14 Social Security Administration jobs in Federal

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $20.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Front Desk Administrative Support

As a Front Desk Administrative Support member, you will provide essential front office assistance to the Children's Health Center clinic in Westwood. We are looking for an energetic and friendly candidate that will deliver an exceptional first point of contact for our patients and their families. Responsibilities include, but are not limited to:

• Patient registration and check-in
• Insurance verification
• Process co-payments
• Appointment scheduling
• Verify referrals and authorizations
• Triage calls

Salary Range: $26.42- Hourly

This position requires the ability to speak fluently in English and Spanish.

Job Qualifications

Required:

• Bilingual in English and Spanish.
• Demonstrated typing skills of at least 45 WPM.
• Demonstrated experience in organizing and defining tasks, setting priorities, working independently, and following through with minimal direction in order to perform effectively under conditions of frequent interruptions, fluctuating workloads, and conflicting time demands.
• Demonstrated ability to handle confidential material with discretion.
• Strong problem-solving skills and demonstrated ability to initiate, monitor, and complete tasks, including those not explicitly assigned or intrinsic to achieve specific goals.
• Demonstrated proficiency with Microsoft and Windows computer platforms and proficiency in the use of computer programs, including Word, PowerPoint, Excel, e-mail programs, web browsers, and Adobe Acrobat.
• Demonstrated attention to detail.
• Demonstrated ability to establish and maintain cooperative working relationships with faculty, staff, Administration, and patients from various social, cultural and economic backgrounds.
• Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and its services and programs.
• Skill in recognizing an emergency or high priority situation and taking appropriate and immediate action.
• Ability to maintain composure when confronted with difficult situations and respond professionally.

Preferred:

• Demonstrated ability to operate CareConnect, download reports, documents and labs from patient's chart.
• Knowledge of the policies and procedures of third party payors, including Medi-Cal and California Children's Services.
• General knowledge of medical terminology and ICD-10 coding.

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you'll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.
Jacobs is searching for a dynamic Administrative Support/ Receptionist to join our team in El Segundo, CA. In this role, you'll oversee the front desk and all activities surrounding the front reception area. You'll be the first point-of-contact and will meet and greet all incoming guests, ensuring that everyone is identified and provided a visitor's badge, and safety acknowledgement. Additional responsibilities include accounts payable functions, ensuring that all purchase requisitions are entered in a timely manner, resolving invoice issues, tracking of requisitions until received, and processing purchase card transactions. Responsible for general records management including accounts payable records. Daily management of the phone system and incoming phone calls to the front desk. Responsible for coordinating the electronic events calendar with the client regarding conference room availability and updating schedules as necessary; ensure the conference rooms are configured correctly, and necessary catering needs are ordered and delivered. This position interfaces with all departments at the ECLWRF, Corporate Procurement, Finance, and our client to accomplish tasks. Additional duties assigned as needed.
Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you - and deliver the world's most challenging Operations Management projects, together.
#ourjacobs #bia #omfs #challengeaccepted
- Two (2) to Five (5) years professional office experience required
- Experience working in a high-volume office setting
- High level of organization and detail-oriented
- Proficient with Microsoft Office (especially Word and Excel)
- Proficient experience with all office equipment (i.e. Fax Machine, Copy Machine, Postage Machine, Scanner, etc.)
- Valid CA Driver's license with no major infractions
Ideally, You'll Also Have
- High School Diploma or equivalent preferred
- AA Degree in Business, Office Management, or a related field of study preferred
- Two (2) years' experience in Accounts Payable desired
- One (1) year experience with Accounts Payable software strongly preferred
Working Conditions & Physical Requirements
The work area can involve a working environment indoors, as well as outdoors, which could cause exposure to outdoor elements; proper environmental attire will be required. Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, airborne particles, noxious gases, pathogens and various chemicals. Safety is of the utmost importance. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.
Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction. In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to stand for extended periods; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb stairs or ladders or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must periodically lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision as well as the ability to distinguish color and shades. Technical dexterity is required in performing chemical and instrumental analytical procedures.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee may be exposed to odors, silica, dust, fumes, smoke, gases, greases, oils, electrical energy, solvents and vibrations. The employee may work on slippery/uneven surfaces, around machinery with moving parts, moving objects/vehicles, and ladder/scaffolding, below ground and may be exposed to water and other liquid materials.
The employee will be expected to follow the H&S Manual guidelines and wear the appropriate PPE as instructed.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $18.38 to $24.81. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation ( is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Description

Welcome to the Family Health Center in Santa Monica!

In this role you will provide administrative and patient care support to the Family Health Center in the UCLA Department of Family Medicine. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.Responsibilities include, but are not limited to:

• Check-in/out patients
• Answering Appointment Lines
  
• Serve as liaison between outpatients and programs in administrative matters
  
• Schedule appointments
• Verify insurance information

Salary Range: $ Hourly Qualifications

Required:

• Ability to communicate professionally and effectively with physicians and staff in a high-volume setting.

• Excellent organizational skills and ability to prioritize assignments

• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules

• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health.

Preferred:

• Knowledge of major medical insurance plans and types of coverage provided

• Knowledge of medical terminology

Description
As a Front Desk Administrative Support member, you will provide essential front office assistance to the Children's Health Center clinic in Westwood. We are looking for an energetic and friendly candidate that will deliver an exceptional first point of contact for our patients and their families. Responsibilities include, but are not limited to:
+ Patient registration and check-in
+ Insurance verification
+ Process co-payments
+ Appointment scheduling
+ Verify referrals and authorizations
+ Triage calls
Salary Range: $ Hourly
_This position requires the ability to speak fluently in English and Spanish._
Qualifications
Required:
+ Bilingual in English and Spanish, with fluency in reading, writing, and speaking both languages.
+ Demonstrated typing skills of at least 45 WPM.
+ Demonstrated experience in organizing and defining tasks, setting priorities, working independently, and following through with minimal direction in order to perform effectively under conditions of frequent interruptions, fluctuating workloads, and conflicting time demands.
+ Demonstrated ability to handle confidential material with discretion.
+ Strong problem-solving skills and demonstrated ability to initiate, monitor, and complete tasks, including those not explicitly assigned or intrinsic to achieve specific goals.
+ Demonstrated proficiency with Microsoft and Windows computer platforms and proficiency in the use of computer programs, including Word, PowerPoint, Excel, e-mail programs, web browsers, and Adobe Acrobat.
+ Demonstrated attention to detail.
+ Demonstrated ability to establish and maintain cooperative working relationships with faculty, staff, Administration, and patients from various social, cultural and economic backgrounds.
+ Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and its services and programs.
+ Skill in recognizing an emergency or high priority situation and taking appropriate and immediate action.
+ Ability to maintain composure when confronted with difficult situations and respond professionally.
Preferred:
+ Demonstrated ability to operate CareConnect, download reports, documents and labs from patient's chart.
+ Knowledge of the policies and procedures of third party payors, including Medi-Cal and California Children's Services.
+ General knowledge of medical terminology and ICD-10 coding.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

**Amentum is seeking highly motivated, self-starting office Administrative Support. Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Ability to obtain and maintain a Secret clearance. ** **Responsibilities:** + Records and file management + Employee in- and out-processing + Assist in managing DOD, DSS, and local office policies and programs + Support the field office chief in scheduling + Correspondence drafting and routing + Travel planning (Defense Travel System (DTS) or MyTravel) + Conference room coordination + Office equipment and supply inventory maintenance + Government timecard program (DAI) management + Receipt and routing of office mail/correspondence + Management of task management (CATMS) system + Assist in execution of office training program + Responsible for inputting and managing data bases as directed + Some locations may require local travel within the U.S. (<5%) + Working with teams and independently required **Requirements:** + Active Secret clearance required + High School Diploma or equivalent + 2 years of administrative experience + Working knowledge of general office procedures + Fluency in English, both oral and written + Strong typing skills + Organizational skills + May be required to lift general office items (20-30lbs) + Expected in office work five days a week with occasional telework that is dependent on the government's needs. + U.S. driver's license and be capable of operating government vehicles. + Travel may be required. **Preferred:** + Intermediate to high proficiency in Microsoft applications, particularly Word, Excel, PowerPoint, Outlook, and MS Teams + Familiarity with the Defense Travel System and timekeeping management programs a plus. + Knowledge of operating office equipment (fax, copy machine) **Work Environment, Physical Demands, and Mental Demands:** This is an in-office position, with no unusual hazards, occasional lifting up to 20-30 lbs., constant sitting while using a computer, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities to communicate, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines. **Compensation and Benefits:** HIRING HOURLY RANGE: $21.64-$24.04 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.) Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .

**Amentum is a government services provider of strategic solutions to the defense, homeland security, and the Intelligence Community. Amentum provides intelligence analysis and security, training and education, and intelligence support strategy and policy support, intelligence and operations support, program management, and international business development services to U.S. government and commercial clients around the globe. Our Senior Leaders, Subject Matter Experts, and Operational Specialists have direct, on-the-ground expertise in planning and executing the most critical missions our country and business sectors have faced - with current operations ongoing in every region in the US, to include heavy support to the Washington, DC metro area and Tampa, FL area along with the Middle East, South Asia, Afghanistan, Latin America, Europe, or Africa. We offer experience in addressing today's hardest problems.**
**Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Secret clearance is required.**
**Responsibilities:**
- Records and file management
- Employee in- and out-processing
- Assist in managing DOD, DSS, and local office policies and programs
- Support the field office chief in scheduling
- Correspondence drafting and routing
- Travel planning (Defense Travel System (DTS)
- Conference room coordination
- Office equipment and supply inventory maintenance
- Government timecard program (DAI) management
- Receipt and routing of office mail/correspondence
- Management of task management (CATMS) system
- Assist in execution of office training program
- Responsible for inputting and managing data bases as directed
**Requirements:**
- Active secret clearance required
- High School Diploma or equivalent
- Two years of administrative experience
- All personnel shall have superior oral and written communication skills, as well as a good command of the English language.
- Working knowledge of general office procedures
- Fluency in English, both oral and written
- Strong typing skills
- Organizational skills
- May be required to lift general office items (20-30lbs)
- Expected in office work five days a week with occasional telework that is dependent on the government's needs.
- U.S. driver's license and be capable of operating government vehicles.
**Preferred:**
- Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook
- Familiarity with the Defense Travel System and timekeeping management programs a plus.
**Compensation and Benefits:**
HIRING HOURLY RANGE: $21.64-$24.04 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data). This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site: is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .

Administrative and Technical Support (Pasadena, CA)

Position Code

Work Location Pasadena, CA

Security Clearance Secret

Performing the Administrative and Technical Support tasks as identified below. These tasks are extracted directly from the contract statement of work.

DUTIES AND RESPONSIBILITIES:

• All requirements and tasks assigned to Contractor personnel need to be completed in accordance with the schedule and timeframe provided by the assigned Division/Directorates task managers, as required.
• Records and File Management: Perform record and file management and maintenance. Responsible for setting up new files and preparing records for transfer or destruction in accordance with the following approved file plans, DCSA Manual 00-04, "Manual for Records Maintenance and Disposition, Volume 1, Responsibilities and Procedures" dated 23 Aug 2010 and DCSA Manual 00-04, Volume 2 "Manual for Records Maintenance and Disposition - Records Disposition Schedules," dated, Aug 23, 2010.
• Employee in and out processing: Assists the in and out processing official with civilian employee in and out processing. This is completed in accordance with DCSA Regulation 11-273: Civilian Personnel In and Out Processing, dated, Jul 28, 2009. Serve as the primary or back up POC for minor programs such as but not limited to travel cards, process building badges and credentials, Identification cards, maintaining working rosters of the telecom space utilization, copier programs, and training programs within the assigned Directorate/Division, as required.
• Office operational policies and procedures: Required to research and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required.
• Support to Division Assistant Directors: Provides assistance, phone and desk coverage for the assigned Directorate/Division. Provides general administrative support to GG-15 Division Directors (and their Deputies, etc.), which requires coordination of calendar and schedules, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Time and Attendance Reports: Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and nontechnical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interact with other internal DCSA departments and sometimes outside Government agencies on a normal basis, as required. Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required. Responsible for the maintenance of data and information contained in DCSA internal databases that contain sensitive departmental and/or classified information, as required.
• Responds to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of assigned Division/Directorates, as required. Required to utilize spreadsheets to track suspense actions and to manage workload, facility assignments, student activities and instructor assignments and other activities as needed; and maintain customer requests, as required.
• Required to collect and collate data for establishment and maintenance of training programs for personnel, while also preparing reports with the collected and collated data, as required.
• Responsible for assisting in the monitoring of agency task management systems spreadsheets, or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers and Division Directors/Assistant Directors in determining active, near overdue or overdue actions for each directorate/division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.
• Responsible for maintaining tracking records to ensure assigned Action Officers and Division Directors/Assistant Directors have accurate and current information regarding vulnerability assessment schedules, assessment report status, Letters to Management, security vulnerabilities, and facilities in-process. Responsible for maintaining a variety of office logs and files; complex schedules and office calendars; and updating internal staff directories, as required.
• Creation of a variety of documents: Responsible for creating a wide variety of documents (often complex) to include reports, spreadsheets, presentations, quarterly newsletters, program brochures, and the majority of any outgoing letters, memorandums, and other interoffice/interagency communications and corporate correspondence; responsible for composing the first draft through to the final draft for publishing and/or obtaining the Directorate/Divisions signature, when required.
• Assist Action Officers and Division Assistant Directors /Assigned Division: Responsible for reviewing incoming documents/taskers for appropriate action with specific emphasis on deadlines for respective Directorate/Division. Provide assistance to Action Officers and Division Assistant Directors with staffing packages, documents, and reminders of deadlines to meet suspense's, as needed. Responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions, status of actions, and similar information normally available from DCSA files, as required.
• Intra-office communications: Responsible for correspondence management that includes intra-office communications. These communications are managed by the Action Officers and Director and Assistant Directors, as needed. Management of other incoming correspondence includes forwarding correspondence and actions items (with the required background information) to the appropriate staff, when required. Responsible for reviewing outgoing correspondence for procedural and grammatical accuracy, and conformance with general policy, etc. before the correspondence is sent out. Draft reports should also be made available upon request of the DCSA Senior Management for review prior to being sent outside of DCSA, when required.
• Preparation of packages and classified document maintenance: Required to prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials. Responsible for proofreading documentation, correcting format, grammar and spelling errors, as required. Other document maintenance duties include maintaining and securing classified and For Official Use Only (FOUO) documents and files, as well as overseeing the destruction of classified and FOUO documents and files. Assists in the preparation of packaging of documents and files which requires interaction with DCSA Mailroom staff with regard to sending and receiving items by maintaining the mail tracking system and the classified accountability log, when required.
• Functions as the POC for the Field Offices (as required) on the Industrial Security Database. Responsible for receiving and processing monthly updates, maintaining the monthly roll-up, and responding to special queries by the DCSA HQ, Regional Director (RD), program manager and/or the local Field Office Chief (FOC). Responsible for assisting the Industrial Security Representatives (ISR) in compiling and editing correspondence to customers and contractors, as required.
• Gather Company Information: Provides support to the ISR by visiting the web sites of contractors to gather company information. Responsible for preparing material and assisting with the logistics for the Industrial Security Advisory Council (ISAC) or National Classification Management Society (NCMS) meetings and training conferences. Coordinates with the FOC and ISRs to maintain a calendar of scheduled work and events for the Industrial Security program, as required.
• Responsible for maintaining and keeping current various local industrial security databases and spreadsheets in support of management and IS Representatives such as Special Access Programs (SAPS), Critical Assets Assurance Program (CAAP), Critical Infrastructure Protection (CIP), Research and Technology Protection (RTP), COMSEC Accounts, Arms Ammunition and Explosives (AA&E) and User Agency POC, as required.
• Responsible for compiling, preparing, maintaining, and updating metrics forms used within the Industrial Security Program for presentation. Responsible for running queries in the Industrial Security Program databases, such as Industrial Security Facilities Database (ISFD), Joint Personnel Adjudication System (JPAS), and Electronic Facility Clearance System (eFCL), and providing lists, metrics, statistical trends and data summaries, and reports from those sources, as required. Responsible for responding to general questions from cleared contractors relating to JPAS and eQip, when required.
• Responsible for coordinating and/or conducting telephonic surveys of new contractors. Coordinates and communicates with the DCSA Facility Clearance Branch (FCB) regarding ongoing survey matters;
• Monitors and coordinates communications for eFCL databases completion;
• Coordinates communication with ISR regarding eFCL FOCI analysis requirements;
• Coordinates and conducts web reviews in relation to surveys and assessments;
• Coordinates data calls for classified contract performance and, as appropriate, coordinates e-FCL with the Action Officer or Directors /Assistant Directors;
• Coordinates FCL termination with RD's or FOCs and the DCSA FCB;
• Assists the RD or FOC, ISR and Information Systems Security Professional (ISSP) in vulnerability case data collection;
• Researches and responds to questions from industry
• Performs telephonic assessments of Excluded Parties; and Maintains facility file folders.
• Maintenance of Facility Records: Maintains the official facility records and ensures that updates to core facility data are reported to the FOC, when required. If changes to the Standard Form (SF) 328 "Certificate Pertaining to Foreign Interest", or the name or address changes for the facility or Facility Security Officer (FSO), etc. are identified, brings these changes to the attention of the assigned ISR, as required. Contacts facilities to arrange or obtain verification of reviews or visits, obtains POC information for reviews/visits and any other data required for the reviews/visits.
• Conference Room Coordination (mandatory for all Tasks) (as applicable): Serves as the POC for conference room reservation requests and conference room-related questions within assigned the Directorate/Division. Responsible for reserving DCSA conference rooms and maintains agency conference room calendars. Responsible for notifying the Technical Support POC about meetings that require audio and/or visual technical support and of all problems with audio, visual, or Video Tele-conferencing equipment. Responsible for verifying that all DCSA conference rooms located within the assigned Directorate/Division remain in a conference-ready state.
• Support Information System Security Professional (ISSP) (As applicable): Assists the ISSP Team Lead and Action Officer in maintaining databases used to track certifications and accreditations of Information Systems Electronic Communications Plans (ECP's) and other National Industrial Security Program (NISP) Authorization Office (NAO) Suspense Tracking Mechanisms.
• Responsible for managing correspondence for assigned DCSA components, when required. This task includes monitoring general mailboxes, assigning emails to action officers for action, or loading tasks into Agency Task Management System as appropriate and ensuring requests and Request for Information (RFIs) receive responses in a timely manner. Responsible for updating shared drives for assigned Directorate/Division.
• Assists in researching information relating to the ordering of office and other basic supplies.
• Maintains office supplies inventory and order supplies as required; assists in yearly inventory assessments, when required; reviews invoices to confirm materials were received as ordered and submits to RM for payment and Government Credit Card (GOVCC) reconciliation.
• Day-to-Day Office Management: Provides day-to-day office management that includes assisting in inventory, obtaining, and stocking supplies as needed (e.g. maintaining paper at printer stations, status of shredder machines); maintains the electronic Automated Data Processing (ADP) inventory and office equipment; and monitors and follows up on office equipment maintenance as appropriate. (Office equipment also includes postage machines.)

REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES:

• 2 years' experience in relevant administrative and technical support experience relating to the requirements listed above.

CERTIFICATIONS OR TRAINING REQUIRED :

• None

SECURITY CLEARANCE:

• Secret at time of hiring

EDUCATION:

• High school diploma or equivalent

SAFETY and HEALTH

• Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

SALARY

• Hourly Range: $22.80/hour

BENEFITS

• Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or families . Longeviti also includes basic life insurance plus short- and long-term disability for the employee. Employees may elect to enroll in our company's 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary options include legal coverage, supplemental insurance plans, and commuter benefits.

ABOUT LONGEVITI

Longeviti is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis.

We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 in both Development and Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount.

Longeviti, LLC is committed to hiring and retaining a diverse workforce. Longeviti is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.