4,940 School Admin jobs in the United States

Job Description

Leadership career opportunity with growing, successful regional family owned and professionally managed company serving customers since 1934. This position is responsible for supporting the company operations of the company office by maintaining office systems providing first class customer service and supervising support staff.

The expectations will be to consistently strive to maintain financial and system accuracy and accountability. The office, led by this position must also achieve external and internal customer service excellence.

RESPONSIBILITIES

• Administer operational procedures for AP/ AR/ inventory control and customer service.
• Manage an automated, customer-driven office with a small staff of customer service professionals.
• Responsible for daily, weekly, and monthly analytics and reporting.
• Keep accurate financial records.
• Maintain high performance ratings regarding customer service surveys.
• Maintain a disciplined and detailed Accounts Receivable.
• Assists in other areas and/or departments as requested.
• Manages personnel handling "front line" contact responsibilities of customer network.
• Communicate in an open, considerate manner with associates, managers, hubs, customers, and vendors.
• Create an environment of trust by giving and receiving honest communication.
• Lead and motivate by example.

REQUIREMENTS

• High school diploma or equivalent
• Ability to use the computer competently, expert abilities with Microsoft Office, MS Word and Excel proficiency
• Ability to read purchase orders, packing slips, shipping documents
• Ability to read, interpret and act upon company generated reports
• Must be comfortable communicating with all levels of management
• Must have a positive attitude and be team oriented
• Must be able to lead and motivate by example

BENEFITS

• Work in a positive culture where people are recognized and make a difference
• Paid Holidays
• Paid Vacation
• Group benefits package (Medical, Dental, Short Term Disability, Vision, Life Insurance, and 401k with generous company match)

COMPANY DESCRIPTION

Tarheel Linen Service, Inc. is a environmentally friendly linen rental supply and commercial laundry company. Our business provides linen, textile, and hygiene services to the hospitality, first class lodging, healthcare, and small business customers. Our company is dedicated to resource conservation and social responsibility. Part of the quality service we offer our customers is the knowledge that we are helping them achieve their business goals while reducing their impact on the environment.

Tarheel Linen Service, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Olgoonik is an Equal Opportunity Employer - EEO AA M/F/Vet/Disability

Overview: The incumbent serves as a Support Services Specialist providing a wide range of administrative support and assistance to the staff of the San Francisco Field Office, U.S. Department of State, Bureau of Diplomatic Security (DS), Office of Domestic Operations.

Primary Responsibilities:

• Provides general administrative support to the Field Office Program Office, Field Offices, and Resident Offices
• Acquires required support services for San Francisco Field Office (SFFO) directly from Department central service providers or from commercial sources, often through the Department's acquisitions processes
• Provides telecommunications support related to mobile telephone equipment, voicemail, and office equipment such as copiers, fax machines, and scanners
• Supports requests for visas, assists with the renewal of expiring diplomatic passports and travel credit cards, administers the 2nd passport program, and ensures the required applications are completed for diplomatic passports visas/on behalf of the field office senior management, and coordinates with the Bureau of Consular Affairs to ensure the delivery of visa applications and pick-up of visas from Foreign missions
• Records management and disposition advice and guidance
• Provides audiovisual and logistical support for conferences and large gatherings
• Administers the Manpower and Timekeeping functions, collaborating with the office management team and the special agents to ensure that the personnel system is maintained and reflects accurately the office personnel status
• Administers onboarding of new agents, transferring agents and employees by creating, transferring, and ensuring the validity of computer access profiles and accounts
• Facilitates the issuance and administration of the mobile telecommunication devices and acts as a liaison with the Service Desk to troubleshoot and reconfigure profiles and accounts for seamless mobile telecommunication service
• Employs the Non-Expendable Property Accounting (NEPA) automated system to label, record, generate periodic reports on dollar value of property held, conduct physical inventories of office equipment and furnishings held by the organization, certify inventory accuracy, generate excess property reports, and arrange for removal of excess items
• Oversee mail and file operations, assist field office Security Officer by coordinating requests for various categories of secured access to both DS and other federal buildings within the San Francisco Field Office (SFFO) operational area for both DS and contract employees
• Serves as an operational information resource to his/her functional chief or supervisor at meetings and conferences on support services matters, provides factual details to the functional chief or supervisor for use in discussing Support Services plans and issues, takes note of opposing points of view, and contributes to oral and written reports for management
• Maintains liaison with staff members of relevant Department or external organizations (e.g., various facilities management, supply, and acquisitions offices within the Bureau of Administration, various offices within the Bureau of Diplomatic Security; Performs duties assigned to the Administrative Officer when required; Performs other duties as assigned.

Supervisory Responsibilities: There are no supervisory duties.

Education and/or Experience: A minimum high school diploma with one or more years of experience in multi-faceted administrative support services. Experience using qualitative and quantitative analytical techniques for use with Excel and PowerPoint in graphing; and calculation of means, modes, standard deviations, or similar statistical measures.

Knowledge, Skills, and Abilities: Must be a US citizen and possess or be able to obtain/maintain a minimum SECRET clearance; Knowledge and skill in applying analytical and evaluative techniques to resolve support services issues or problems of a procedural nature or in which facts and applicable guidelines are clearcut; Knowledge of administrative practices and procedures common to the Department of State organizations, such as those pertaining to areas of responsibility and channels of communication, delegation of authority, routing of correspondence, filing systems and storage of files and records; Ability to conduct interviews with supervisors and employees to obtain information about organizational missions, functions and work procedures; Ability to apply effective critical thinking and knowledge of organizational and office management practices to evaluate the legitimacy and relative priority of requested services, contribute to the development of support services guidelines and procedures, negotiate with service providers, manage projects, and assess the quality of contractors' performance; A valid driver's license is required.

Certificates, Licenses, Registrations: Valid driver's license, U.S. citizenship, and Secret clearance are required.

Security Clearance: SECRET Level Required Must have a current US Government SECRET Personnel Security Clearance or be able to successfully complete a U.S. government administered Investigation. Must be a U.S. Citizen. Must also be able to maintain a US Government SECRET clearance.

Physical Demands: The physical demands that will be required inside the workplace and for the position. Must lift, will sit, answer the phone, type on a keyboard, move files, etc.

Travel: Travel may be required.

Work Environment: Work is in a standard office environment.

Candidates Request Form 1 Job Title Finance and Office Management Specialist 2 Client Company/Dept. Name Department of the Navy 3 ddress NAVAL POSTGRADUATE SCHOOL
LAN HOWARD
1 UNIVERSITY CIRCLE
WATKINS HALL
MONTEREY C City Name Montrey State Name CA-Californi Zip Code If others (Address) 4 5 6 Duration of the project Project Start Date: 07-07-2024 Project End Date 07-06-2025 Due date for Resume submission June 26, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description The contractor shall only fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.The contractor shall compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports inExcel format, and provide weekly financial reports (template tobe provided) to theChair andAssociateChair on the status ofthe EAG's financials. There are 15-20 accounts that require tracking at any given time.
3.2.2 The contractor shall create Excelspreadsheets and graphs(template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, andbalance data fromERP. There are I5-20 accounts thatrequire tracking at any given time. These accounts usually change each fiscal year.
3.2.3 The contractor shall coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission.
3.3 This contractor shall track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage. The contractor shall also be responsible for tracking research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year.
3.4 The contractor shall support the group in preparing and planning EAG workshop approval packages.
The contractor shall coordinate the approvedworkshopsinaccordancewiththeproposed plan. During workshops,thecontractorshallrespond to requests for information from participants and draft a report of workshop minutes, including after-action itemsfor execution by Government and/or Stakeholders for each
ction item. Each year EAG executes approximately 10-15workshops and short courses, which require this support. 9 Skill set info Minimum of three years' experience in an administrative support role in a government, military, or
cademic setting
• Minimum three years' experience in the use of Microsoft Office Suite software and the Mac
Operating System (OS)
• Minimum of three years working with Microsoft Excel to compile financial data and prepare
spreadsheet report
• Minimum of three years' experience working with government travel and financial regulations and policies,
specifically DTS, and at least one year working with ERP 10 Education 11 Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI
fingerprint check prior to installation access. 12 Documentation Required for submission Letters of Intent required 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any The position, focused on finance and office management, will occur in Monterey, CA. The contractor shall be required to interact with in-place support functions at NPS. Should have good federal work experience and required clearance.

• Organize, coordinate, and schedule a variety of office activities to assist the Administration with tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, operations, and activities.
• Provide information concerning school policies, procedures, actions, activities, and schedules as appropriate.
• Register, release or transfer student records; complete enrollment information.
• Ability to work confidentially with discretion.
• Ability to perform public relations and communication services for the administration and to maintain good public relations with students, parents, staff, and the public.
• Ability to complete work with many interruptions and work independently.
• Ability to meet schedules and timelines.
• Works to meet all goals related to student achievement and school culture.
• Successfully perform other duties as assigned.

• High School diploma or equivalent. Bachelor's degree preferred
• Experience preferred.
• Successful completion of a background check.
• Ability to work well under pressure as well as effectively prioritize and execute tasks to meet

• Exemplary written and verbal communication skills.

• Must be able to travel between district facilities when scheduled to do so
• Must be able to lift 25lbs.
• Must be able to function in a typical school setting.
• Mobility within the school including movement from floor to floor.
• Travel via car may be required to perform this job.
• Must be able to work more than 40 hours per week when school or district needs warrant
• Must be able to access information using a computer.
• Effectively communicate, both up and down the management chain.
• Effectively cope with stressful situations
• Strong mental acuity
• Regular, dependable attendance and punctuality are essential functions of this job.
• Other essential functions and marginal job functions are subject to modification.

• Date Posted: 5/30/2025
• Location: Westmont High School
• District: Community Unit School District 201

Maintain student discipline records, reports, support in guidance, and handle business responsibilities for high school, athletic responsibilities.

• GUIDANCE:
  
  • Greet all visiting college reps and call students down.
  • On day of visit, collect attendance and document participating students (keep a Google Docs list).
  • Prepare schedules for individual appointments with counselors.
  
  
• DEAN:
  • Manage/update Critical Incident Folders.
  • Monthly Suspension/Detention Reports and send letters to families.
  
  
• ATHLETICS:
  • Input all sports dates on calendars, school, and Athletics Snap 8/18, and do all updates.
  • Input all referee information in Athletics Snap 8/18.
  • Prepare cash boxes for home games.
  • Schedule all athletic buses.
  • Prepare all check requests for payments to referees, golf course fees.
  • Check all athletes for physicals turned in, registered on Athletics Snap 8/18, and sport payment paid.
  • Send out letters for awards night.
  • Prepare patches and certificates for coaches for awards night.
  
  
• BUSINESS:
  • Submit athletic purchase orders.
  • Order and inventory supplies in the supply room.
  • Send monthly email alerts to customers with outstanding balances.
  • Record school fee payments in Skyward.
  
  

• Two years post-secretary training or four years secretarial job experience.
• Experience with Word, Excel, Google, Skyward.
• Good communication skills.
• Able to handle varied tasks.
• Relates well with children, staff, and parents.
• Positive attitude.
• Accurate and dependable.

• Position Type: Anticipated - Secretary to Dean/Athletic Dept./Counseling Dept./Business Secretary
• Location: Westmont High School
• Date Available: August 2025
• Closing Date: Open Until Filled
• Compensation: Per WESPA Collective Bargaining Agreement
• Working Conditions: Equal employment opportunity statement and policy on employment decisions.
• Application Procedures: Apply online at Contact Dr. Kevin Weck at or for more info.

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Reasonable accommodations available for applicants with disabilities. For assistance, contact or 407-000-000.

Federal law requires new hires to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your skills and responses. For bias audit & data-use details, visit NYC applicants may request alternative processes at or 407-000-000.

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

The School Secretary serves as the first point of contact for students, parents, visitors, and faculty. This role provides vital administrative support to the principal and school staff while helping to maintain a welcoming, organized, and faith-centered school environment. The secretary is expected to handle responsibilities with professionalism, confidentiality, and a spirit of service consistent with the values of a Catholic school.

Greet and assist visitors, parents, students, and staff in a courteous, respectful, and Christ-centered manner.

Answer phones, direct calls, and respond to inquiries with professionalism.

Manage student attendance records, sign-in/out logs, and daily reports.

Assist with communication between the school and families (email, newsletters, phone calls, text alerts).

Maintain student files and records in accordance with diocesan and school policies.

Support the principal with scheduling, correspondence, calendar management, and administrative tasks.

Order and manage office supplies, forms, and materials.

Assist with health-related tasks such as dispensing medication (per diocesan policy) or contacting parents when students are ill.

Prepare reports, letters, and documents as needed.

Maintain confidentiality of all student, family, and staff information.

Prior experience in a school or office setting strongly preferred.

Practicing Catholic preferred; non-Catholics must support the mission and values of Catholic education.

Proficiency in Microsoft Office (Word, Excel, Outlook) and school database systems (e.g., FACTS, RenWeb, PowerSchool).

Strong written and verbal communication skills.

Excellent organization, time management, and multitasking abilities.

Friendly, welcoming demeanor and a commitment to customer service.

Ability to work collaboratively and independently with discretion and integrity.

Must pass a background check and complete diocesan Safe Environment training (e.g., VIRTUS).

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

• Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distribute incoming mail appropriately; sends outgoing mail.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

• Graduation from high school.
• Some Shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

• 210 - Secreatry School (1).docx