124 Venue Assistant jobs in the United States

Position : Assistant, Venue Programming

Department: Venue Operations

Reporting Relationship: Reports to the Director of Live Events & Venue Programming

Status: Full-Time (Non-Exempt)

Position Summary

The Assistant, Venue Programming will be responsible for supporting the programming and event booking arm Tepper Sports & Entertainment. This position will report to the Director of Live Events & Venue Programming.

Primary Responsibilities

• Assist the Venue Programming team in administrating the master calendar for Tepper Sports & Entertainment properties
• Assist internal departments with booking events on the master calendar, including but not limited to Human Resources trainings, vendor trainings, entertainment rehearsals, maintenance work, tours, and birthday parties
• Assist with the collection, submittal, and tracking of invoices for live, private, and internal events at TSE properties
• Have an overall understanding and knowledge of space usage within TSE properties and collaborate with various departments to secure and program spaces as needed
• Create, update, and disperse various event calendars, including but not limited to the ticketed events calendar, vendor calendar, and road closure schedule
• Assist with overseeing the signage plan for TSE properties, including interfacing with vendors and Marketing department
• Interface with the various stadium software providers and ensure subscriptions are kept up to date, including but not limited to Momentus Elite, Social Tables, and AutoCAD
• Assist Venue Programming and Marketing departments with updating the Bank of America Stadium website, including but not limited to the Event Calendar and event landing pages
• Collaborate with Venue Programming and Marketing departments on creating and ordering client and artist gifts for live and private events
• Assist the Director of Live Events & Venue Programming with the execution of event RFP's and contracts
• Attend weekly Event Operations meetings, BEO meetings, vendor meetings, and other meetings as assigned

• Special projects as assigned by the Director of Live Events & Venue Programming
• Actively participate in executing private, internal and major events as needed
• Additional related duties as assigned

Minimum Qualifications

• Bachelor's degree required
• Minimum of 2 years of full-time stadium operations and/or event booking experience
• Must have a valid US Driver's license
• Must pass pre-employment screenings
• Must be able to work flexible, non-traditional hours including nights, weekends, and holidays as needed

Skills for Success

• Must possess strong customer service skills
• Strong work ethic and attention to detail
• Strong verbal and written communication skills
• Works well within a collaborative, team-driven, and goal-based environment
• Works well under pressure while maintaining a positive attitude
• Must maintain complete confidentiality of privileged, and/or sensitive information
• Ability to prioritize workload to manage time and tasks while ensuring prompt responses and on-time delivery
• Must be a team player, reliable, and dependable

Physical Requirements

• Ability to meet physical demands of the job which include lifting (up to 30 lbs), standing, stooping, and walking for an extended period of time
• Standing for extended periods of time
• Sitting and working at desk on a computer
• Walking through the stadium which may include stairs
• Ability to work in outdoor stadium environments which may include inclement weather

Work Environment

This position operates in a professional office environment and outside in a stadium facility. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc. This position works a minimum of 40 hours per week.

The Role

In this role, you will provide Point-of-Sale support for the Legends Venue. You will be responsible for the deployment and tear down of POS terminals, updating sales if needed, administration and internal support of the Company's PCs, printers and related equipment. Tasks may include end user support, performing PC maintenance, POS Maintenance, upgrades and configurations. Candidates eligible for this position must be customer service-focused, with the ability to work independently and be flexible. The person filling this position will have success if they possess the ability to work in a fast paced, dynamic work environment with changing work priorities.

Company Overview:

Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.

Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities

In this role, you will provide Point-of-Sale support for the Legends Venue. You will be responsible for the deployment and tear down of POS terminals, updating sales if needed, administration and internal support of the Company's PCs, printers and related equipment. Tasks may include end user support, performing PC maintenance, POS Maintenance, upgrades and configurations. Candidates eligible for this position must be customer service-focused, with the ability to work independently and be flexible. The person filling this position will have success if they possess the ability to work in a fast paced, dynamic work environment with changing work priorities.

• Provide level 1 & 2 support to all point-of-sale system problems and escalate when necessary
• Initiates and implement improvements to areas of responsibility
• Conduct stadium walk-through to ensure all systems are operational prior to and during all events
• Replacement of defective hardware before, during and after events
• Diagnoses of software, firmware & hardware errors and breakage
• Maintain a thorough knowledge of the organization and adheres to all standards and practices

Qualifications:
• Knowledge in CAT5/6 crimping in different cable configurations. (Making LAN cables)
• Experience with Active Directory
• Experience with POS, preferred Oracle Micros POS
• The ideal candidate will have a minimum of an Associate's degree
• Solid analytical and problem-solving skills; proven ability to organize, manage, and complete multiple tasks in an efficient and timely fashion; strong verbal and written communication and the ability to establish and maintain effective working relationships with all internal and external stakeholders.
• Must be able to adapt to environment changes immediately
• Highly effective oral presentation and written communication skills
• Working knowledge of Microsoft applications to include operating system, office systems
• Ability to be on feet and walk long distances
• Ability to lift at least 50 lbs.

Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

• Manage and coordinate all operational aspects of diverse events held at the venue.
• Develop and maintain strong relationships with clients, vendors, and internal stakeholders.
• Oversee venue setup and teardown, ensuring readiness for each event.
• Manage staffing schedules for event operations, including security, catering, and technical support.
• Ensure all events comply with health, safety, and security regulations.
• Develop and manage event budgets, tracking expenses and identifying cost-saving opportunities.
• Troubleshoot and resolve operational issues that arise before, during, and after events.
• Conduct post-event evaluations to identify areas for improvement and gather client feedback.
• Stay abreast of industry trends and best practices in event management and venue operations.
• Collaborate with marketing and sales teams to promote venue services and attract new business.

• Bachelor's degree in Hospitality Management, Business Administration, Event Management, or a related field.
• Minimum of 4 years of experience in event management, venue operations, or a related hospitality role.
• Demonstrated experience in managing complex events and large-scale operations.
• Strong understanding of budgeting, contract negotiation, and vendor management.
• Excellent leadership, communication, and interpersonal skills.
• Ability to work under pressure and adapt to changing priorities.
• Proficiency in event management software and Microsoft Office Suite.
• Knowledge of safety and security protocols for public venues.
• Flexibility to work evenings, weekends, and holidays as required by event schedules.
• Creative problem-solving abilities and a customer-centric approach.

• Bachelor's degree in Sports Management, Business Administration, or a related field; Master's degree preferred.
• 10+ years of progressive experience in operations management within sports, entertainment, or large venue settings.
• Demonstrated experience in budgeting, financial management, and P&L responsibility.
• Proven leadership skills with experience managing large teams.
• Strong understanding of event planning, facility management, and security protocols.
• Excellent problem-solving, decision-making, and communication skills.
• Ability to work flexible hours, including evenings, weekends, and holidays as dictated by event schedules.

Job Type

Temporary

Description

***This role is seasonal/temporary for Spring and possibly into summer.

Philbrook Museum of Art is seeking highly organized candidates to fill temporary Event Support Assistant openings. Event staff is responsible for assisting in the implementation of special events consistent with client, department, and museum standards and expectations. This position will maintain museum in a neat, efficient, and favorable image to staff, daily visitors, groups or organizations, both public and private, which hold special events, receptions, and meetings in the museum's public venues. Event staff will assist with setup, tear down, and maintenance of event spaces and support areas to ensure a neat, efficient, and favorable image at all times.

About Us: Creativity and connection. These simple and powerful principles inform every aspect of the modern Philbrook experience. From concerts in the cabin to campouts in the Garden, from lowrider picnics to unforgettable and diverse exhibitions, the goal is clear: to become and remain Tulsa's most welcoming cultural institution. A stunning historic home, a world-class art museum, and 25 breathtaking acres. Philbrook Museum of Art is an art museum with expansive formal gardens located in Tulsa, Oklahoma. Philbrook strives every day to make a creative and connected community through art and gardens.

Event Staff Essential Responsibilities:

• Performs event set-up activities seeing that the assigned materials (tables, chairs, equipment) arrive timely and are set according to event sheet instructions.
• Performs event associated duties as assigned before, during, and after any special events including returning and storing stage equipment, chairs, tables and audio visual equipment.
• Remove event inventory and other materials from area after event, restoring utilized area to its normal arrangement and condition.
• Assist where needed in keeping event tasks on schedule.
• Clean up spills and breakage as needed. Clean and maintain public areas, vacuum carpets, clean glass, and empty trash.
• Clean and maintain restrooms and other areas as assigned.
• Collect, empty, and re-line trash cans in public areas as well as event trash.
• Stock all paper products, soap dispensers. Disinfect door push plates and handles, bathroom fixtures. Mop bathroom floors to make ready for next day.
• Maintain a friendly, customer-service orientation while uploading Museum policies and procedures at all times.
• Maintain prompt and reliable attendance in order to successfully perform the duties of the job.
• Proactively collaborate with other team members to ensure positive outcomes for all events.
• Other duties or special projects as assigned.

• High school diploma or equivalent

• Organizational skills, attention to detail, and follow-up on cleaning and maintaining a favorable image of museum.
• Ability to operate and use cleaning equipment, vacuum cleaners, mops, and brooms.
• Ability to read and understand instructional materials pertaining to event functions.
• Proven customer service skills.
• Ability to multi-task and take direction.
• Must be able to stand or walk 90% of the time, lift up to 75 lbs., and carry 35 lbs.
• Will often work outside; must be able to dress accordingly and work in hot/cold weather

Location: US-UT-Logan

Category: Program Management and Support

Position Type: Non-benefited (hourly) Part-Time

Job Classification: Non-Benefited

Advertised Salary: $13.00/hr

Overview: Event Services is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations". The primary purpose of this position is to work under the direction of the Event Coordinator overseeing student events and logistics. This position will assist in preparing various logistical arrangements, work order generation, and billing for the events. Duties include multi-level planning, customer service, correspondence, possible social media coordination with Marketing, emailing, risk management, safety protocol generation, customer billing, database management, and other activities related to event and group management and administration. This position will work directly with the USUSA representatives as well as with Campus Administration for student events. Presence at events is necessary.

Schedule: 20 Hrs/week Primarily between 8 a.m. - 5 p.m. M-F, however schedule will vary with event schedules, and will include some evenings, weekends, and holidays throughout the year. Ability and availability to travel is unlikely but may be required for some events or trainings.

Event Coordination:

• Assists with arrangements for meeting facilities, lodging, food service, parking, etc.
• Demonstrates excellent writing, grammar, editing, and proofreading skills.
• Present at events, on site or off site, as needed to provide support.
• Assists with marketing/promotional aspects of the program and prepares event scripts and signage.
• Works to prepare venues and event sites with various organizations on campus.
• Serves as primary contact for the event sponsor and works closely with them on specific needs.

Database Management:

• Manages all documents related to the event including work order requests, event notes, contracts, billing, and other documents required.
• Facilitates communications for client and working crews for review and input.

Financial and Bookkeeping:

• Demonstrates knowledge of simple bookkeeping principles.
• Tracks and files expenditures and receipts as they occur.
• Records and files Purchasing Credit Card receipts, following department and USU policies.
• Event closeout billing and reconciliation.

Customer Service and Public Relations Skills:

• Presents positive public relations image by representing self in professional demeanor at all times.
• Maintains good working relationships with internal staff and works cohesively with supervisors.
• Keeps accurate, timely, legible notes of meeting and/or client discussions.
• Works closely with a wide variety of campus entities, including Facilities, Athletics, Faculty, Staff, Students and Admins as it relates to events.

Qualifications:

Minimum: Minimum of six months related office experience, event planning experience, event administration, or hospitality/tourism.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law.