1,344 Senior Level Office Managers jobs in the United States
Office Administration Specialist
55126 Saint Paul, Minnesota
Ricoh Americas Corporation
Posted 7 days ago
Job Viewed
Job Description
**Position Summary:**
We are seeking a reliable and customer-focused Site Support Coordinator to assist with daily operations in a small office setting. This role involves supporting conference room setups, managing meeting logistics including A/V equipment, and maintaining the office pantry supplies. The ideal candidate will have a strong background in customer service and a proactive approach to workplace support.
**Key Responsibilities:**
**Conference Room Support:**
+ Set up and prepare conference rooms for meetings and training sessions.
+ Ensure A/V equipment is functioning properly and assist with troubleshooting as needed.
+ Coordinate with internal teams for room scheduling and setup requirements.
**Pantry & Office Supplies:**
+ Monitor and restock coffee, tea, and other pantry items.
+ Place orders for supplies and ensure timely replacement of consumables.
+ Maintain cleanliness and organization of the pantry area.
**Customer Service:**
+ Serve as the first point of contact for internal staff and visitors.
+ Provide friendly and professional support for meeting and office needs.
+ Communicate effectively with client site teams and vendors.
**General Office Support:**
+ Assist with minor facilities tasks and service requests.
+ Report any issues related to equipment or office space to the appropriate teams.
+ Support ad hoc tasks as needed to ensure smooth office operations.
**Qualifications:**
+ High school diploma or equivalent required.
+ 1+ years of experience in a customer service or office support role.
+ Familiarity with A/V equipment and basic troubleshooting.
+ Strong organizational and time management skills.
+ Ability to lift and move light equipment or supplies (up to 25 lbs).
+ Proficiency in basic computer applications (email, MS Word, Excel).
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
+ Choose from a broad selection of medical, dental, life, and disability insurance options.
+ Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
+ Augment your education with team member tuition assistance programs.
+ Enjoy paid vacation time and paid holidays annually
+ Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
We are seeking a reliable and customer-focused Site Support Coordinator to assist with daily operations in a small office setting. This role involves supporting conference room setups, managing meeting logistics including A/V equipment, and maintaining the office pantry supplies. The ideal candidate will have a strong background in customer service and a proactive approach to workplace support.
**Key Responsibilities:**
**Conference Room Support:**
+ Set up and prepare conference rooms for meetings and training sessions.
+ Ensure A/V equipment is functioning properly and assist with troubleshooting as needed.
+ Coordinate with internal teams for room scheduling and setup requirements.
**Pantry & Office Supplies:**
+ Monitor and restock coffee, tea, and other pantry items.
+ Place orders for supplies and ensure timely replacement of consumables.
+ Maintain cleanliness and organization of the pantry area.
**Customer Service:**
+ Serve as the first point of contact for internal staff and visitors.
+ Provide friendly and professional support for meeting and office needs.
+ Communicate effectively with client site teams and vendors.
**General Office Support:**
+ Assist with minor facilities tasks and service requests.
+ Report any issues related to equipment or office space to the appropriate teams.
+ Support ad hoc tasks as needed to ensure smooth office operations.
**Qualifications:**
+ High school diploma or equivalent required.
+ 1+ years of experience in a customer service or office support role.
+ Familiarity with A/V equipment and basic troubleshooting.
+ Strong organizational and time management skills.
+ Ability to lift and move light equipment or supplies (up to 25 lbs).
+ Proficiency in basic computer applications (email, MS Word, Excel).
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
+ Choose from a broad selection of medical, dental, life, and disability insurance options.
+ Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
+ Augment your education with team member tuition assistance programs.
+ Enjoy paid vacation time and paid holidays annually
+ Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.
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0
Operations Manager, Office Administration
55401 Minneapolis, Minnesota
$75000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Operations Manager to oversee office administration functions in Minneapolis, Minnesota . This hybrid role requires a strategic thinker with a proven ability to manage diverse administrative operations, optimize workflows, and support a productive work environment. You will be responsible for ensuring the smooth day-to-day running of the office, managing vendors, and implementing best practices in administrative management.
Responsibilities:
Responsibilities:
- Oversee daily office operations, including facilities management, supplies, and equipment maintenance.
- Develop and implement administrative policies and procedures to enhance efficiency and compliance.
- Manage vendor relationships, including contract negotiation and performance monitoring for services such as IT support, cleaning, and catering.
- Lead and mentor the administrative support team, providing guidance and professional development.
- Manage the office budget, track expenses, and ensure cost-effectiveness of administrative services.
- Plan and coordinate office moves, renovations, and space management projects.
- Ensure a safe and secure office environment for all employees.
- Develop and maintain effective communication channels with all departments.
- Oversee reception, mailroom, and other front-office functions.
- Implement new technologies and systems to improve administrative processes.
- Bachelor's degree in Business Administration, Management, or a related field.
- 5+ years of experience in office management, facilities management, or operations management.
- Proven track record of successfully managing administrative functions and optimizing office operations.
- Strong leadership, communication, and interpersonal skills.
- Excellent organizational and time management abilities, with a keen attention to detail.
- Experience with budget management and vendor negotiation.
- Proficiency in Microsoft Office Suite and experience with office management software.
- Ability to work effectively both independently and as part of a team.
- Knowledge of health, safety, and security regulations related to office environments.
- A proactive approach to problem-solving and process improvement.
Apply Now
1
Office Administration Support Entry Level Part Time or Full Time
Remote
$30 - $35 per year
Canonical Inc
Posted 7 days ago
Job Viewed
Job Description
This remote, entry-level position is ideal for individuals living in Edmonton, Alberta, and includes full training. Based on your skills and interests, tasks may include online data entry, product evaluation, or analyzing consumer data. The flexible schedule allows you to work from the comfort of your home while contributing to projects that impact both national and local markets.
Top Level Promotions is a research and consulting company that supports leading brands across multiple industries in understanding their customers better. We're expanding our remote Edmonton-based team and are looking for detail-oriented, inquisitive individuals to assist with product testing, service evaluations, and consumer insight studies.
Industries We Serve Include
Administrative Services
Energy & Environmental Sciences
Airlines & Transportation
E-commerce & Online Retail
Apparel/Textiles
Automotive
Food & Beverage
Technology & Digital Communications
Customer Service & Support
Data Entry & Analysis
Education
Media & Entertainment
Health Care
Manufacturing
Marketing Research
Outdoor Gear & Recreation
Pet Products
Hospitality & Food Service
Travel & Tourism
Toy & Game Industry
Edmonton-Focused Projects
Some assignments may involve participating in feedback sessions tailored to Edmonton. Your insights will help companies improve their products and services for Alberta's consumer base - known for its practicality, family orientation, and love of the outdoors.
Qualifications
High-speed internet connection
Desktop or laptop with webcam and microphone
Quiet and private home workspace
Key Skills
Strong communication and organizational abilities
Self-motivated and reliable in a remote setting
Comfortable with basic computer tasks and online forms
High attention to detail and confidentiality
Benefits
Fully remote work - no commuting
No experience required - complete training provided
Flexible hours - part-time or full-time
Share opinions on real products and services
Growth opportunities based on consistency
Compensation
Pay ranges from $18.50 to $36.00 CAD per hour, depending on the type and scope of each project.
Experience
No prior experience necessary - full onboarding and support provided.
Company Details
Canonical can refer to a few different concepts: the company Canonical, known for developing Ubuntu and providing open-source solutions; the statistical analysis method of canonical correlation analysis which analyzes the relationship between two sets of variables; and the term in various other fields like physics, law, and the web, where it signifies something as a "standard," "authoritative," or "official" version. Canonicalization: In the context of a website, this is the process of selecting the single most representative URL (the canonical URL) from a set of pages that have duplicate or similar content, which is crucial for search engine optimization. Canonical correlation analysis: A statistical method for analyzing the relationships between two sets of variables, reducing a large number of variables into fewer, more informative, canonical variates to make relationships easier to interpret. Canonical form: In various branches of mathematics, a canonical form is a standardized way of representing a mathematical object, such as a canonical transformation or canonical equations in physics. In other fields Canonical law: The body of law and regulations governing a Christian church. Canonical hours: A schedule of fixed prayer times in a monastic or ecclesiastic setting. Canonical text: The accepted texts of a specific work, such as the biblical canon, which is the set of books accepted as scripture.
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2
Office Administration Part-time Assistant
07501 Paterson, New Jersey
Top Level Promotions
Posted 7 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
3
Office Administration Part-time Assistant
66101 Park City, Kansas
Top Level Promotions
Posted 7 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
4
Office Administration Part-time Assistant
13901 Binghamton, New York
Top Level Promotions
Posted 7 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
5
Office Administration Part-time Assistant
98006 Bellevue, Washington
Top Level Promotions
Posted 7 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
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6
Office Administration Part-time Assistant
02740 New Bedford, Massachusetts
Top Level Promotions
Posted 7 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
7
Office Administration Part-time Assistant
22301 Alexandria, Virginia
Top Level Promotions
Posted 7 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
8
Office Administration Part-time Assistant
48640 Midland, Michigan
Top Level Promotions
Posted 7 days ago
Job Viewed
Job Description
Job Title: Office Administrator Job Type: Part-TimeSalary: [21.00 per hour] About Us: Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.
Key Responsibilities:
Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.Greet visitors and clients, ensuring they are directed to the appropriate team members.Organize and maintain office filing systems, both digital and physical.Assist in managing office supplies, inventory, and ordering necessary materials.Coordinate meetings and manage office calendars.Process and distribute incoming and outgoing mail.Assist with basic HR tasks including maintaining employee records and scheduling interviews.Support other departments as needed with administrative tasks.Ensure the office is clean, organized, and welcoming.Qualifications:
Proven experience as an office administrator or similar role.Strong organizational and multitasking skills with attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and in a team environment.Strong interpersonal skills and a positive attitude.High school diploma or equivalent; additional qualifications in office administration are a plus.Why Join Us?
Competitive salary and benefits package.Opportunities for professional growth and development.Collaborative and friendly work environment. How to Apply: Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.We are an equal-opportunity employer and welcome applications from all qualified individuals.
Apply Now
9