2,206 Workplace jobs in the United States

Front Desk Administrator (As needed/flex role) | 8 hr to 80 hr's per month | $24 - $6/hr | Onsite in Washington, DC

Job Description

We are seeking a dedicated and professional individual to manage the front desk at a prestigious office location. This role involves assisting employees with temporary badges, handling phone calls, facilitating WiFi logins, and checking in guests. The position requires a proactive approach to ensuring smooth front desk operations.

Responsibilities

• Manage the front desk and greet visitors with a warm and professional demeanor.

• Assist employees with temporary badge issuance and troubleshoot WiFi login issues.

• Handle incoming phone calls and direct them appropriately.

• Check in guests and ensure they have the necessary information for their visit.

• Maintain a tidy and welcoming reception area.

Essential Skills

• At least 2 years of experience in a receptionist or office administrative role.

• High School Diploma.

• Strong customer service skills.

• Proficiency in administrative support and secretarial tasks.

Additional Skills & Qualifications

• Comfortable with potential downtime during the day.

• Fluent in English as the primary language.

Work Environment

This is a 100% onsite position located on the 7th floor of a prominent office building. The role is flexible and as-needed, providing coverage for leave of absence, PTO, or sick time of the current office admin. This ongoing position offers the opportunity to support a dynamic and professional workplace environment.

Job Type & Location

This is a Contract position based out of Washington, District of Columbia.

Pay and Benefits

The pay range for this position is 24.00 - 26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Washington,DC.

Application Deadline

This position is anticipated to close on Oct 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job ID:
Location Name: CA-FSC SF Off (0174)
Address: 350 Mission St, 20th Floor, San Francisco, CA 94105, United States (US)
Job Type: Full Time
Position Type: Regular
Job Function: Real Estate/Prop Dev
Remote Eligible: No, M-F Onsite

Company Overview:

At Sephora we inspire our customers, empower our teams, and help them become the best versions of themselves. We create an environment where people are valued, and differences are celebrated. Every day, our teams across the world bring to life our purpose: to expand the way the world sees beauty by empowering the ExtraOrdinary in each of us. We are united by a common goal - to reimagine the future of beauty .

The Opportunity:

Store Development designs, builds, and maintains beautiful locations in some of the most coveted real estate in North America. We bring the physical expression of our brand to life by keeping client experience at the forefront of our decision-making processes and ensuring the success of our locations by managing cost, quality, and schedule. Within Store Development, the Corporate Workplace & Sustainability team is responsible for managing Sephora's corporate office real estate portfolio. Day-to-day operations include repairs & maintenance in addition to routine inspections and the completion of employee service requests. Our team works cross-functionally with many business partners to ensure that we deliver a best-in-class workplace experience for all employees.

This position will site in office, Monday-Friday

As the Workplace Coordinator, you will play a crucial role in shaping and maintaining an office environment that is inclusive, inspiring, and empowering. Reporting to the Senior Manager of Workplace Operations, you will work closely with Sephora Facilities team to create, maintain, and scale a best-in-class working environment that makes Sephora a great place to work.

• Coordinate office services, including office equipment, supplies, janitorial, and maintenance across the North American portfolio
• Ensure cleanliness and appearance of office, lobby, kitchen, conference rooms, bathrooms, and other common areas meet departmental standards
• Monitor facilities work requests and ServiceNow ticket workflow; ensure timely response and maintain a high level of customer service standards
• Respond to building emergencies (plumbing, HVAC, health issues) and coordinate repairs with appropriate vendors
• Coordinate vendor onboarding, PO creation, and maintain preventative maintenance schedules
• Coordinate with appropriate vendors to repair electrical, HVAC, on-site equipment, and furniture issues
• Coordinate waste management and recycling procedures
• Coordinate with landlord site management and ensure compliance with building policies and procedures
• Support reception and other administrative positions as needed
• Coordinate workplace ergonomics program and assist with other facilities tasks

This role requires on-site presence at facilities and may involve frequent walking and prolonged periods of standing, including movement across multiple floors within a high-rise office environment. Routine responsibilities may also involve lifting, carrying, pushing, or pulling items weighing up to 50 pounds.

We'd love to hear from you if you have.

• 2-3 years of experience managing vendors, service requests, and administrative support in a fast-paced environment
• 3+ years Office management or facilities management experience
• Strong organizational and time management skills
• High sense of urgency and responsiveness
• Knowledge of OSHA standards and general EHS best practices
• Ability to influence others and communicate effectively
• Skilled in vendor coordination and service level oversight
• Ability to thrive in dynamic, fast-paced environments
• Experience using ServiceNow or similar ticketing systems
• Familiarity with workplace ergonomics programs
• Strong problem-solving and prioritization skills
• Excellent written and verbal communication skills

The target hourly pay for this position is $28.00 - $35.00 per hour. The actual hourly pay offered depends on a variety of factors, which may include, as applicable, the individual applicant's qualifications for the position; years of relevant experience; specific and unique skills; level of education attained; certifications or other professional licenses held; other legitimate, non-discriminatory business factors specific to the position; and the geographic location in which the applicant lives and/or from which they will perform the job. Individuals employed in this position may also be eligible to earn bonuses. Sephora offers a generous benefits package to full-time employees, which include comprehensive health, dental and vision plans; a superior 401(k) plan, various paid time off programs; employee discount/perks; life insurance; disability insurance; flexible spending accounts; and an employee referral bonus program. This job will be posted for a minimum of 5 days.

While at Sephora, you'll enjoy.

• The people. You will be surrounded by some of the most talented leaders and teams - people you can be proud to work with.
• The learning . We invest in training and developing our teams, and you will continue evolving and building your skills through personalized career plans.
• The culture . As a leading beauty retailer within the LVMH family, our reach is broad, and our impact is global. It is in our DNA to innovate and, at Sephora, all 40,000 passionate team members across 35 markets and 3,000+ stores, are united by a common goal - to reimagine the future of beauty.

You can unleash your creativity , because we've got disruptive spirit. You can learn and evolve , because we empower you to be your best. You can be yourself , because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora.

Sephora is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, ancestry, citizenship, gender, gender identity, sexual orientation, age, marital status, military/veteran status, or disability status. Sephora is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

Sephora will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.

Rapport
**Salary:** $25/Hr-$26.44/Hr
**Other Forms of Compensation:**
Rapport is a specialized division of FLIK Hospitality Group focused on all aspects of guest and employee services, meeting and event planning and conference center management. Distinct from recruitment agencies, we do not engage in temporary contracts. Our commitment is to foster long-term career development, allowing ambassadors to enjoy the comprehensive benefits of working directly with us.
Rapport invests in all of its ambassadors, allowing them to attain their career aspirations. It starts with a warm welcome to our business, followed by an individual training and development program. You'll be encouraged to become the very best you can be throughout your career here, and will be provided with the skills to step into your next big role.
Becoming a Rapport ambassador means becoming part of a global community, collaborating with diverse talents, sharing ideas, and experiencing a workplace culture that extends beyond local boundaries. Your journey with us is more than just a job: it's a meaningful career.
**Job Summary**
Concierge Role Job Description
Reception, Greet and Manage Visitors/TD Facility Occupants
Concierge Personnel are the main point of contact to welcome, greet and manage all TD Facility visitors and occupants with tasks such as but not limited to:
-Build and maintain knowledge of applicable TD Facilities, including TD Facility changes (i.e., TD Facility layout/room locations and TD Personnel within TD Facility).
-Verify and log all TD Facility visitor names, including applicable security access level required for entry into
TD Facilities and reporting lost or stolen badges.
-Provide general information, aid and guidance to visitors and TD Personnel (including general wayfinding activities).
-Notify applicable TD Personnel of any visitor arrivals or meetings and provide supervised escort for all visitors to the appropriate location in the TD Facility on an as needed basis.
-Assist visitors with accessibility needs.
-Keep up to date with planned on site meetings and events, including leveraging what the TD Facility has to offer to ensure visitors and TD Personnel are welcome and comfortable (i.e., Suggest the use the of a coat room as a place for luggage if required, or advise on where flex/drop-in workspace is available for out-of-town employees)
-Ensure that the image and quality of services is tailored to fit all TD Personnel and visitors in the TD Facility.
-Ensure that the front reception desk is professionally presented and in orderly fashion for receiving visitors and TD employees.
-Ensure workplace etiquette is maintained by reminding TD Personnel of standards and raise any concerns with TD
Business Contact or TD Concierge Owner.
-Fulfill any TD request within Concierge Personnel realm of abilities and skills as directed by TD, requiring minimal time away from dedicated desk (i.e., Ad-hoc Project, data entry, event planning, create/post signage, decorate the TD Facility/reception area).
**Long Description**
General Maintenance&Common Areas
Concierge Personnel are the main point of contact to manage the TD Facility to be fully functional, efficient, and maintained to a high standard and that all areas of the floor (including managing common areas) represent a welcoming, clean, and safe environment. Concierge Personnel will complete tasks such as but not limited to:
-Monitor, document, and report any issues with the TD Facility to TD Concierge Owner and/or TD Global Securities and Investigations (GSI) that may impact the safety and security of TD employees.
-Gathering information for any information technology or facility issue such as inspection(s) of the floor and common area(s) for cleanliness and maintenance (i.e., carpet stains) and submitting the request to the applicable area (TD Help Desk or FM WO) and coordinate with the Other Supplier for access to the TD Facility, including ensuring the request is remediated and closed.
-Performing light cleaning duties, including wiping down countertops, microwaves, fridges, coffee equipment, furniture and equipment as needed during visual site inspections.
-Maintaining tidy cafe areas, including emptying/loading dishwashers; putting away dishes; cleaning counters and appliances.
-Managing all café supplies and common area inventory levels (e.g., Approved Smallwares, supply room, coffee, soap, paper towels, sanitizer etc.).
-Monitoring and following up on the coffee and cafe supplies on a maximum inventory basis but not to exceed the par level that is pre-determined by TD.
-Responsible for general upkeep of intended location of seats on the floor (i.e., placing chairs back in their original location).
-Update community boards on each floor, with pre-approved TD content and/or review content.
-Provide basic meeting room technology troubleshooting
-Conduct daily reviews on support amenities like wellness rooms, mother's rooms, group prayer, and project rooms to ensure they are clean and stocked.
-Voluntarily act as a fire warden assisting with activities including replenishing first aid kits.
-Partner with other internal onsite food Services per Food Services SOW, where applicable. Recommend lunch and snack options and provide delivery where required.
**Long Description**
Meeting Room Management
Concierge Personnel is the main point of contact to manage meeting rooms and is responsible for a simple, satisfied end to end meeting room experience with such tasks such as, but not limited to:
-Manage room bookings as requested (where Supplier has applicable TD approvals to do so), including larger meeting rooms requiring equipment, making sure AV/telepresence is ready to be used, making sure chairs are not broken, etc.
-Ensure correct meeting room(s) are booked based on the number of participants.
-Review the list of meeting room requirements with the meeting organizer, including the number of people, equipment, and refreshment/catering requirements.
-Book meetings with lead time for setup and/or clean-up by Concierge Personnel if catering and equipment are required,
-Ensure at least one (1) day in advance, that all Audio-Visual (AV)/Telepresence/Cisco equipment is fully functional and to contact the TD Help Desk/IT directly to remediate any issues prior to the meeting.
-Follow-up with weekly and daily bookings/reservations as required.
-Where required, find TD Facilities or alternate facilities for additional requirements, and make arrangement for sharing or swapping on other floors and notify the individuals directly immediately upon making changes.
-Ensure meeting rooms are put back in order after meetings as time allows. This includes cleaning of white boards, resetting chairs, turning off lights, removing garbage left behind as needed.
-Provide troubleshooting when AV/Telepresence/Cisco equipment is not working i.e., turning on and off.
-Assist TD out-of-town employees with securing conference room reservations and ensure their needs are met in a timely fashion.
-Act as a super-user to approve/override meeting reservations/bookings when required.
**Long Description**
Stationery&Equipment Management
Concierge Personnel is responsible to manage and maintain all office products and equipment within the TD Facility (incl. common areas) with such tasks but not limited to:
-Proactively inspect the TD Facility to ensure an ongoing availability of office product supply (stationery, pens, etc) and photocopy paper supplies as required by and previously determined by the business.
-Handle all TD Facility office equipment issues and provide access to the floor for repairs (i.e., Photocopier/fax/printer during Concierge working hours or outside working hours as agreed to with TD).
-Distribute office supplies to appropriate areas on an as needed basis.
Mail&Delivery
Concierge Personnel is responsible as the point of contact for all mail and deliveries at their designated TD
Facility with such tasks but not limited to:
-Update the elevator lobby directory list as required by TD.
-Receive package deliveries from TD mailroom, and sort mail as required.
**Apply to Rapport today!**
_Rapport is a specialized division of FLIK Hospitality Group and a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.**
Applications are accepted on an ongoing basis.
Rapport maintains a drug-free workplace.
**Associates in Rapport are offered many fantastic benefits.**
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Paid Time Off
+ Holiday Time Off (varies by site/state)
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
+ Paid Parental Leave
+ Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information
**Req ID:**
Rapport a specialized division of FLIK Hospitality Group

Front Desk Administrator (As needed/flex role) | 8 hr to 80 hr's per month | $24 - $6/hr | Onsite in Washington, DC
Job Description
We are seeking a dedicated and professional individual to manage the front desk at a prestigious office location. This role involves assisting employees with temporary badges, handling phone calls, facilitating WiFi logins, and checking in guests. The position requires a proactive approach to ensuring smooth front desk operations.
Responsibilities
+ Manage the front desk and greet visitors with a warm and professional demeanor.
+ Assist employees with temporary badge issuance and troubleshoot WiFi login issues.
+ Handle incoming phone calls and direct them appropriately.
+ Check in guests and ensure they have the necessary information for their visit.
+ Maintain a tidy and welcoming reception area.
Essential Skills
+ At least 2 years of experience in a receptionist or office administrative role.
+ High School Diploma.
+ Strong customer service skills.
+ Proficiency in administrative support and secretarial tasks.
Additional Skills & Qualifications
+ Comfortable with potential downtime during the day.
+ Fluent in English as the primary language.
Work Environment
This is a 100% onsite position located on the 7th floor of a prominent office building. The role is flexible and as-needed, providing coverage for leave of absence, PTO, or sick time of the current office admin. This ongoing position offers the opportunity to support a dynamic and professional workplace environment.
Job Type & Location
This is a Contract position based out of Washington, District of Columbia.
Pay and Benefits
The pay range for this position is 24.00 - 26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Washington,DC.
Application Deadline
This position is anticipated to close on Oct 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Flik Hospitality Group
**Salary:** $23 - $24.50 / hour
**What makes FLIK click**
_What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions._
_We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish._
**Job Summary**
The Workplace Ambassador's primary responsibility will be providing support to employees who work in a flexible (shared) desk environment. This role will ensure employees have a safe, comfortable, and functional workspace. Ambassadors will be responsible for the daily oversight of the appearance and maintenance of the floor space, achieved through face-to-face engagement, proactive communication, effective time management, and exceptional customer service. Ambassadors ensure that a seamless, consistent level of service is provided at every user touchpoint from the employees' arrival on site to their end of day departure. The Ambassador will consistently deliver a high level of customer service in a fast-paced environment and requires the ability to stay calm and focused when working with other teams to resolve issues.
**Key Responsibilities:**
+ Work as a business partner with your Workplace Leads, Site Leaders/Coordinators and teammates, assisting in all areas of office services/operations and ensuring tasks are accomplished in a timely manner
+ Greeting arriving employees and assisting with directions, escorts and helpful resources.
+ Be a known helpful resource to employees.
+ Help promote engagement and facilitate a sense of community. Collaborate with Site Leader to facilitate engagement activities bringing the employee base together.
+ Support additional functions including fire/life&safety and badge access.
+ Monitors events and office activities to ensure satisfaction of guests and resolution of problems that ariseRegularly walk the site throughout the day while being available to support employees.
+ Monitor meeting spaces and report any inconsistency and coordinate AV maintenance if necessary.
+ Provides assistance to new hires or relocators to help them navigate and become familiar with their new workspace.
+ Ensure all issues are logged and reported through the appropriate system; take ownership for effective follow-up and resolution to the issue.
+ Solicit feedback on the flex seating experience and communicate to the appropriate team.
+ Monitor&analyze data for issue trends. Work with Facilities Management and the tech teams to look for effective resolutions to prevent further occurrences of the same issue.
+ Build positive and productive relationships that cultivate a high level of trust in the Ambassadors ability to get issues resolved quickly across all levels of stakeholders.
+ Support all customer inquiries and issues with a tactful and confidential approach.
+ Assists new hires with campus tours and orientation of building and resources.
+ Work collaboratively in a positive and productive 'one-goal' approach across departments and building vendor teams to support issues to be resolved in a timely manner.
+ Visibly engage with employees to be a known presence in the workplace, recognized for having a 'can-do' helpful and approachable attitude.
+ Provide information regarding the community including directions, attractions, shopping, dining, and nightlife.
**Minimum Qualifications:**
+ Flexible and positive attitude and enjoys being part of a team.
+ Inquisitive mind-set that takes pleasure in investigating issues to get them resolved quickly.
+ Ability to establish positive and productive relationships with colleagues, building vendors, and the firms' employees.
+ Passionate about great customer service and ensuring employees have a positive experience in the office.
+ Confident to make reasonable suggestions where improvements may be achieved.
+ Able to remain constructive and calm in high-pressured situations.
+ Comfortable proactively starting conversations
**Apply to Flik today!**
_Flik is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.**
Applications are accepted on an ongoing basis.
Flik maintains a drug-free workplace.
**Associates at Flik Hospitality are offered many fantastic benefits.**
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Paid Time Off
+ Holiday Time Off (varies by site/state)
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
+ Paid Parental Leave
+ Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
**Req ID:**
Flik Hospitality Group
JEANNE M LANE
((req_classification))

Flik Hospitality Group
**Salary:** $23 - $24.50 / hour
**What makes FLIK click**
_What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions._
_We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish._
**Job Summary**
The Workplace Ambassador's primary responsibility will be providing support to employees who work in a flexible (shared) desk environment. This role will ensure employees have a safe, comfortable, and functional workspace. Ambassadors will be responsible for the daily oversight of the appearance and maintenance of the floor space, achieved through face-to-face engagement, proactive communication, effective time management, and exceptional customer service. Ambassadors ensure that a seamless, consistent level of service is provided at every user touchpoint from the employees' arrival on site to their end of day departure. The Ambassador will consistently deliver a high level of customer service in a fast-paced environment and requires the ability to stay calm and focused when working with other teams to resolve issues.
**Key Responsibilities:**
+ Work as a business partner with your Workplace Leads, Site Leaders/Coordinators and teammates, assisting in all areas of office services/operations and ensuring tasks are accomplished in a timely manner
+ Greeting arriving employees and assisting with directions, escorts and helpful resources.
+ Be a known helpful resource to employees.
+ Help promote engagement and facilitate a sense of community. Collaborate with Site Leader to facilitate engagement activities bringing the employee base together.
+ Support additional functions including fire/life&safety and badge access.
+ Monitors events and office activities to ensure satisfaction of guests and resolution of problems that ariseRegularly walk the site throughout the day while being available to support employees.
+ Monitor meeting spaces and report any inconsistency and coordinate AV maintenance if necessary.
+ Provides assistance to new hires or relocators to help them navigate and become familiar with their new workspace.
+ Ensure all issues are logged and reported through the appropriate system; take ownership for effective follow-up and resolution to the issue.
+ Solicit feedback on the flex seating experience and communicate to the appropriate team.
+ Monitor&analyze data for issue trends. Work with Facilities Management and the tech teams to look for effective resolutions to prevent further occurrences of the same issue.
+ Build positive and productive relationships that cultivate a high level of trust in the Ambassadors ability to get issues resolved quickly across all levels of stakeholders.
+ Support all customer inquiries and issues with a tactful and confidential approach.
+ Assists new hires with campus tours and orientation of building and resources.
+ Work collaboratively in a positive and productive 'one-goal' approach across departments and building vendor teams to support issues to be resolved in a timely manner.
+ Visibly engage with employees to be a known presence in the workplace, recognized for having a 'can-do' helpful and approachable attitude.
+ Provide information regarding the community including directions, attractions, shopping, dining, and nightlife.
**Minimum Qualifications:**
+ Flexible and positive attitude and enjoys being part of a team.
+ Inquisitive mind-set that takes pleasure in investigating issues to get them resolved quickly.
+ Ability to establish positive and productive relationships with colleagues, building vendors, and the firms' employees.
+ Passionate about great customer service and ensuring employees have a positive experience in the office.
+ Confident to make reasonable suggestions where improvements may be achieved.
+ Able to remain constructive and calm in high-pressured situations.
+ Comfortable proactively starting conversations
**Apply to Flik today!**
_Flik is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.**
Applications are accepted on an ongoing basis.
Flik maintains a drug-free workplace.
**Associates at Flik Hospitality are offered many fantastic benefits.**
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Paid Time Off
+ Holiday Time Off (varies by site/state)
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
+ Paid Parental Leave
+ Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
**Req ID:**
Flik Hospitality Group
JEANNE M LANE
((req_classification))

Flik Hospitality Group
**Salary:** $23 - $24.50 / hour
**What makes FLIK click**
_What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions._
_We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish._
**Job Summary**
The Workplace Ambassador's primary responsibility will be providing support to employees who work in a flexible (shared) desk environment. This role will ensure employees have a safe, comfortable, and functional workspace. Ambassadors will be responsible for the daily oversight of the appearance and maintenance of the floor space, achieved through face-to-face engagement, proactive communication, effective time management, and exceptional customer service. Ambassadors ensure that a seamless, consistent level of service is provided at every user touchpoint from the employees' arrival on site to their end of day departure. The Ambassador will consistently deliver a high level of customer service in a fast-paced environment and requires the ability to stay calm and focused when working with other teams to resolve issues.
**Key Responsibilities:**
+ Work as a business partner with your Workplace Leads, Site Leaders/Coordinators and teammates, assisting in all areas of office services/operations and ensuring tasks are accomplished in a timely manner
+ Greeting arriving employees and assisting with directions, escorts and helpful resources.
+ Be a known helpful resource to employees.
+ Help promote engagement and facilitate a sense of community. Collaborate with Site Leader to facilitate engagement activities bringing the employee base together.
+ Support additional functions including fire/life&safety and badge access.
+ Monitors events and office activities to ensure satisfaction of guests and resolution of problems that ariseRegularly walk the site throughout the day while being available to support employees.
+ Monitor meeting spaces and report any inconsistency and coordinate AV maintenance if necessary.
+ Provides assistance to new hires or relocators to help them navigate and become familiar with their new workspace.
+ Ensure all issues are logged and reported through the appropriate system; take ownership for effective follow-up and resolution to the issue.
+ Solicit feedback on the flex seating experience and communicate to the appropriate team.
+ Monitor&analyze data for issue trends. Work with Facilities Management and the tech teams to look for effective resolutions to prevent further occurrences of the same issue.
+ Build positive and productive relationships that cultivate a high level of trust in the Ambassadors ability to get issues resolved quickly across all levels of stakeholders.
+ Support all customer inquiries and issues with a tactful and confidential approach.
+ Assists new hires with campus tours and orientation of building and resources.
+ Work collaboratively in a positive and productive 'one-goal' approach across departments and building vendor teams to support issues to be resolved in a timely manner.
+ Visibly engage with employees to be a known presence in the workplace, recognized for having a 'can-do' helpful and approachable attitude.
+ Provide information regarding the community including directions, attractions, shopping, dining, and nightlife.
**Minimum Qualifications:**
+ Flexible and positive attitude and enjoys being part of a team.
+ Inquisitive mind-set that takes pleasure in investigating issues to get them resolved quickly.
+ Ability to establish positive and productive relationships with colleagues, building vendors, and the firms' employees.
+ Passionate about great customer service and ensuring employees have a positive experience in the office.
+ Confident to make reasonable suggestions where improvements may be achieved.
+ Able to remain constructive and calm in high-pressured situations.
+ Comfortable proactively starting conversations
**Apply to Flik today!**
_Flik is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.**
Applications are accepted on an ongoing basis.
Flik maintains a drug-free workplace.
**Associates at Flik Hospitality are offered many fantastic benefits.**
+ Medical
+ Dental
+ Vision
+ Life Insurance/ AD
+ Disability Insurance
+ Retirement Plan
+ Paid Time Off
+ Holiday Time Off (varies by site/state)
+ Associate Shopping Program
+ Health and Wellness Programs
+ Discount Marketplace
+ Identity Theft Protection
+ Pet Insurance
+ Commuter Benefits
+ Employee Assistance Program
+ Flexible Spending Accounts (FSAs)
+ Paid Parental Leave
+ Personal Leave
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( for paid time off benefits information.
**Req ID:**
Flik Hospitality Group
JEANNE M LANE
((req_classification))

Description We are looking for a Workplace Coordinator to oversee daily office operations and maintain an efficient, welcoming environment for staff and visitors. This is a Contract position based in Seattle, Washington, requiring strong organizational skills and the ability to manage multiple priorities. The ideal candidate will play a key role in ensuring smooth communication, compliance, and the upkeep of office facilities.
Responsibilities:
- Coordinate with leadership and team members to facilitate effective communication and implement operational strategies.
- Develop, maintain, and enforce office policies and procedures to support a consistent and productive workplace.
- Oversee inventory management for office supplies, ensuring timely restocking and cost-efficient purchases.
- Manage onboarding tasks for new employees, including workspace assignments and creating a collaborative environment.
- Act as backup support for mail and package dispatching, including handling large shipping volumes when needed.
- Supervise office maintenance, cleanliness, and safety to ensure a welcoming and organized space.
- Optimize office space utilization to accommodate growth and improve efficiency.
- Liaise with building management and external vendors to coordinate repairs, inspections, and facility maintenance.
- Ensure full compliance with local, state, and federal regulations, with emphasis on safety and accessibility.
- Collaborate with vendors and service providers to ensure adherence to contract terms and quality standards. Requirements - Proven experience in workplace coordination or similar administrative roles.
- Strong organizational and multitasking abilities to manage diverse responsibilities.
- Excellent communication skills to interact effectively with leadership, staff, and external vendors.
- Familiarity with inventory management and logistics processes.
- Ability to oversee compliance with regulations related to office operations and safety.
- Experience managing budgets and ensuring cost-effective decision-making.
- Proficiency in handling mail, dispatching, and workspace assignments.
- Knowledge of facilities coordination and office maintenance practices. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

MongoDB's mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere-on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it's no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.
**Summary**
MongoDB is hiring a Workplace Specialist within our Workplace function. The role will report into the Senior Workplace Manager for our company headquarters in New York City. This is a full-time position and involves managing day-to-day workplace operations to ensure a safe, efficient, and welcoming environment. Key responsibilities include executing preventative maintenance routines, managing ticket SLAs, coordinating vendor services, planning and executing in-office events, and enhancing the employee and guest experience through thoughtful hospitality. This role requires a proactive, detail-oriented individual with excellent communication skills and a strong ability to navigate ambiguity. The Workplace Specialist will also collaborate closely with our Front Desk Receptionist and provide coverage for the Receptionist during lunch breaks and PTO.
**Key Responsibilities**
+ Preventative Maintenance & Facilities Routine Building:
+ Establish and execute routine preventative maintenance schedules for building and office maintenance to proactively address issues before they arise
+ Conduct regular inspections of office facilities, identifying and resolving concerns to ensure operational integrity and employee satisfaction
+ Collaborate with vendors to coordinate recurring services (cleaning, repairs, etc.) and maintain consistent quality standards
+ Ensure adherence to EHS (Environmental, Health, and Safety) standards, including OSHA guidelines, fire safety systems, evacuation procedures, and emergency preparedness
+ Assist Sr. Manager in planning and overseeing facility upgrades, renovations, or moves, while following company green practices and energy management initiatives (LEED certification is a plus)
+ Vendor and Contractor Management:
+ Evaluate vendor-provided maintenance work for quality and compliance with facility standards
+ Coordinate with outside contractors for equipment service and repairs, while ensuring all Certificate of Insurance (COI) documents are current and processed
+ Maintain ongoing communication with vendors, contractors, and internal teams to ensure timely completion of tasks
+ Assist Sr. Manager with sourcing and managing contracts for vendors and contractors, including cleaning, repairs & maintenance, and food services
+ Workplace Operations:
+ Oversee day-to-day office functions, including cleanliness, infrastructure management, and access control systems (Envoy, Verkada, Zendesk)
+ Ensure all ticket SLAs are met, driving efficiency in resolving workplace-related issues and fostering timely communication
+ Partner with the receptionist as the secondary point of contact for employee requests or guest inquiries, ensuring the office runs smoothly
+ Events Execution:
+ Plan and execute in-office events, including team-building activities, social gatherings, milestone celebrations, and more, ensuring alignment with company values
+ Manage logistics such as catering, setup, breakdown, vendor coordination, and budget adherence to ensure smooth event execution
+ Collaborate with internal and external stakeholders to deliver meaningful and engaging experiences for employees and visitors
+ Administrative Support & Communication:
+ Maintain a centralized process for managing access control, office supplies, equipment requests, and ticket systems to streamline workflows
+ Actively monitor workplace tools (Zendesk, Verkada, Envoy) for operational requests, ensuring timely responses to employee needs in line with SLA requirements
+ Serve as the communication hub between Workplace, vendors, and cross-functional teams, ensuring clarity and alignment of priorities
+ Continuously review and improve processes for office operations, hospitality, event planning, and upkeep to elevate the in-office experience
+ Collaborate with Workplace Team leadership on long-term initiatives that align with MongoDB's strategic goals and Leadership Commitments
**Requirements**
+ 5-7 years experience in facilities, vendor management and maintenance experience required
+ FMP or other facilities certification, and familiarity with workplace tools (Envoy, Zendesk, Verkada) and building systems is highly preferred
+ Demonstrable knowledge and related skills for HVAC, plumbing, electrical, lighting systems, and general building maintenance
+ Exceptional communication skills and responsiveness in managing ticket SLAs and facilitating vendor or cross-team collaboration
+ Adaptable and proactive problem-solving skills in navigating ambiguity or sudden changes
+ A focus on customer satisfaction, hospitality, and the ability to take initiative are key
+ A sense of urgency and multitasking are essential for managing multiple priorities while maintaining attention to detail
+ Proficient with Google Suite, ZenDesk, MS office applications, Slack and Mac
To drive the personal growth and business impact of our employees, we're committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees' wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it's like to work at MongoDB ( , and help us make an impact on the world!
MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
MongoDB, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type and makes all hiring decisions without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
REQ ID:
MongoDB's base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, qualifications, and work location. Salary is one part of MongoDB's total compensation and benefits package. Other benefits for eligible employees may include: equity, participation in the employee stock purchase program, flexible paid time off, 20 weeks fully-paid gender-neutral parental leave, fertility and adoption assistance, 401(k) plan, mental health counseling, access to transgender-inclusive health insurance coverage, and health benefits offerings. Please note, the base salary range listed below and the benefits in this paragraph are only applicable to U.S.-based candidates.
MongoDB's base salary range for this role in the U.S. is:
$53,000-$105,000 USD