844 Social Security Administration jobs in the United States

We are looking for a detail-oriented and organized Administrative and Support Services Associate to provide essential administrative assistance and ensure smooth day-to-day operations. This role involves handling a variety of tasks such as managing schedules, processing documentation, coordinating office activities, and offering support to various departments to maintain organizational efficiency.

• Perform general administrative duties such as answering phones, managing correspondence, and maintaining files.
• Schedule meetings, appointments, and travel arrangements for team members or executives.
• Prepare and process documents, reports, and presentations as needed.
• Assist in data entry, record-keeping, and maintaining accurate office databases.
• Coordinate office supplies inventory and place orders when required.
• Serve as a point of contact for internal and external communications.
• Support HR, finance, and other departments with administrative tasks as necessary.
• Ensure adherence to company policies and maintain confidentiality of sensitive information.
• Help organize company events, training sessions, or workshops.

• High school diploma or equivalent; associate or bachelor’s degree in business administration or related field preferred.
• Proven experience in administrative or office support roles.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail, problem-solving skills, and a positive attitude.

• Full-time/Part-time position.
• Remote.

Job Summary:
We are seeking an experienced and organized Administrative Support Specialist to provide comprehensive administrative and operational support to our branch, division, and directorate. This role requires someone with strong communication skills, exceptional attention to detail, and a self-starting attitude. The ideal candidate will have prior experience working in a professional services or architectural firm, with the ability to manage multiple priorities in a dynamic environment.

Key Responsibilities:
-- Provide day-to-day administrative support for leadership and cross-functional teams
-- Track and update staffing (IPT) charts and organizational structures
-- Perform data entry and reporting tasks, including updates in CCaR and other internal systems
-- Support creation, editing, and formatting of documents, presentations, reports, and briefings (technical and non-technical, classified and unclassified)
-- Assist in the preparation of weekly, monthly, and annual activity reports for leadership review
-- Maintain electronic and paper filing systems and support recordkeeping requirements
-- Handle all mail-related duties, including classified material handling, per security protocols
-- Maintain and distribute internal forms, templates, and standard government correspondence
-- Support inventory tracking, office supply ordering, and equipment requests
-- Facilitate internal communications and scheduling using Microsoft Office, Visio, and SharePoint
-- Assist with writing, editing, and publication of official documents and internal communications
-- Act as Records Custodian (RC), maintaining master files, file plans, and case files as required
-- Assist in the development and maintenance of Operating Instructions (OIs)
-- Contribute to internal marketing efforts by providing guests with visual materials during visits or meetings

Requirements:
-- 2 or more years of experience in an administrative support role
-- Strong organizational and time management skills with the ability to manage multiple priorities
-- Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint, Visio, and SharePoint
-- Excellent verbal and written communication skills
-- Ability to handle confidential or classified material with discretion and according to protocol
-- Self-motivated, detail-oriented, and able to work independently and collaboratively
-- Experience supporting professional services or architectural environments is a strong advantage
-- Tech-savvy, with general understanding of design software (Revit, SketchUp, AutoCAD) is preferred but not required

Preferred Qualifications:
-- BA/BS degree in business administration, finance, accounting, insurance, or a related field
-- Experience working in an architectural firm or design-focused professional services firm

Talents Needed for Success:
-- The candidate must be a self-starter, possess strong written and verbal communication skills, and be able to engage both executive and technical audiences
-- They must demonstrate a positive and can-do demeanor and be a standout colleague
-- They must possess the ability to push for target dates, while being empathetic to challenges and obstacles and be the team's voice in raising and mitigating risks with the help of senior management

What We Offer:
-- Competitive salary and performance-based incentives
-- 100 percent remote work flexibility
-- A collaborative and supportive work culture
-- Opportunities for career growth and ongoing professional development
-- Access to tools, training, and resources to support your success

Equal Opportunity Employer Statement:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

We are seeking a highly organized and detail-oriented Administrative and Support Services Assistant to join our team. In this role, you will play a key part in supporting day-to-day administrative functions, ensuring smooth office operations, and assisting team members with various clerical and operational tasks. This position requires strong communication skills, a proactive attitude, and the ability to multitask in a fast-paced environment.

• Provide general administrative and clerical support to departments and management
• Answer and direct phone calls, take messages, and respond to inquiries
• Organize and schedule meetings, appointments, and travel arrangements
• Maintain digital and physical filing systems, including confidential records
• Prepare and edit documents, reports, memos, and presentations
• Order and manage office supplies and equipment
• Assist with data entry, billing, and basic bookkeeping tasks
• Greet and assist visitors in a professional and friendly manner
• Support HR or operations departments with administrative tasks as needed
• Ensure office areas remain clean, organized, and welcoming.

• High school diploma or GED required; associate’s or bachelor’s degree preferred
• 1–2 years of experience in an administrative or office support role
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Strong organizational, time management, and multitasking skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Dependable, professional, and customer service-oriented.

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO) and paid holidays
• Professional development and training opportunities
• Flexible work hours or hybrid/remote options
• Employee assistance program (EAP)
• Collaborative and inclusive company culture
• Opportunities for advancement within the organization.

Administrative and support services staff help keep an office or organization running smoothly. They handle tasks like managing schedules, organizing files, answering phones, preparing documents, and supporting other team members with daily operations.

They may also help with data entry, office supplies, customer service, or coordinating meetings. Their role is important for making sure everything in the office works efficiently.

Typical Duties:

• Answer phone calls and emails
• Schedule meetings and appointments
• Organize and maintain files
• Prepare reports and documents
• Greet visitors and assist them
• Manage office supplies and equipment
• Support other staff with daily tasks

• Organization – Keep tasks, files, and schedules in order
• Communication – Speak and write clearly and professionally
• Time Management – Handle multiple tasks and meet deadlines
• Computer Skills – Use email, spreadsheets, word processors, and office software
• Attention to Detail – Spot and fix errors in documents or data
• Problem Solving – Handle small issues quickly and effectively
• Customer Service – Be polite and helpful to visitors or callers
• Teamwork – Work well with others and assist when needed

• Steady Schedule – Regular working hours, often Monday to Friday
• Paid Time Off – Vacation days, sick leave, and holidays
• Health Benefits – Medical, dental, and vision insurance (depending on employer)
• Retirement Plans – Options like 401(k) or pensions
• Training Opportunities – On-the-job training or courses for career growth
• Job Stability – These roles are needed in most industries
• Work Environment – Usually in an office setting with basic comfort and safety

Serves as receptionist for the office including serving the customers and citizens who visit the office; takes messages, forwards calls, and assists staff with visitors. • Answers requests for information from customers or the general public who use the organization’s services; identifies procedures that address needs or refer customer to proper staff member; follows-up with customers or other processes to insure proper disposition. • Inputs information into an automated system such as a word processing program or data base; reviews and verifies records, reports, maps, applications or other documents to ensure that information is provided, thorough, accurate, and correct; registers participants and records services. • Compiles information using standardized forms, procedures, or specific instructions; enters information into spreadsheets, data bases, etc. • Types letters, reports and other materials; proofreads materials for typographical or spelling errors. • Creates records by posting general program activity on established forms, files, and other record keeping devices. • Generates reports from the automated systems used. • Places materials and records in alphabetical or numerical order for proper filing into the appropriate record keeping system, such as a permit or purchasing system. Additional Job Duties • Backs up other administrative support staff, as needed. • Performs related duties as required. Recruitment and Selection Guidelines Knowledge, Skills, and Abilities • Working knowledge of office practices and procedures, grammar, and punctuation. • Working knowledge of word processing, data base maintenance, spreadsheet data entry, and other specific information technology applications. • Working knowledge of organization programs and services. • Skill in customer service including problem-solving and conflict resolution. • Ability to communicate effectively in person and by telephone. • Ability to follow oral and written instructions and procedures. • Ability to type and/or enter data with accuracy at the speed required by the particular program or position utilizing the services of this role. • Ability to learn and apply filing systems and to arrange and place records, reports, and files into a proper sequence.

Job Description: Administrative and Support Services at Clario Consulting.

The Administrative and Support Services Specialist at Clario Consulting provides critical operational and clerical support to ensure the smooth functioning of our accounting and consulting services. This role involves managing administrative tasks, supporting accounting processes, and assisting clients and staff with system-related tasks such as QuickBooks Online, payroll services, and CRM platforms. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment, contributing to the firm’s commitment to exceptional client service.

Key Responsibilities:

• Administrative Support:

• Perform data entry, manage spreadsheets, and maintain accurate financial and client records using tools like QuickBooks Online (Self-employed, Plus, Premier).

• Process and verify vendor invoices, purchase orders, and billing information, resolving discrepancies promptly.

• Schedule appointments, manage calendars, and coordinate meetings for accountants and consultants.

• Prepare and organize documents, including financial statements, tax forms, and client correspondence.

• Provide receptionist duties, including answering phones, responding to client inquiries, and managing email communications.

• Accounting Support:

• Assist with accounts payable and receivable tasks, including processing payments and tracking transactions.

• Reconcile bank statements and QuickBooks accounts to ensure accuracy and timely reporting.

• Support tax preparation by organizing client data and facilitating secure document transfer via Clario Consulting’s Tax Preparation Portal.

• Assist with payroll processing using platforms like Gusto, ensuring compliance with client needs.