1,568 Venue Operations jobs in the United States

Event Planner Job Description

Position Title: Event Planner

Overview: The Event Planner organizes and executes events such as weddings corporate functions and community gatherings ensuring memorable experiences. This role involves coordinating logistics managing budgets and delivering client visions on time.

Key Responsibilities: Client Consultation Meet clients to understand event goals themes and budgets. Event Coordination Plan and manage all event aspects including venues catering decor and entertainment. Vendor Management Source negotiate with and oversee vendors like florists photographers and caterers. Budget Oversight Develop and monitor event budgets ensuring cost efficiency. Timeline Creation Build detailed schedules to ensure smooth event execution. Problem Solving Address unexpected issues during planning or events to maintain quality. Marketing Support Assist with event promotion including social media and invitations. Post Event Tasks Conduct follow ups gather feedback and finalize vendor payments.

Qualifications: Bachelors degree in hospitality event management or related field preferred. Proven experience in event planning or coordination. Strong organizational and multitasking skills. Excellent communication and negotiation abilities. Ability to work under pressure and meet tight deadlines. Proficiency in event management software and Microsoft Office.

Work Environment: Dynamic settings including offices venues and remote locations. Requires flexibility for evenings weekends and travel.

Salary: Competitive based on experience benefits include health insurance paid leave and professional development.

Join the prestigious team at the award-winning Forbes 4-Star and AAA 5-Diamond Waldorf Astoria Monarch Beach Resort & Club as an Event Planning Coordinator ! This is a fantastic opportunity for individuals passionate about creating exceptional guest experiences.

Set against the stunning backdrop of Dana Point in California, our resort spans 175 acres on a breathtaking seaside bluff and features over 400 luxurious rooms along with 115,000 square feet of versatile indoor and outdoor meeting space. With 8 unique food and beverage outlets, including 4 exquisite restaurants, a beach club, lounge, and marketplace, this venue is perfect for hosting memorable events.

What You’ll Do:

• Support and assist Catering & Event Managers with various tasks to ensure top-notch service delivery.
• Organize and prioritize your responsibilities, developing clear plans and goals.
• Communicate effectively with internal and external clients via phone, email, and in-person interactions.
• Manage all aspects of event logistics including inputting information into booking systems, coordinating guest arrangements, and organizing site visits.
• Create and share essential documents like BEOs, group resumes, post-event reports, menus, and floor plans.
• Collaborate with affiliate groups to enhance event offerings.
• Provide exceptional service and meet client expectations by understanding their needs.
• Analyze issues and make informed decisions to provide optimal solutions for guests.
• Attend customer site inspections and assist during the sales process as needed.
• Maintain regular attendance and fulfill other duties based on business needs.

What We're Looking For:

• A minimum of one year of experience in guest contact or customer service roles.

While knowledge of hotel property management systems (Delphi.fdc) is beneficial, enthusiasm and a passion for hospitality are essential!

Why Work for Us? At Hilton, we believe in the power of our team members to deliver remarkable hospitality experiences every day. Enjoy a supportive and inclusive workplace culture that emphasizes personal and professional growth. Our comprehensive benefits package includes:

• Access to pay when you need it through DailyPay.
• Medical insurance coverage for you and your family.
• Mental health resources.
• Generous paid time off (PTO).
• Special discounts through the Go Hilton travel program.
• Supportive parental leave and matching 401(k).
• Employee stock purchase program at a 15% discount.
• Educational credentials, career growth opportunities, and recognition programs.

Join us in creating unforgettable experiences at Waldorf Astoria Monarch Beach Resort & Club!

Job DescriptionJob Description

Event Planning Specialist

Location: New York, NY

Employment Type: On-Call (hours scheduled as needed; no guaranteed minimum hours per week).

Position Summary

We are seeking a proactive and detail-oriented Event Planning Specialist to support the execution of key brand initiatives and events. This role will assist with planning, coordination, and on-site execution of events, as well as vendor sourcing and cross-departmental collaboration. The ideal candidate is organized, resourceful, and eager to learn, with prior experience in event planning, influencer collaboration, or vendor management.

Key Responsibilities

• Assist with the execution of major brand events, including coordination of materials, venue setup, photographer liaison, and delivery of post-event assets.
• Support brand marketing initiatives by exploring and developing event opportunities in collaboration with stylists, Broadway, Hollywood, and other cultural resources.
• Source, evaluate, and conduct initial outreach to vendors based on departmental needs.
• Support the influencer marketing team with talent outreach and the social media team with KOC (Key Opinion Consumer) engagement and management.
• Provide general assistance with other tasks as assigned by the supervisor.

Qualifications

• Experience in event planning, event execution, influencer relations, or vendor management .
• Strong organizational and coordination skills, with attention to detail.
• Positive, reliable, and adaptable work attitude, with strong learning ability.
• Stable work commitment and ability to handle multiple projects simultaneously.
• Must hold valid local work authorization/visa.

Skills

• Familiarity with fashion, entertainment, or lifestyle industries.
• Strong interpersonal and communication skills.
• Ability to work cross-functionally with marketing, creative, and operations teams.

Company Description:

SelfSoulLiberate is a non-profit organization dedicated to achieving health equity and reducing stigma surrounding mental health in under-resourced communities. Our mission is to provide educational resources, develop sustainable wellness frameworks, and make care more accessible.

Role Description:

We are seeking a proactive and organized Event Planning Assistant to join our team on a volunteer basis. This remote role is perfect for enthusiastic individuals who want to gain hands-on experience in event coordination while contributing to a meaningful cause. You'll play a key role in supporting the planning and execution of various events that promote our mission.

Key Responsibilities:

• Assist in the research and selection of event venues, vendors, and suppliers.
• Help manage event logistics, including scheduling, material preparation, and attendee registration.
• Support the creation and distribution of promotional materials for events.
• Coordinate with internal teams and external partners to ensure smooth event operations.
• Assist in on-the-day event support, which may include virtual or in-person tasks depending on the event type.
• Maintain organized records of event details, budgets, and participant information.
• Contribute to post-event evaluations and reporting.

Qualifications:

• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a collaborative team.
• Proficiency in Microsoft Outlook and other Microsoft Office Suite applications (e.g., Word, Excel, PowerPoint), as well as Google Workspace (e.g., Docs, Sheets, Slides).
• Prior experience in event planning, coordination, or a related field is a plus, but not required.
• Volunteers should be available to work within a U.S. time zone for effective collaboration.

Description:

Whether traveling for business or pleasure, Hyatt Regency McCormick Place has everything you’ll need under one hotel roof with over 1258 guest rooms, 53 suites and 13,000 sq. ft. of meeting space. In addition, our conference center boasts nearly 30,000 sq. ft. of meeting space. You will rest comfortably in spacious rooms and suites. Enjoy international cuisine at Third Star, ramen bowls at Sixes & Eights or meet for drinks at ARC Bar. Relax in our indoor pool and reenergize in the 24-hour StayFit™ Gym. If you are hosting a meeting or event, our hotel gives you direct access to more than 2.8 million square feet of space at the country’s largest convention center.

At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who are focused on providing efficient service and meaningful experiences. Join us for this incredible opportunity to be a key member of Hyatt Hotels; a company that continuously earns a spot on Fortune’s 100 Best Companies to Work For year after year!

The Event Planning Manager is an experienced professional responsible for planning and executing events, reporting directly to the Director of Events. The Event Planning Manager should have planning experience that includes, but is not limited to, menu planning, agenda development, event coordination, and effective communication with hotel associates. Additionally, the Event Planning Manager would be responsible for on-site coordination and the wrap-up of each event. This person should be forward-thinking and can anticipate opportunities as needed. They would need to maintain strong customer relationships and work closely with support staff. This Manager would service large market events staring at 250 rooms and beyond. Hybrid opportunities are available and discussed during the recruitment phase.

Responsibilities

• Serve as the primary contact for clients coordinating mid-size to large, complex group events including meetings, conferences, galas, and trade shows.

• Manage all aspects of the event planning lifecycle: from initial detailing, menu planning, and floor plans, to execution and post-event follow-up.

• Partner with Event Sales, Operations, and Culinary teams to ensure seamless service delivery and a consistent guest experience.

• Coordinate logistics including AV needs, room setups, F&B requirements, timelines, and billing.

• Maintain detailed and organized Event Orders (EOs), diagrams, and communications for internal teams.

• Lead pre-event meetings with clients and internal teams; conduct site visits and client planning meetings as needed.

• Foster strong relationships with clients to encourage repeat business and positive word-of-mouth.

• Monitor group revenues, labor costs, and up-sell opportunities to maximize profitability.

• Ensure events are executed in compliance with Hyatt brand standards and property SOPs.

• Represent the hotel at industry events and networking functions as required.

Salary: Salary range for this position is $60,100 - $73,600 . Actual pay will be commensurate with experience.

In today’s job market, you may be asking, “Why Hyatt?” Here’s why:

We are evolving the future of the hospitality industry

Hyatt is a global leader in the hospitality industry connecting the world through care. We provide more human, more authentic and more meaningful experiences to our colleagues and guests in our hotel locations spanning across 69 countries. As people who care, we believe in making a positive impact and providing resources so our people can be their best. Because when our people are at their best, we can provide the best experiences for our guests.

We're opening doors for all

No matter what career stage you're in, you'll find a home here at Hyatt. Each day is an opportunity to chart your own journey, go after new opportunities and discover a career you never knew existed. That's because we understand the importance of opening doors and expanding horizons while supporting you in your personal and professional development.

“Care Connects Us” is our guiding principle

It’s the belief that it all starts with people who care. We see it in the way we treat each other and our guests. It's our superpower. It’s how we create a culture of warmth, empathy and respect that results in more genuine connections and creating inclusive environments, together.

We need your curiosity. We need your innovative spirit. And we need your authentic self.

There is always a space for you here, and we take pride in empowering you to turn trips into journeys, encounters into experiences and jobs into careers. Hospitality is more than just a job – it's a career for people who care. People like you. People like us.

What you can expect

• Collaborative and team-driven environment with diverse industry experience and multi-cultural backgrounds

• Health benefit eligibility at 30 days of employment (FT only)

• 401K with company match – eligible to contribute at 30 days of employment

• Discounted room nights at over 1,000 Hyatt properties upon hire

• Free room nights at over 1,000 Hyatt properties at 90 days of employment (FT/PT)

• Education Assistance/Tuition Reimbursement (FT/PT)

• complimentary employee parking

• Access to hotel gym

• Free meals in colleague cafeteria

• Paid Time Off including Vacation, Sick Time, Holidays (eligibility and amount dependent on employment status)

• Annual performance-based increases

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it’s career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you.

This is not your typical career opportunity. This is the Hyatt Touch.

Qualifications:

• Associate's Degree or higher

• Minimum 3–5 years of event planning experience in a full-service or convention hotel environment required; large-scale group/convention experience

• Experience with large market events is a necessity

• Experience with Union Labor

• A genuine desire to satisfy the needs of others in a fast-paced environment

• Refined verbal and written communication skills

• Must be proficient in general computer knowledge, such as Microsoft Office, and efficient in typing.

• Candidates should be highly detail-oriented and organized

• Flexible schedule, some nights, weekends, and Holidays are required.

Primary Location: US-IL-Chicago

Organization: Hyatt Regency McCormick Place

Pay Basis: Yearly

Job Level: Full-time

Job: Catering/Event Planning

Req ID: CHI

Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.