336 Virtual Office jobs in the United States

An office assistant is responsible for various clerical and administrative tasks, including answering phone calls, managing correspondence, organizing files, and maintaining office supplies. They also assist with scheduling meetings and supporting staff to ensure smooth daily operations.

• Handle incoming and outgoing correspondence (emails, mail, calls)
• Maintain filing systems (physical and digital)
• Assist in preparing documents, reports, and presentations
• Schedule meetings and appointments

• Photocopying, scanning, and printing documents
• Managing office supplies and inventory
• Data entry and database updates
• Organizing and maintaining office records

• Greet and assist visitors or clients
• Coordinate with vendors or service providers
• Support other staff with daily office operations
• Ensure cleanliness and order in the work area

• Operate office equipment (printers, fax machines, computers)
• Use Microsoft Office or similar software (Word, Excel, Outlook)
• Maintain communication logs or update notice boards

• Assist with travel arrangements and itineraries
• Help in preparing expense reports
• Support with HR functions like onboarding new staff

• High school diploma or GED (minimum requirement)
• 1–2 years of clerical, administrative, or customer service experience preferred
• Entry-level positions may offer on-the-job training

• Strong communication skills (verbal and written)
• Organizational skills and attention to detail
• Basic computer literacy , including:
  • Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Google Workspace (Docs, Sheets, Calendar)
• Time management and ability to multitask
• Professional demeanor and customer service orientation

• Office-based or remote (depending on company setup).
• May involve prolonged periods of sitting and typing.
• Repetitive tasks requiring focus and attention to detail.

Job Title: Office Receptionist
Employment Type: Full-Time
Industry: Legal

Job Summary:

We are seeking a motivated and organized Office Receptionist to join our team at our glass manufacturing facility. This front-line position plays a vital role in maintaining smooth daily operations by handling customer interactions, order processing, and a variety of administrative tasks. The ideal candidate is professional, detail-oriented, and thrives in a fast-paced, multi-tasking environment.

Key Responsibilities:
• Greet and assist walk-in customers in a friendly, professional manner.
• Answer and route incoming phone calls and respond to voicemails.
• Respond to customer inquiries via email and phone promptly and accurately.
• Generate quotes for clients based on product specifications and pricing guidelines.
• Communicate clearly with customers regarding pricing, lead times, and product details.
• Input customer orders into the system with a high level of accuracy.
• Track the status of ongoing orders and update customers as needed.
• Prepare and send invoices for completed orders.
• Ensure proper documentation and follow-through on all billing and payment processes.
• Maintain organized records of customer interactions, quotes, and order data.
• Support internal teams with clerical tasks, including filing, scanning, and data entry.
• Keep the front desk and office area clean, organized, and presentable.
• Liaise with the production team to ensure order accuracy and timely delivery.
• Report any delays, issues, or discrepancies in orders to management.

Qualifications:
• Strong communication skills – both written and verbal
• Excellent organizational and multitasking abilities
• Ability to remain professional, courteous, and calm under pressure

We are seeking a highly organized and efficient Remote Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to our team members working remotely. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

• Manage and organize virtual meetings, including scheduling, sending out invitations, and setting up video conferencing tools
• Assist with document preparation, editing, and formatting
• Handle incoming and outgoing communication, including emails and phone calls
• Maintain electronic filing systems and ensure all documents are properly stored and easily accessible
• Coordinate travel arrangements and accommodations for team members
• Perform general administrative tasks as needed

• Proven experience as an office assistant or in a similar role
• Proficient in Microsoft Office Suite and other office software
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Ability to work independently and prioritize tasks effectively
• Experience working in a remote or virtual environment is a plus

If you are a detail-oriented individual with a passion for organization and efficiency, we would love to hear from you. Apply now to join our team as a Remote Office Assistant!

Administrative Assistant to become an essential part of our growing team.
This position is perfect for someone who thrives in a fast-paced environment, enjoys collaborating with others, and takes pride in delivering accurate, efficient administrative support.
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Position Summary
As our Office Administrative Assistant, you’ll play a pivotal role in keeping operations running smoothly. You'll be responsible for communicating with vendors and clients, managing invoices, assisting with logistics, and supporting our team across departments.
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Key Responsibilities
• Manage daily invoicing and send courteous payment reminders to clients.
• Maintain regular follow-ups with vendors and prospective clients.
• Coordinate with warehouse staff and ensure smooth shipping logistics (including trade shows).
• Communicate professionally with clients via email, phone, and in person.
• Organize files, documents, and assist with ad hoc tasks as needed.
• Provide administrative support to team members and management.
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Required Skills & Qualifications
• QuickBooks: A most
• Excel Proficiency: Strong Excel skills are a must.
• Communication: Excellent verbal, written, and active listening abilities.
• Detail-Oriented: Precision and accuracy in every task.
• Organized & Efficient: Able to manage multiple responsibilities and meet deadlines.
• Proactive: Self-starter who works well with minimal supervision.
• Customer-Focused: Friendly, calm, and solution-oriented approach with clients.
• Reliable: Dependable, punctual, with consistent transportation.
• Team Player: Cooperative, adaptable, and open to learning new things.

Our organization is looking for an organized, outgoing Office Assistant Receptionist. In this position, you will assist with a variety of clerical and administrative duties. These tasks include greeting clients, answering phones, taking messages, managing email and mail correspondence, and calendaring. You may also assist with invoicing, updating client files, and ordering office supplies. Since you will be the first person clients see as they walk through our door, we are looking for an individual who can maintain a professional appearance at all times.

• Answer phones and take messages
• Respond to emails
• Manage mail correspondence
• Greet clients and visitors
• Help maintain office calendar
• Assist with invoicing
• Perform data entry and filing tasks
• Manage inventory of office supplies
• Perform other clerical tasks as needed

• High school diploma or GED certificate
• Associate degree or bachelor's degree preferred
• Administrative or clerical experience preferred
• Experience with Quickbooks software a plus
• Computer proficiency
• Organizational and time management skills
• Basic math skills
• Calm and professional appearance

Why Work With Us:

• Comprehensive Training : Benefit from on-site training with experienced managers, ensuring you’re equipped with the skills and knowledge to excel.
• Career Advancement : We prioritize internal promotions and provide opportunities for growth within the company.
• Competitive Benefits Package : Full-time employees enjoy medical and dental insurance, a 401(k) plan with company match, and more.
• Community Engagement : Join a company that values community involvement and practices green and sustainable methods to minimize environmental impact.

Our organization is looking for an organized, outgoing Office Assistant Receptionist. In this position, you will assist with a variety of clerical and administrative duties. These tasks include greeting clients, answering phones, taking messages, managing email and mail correspondence, and calendaring. You may also assist with invoicing, updating client files, and ordering office supplies. Since you will be the first person clients see as they walk through our door, we are looking for an individual who can maintain a professional appearance at all times.

• Answer phones and take messages
• Respond to emails
• Manage mail correspondence
• Greet clients and visitors
• Help maintain office calendar
• Assist with invoicing
• Perform data entry and filing tasks
• Manage inventory of office supplies
• Perform other clerical tasks as needed

• High school diploma or GED certificate
• Associate degree or bachelor's degree preferred
• Administrative or clerical experience preferred
• Experience with Quickbooks software a plus
• Computer proficiency
• Organizational and time management skills
• Basic math skills
• Calm and professional appearance

• Answer and direct phone calls, emails, and other forms of correspondence.
• Greet and assist visitors, clients, vendors, or internal staff in a professional manner.
• Schedule and coordinate meetings, appointments, travel arrangements, and conference room bookings.
• Prepare, format, and proofread business correspondence, reports, presentations, and spreadsheets.
• Maintain electronic and paper filing systems for documents, records, and reports.
• Manage incoming and outgoing mail, packages, and deliveries.

• Accurately input and update data in company databases, spreadsheets, and records.
• Maintain records related to employees, clients, vendors, or financial transactions.
• Perform routine audits of files and databases to ensure accuracy and compliance.
• Assist in generating reports and summaries as needed by supervisors or departments.

• Monitor and maintain inventory of office supplies and place orders as needed.
• Coordinate office equipment maintenance and service requests.
• Assist with onboarding of new employees by preparing workstations, logins, and welcome materials.
• Support event planning, staff meetings, and internal communications.
• Collaborate with IT, HR, Finance, or other departments for cross-functional tasks.

• Serve as the first point of contact for general inquiries and provide clear, timely information.
• Resolve minor issues independently or escalate to the appropriate department or supervisor.
• Maintain a polite, professional, and helpful attitude in all internal and external communications.
• Support client-facing administrative tasks, such as preparing documents, invoices, or presentations.

• Scan, photocopy, and file sensitive documents in accordance with company procedures.
• Prepare and maintain logs for correspondence, deliveries, or project deadlines.
• Maintain compliance with data privacy laws and internal policies.
• Ensure version control and proper archiving of important documentation.

We are seeking an organized, proactive, and resourceful Virtual Office Coordinator to support our team remotely. In this role, you will help manage daily administrative operations, coordinate communication among remote team members, and keep digital workflows running smoothly. Your work will play a key part in ensuring our virtual office stays efficient, connected, and productive.

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Responsibilities:

• Coordinate scheduling of meetings, appointments, and virtual events across multiple calendars and time zones

• Manage general email inboxes, route messages, and handle basic inquiries

• Maintain and organize digital files, shared drives, and internal resources

• Prepare and distribute reports, memos, and meeting agendas

• Support onboarding of new remote team members (e.g., creating accounts, sending welcome materials)

• Track office-related expenses and assist with basic bookkeeping or invoicing tasks

• Serve as the main point of contact for day-to-day administrative requests from team members

• Identify opportunities to improve virtual office processes and implement solutions

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Requirements:

• Based in the USA and legally authorized to work

• Proven experience as an office coordinator, administrative assistant, or similar remote role

• Strong organizational skills with the ability to manage multiple tasks simultaneously

• Proficiency with digital collaboration tools (e.g., Google Workspace, Microsoft Office, Slack, Zoom)

• Excellent communication skills, both written and verbal

• Ability to work independently and proactively in a remote setting

• Reliable internet connection and a dedicated home workspace

• High school diploma required; college degree preferred

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Nice to Have:

• Experience coordinating distributed or fully remote teams

• Familiarity with project management tools (e.g., Trello, Asana, Monday.com)

• Basic knowledge of bookkeeping, expense tracking, or HR processes

• Prior experience supporting teams in [industry, e.g., tech, nonprofit, healthcare]

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Benefits:

• Fully remote role with flexible scheduling (depending on team needs)

• Supportive and inclusive work culture

• Paid time off / health insurance / equipment allowance (specify as applicable)

• Opportunities for growth and professional development

An office administrator is responsible for managing office operations, coordinating schedules, overseeing administrative staff, and ensuring efficient communication within the organization. They also handle tasks such as answering phone calls, organizing meetings, and maintaining office supplies.

• Organizing and maintaining office files, records, and documents
• Handling correspondence (emails, phone calls, mail)
• Scheduling appointments, meetings, and events
• Preparing reports, memos, and other documents

• Managing office supplies and inventory
• Ensuring the office environment is clean, safe, and functional
• Coordinating with vendors, service providers, and building management
• Supervising clerical and administrative staff

• Assisting with bookkeeping, invoicing, and petty cash handling
• Managing budgets, expenses, and basic financial records

• Assisting with recruitment processes and onboarding new hires
• Maintaining employee records and documentation
• Managing timesheets, attendance, and leave records

• Managing office equipment and liaising with IT support
• Ensuring data entry accuracy and using business software (e.g., Excel, QuickBooks, CRM tools)

• Ensuring adherence to company policies and legal regulations
• Updating administrative procedures and office manuals

• High school diploma or GED (minimum)
• 1–3 years of administrative or office support experience (entry-level)

• Organizational and multitasking skills
• Strong written and verbal communication
• Attention to detail and accuracy
• Time management and ability to meet deadlines
• Problem-solving and critical thinking
• Discretion and confidentiality when handling sensitive information

Work Environment:

• Office-based or remote (depending on company setup).
• May involve prolonged periods of sitting and typing.
• Repetitive tasks requiring focus and attention to detail.