148 Senior Level Positions jobs in the United States
Executive Leadership Administrative Support
22096 Reston, Virginia
Noblis
Posted today
Job Viewed
Job Description
Responsibilities
At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T).
DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE).
This position will provide business, operations, strategic, and administrative support to S&T's executive leaders. This enables leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security.
**This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.**
Responsibilities may include, but are not limited to:
+ Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met.
+ Evaluating and supporting business processes related to effective operations.
+ Organizing, compiling, and preparing information for reporting to executive leadership.
+ Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives.
+ Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership.
+ Representing Front Office interests in cross-functional collaborations.
+ Anticipating emerging challenges and proposing proactive solutions.
+ Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation.
+ Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings.
Required Qualifications
+ BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience.
+ Eligibility to receive DHS Suitability.
+ SECRET clearance.
+ Ability to come onsite at S&T five days a week, and work core government hours.
Desired Qualifications
+ TOP SECRET clearance
+ Experience providing administrative assistance to executive leadership.
+ Experience providing guidance, feedback, and consulting services to senior-level leadership.
+ Experience translating executive vision into actionable plans, milestones, and deliverables.
+ Familiarity developing agendas, talking points, and tracking action items through completion.
+ Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing.
+ Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion.
+ Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments.
+ Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events.
+ Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools.
+ Experience supporting the development of organizational charts, operation plans, and standard operating procedures.
+ Experience handling sensitive assignments with discretion and urgency.
+ Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
+ Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred.
Overview
Noblis ( and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us ( work at a Noblis company?**
Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards ( . Noblis maintains a drug-free workplace.
* _Remote/hybrid status is subject to change based on Noblis and/or government requirements_
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us ( .
EEO is the Law ( | E-Verify ( | Right to Work ( Rewards
At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits ( page on our Careers ( site.
Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package.
Posted Salary Range
USD $70,000.00 - USD $109,375.00 /Yr.
At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T).
DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE).
This position will provide business, operations, strategic, and administrative support to S&T's executive leaders. This enables leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security.
**This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.**
Responsibilities may include, but are not limited to:
+ Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met.
+ Evaluating and supporting business processes related to effective operations.
+ Organizing, compiling, and preparing information for reporting to executive leadership.
+ Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives.
+ Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership.
+ Representing Front Office interests in cross-functional collaborations.
+ Anticipating emerging challenges and proposing proactive solutions.
+ Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation.
+ Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings.
Required Qualifications
+ BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience.
+ Eligibility to receive DHS Suitability.
+ SECRET clearance.
+ Ability to come onsite at S&T five days a week, and work core government hours.
Desired Qualifications
+ TOP SECRET clearance
+ Experience providing administrative assistance to executive leadership.
+ Experience providing guidance, feedback, and consulting services to senior-level leadership.
+ Experience translating executive vision into actionable plans, milestones, and deliverables.
+ Familiarity developing agendas, talking points, and tracking action items through completion.
+ Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing.
+ Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion.
+ Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments.
+ Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events.
+ Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools.
+ Experience supporting the development of organizational charts, operation plans, and standard operating procedures.
+ Experience handling sensitive assignments with discretion and urgency.
+ Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams.
+ Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred.
Overview
Noblis ( and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us ( work at a Noblis company?**
Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards ( . Noblis maintains a drug-free workplace.
* _Remote/hybrid status is subject to change based on Noblis and/or government requirements_
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law.
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us ( .
EEO is the Law ( | E-Verify ( | Right to Work ( Rewards
At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits ( page on our Careers ( site.
Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package.
Posted Salary Range
USD $70,000.00 - USD $109,375.00 /Yr.
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0
Senior Administrative Assistant to Executive Leadership
85003 Whispering Pines, Arizona
$55000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Phoenix, Arizona, US . This role is pivotal in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing complex calendars, coordinating executive travel arrangements, preparing reports and presentations, screening and directing incoming calls and correspondence, and assisting with special projects as assigned. You will be responsible for gatekeeping information, making informed decisions on behalf of executives when appropriate, and maintaining strict confidentiality. Furthermore, you will liaren with internal and external stakeholders, including board members, clients, and other senior-level professionals. The successful applicant will be proficient in a range of office software, adept at problem-solving, and possess a professional demeanor at all times. This position requires a proactive approach, anticipating the needs of the executives and offering solutions before issues arise. A strong understanding of corporate governance and business etiquette is highly desirable. The role involves a hybrid work arrangement, requiring some in-office presence for critical meetings and team collaboration while offering flexibility for remote work on designated days.
Qualifications:
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
- Discretion and a high level of confidentiality.
- Experience with project management tools is a plus.
- Familiarity with corporate travel booking systems.
Apply Now
1
Senior Administrative Assistant to Executive Leadership
27513 Whispering Pines, North Carolina
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Raleigh, North Carolina, US . This role is pivotal in ensuring the smooth operation of executive functions, managing complex schedules, and facilitating effective communication across the organization. The ideal candidate will possess exceptional attention to detail, a strong understanding of business etiquette, and the ability to handle sensitive information with discretion. Responsibilities will include managing calendars for multiple executives, coordinating domestic and international travel arrangements, preparing expense reports, organizing and maintaining physical and digital filing systems, and preparing correspondence, reports, and presentations. You will also be responsible for coordinating meetings, including preparing agendas, taking minutes, and distributing action items. This role requires a keen ability to anticipate needs, problem-solve independently, and maintain a professional demeanor at all times. You will act as a gatekeeper and first point of contact for executives, demonstrating excellent interpersonal skills and a commitment to delivering high-quality support. Occasional event planning and project assistance may also be required. Success in this role hinges on the ability to multitask efficiently, prioritize tasks effectively, and adapt to changing priorities in a fast-paced environment. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and travel booking platforms are essential. The ability to work collaboratively with other administrative staff and departments is also crucial. This is an excellent opportunity for a seasoned administrative professional looking to make a significant impact within a dynamic corporate setting.
Apply Now
2
Senior Administrative Assistant to Executive Leadership
83701 Hidden Springs, Idaho
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Boise, Idaho, US . This pivotal role requires an individual with exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in ensuring the smooth operation of the executive office, coordinating schedules, managing correspondence, preparing reports, and facilitating internal and external communications. Key responsibilities include:
- Managing complex calendars and scheduling appointments, meetings, and travel arrangements for senior executives.
- Acting as a primary point of contact for executives, screening calls and emails, and directing inquiries appropriately.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Coordinating and making arrangements for board meetings, executive retreats, and other significant events.
- Maintaining and organizing physical and digital filing systems for efficient record-keeping.
- Conducting research and gathering information as needed for executive projects and decision-making processes.
- Assisting with budget tracking and expense report preparation for the executive team.
- Providing general administrative support, including printing, copying, and mail handling.
- Upholding strict confidentiality regarding sensitive company information.
- Collaborating with other administrative staff to ensure seamless office operations.
Apply Now
3
Senior Administrative Assistant to Executive Leadership
84097 Orem, Utah
$55000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide comprehensive executive support to a team of senior leaders. This is a pivotal role requiring exceptional discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possess a strong understanding of corporate office procedures and a passion for ensuring smooth operational flow.
Key Responsibilities:
Qualifications:
This role is based in the vibrant community of Provo, Utah, US , and offers a hybrid work model, combining the benefits of in-office collaboration with the flexibility of remote work. Our client is committed to fostering a supportive and dynamic work environment.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives, ensuring optimal time utilization.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Coordinate domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Handle incoming communications, screening calls, emails, and mail, redirecting as appropriate or handling directly when possible.
- Organize and maintain physical and digital filing systems, ensuring efficient retrieval of information.
- Prepare meeting agendas, take minutes, and track action items for follow-up.
- Assist with expense reporting and invoice processing.
- Act as a primary point of contact for internal and external stakeholders, demonstrating excellent interpersonal skills.
- Support special projects and initiatives as assigned by the executive team.
- Maintain a high level of confidentiality and discretion in all matters.
Qualifications:
- Proven experience as an Executive Assistant or in a similar high-level administrative role (minimum 5 years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
- Excellent written and verbal communication skills.
- Exceptional organizational and time-management abilities.
- Strong problem-solving skills and a proactive approach to identifying and addressing needs.
- Ability to multitask and prioritize effectively under pressure.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Discretion and sound judgment in handling sensitive information.
This role is based in the vibrant community of Provo, Utah, US , and offers a hybrid work model, combining the benefits of in-office collaboration with the flexibility of remote work. Our client is committed to fostering a supportive and dynamic work environment.
Apply Now
4
Senior Administrative Assistant to Executive Leadership
97204 Portland, Oregon
$65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization based in **Portland, Oregon, US**, is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team. This pivotal role requires a meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities with a high degree of professionalism and discretion. The ideal candidate will be adept at managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a primary point of contact for internal and external stakeholders. Responsibilities will include:
- Managing and coordinating executive calendars, scheduling meetings, and ensuring timely preparation for all appointments.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation, while adhering to company policies.
- Preparing, proofreading, and editing correspondence, reports, presentations, and other documents.
- Facilitating effective communication between executives and other departments, as well as external clients and partners.
- Organizing and managing corporate events, meetings, and off-site gatherings.
- Handling confidential information with the utmost discretion and integrity.
- Processing expense reports and managing departmental budgets.
- Conducting research and compiling data for executive decision-making.
- Maintaining office supplies and managing vendor relationships.
- Assisting with special projects as assigned by the executive team.
Apply Now
5
Senior Administrative Assistant to Executive Leadership
84111 Salt Lake City, Utah
$55000 Annually
WhatJobs
Posted 9 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Salt Lake City, Utah, US . This role is crucial for ensuring the smooth and efficient operation of the executive office. Responsibilities include managing complex calendars, scheduling and coordinating high-level meetings, preparing agendas and taking minutes, and handling confidential correspondence with discretion. You will be responsible for making domestic and international travel arrangements, including flights, accommodations, and itineraries, and managing expense reporting. Additionally, you will assist with preparing presentations, reports, and other critical documents, and act as a liaison between executives and internal/external stakeholders. This position requires a keen eye for detail, exceptional communication skills, and the ability to multitask and prioritize effectively in a fast-paced environment. You will also manage office supplies, maintain filing systems, and support various administrative projects as assigned. The ideal candidate will possess strong problem-solving abilities and a professional demeanor. This role offers a dynamic work environment with opportunities for professional growth. A key part of the role involves ensuring seamless communication flow within the executive suite and across departments. Proficiency in office productivity software and a strong understanding of business etiquette are essential. The ability to anticipate needs and proactively address potential issues is highly valued. We are looking for someone who can handle sensitive information with the utmost confidentiality and integrity. The hybrid nature of this role allows for a blend of in-office collaboration and remote flexibility, requiring a balance of autonomy and teamwork. Successful candidates will demonstrate a commitment to excellence and a dedication to supporting the success of our executive team. This is an excellent opportunity for an experienced administrative professional to make a significant impact.
Apply Now
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6
Senior Administrative Assistant to Executive Leadership
83702 Hidden Springs, Idaho
$60000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Boise, Idaho, US . This pivotal role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be adept at handling confidential information with discretion and possess a keen understanding of executive-level support needs.
Responsibilities:
Qualifications:
This hybrid position offers the flexibility to work both in the office and remotely, fostering a balanced work environment while maintaining strong team collaboration. Join a dynamic team and contribute to the success of our esteemed client.
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Act as a primary point of contact for internal and external stakeholders, professionally representing the executive team.
- Conduct research and compile data for various projects and reports.
- Assist with budget tracking and expense report processing.
- Manage office supplies and vendor relationships.
- Handle special projects as assigned by executive leadership.
- Provide general administrative support, including filing, copying, and scanning.
Qualifications:
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and prioritize effectively.
- Discretion and confidentiality in handling sensitive information.
- A proactive and problem-solving mindset.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Experience supporting C-level executives is a significant plus.
- Familiarity with project management software is advantageous.
- Ability to adapt to changing priorities and deadlines.
- A professional demeanor and positive attitude are essential for this role.
This hybrid position offers the flexibility to work both in the office and remotely, fostering a balanced work environment while maintaining strong team collaboration. Join a dynamic team and contribute to the success of our esteemed client.
Apply Now
7
Senior Administrative Assistant to Executive Leadership
80905 Colorado Springs, Colorado
$65000 Annually
WhatJobs
Posted 22 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to their executive leadership team in Colorado Springs, Colorado, US . This is a crucial role that requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will possess a strong understanding of business operations and be adept at handling confidential information with the utmost discretion.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage logistics for executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Conduct research and prepare background materials for meetings and projects.
- Process expense reports and manage departmental budgets.
- Serve as a liaison between executives and internal/external stakeholders.
- Assist with special projects as assigned, demonstrating initiative and problem-solving skills.
- Maintain and organize physical and digital filing systems.
- Proactively identify areas for process improvement within administrative functions.
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities, with the capacity to multitask effectively.
- Discretion and experience handling confidential information.
- Ability to work independently and as part of a team.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Experience in a fast-paced corporate environment is highly desirable.
- A proactive approach and a commitment to delivering high-quality work.
Apply Now
8
Senior Administrative Assistant to Executive Leadership
92101 San Diego Country Estates, California
$28 Hourly
WhatJobs
Posted 25 days ago
Job Viewed
Job Description
Our client, a dynamic and growing organization in the heart of San Diego, California, US , is seeking a highly organized and proactive Senior Administrative Assistant to support its executive leadership team. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities will include complex calendar management, coordinating domestic and international travel arrangements, preparing detailed reports and presentations, managing correspondence, and acting as a liaison between executives and internal/external stakeholders. You will also be responsible for event planning, managing office supplies, and assisting with special projects as assigned. This position offers a blend of in-office collaboration and remote flexibility, requiring approximately 3 days a week in our San Diego office. Qualifications include a Bachelor's degree or equivalent experience, at least 5 years of progressive administrative support experience, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with virtual meeting platforms. Strong problem-solving skills, discretion, and a professional demeanor are essential. The ability to anticipate needs and proactively address them will be highly valued. This is an exciting opportunity to be an integral part of a leading company and contribute to its success.
Key Responsibilities:
This role is perfect for an experienced administrative professional looking to make a significant impact. We are committed to fostering a supportive work environment where your contributions are recognized and valued. Join our team and help drive our continued growth and success.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments efficiently.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit documents, reports, presentations, and meeting minutes with accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately.
- Serve as a primary point of contact for internal and external stakeholders, fostering positive relationships.
- Assist with the planning and execution of corporate events and meetings.
- Maintain office supplies and manage vendor relationships.
- Undertake special projects and research as directed by executive leadership.
- Ensure confidentiality and discretion in handling sensitive information.
- Provide general administrative support to ensure smooth office operations.
This role is perfect for an experienced administrative professional looking to make a significant impact. We are committed to fostering a supportive work environment where your contributions are recognized and valued. Join our team and help drive our continued growth and success.
Apply Now
9