOE