12,188 Senior Administrative Role jobs in the United States
Administrative Office Manager

Posted today
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Job Description
**Office Manager**
Looking for rewarding work in an organization dedicated to making an impactful difference in the lives of others? Bring your skills to a team-based workplace with a client-first mission. The Office Manager oversees day-to-day office operations, playing a fundamental role in the organization and its success.
+ Oversee payroll, ordering of office equipment and supplies, accounts payable processing and help with travel arrangements.
+ Maintain systems for databases, mailing lists, current licenses, and contracts.
+ Arrange events and meetings for management team.
+ Supervise administrative support positions including interviewing, hiring, orientation, training, and performance evaluations.
+ Act as liaison with IT department and manage technology setup for office, including inventory and collection of equipment.
**_Qualifications:_**
+ Bachelor's in related field.
+ 1-3 years of administrative and supervisory experience.
+ Proficiency in accounting and basic computer skills/applications.
+ Effective communication skills and strong interpersonal skills.
+ Exceptional attention to detail and a commitment to quality.
+ Commitment to the company is client-first mission and values.
**_Why Join Us?_**
+ Full compensation/benefits package for full-time employees.
+ 401(k) with company match.
+ Paid time off and holiday pay.
+ Complex work with meaningful outcomes.
+ Enjoy job security with nationwide career development and advancement opportunities.
**We have meaningful work for you come make a difference and join our team --** **_apply today!_**
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve.
_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._
Administrative Assistant / Office Manager
Posted 5 days ago
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Description
Vitale Nursing, Inc.
Job Description
Title: Administrative Assistant / Office Manager
Job Type: Full-Time | Exempt | Hybrid (Remote)
Salary: $40,000-$0,000
About Vitale Nursing
Vitale Nursing was established in 2008 to deliver concierge nursing services across Los Angeles
County and neighboring areas. Today, Vitale is recognized as one of the most reputable private duty nursing companies, partnering with premier physicians and delivering individualized care to a high-profile clientele.
Position Summary
Vitale Nursing is seeking a dependable, detail-oriented, and proactive Administrative
Assistant / Office Manager to oversee daily operations and administrative functions. This role requires someone who thrives in a fast-paced environment, understands the 24/7 nature of healthcare, and can operate autonomously while supporting both leadership and field teams.
Minimum Qualifications
- At least 1 year of experience scheduling for multiple staff members
- 1 year of experience in a healthcare or concierge setting (preferred)
- Familiarity with HIPAA and confidentiality standards
- Willingness to sign a Non-Disclosure Agreement (NDA) & Non-Circumvent Agreement
- 1 year of supervision and office management experience
- Availability on weekends and evenings as needed
- Experience with onboarding and training new employees
- Proficiency in Google Workspace, Microsoft Word, Outlook, PowerPoint, and Adobe Acrobat
- Strong communication, customer service, and problem-solving skills
- Highly organized with consistent follow-through
Preferred Qualifications
- 2+ years working with high-profile clients
- Prior experience as a caretaker
- Familiarity with concierge medical services and physician networks
- Working knowledge of AlayaCare and CareAcademy
- Experience with payroll and vendor coordination
Work Schedule
- Monday through Friday, 7:00 AM 5:00 PM (Lunch: 12:00 PM 1:00 PM)
- On-call every weekend
- Required to work most holidays (excluding Thanksgiving, Christmas Eve, Christmas Day, and New Years Day)
- Schedule is subject to change at the discretion of the company
Compensation and Benefits
- salary (exempt; not eligible for overtime)
- 401(k) retirement plan (eligibility begins after 90 days)
- One week of paid vacation after one year of service
- Paid sick leave (Use after a 3-month probationary period)
- Company-issued laptop and business cell phone
- Performance-based bonus:
- Up to 10,000 in Year 1
- Up to 15,000 annually in subsequent years
Key Responsibilities
Scheduling & Operations
- Manage monthly staff schedules and shift updates
- Coordinate shift assignments and updates in AlayaCare
- Conduct routine team and vendor check-ins
- Liaison between upper management
- Paid sick leave ( after a 3-month probationary period)
Technology & Systems
- Provide administrative and technical support to field staff
- Maintain Google Docs trackers and digital records
- Ensure proper functionality of office tech and tools
Supervision & Team Support
- Monitor employee performance issues such as tardiness or technical disruptions
- Conduct onboarding and virtual orientations via Zoom or Teams
- Deliver training and support on the AlayaCare platform
30-60-90 Day Plan
Month 1 Learning
- Acclimate to Vitales culture, software platforms, communication practices, and internal processes
- Begin managing scheduling, intakes, and administrative tasks
- Participate in training and review company policies and documentation with the founder
Month 2 Contributing
- Evaluate and suggest improvements to policies and workflows
- Actively contribute to staff meetings
- Maintain and enhance responsibilities from Month 1
Month 3 Execution
- Lead operations as Office Manager and execute process improvements
- Provide leadership and initiate changes that support Vitale Nursings growth and operational excellence
Job Summary: Office Manager / Assistant
The Office Manager / Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks in support of both staff and leadership. The office manager needs to be able to communicate pertinent information to our bookkeeper, payroll specialist in a timely fashion. Supervisory Responsibilities:
- May direct the work of clerical employees in lower job classifications.
- May assist in training newly hired staff.
Duties and Responsibilities:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains assigned filing systems.
- Retrieves information from records, email, and other documents; prepares written summaries when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares meeting agendas and schedules; records and distributes meeting minutes.
- Maintains office supply inventory and arranges equipment servicing.
- Tracks and records expenses and reimbursements.
- Performs other related duties as assigned.
- Oversees and supports all day-to-day office operations.
Requirements
Required Skills and Abilities:
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Proficiency in Microsoft Office Suite or related software.
- Exceptional organizational skills and attention to detail.
- Basic understanding of clerical systems and recordkeeping.
- Ability to work independently and manage multiple priorities.
Education and Experience:
- Bachelors degree in a related field (preferred).
- Three (3) to five (5) years of experience in an administrative or office support role. Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds occasionally.
#J-18808-LjbffrOffice Manager - Maintenance Administrative

Posted 17 days ago
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Job Description
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Office Manager - Maintenance Administrative
Job Code: 24668
Job Location: Patuxent River, MD (Onsite)
Schedule: 5/8
Clearance: Must Be Able To Obtain a Top Secret / Yankee White Clearance
**This position is contingent upon award of the Aircraft Maintenance and Modification Services in support of Presidential Helicopter contract.**
Job Description:
Performs general administrative support tasks in such functional areas including, but not limited to, finance, legal, program management, procurement, sales, and contracts. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Takes and delivers messages, provide information to callers, distribute and route mail, packages and paperwork. May schedule and coordinate meetings, business travel or other events.
Essential Functions:
+ Ability to obtain and maintain a Top Secret / Yankee White Clearance
+ Provides general administrative support services.
+ Provides travel support services including processing visit requests, preparing travel orders, authorizations, and vouchers in Defense Travel System (DTS) or other travel arrangements are required.
+ Assists with briefings and support briefing materials, compile and track action items and prepare meeting minutes as required.
+ Reviews Certificate of Service and attains proper signatures.
+ Performs other duties as assigned to meet contractual requirements.
+ Stays abreast of technical changes and/or new software programs.
Qualifications:
+ Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related experience.
+ Minimum of ten (10) years' experience performing the duties described in the position description. Four (4) years' management experience preferred.
+ Working knowledge of current contracts and maintenance administration processes.
+ Must be knowledgeable of scheduled tracking systems to ensure tracking of available funds and budgets, as well as local Navy procedures as related to the contract management.
+ Must be proficient in Microsoft (MS) Office products such as MS Word, MS Excel and MS Power Point and Command electronic mail.
+ Must possess excellent oral and written communication skills.
+ Ability to interact effectively with personnel at all organizational levels.
+ Must be detail oriented and highly organized.
+ Must be a U.S. Citizen
Preferred Additional Skills:
+ Active Top Secret security clearance.
In compliance with pay transparency requirements, the salary range for this role in Colorado state, Hawaii, Illinois, Maryland, Minnesota, New York state, and Vermont is $69,500 - $128,500. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.
#LI-AS1
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English ( or Spanish ( . For information regarding your Right To Work, please click here for English ( or Spanish ( .
Office Manager - Administrative Operations
Posted 3 days ago
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Job Description
Responsibilities:
- Manage daily office operations to ensure efficiency and organization.
- Oversee inventory of office supplies and equipment, ensuring adequate stock levels.
- Coordinate with vendors and service providers for office maintenance and supplies.
- Manage calendars, schedule meetings, and arrange travel for staff as needed.
- Maintain organized filing systems and databases for office records.
- Assist with onboarding new employees, including setting up workspaces and necessary documentation.
- Respond to employee inquiries and provide administrative support.
- Process invoices, manage petty cash, and handle basic bookkeeping tasks.
- Implement and improve office policies and procedures.
- Ensure the office environment adheres to safety and security standards.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with scheduling and calendar management tools.
- Familiarity with basic accounting or bookkeeping principles.
- Ability to work independently and proactively in a remote setting.
- Detail-oriented with strong problem-solving capabilities.
- Experience in a remote work environment is a plus.
Administrative Assistant / Office Manager
Posted 3 days ago
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Job Description
Pay: $52,000.00 - $60,000.00 per year
Job description:
Note: This position requires employees to be on-site five days a week at our clients Pittsburgh, PA office.
Note: The qualified candidate for this position must have prior accounts payable/receivable experience - Quickbooks is a huge plus. Legal experience is a huge plus.
About Our Client
Our client is a small business covering a variety of industries. They are seeking a highly organized and detail-oriented Office Manager/Administrative Assistant. This role may also expand to include paralegal/legal assistant duties.
Job Description
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Process accounts payable/receivable
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Maintain ledgers, reconcile accounts, resolve discrepancies, and generate financial reports
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Coordinate payroll with service provider
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Organize and file records and maintain office supplies
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Manage building operations, including coordinating with vendors for maintenance and repairs
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Address tenant concerns, handle rental invoicing/collection, and oversee property management
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Answer phones, manage incoming/outgoing mail, and provide administrative support as requested
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Draft and file legal documents such as pleadings, motions, and interrogatories
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Conduct legal research as requested
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Communicate with clients, witnesses, legal counsel, and court personnel
Qualifications
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Self-motivated individual capable of working autonomously
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Willing and eager to learn and take on projects
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Strong interpersonal and communication skills, both written and verbal
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Excellent organizational skills and attention to detail
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Ability to prioritize tasks effectively, problem solve, and adapt to changing situations
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Proven administrative experience
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Familiarity with bookkeeping or related field (QuickBooks experience a plus, but not required)
Why This Is a Great Opportunity
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Opportunity to wear multiple hats and gain experience across industries
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Exposure to both administrative and legal support responsibilities
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Growth potential for a motivated and adaptable individual
JPC-361
Administrative - Executive Assistant
Posted today
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Job Description
As an Executive Assistant to senior leaders, you’ll serve as a strategic partner on both company-wide and team-level initiatives. In this highly visible role, you’ll work across the organization to help your leaders navigate complex priorities, optimize their time, and overcome organizational challenges. Your proactive support will empower them to lead more effectively and focus on the highest-impact opportunities for their teams and the business.
What you'll do- Provide comprehensive support to senior leaders, including strategic calendar management in Google Calendar (60%), travel and accommodation bookings (10%), monthly expense reporting (10%), and support for offsite events, meetings preparation, and strategic projects (20%).
- Draft, route, and manage written and verbal communications with exceptional discretion and confidentiality across multiple platforms.
- Coordinate with external parties and their executive staff on frequent/regular meetings.
- Perform general administrative tasks such as taking detailed meeting notes and preparing relevant materials.
- Partner with the Employee Experience (EX) Team to plan and execute team events.
- Support budget tracking and reconciliation, including invoice management, expense submission/approvals, and resolution of AP/AR issues.
- 2+ years of administrative or related experience, supporting multiple senior leaders simultaneously
- Proven self-starter with a track record of independently driving complex projects to completion with minimal oversight
- Highly detail-oriented with the ability to think strategically and offer thoughtful recommendations
- Exceptional written and verbal communication skills
- Proficient in Google applications (Docs, Sheets, Calendar, etc.)
- Strong critical thinking and problem-solving abilities
- Adaptable and diplomatic, with the judgment to navigate varying leadership styles and dynamic situations
Company Details
Administrative - Executive Assistant
Posted today
Job Viewed
Job Description
As an Executive Assistant to senior leaders, you’ll serve as a strategic partner on both company-wide and team-level initiatives. In this highly visible role, you’ll work across the organization to help your leaders navigate complex priorities, optimize their time, and overcome organizational challenges. Your proactive support will empower them to lead more effectively and focus on the highest-impact opportunities for their teams and the business.
What you'll do- Provide comprehensive support to senior leaders, including strategic calendar management in Google Calendar (60%), travel and accommodation bookings (10%), monthly expense reporting (10%), and support for offsite events, meetings preparation, and strategic projects (20%).
- Draft, route, and manage written and verbal communications with exceptional discretion and confidentiality across multiple platforms.
- Coordinate with external parties and their executive staff on frequent/regular meetings.
- Perform general administrative tasks such as taking detailed meeting notes and preparing relevant materials.
- Partner with the Employee Experience (EX) Team to plan and execute team events.
- Support budget tracking and reconciliation, including invoice management, expense submission/approvals, and resolution of AP/AR issues.
- 2+ years of administrative or related experience, supporting multiple senior leaders simultaneously
- Proven self-starter with a track record of independently driving complex projects to completion with minimal oversight
- Highly detail-oriented with the ability to think strategically and offer thoughtful recommendations
- Exceptional written and verbal communication skills
- Proficient in Google applications (Docs, Sheets, Calendar, etc.)
- Strong critical thinking and problem-solving abilities
- Adaptable and diplomatic, with the judgment to navigate varying leadership styles and dynamic situations
Company Details
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Administrative Executive Assistant
Posted 2 days ago
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Job Description
We are seeking a highly organized, proactive, and detail-oriented Administrative Executive Assistant to support our senior executives. The ideal candidate will be a master of time management, communication, and discretion, capable of handling a variety of administrative and executive support tasks with efficiency and professionalism.
Key Responsibilities:- Provide high-level administrative support to senior executives.
- Manage calendars, schedule meetings, and coordinate travel arrangements.
- Prepare reports, memos, presentations, and correspondence.
- Screen and direct phone calls and distribute correspondence.
- Act as the point of contact between executives, clients, and internal teams.
- Maintain strict confidentiality and handle sensitive information with discretion.
- Organize and maintain filing systems (both electronic and physical).
- Take meeting minutes and follow up on action items.
- Manage expense reports and invoice processing.
- Assist with project management and follow-up on outstanding deliverables.
- Conduct research and compile data as needed.
- Support event planning and coordination for meetings, retreats, or conferences.
- Proven experience as an executive assistant, senior administrative assistant, or in another relevant administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other productivity tools.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- High level of discretion and integrity.
- Ability to multitask and prioritize in a fast-paced environment.
- Strong attention to detail.
- Bachelor’s degree preferred (or equivalent combination of education and experience).
Company Details
Administrative - Executive Assistant
Posted 10 days ago
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Job Description
- Managing their employers’ calendars and schedules
- Answering or screening emails, calls and in-person appointments
- Coordinating travel and logistics for business trips, including booking travel, preparing itineraries and supporting executives in completing expense reports
- Managing documents and confidential information with appropriate discretion
- Overseeing general office processes, such as ordering office supplies for departments or leading administrative support staff
- Serving as the liaison between executives and internal/external partners
- Assisting with special projects by coordinating resources and tracking progress
- Collecting and distributing mail
- Preparing communications such as memos, emails, invoices or reports
- Writing and editing letters, reports and instructional documents
- Creating and maintaining electronic and physical filing systems
- Managing accounts and performing basic bookkeeping
- Performing data entry and analysis
- Assisting with event planning and coordination
- Ordering and maintaining office supplies
• Advanced organizational skills to manage time, coordinate calendars, prioritize tasks and meet deadlines
• Excellent written communication skills for drafting emails and other documents on behalf of their employers
• The ability to be discrete to safeguard sensitive or confidential information about their employer and business processes
• Technical calendar management skills to operate automated scheduling and calendar and task-management software
Company Details
Administrative - Executive Assistant
Posted 24 days ago
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Job Description
We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Executive Assistant Responsibilities:- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- High school diploma.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.