9 Specialized Roles jobs in Melrose

Executive Search Operations Lead


Our client, a leading pharmaceutical company focused on discovering, developing, manufacturing, and commercializing therapeutic treatments is currently seeking an Executive Search Operations Lead to join their team for a 2-year contract (potential to convert to permanent). This person will help to expedite all aspects of the recruiting process with multi-faceted, project-specific support to stakeholders including internal clients, candidates, and executives.

Responsibilities:

Executive Search Project Management

• Engage with the executive search team to ensure seamless process across all levels 

• Participate on search update calls to synthesize action items

• Record feedback from interview team into Workday

• Work with VP of Talent to prepare Executive Search update reports for the CEO, CHRO and Board meetings

• Collaborate with team to ensure seamless search flow in Workday from search kick-off to close, including support of offer requests/letters and documentation

• Participate in executive onboarding activities when necessary

Marketing and Branding

• Create presentations and reports that reflect innovative ways of communicating capabilities of the executive search teams (e.g., candidate pipeline reports, executive briefing documents, metrics reporting)

• Compile talent branding materials for candidates to enhance candidate experience

• Design executive briefing documents to the CHRO and CEO to support offer process

Coordination and Logistics

• Support executive search team to coordinate scheduling needs for VP+ candidates providing VIP white glove service

• Work closely with hiring managers EAs to drive the interview process

• Proactively support team in assembling interview schedules as well as organizing multiple calendars while considering business objectives such as urgency to fill open roles while maintaining candidate experience

Reporting & Metrics

• Partner with Talent Intelligence to provide executive search reports as requested

• Partner with Finance to track executive search firm and vendor spend

• Maintain current open requisition reports

• Collect and manage external vendor invoicing, creation of POs and role requisitions

Qualifications:

• Minimum of 3 years of experience in Executive Recruiting environment or in a role 3+ years working closely with senior executives

• Exceptional technical skills specific to Microsoft Office (Outlook, Word, Excel, PowerPoint, WorkDay, Coupa) preferred

• Ability to thrive in a dynamic, fast-paced, and fast-changing environment

• Strong interpersonal and problem-solving skills including high-level of self-confidence, optimism and clear thinking

• Excellent written and verbal communication skills

• Passion for outstanding customer service

• Must possess a high degree of integrity, a sense of urgency, reliability and trustworthiness
  

If you are interested in this position, please send your resume to





IND123

Why UKG:

At UKG, the work you do matters. The code you ship, the decisions you make, and the care you show a customer all add up to real impact. Today, tens of millions of workers start and end their days with our workforce operating platform. Helping people get paid, grow in their careers, and shape the future of their industries. That’s what we do.

We never stop learning. We never stop challenging the norm. We push for better, and we celebrate the wins along the way. Here, you’ll get flexibility that’s real, benefits you can count on, and a team that succeeds together. Because at UKG, your work matters—and so do you.

The Role:

The VP, Global Executive Search is a highly strategic and pivotal role in UKG’s growth as a company, leading our executive search practices and workforce expansion around the world. As an embedded talent partner, you will leverage your extensive experience to enhance our strategic effectiveness, lead through transformation, and truly enable UKG’s talent density.

This position reports to the VP, Global Talent Acquisition and will be a critical leadership team member in developing a world-class executive, employee, and team experience. We are seeking a dynamic leader to oversee the strategy and teams responsible for hiring senior leaders across the enterprise through a results-oriented, hands-on approach.

Leadership and Strategy:

• Develop and implement the overall executive recruitment strategy in alignment with the company’s growth objectives.

• Lead, mentor, and manage executive recruiters and a talent advisory/research team

• Establish best practices for executive search processes becoming market, talent, and industry experts.

• Deep analytical, market intelligence, and established “contacts” networks.

• Experience connecting and fully integrating executive leadership talent strategies.

• Deeply embedded in executive presentations, succession planning and talent management.

Executive Search:

• Oversee the entire lifecycle of executive search assignments, from client briefing to candidate placement.

• Partner with senior leadership and HR business partners to understand talent needs and create customized, targeted search strategies.

• Utilize a wide range of sourcing techniques, including networking, direct sourcing, and leveraging external search firms when necessary.

Stakeholder Management:

• Build strong relationships with senior leaders to gain insights into the organizational culture and executive leadership needs.

• Act as a trusted advisor to the executive team, providing insights and recommendations on potential candidates.

• Manage relationships with external search firms and ensure they meet company standards for quality and diversity.

Candidate Experience:

• Ensure a world-class executive candidate experience.

• Conduct thorough interviews and assessments to evaluate candidates’ skills, experience, and cultural fit.

Company Overview:

UKG is the Workforce Operating Platform that puts workforce understanding to work. With the world's largest collection of workforce insights, and people-first AI, our ability to reveal unseen ways to build trust, amplify productivity, and empower talent, is unmatched. It's this expertise that equips our customers with the intelligence to solve any challenge in any industry — because great organizations know their workforce is their competitive edge. Learn more at ukg.com.

Equal Opportunity Employer   

UKG is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, disability, religion, sex, age, national origin, veteran status, genetic information, and other legally protected categories.

View The EEO Know Your Rights poster (    

UKG participates in E-Verify. View the E-Verify posters here ( .  

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. 

Disability Accommodation in the Application and Interview Process

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email . 

The pay range for this position is $233,300 to $335,400, however, base pay offered may vary depending on skills, experience, job-related knowledge and location. This position is also eligible for a short-term incentive and a long-term incentive as part of total compensation. Information about UKG’s comprehensive benefits can be reviewed on our careers site at

NOTICE ON HIRING SCAMS

UKG will never ask you for a copy of your driver’s license, social security card, or passport during a job interview. For new hires, we do not ask for payment for equipment purchase, cost for training, or to receive onboarding documents. UKG does not make job offers outside of our formal hiring process. To help protect yourself against potential hiring scams, learn more about our formal hiring process, outlined here ( .

ABOUT OUR JOB DESCRIPTIONS

All job descriptions are written to accurately reflect the open job and include general work responsibilities. They do not present a comprehensive, detailed inventory of all duties, responsibilities, and qualifications required for the job. Management reserves the right to revise the job or require that other or different tasks be performed if or when circumstances change.

It is the policy of Ultimate Software to promote and assure equal employment opportunity for all current and prospective Peeps without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. This policy governs all matters related to recruitment, advertising, and initial selection of employment. It shall also apply to all other aspects of employment, including, but not limited to, compensation, promotion, demotion, transfer, lay-offs, terminations, leave of absence, and training opportunities.

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

Job Description:

What We Do

Executive Search Associates play a critical role in the execution of all facets of the executive recruiting lifecycle, from candidate identification to placement. Working closely with our expert Search Partners & Principals (Consultants), and connecting with team members across all levels of the Search team, Associates learn through hands-on experience, and receive world-class training and mentorship in an apprenticeship-like model. Our Associates assist Consultants in all aspects of the recruitment process from developing the search strategy to managing its execution, and also support business development activities. The search process includes working with clients to develop position specifications; interviewing, assessing and building a pipeline of qualified candidates for active searches meeting the clients requirements; developing the candidate relationship; candidate referencing; and assisting with client relationship management.

While learning the Search industry, Associates invest significant time researching and learning about various industries, executive roles and functions, and do so in collaboration with colleagues across the globe. The Associate role is highly visible with significant responsibility and an excellent, clearly defined career track.

Role Responsibilities

Research & Writing:

• Conducting industry specific and client company research, mapping the executive talent landscape to bring market insights to the table.
• Supporting Consultants in the development of position specification(s) and a focused search strategy.
• Assisting Consultants in preparing business development and candidate assessment documents to present to both prospective and current clients.

Internal and External Communication:

• Contacting prospective candidates to elicit interest in client opportunities, obtaining referrals, and/or collecting market intelligence and feedback.
• Assisting Consultants in conducting in-depth interviews to assess candidate qualifications against position specifications.
• Managing candidate relationships throughout the entire life cycle of the search and keeping the Consultant abreast of candidate updates.

Living Our Values:

• Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.
• Fostering an environment of collaboration; viewed as a team player.
• Acting as a culture carrier; contributes to firm, practice and/or office initiatives.
• Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

Ethics & Quality:

• Maintaining the accuracy, quality, and integrity of all Search information in our various internal and external research tools.
• Maintaining status reports and client ready reports for both internal and external presentation(s) to Consultant and Client.
• Managing multiple concurrent projects and completing high quality deliverables on time.
• Acting with the highest regard to professionalism, confidentiality, and ethics.
• Succeeding and persisting through challenges, motivated to do the right thing.

Basic Role Qualifications

• 3-4 years professional experience or a minimum of 2 years transferable recruiting experience.
• An undergraduate BA/BS degree is required.
• Exhibits skill and developing mastery of professional communications, displaying adeptness in writing, articulating, and delivering information with confidence and impact.
• Developing the ability to collaborate effectively with external clients and candidates, and beginning to understand techniques to influence and build positive relationships.

Preferred Role Qualifications

• Prior experience in full life cycle recruiting in Executive Search, Contingent Search or In-House Talent Acquisition, management consulting or other industry requiring applied sales and research skills strongly preferred.
• Experience targeting potential candidates, developing pitch materials and conducting market research.
• Proven success simultaneously managing multiple projects and working across teams.
• Experience identifying market trends and researching information effectively through various channels.
• Ability to analyze, organize and synthesize large volumes of information into insights.
• Experience working with Salesforce or other CRM.
• Demonstrated skill in building and maintaining relationships with a diverse group of stakeholders.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.

• Conducting industry specific and client company research, mapping the executive talent landscape to bring market insights to the table.
• Supporting Consultants in the development of position specification(s) and a focused search strategy.
• Assisting Consultants in preparing business development and candidate assessment documents to present to both prospective and current clients.

• Contacting prospective candidates to elicit interest in client opportunities, obtaining referrals, and/or collecting market intelligence and feedback.
• Assisting Consultants in conducting in-depth interviews to assess candidate qualifications against position specifications.
• Managing candidate relationships throughout the entire life cycle of the search and keeping the Consultant abreast of candidate updates.

• Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.
• Fostering an environment of collaboration; viewed as a team player.
• Acting as a culture carrier; contributes to firm, practice and/or office initiatives.
• Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

• Maintaining the accuracy, quality, and integrity of all Search information in our various internal and external research tools.
• Maintaining status reports and client ready reports for both internal and external presentation(s) to Consultant and Client.
• Managing multiple concurrent projects and completing high quality deliverables on time.
• Acting with the highest regard to professionalism, confidentiality, and ethics.
• Succeeding and persisting through challenges, motivated to do the right thing.

• 3-4 years' professional experience or a minimum of 2 years transferable recruiting experience.
• An undergraduate BA/BS degree is required.
• Exhibits skill and developing mastery of professional communications, displaying adeptness in writing, articulating, and delivering information with confidence and impact.
• Developing the ability to collaborate effectively with external clients and candidates, and beginning to understand techniques to influence and build positive relationships.

• Prior experience in full life cycle recruiting in Executive Search, Contingent Search or In-House Talent Acquisition, management consulting or other industry requiring applied sales and research skills strongly preferred.
• Experience targeting potential candidates, developing pitch materials and conducting market research.
• Proven success simultaneously managing multiple projects and working across teams.
• Experience identifying market trends and researching information effectively through various channels.
• Ability to analyze, organize and synthesize large volumes of information into insights.
• Experience working with Salesforce or other CRM.
• Demonstrated skill in building and maintaining relationships with a diverse group of stakeholders.

Executive Search Operations Lead
Our client, a leading pharmaceutical company focused on discovering, developing, manufacturing, and commercializing therapeutic treatments is currently seeking an Executive Search Operations Lead to join their team for a 2-year contract (potential to convert to permanent). This person will help to expedite all aspects of the recruiting process with multi-faceted, project-specific support to stakeholders including internal clients, candidates, and executives.

Responsibilities:

Executive Search Project Management

• Engage with the executive search team to ensure seamless process across all levels

• Participate on search update calls to synthesize action items

• Record feedback from interview team into Workday

• Work with VP of Talent to prepare Executive Search update reports for the CEO, CHRO and Board meetings

• Collaborate with team to ensure seamless search flow in Workday from search kick-off to close, including support of offer requests/letters and documentation

• Participate in executive onboarding activities when necessary

Marketing and Branding

• Create presentations and reports that reflect innovative ways of communicating capabilities of the executive search teams (e.g., candidate pipeline reports, executive briefing documents, metrics reporting)

• Compile talent branding materials for candidates to enhance candidate experience

• Design executive briefing documents to the CHRO and CEO to support offer process

Coordination and Logistics

• Support executive search team to coordinate scheduling needs for VP+ candidates providing VIP white glove service

• Work closely with hiring managers EAs to drive the interview process

• Proactively support team in assembling interview schedules as well as organizing multiple calendars while considering business objectives such as urgency to fill open roles while maintaining candidate experience

Reporting & Metrics

• Partner with Talent Intelligence to provide executive search reports as requested

• Partner with Finance to track executive search firm and vendor spend

• Maintain current open requisition reports

• Collect and manage external vendor invoicing, creation of POs and role requisitions

Qualifications:

• Minimum of 3 years of experience in Executive Recruiting environment or in a role 3+ years working closely with senior executives

• Exceptional technical skills specific to Microsoft Office (Outlook, Word, Excel, PowerPoint, WorkDay, Coupa) preferred

• Ability to thrive in a dynamic, fast-paced, and fast-changing environment

• Strong interpersonal and problem-solving skills including high-level of self-confidence, optimism and clear thinking

• Excellent written and verbal communication skills

• Passion for outstanding customer service

• Must possess a high degree of integrity, a sense of urgency, reliability and trustworthiness
  

If you are interested in this position, please send your resume to
IND123

• Conducting industry research to gain comprehensive understanding of the Client Company, their industry and the position requirements.
• Identifying prospective candidates through targeted company research, relevant prior searches and using Heidrick's proprietary systems and methodologies.

• Contributing to multiple engagements, candidate pipelines and the needs of multiple internal stakeholders.
• Maintaining progress reports/status reports/market feedback reports for presentation to Consultants and Clients.
• Assisting Consultants in writing candidate assessments to present to clients.
• Supporting business development activities and pitch preparation as directed.

• Partnering well across a multitude of stakeholders with the aim of developing productive and trusting relationships with colleagues across the firm.
• Fostering an environment of collaboration; viewed as a team player.
• Acting as a culture carrier; contributing to firm, practice and/or office initiatives.
• Demonstrating self-awareness, humility, empathy, and open-mindedness in the workplace.

• Maintaining the accuracy, quality, and integrity of all Search information in our various internal and external research tools.
• Managing multiple concurrent projects and completing high quality deliverables on time.
• Acting with the highest regard to professionalism, confidentiality, and ethics.
• Succeeding and persisting through challenges, motivated to do the right thing.

• 0-1 years of recruiting experience or transferable professional experience.
• An undergraduate BA/BS degree is required.
• Developing and honing skills in professional communications, including writing, speaking, and presenting information in a clear and coherent manner.

• Experience in full life cycle recruiting in Executive Search, Contingent Search or In-House Talent Acquisition or other industry requiring applied sales and research skills.
• Proven success simultaneously managing multiple projects and working across teams.
• Experience identifying market trends and researching information effectively through various channels.
• Ability to analyze, organize and synthesize large volumes of information into insights.
• Experience working with Salesforce or other CRM.
• Demonstrated skill in building and maintaining relationships with a diverse group of stakeholders.
• Experience in managing multiple concurrent projects and completing high quality deliverables on time.

• Conduct full-cycle executive searches, from initial client consultation and role definition to offer negotiation and onboarding support.
• Develop and execute innovative sourcing strategies to identify passive and active candidates for senior-level roles.
• Build and maintain a robust talent pipeline for key industries and functional areas.
• Conduct thorough candidate screening, including in-depth interviews, reference checks, and behavioral assessments.
• Partner closely with hiring managers and leadership teams to understand their talent needs and strategic objectives.
• Develop compelling candidate profiles and search strategies.
• Manage the offer process, including negotiation and facilitating client acceptance.
• Maintain accurate and up-to-date candidate records in our Applicant Tracking System (ATS).
• Build strong relationships with clients, acting as a trusted advisor on talent acquisition matters.
• Stay abreast of market trends, compensation benchmarks, and competitive intelligence within relevant sectors.
• Mentor and guide junior members of the talent acquisition team.
• Represent the company professionally in all interactions.
• Contribute to the continuous improvement of recruitment processes and methodologies.

• Bachelor's degree in Business Administration, Human Resources, Psychology, or a related field.
• Minimum of 7 years of progressive experience in talent acquisition, with a significant focus on executive search and retained search methodologies.
• Proven success in sourcing and placing senior-level executives (Director, VP, C-suite).
• Expertise in utilizing a wide range of sourcing tools and techniques, including LinkedIn Recruiter, Boolean search strings, and professional networks.
• Exceptional interviewing, assessment, and negotiation skills.
• Strong business acumen and the ability to understand complex organizational structures and talent requirements.
• Outstanding communication, interpersonal, and influencing skills.
• Demonstrated ability to work independently, manage multiple high-priority searches simultaneously, and meet aggressive deadlines in a fully remote setting.
• Experience working with an Applicant Tracking System (ATS).
• Knowledge of various industries and functional areas is highly beneficial.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive and results-oriented approach.

• Conduct full-cycle executive searches, from client intake and role definition to candidate sourcing, interviewing, assessment, and offer negotiation.
• Develop and execute innovative sourcing strategies to identify and attract passive and active candidates for hard-to-fill executive roles.
• Build and maintain strong, long-term relationships with senior-level candidates and industry professionals.
• Partner closely with clients to understand their organizational needs, culture, and talent requirements.
• Develop compelling employer branding messaging and content to attract top talent.
• Utilize a variety of recruitment tools and platforms, including LinkedIn Recruiter, ATS systems, and industry-specific databases.
• Conduct thorough candidate assessments, including behavioral interviews and reference checks.
• Provide regular updates to clients and candidates on search progress.
• Stay abreast of industry trends, market intelligence, and best practices in talent acquisition and executive search.
• Contribute to the continuous improvement of recruitment processes and methodologies.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 6 years of progressive experience in talent acquisition, with a significant focus on executive search and/or recruitment consultancy.
• Demonstrated success in placing candidates in senior leadership and executive roles.
• Proven ability to develop and execute effective sourcing strategies for niche and challenging roles.
• Expertise in utilizing various recruitment technologies and social media platforms for sourcing.
• Exceptional interviewing, assessment, and relationship-building skills.
• Strong understanding of employer branding and candidate experience best practices.
• Excellent communication, negotiation, and interpersonal skills.
• Ability to work autonomously and manage multiple priorities effectively in a remote environment.
• Experience working within a recruitment consultancy setting is highly preferred.