2,033 Workplace Operations jobs in the United States

Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

As we expand globally, we continue to look for the best and brightest talent to help us scale. Visit our culture memo and long-term view to learn more about the unique Netflix culture and the opportunity to be part of our team.

We are looking for a Workplace Operations Specialist who is organized, flexible, and enthusiastic about both the practical and creative elements of strategic Workplace Operations. This position reports to the Workplace Operations Manager and provides the opportunity to scale and shape Netflix's workplace operations while working collaboratively with stakeholders from across the company.

A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, and able to pivot when necessary. The ability to juggle multiple, diverse responsibilities with a strong emphasis on organization and unwavering attention to detail is always required. This is a demanding and fast-moving position that requires someone who is proactive, a positive thinker, and able to exercise good judgment and communication.

Responsibilities:

• Coordinates Preventative Maintenance programs, ensuring timely completion by internal teams or third-party vendors, and implements best practice processes to increase efficiency.
• Oversees daily work requests, manages maintenance ticketing systems, and ensures accurate documentation of corrective/preventative maintenance work records.
• Provides prompt responses to facility occupant requests, facilitating resolution through vendor and internal team coordination.
• Conducts regular facility inspections and audits to ensure compliance and optimal functioning.
• Supports the integration and operation of network systems such as HVAC automation, Fire Life Safety (FLS), and additional integrated systems.
• Ensures exceptional onboarding experiences for new hires, assisting with training, vendor scheduling, and daily task execution.
• Participates in new design construction walks, new system training, documentation, and collaborative efforts between Workplace Operations and Design and Construction teams.
• Leads and tracks small to mid-sized project scopes, including Day Two enhancements, capital improvements, or reconfigurations. Develops and maintains project timelines, vendor coordination schedules, and communication plans.
• Acts as a liaison between Workplace Operations, vendors, and cross-functional partners to ensure scope alignment, clear handoffs, and timely delivery of project milestones.
• Develops good partner relationships and addresses service needs.
• Assists in implementing site-specific programs, procedures, and systems to ensure regulatory compliance and the protection of employees and the environment.
• Collaborates with the Global Environmental Health and Safety team to ensure adherence to health and safety standards and industry codes.
• Works closely with functional partners, assisting with Mechanical, Electrical, and Plumbing tasks/projects, including Security, Events, Audio Visual Team, IT Team, Food & Beverage Team, Moves & Adds Team, Logistics, Transportation, Design & Construction, and Workplace Experience Teams.
• Takes the lead on self-initiated projects and generates comprehensive reports.
• Produces Building/Energy Management System reports, highlighting real-time and historical trends such as temperature, humidity, and system status to identify anomalies.
• Identifies problem trends and ensures troubleshooting efforts to determine root causes.
• Performs other duties as assigned or requested by the Operations Manager.
• Provides and processes Tenant Alteration Requests as per Landlord requirements.
• Works with coordinators to assign Zendesk tickets to technicians
• Ability to manage schedule and shift changes for technicians.
• This role is based in the Los Angeles, Hollywood, and Burbank areas. It will require you to travel to different locations as part of your responsibilities. We're looking for someone who is able and willing to commute to various sites as needed for this role.

** Qualifications / Requirements: **

• BOMI (SMT/SMA) / BOMA certification is a plus
• Type L License is a plus
• 608 EPA Certification plus
• Experience with Building Management Systems (BMS) and Building Automation Systems (BAS)
• Exceptional organizational skills with a strong ability to follow through on tasks
• Proficiency in critical infrastructure, including mechanical, electrical, plumbing, and fire life safety systems
• Basic understanding of Computerized Maintenance Management Systems (CMMS), preferably Maximo
• Ability to guide and influence vendor teams effectively
• Excellent time management skills with a proven track record of on-time project delivery
• Proficiency in G-Suite applications
• Willingness to support team members in meeting deadlines and goals
• Flexible working hours are required due to the 24/7 operation
• Availability for on-call and emergency situations as needed

Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $50,000 - $190,000.

Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more detail about our Benefits here .

Netflix is a unique culture and environment. Learn more here .

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

• Title : Workplace Operations Specialist (with a focus on Analytics)
• Location : On-site at Discord HQ in San Francisco, CA (relocation required if not currently in Bay Area)
• Compensation : $100,000$112,000 base + equity + benefits
• Function : Optimize how Discord's office space is used, making it more effective, inclusive, and fun, using data.
• Own tools and systems that track office occupancy, space utilization, and engagement (e.g., sensors, badge data, etc.)
• Use tools like Excel, Tableau, Power BI , or others to build dashboards and actionable reports.
• Storytelling with Data :
• Translate complex data into accessible, playful internal communications (e.g., fun recycling stats, usage trends).
• Operational Support :
• Help with events, vendor management , and general day-to-day office operations.
• Respond to employee support tickets and maintain a comfortable office environment.
• Experience :
• 4+ years in workplace support, operations, or office management.
• Technical/Analytical Skills :
• Strong with Excel and data visualization tools like Tableau or Power BI.
• Familiar with platforms like Envoy, VergeSense, Density , or similar for tracking physical space usage.
• Soft Skills :
• Great communicatorcan turn charts and metrics into engaging, human-centric updates.
• Comfortable blending creative storytelling with quantitative insight.
• Friendly and approachableyou're often the face of the workplace team to employees.
• Internal Comms or content experience (e.g., newsletters, dashboards, infographics).
• Multi-site support experience (if youve supported more than one office in the past).

• Unique Culture Fit : Discords tone is quirky, fun, and user-centric. If you enjoy using humor and creativity in your workeven for internal updatesthis job aligns well.
• Cross-functional Visibility : Youll work with analytics, facilities, events, and probably HR/commstouching many parts of the business.
• Growth Potential : For someone looking to move into Workplace Strategy, Real Estate, or Workplace Analytics at a larger scale, this is a great stepping stone.

Direct message the job poster from Russell Tobin

Description :

The Workplace Operations Coordinator is responsible for overseeing the facilitation of an ongoing delightful experience for all employees at clients' flagship office in San Francisco.

ABOUT YOU

• As a Workplace Operations Coordinator, you will be responsible for overseeing and maintaining the warm and welcoming environment of the lobby space.
• Hospitality and customer service are areas in which you consistently excel.
• In addition to hospitality and maintaining the physical lobby space, you are responsible for overseeing and maintaining the access control software system that allows entrance and egress from facilities, as well as the badge management.
• You will facilitate data to ensure an ongoing seamless experience for employees and visitors coming and going from our spaces.
• You, with the support of Workplace Operations, would ensure proper controlled access, excellent customer service, address employee badging needs, and escalate observed issues to the proper parties.
• You possess a strong ability to successfully prioritize and execute tasks/duties as assigned in alignment with the overall goals of the team.
• You feel comfortable making decisions in a fast-paced environment.

Requirements

• In-office requirement: 5 days a week
• Provide top-notch customer service and professionalism at the Front Desk
• Pay Ranges: $21-$26/hr
• This is an ONSITE position at the San Francisco, CA office

Soft skills: Polished with strong communication and customer service skills. Able to work in a fast-paced environment, demonstrate good judgment and confidentiality.

• Entry level

• Contract

• Administrative

• Hospitality, Travel Arrangements, and Transportation, Logistics, Supply Chain and Storage

Referrals increase your chances of interviewing at Russell Tobin by 2x

• Provides excellent customer service to all clients, both internal and external
• Performs diverse tasks in various settings, including offices, warehouses, and cafeterias, supporting inventory management and event operations
• Supports preventive maintenance programs for office assets and equipment, conducting routine field inspections
• Utilizes digital project management software and communication platforms for daily task prioritization
• Ensures safety compliance, identifies workplace hazards, and uses basic tools and equipment
• Assembles equipment and furniture, loads/unloads items, collaborates with other teams, and problem-solves creatively using provided instructions

• Forklift experience preferred
• Ability to take direction with attention to detail and complete follow through
• Must have strong interpersonal skills, along with the ability to professionally interact with all levels of management, our internal customers, and our vendors
• Willingness to provide feedback, ideas, and best practices to management
• Adept at managing multiple tasks in a fast-paced environment and eager to learn and try new tasks
• Must have command of the English language, both written and verbal

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D, short-term and long-term disability insurance
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program

We're building the AI-powered future of maintenance.

UpKeep is on a mission to reinvent how the physical world runsstarting with the frontline teams who maintain it. We're the creators of the world's first AI-first CMMS (Computerized Maintenance Management System), equipping technicians and facilities teams with automation, machine learning, and predictive insights that drive operational speed, safety, and efficiency.

What started as a garage-built prototype is now a fast-scaling SaaS company, backed by Insight Partners, Emergence Capital, and Y Combinator. Over 4,000 companiesincluding Shell, Yamaha, Unilever, and Marriottrun on UpKeep to modernize their asset operations. We're leading the $30B category shift toward Asset Operations Management, where uptime, intelligence, and AI converge.

• Own the AI-first transformation of an entire industry. Every feature we ship leverages AIfrom predictive work orders to sensor-driven automations. You're not just iteratingyou're pioneering how data reshapes physical operations.
• Real traction, real scale. Recognized as Gartner's #1 Facility Management solution and G2's top-rated CMMS, we've earned market leadership through product, not puff.
• A company where builders thrive. We move fast, optimize for outcomes, and give high-agency operators the autonomy to ship big things. Our culture rewards bold thinking, not bureaucracy.
• Global team, local energy. With 100+ employees across the world, we support remote-first work with deep investment in our LA HQwhere certain roles and leadership converge for rapid innovation.
• Equity and upside, not just a paycheck. Competitive comp, meaningful ownership, and benefits that support your health, focus, and long-term growth.

If you're driven by impact, energized by AI, and hungry to transform a legacy industrywe're hiring!

At UpKeep, we believe the workplace should be a launchpad for connection, collaboration, and culture. As our Workplace & Operations Coordinator, you'll be the engine behind our LA HQ, helping ensure everything runs smoothly, from office logistics to executive support and event planning. This role blends operational precision with human-centered experience design, giving you the chance to make a meaningful mark on our team and culture.

As our Office Coordinator, you'll play a key role in creating an efficient, organized, and welcoming workplace environment while also supporting our executive leadership with scheduling, logistics, and event coordination. You'll serve as the heartbeat of our Los Angeles headquarters, ensuring everything runs smoothly in-office and behind the scenes.

Office Operations & Facilities

• Manage the day-to-day operations of our LA HQ, ensuring a clean, well-stocked, and functional space for all employees and guests.
• Oversee vendors and service providers to maintain cleanliness, equipment functionality, and supply availability (e.g., lunch orders, kitchen, conference rooms, common areas).
• Manage office access and inventory, ordering supplies in a fiscally responsible manner.
• Maintain and manage accurate office access records across all teammates, visitors, and subtenants.
• Serve as the main point of contact for UpKeep's subtenants and teammates.
• Coordinate in-office IT needs (e.g., device setup, basic troubleshooting, and replacements).
• Keep meticulous records for services, access logs, inventory, equipment tracking, and related operational data.
• Support new hire onboarding from an office standpoint (desk setup, access, welcome kits, etc.).
• Ensure office policy compliance and suggest updates to improve processes and team experience.
• Own logistics for mail and shipping needs, both inbound and outbound.

Event Support

• Provide light executive support to the CEO and SVP of People in partnership with our People Operations Coordinator, including expense reporting.
• Plan and execute events for the SoCal-based team, including in-office gatherings, team celebrations, and guest visits. Handle setup, breakdown, vendor coordination, and logistics.

• You have experience managing office operations and supporting senior leaders; prior experience supporting C-level executives is a strong plus.
• You're proactive and resourceful. You anticipate needs and take initiative without waiting to be asked.
• You are organized, detail-oriented, and comfortable working independently to meet deadlines and drive tasks to completion.
• You're a natural collaborator who thrives in a team-first environment and is comfortable juggling multiple projects with cross-functional stakeholders.
• You are tech-savvy and proficient in tools like Google Workspace, Slack, Zoom, and other communication and productivity platforms.
• You're a strong communicator, both written and verbal, with the ability to convey ideas clearly and professionally.
• You uphold discretion and confidentiality at the highest level.
• You're adaptable, open to change, and eager to find better ways of doing things.
• You take ownership of your work, deliver results, and strive for continuous improvement.
• You are comfortable lifting up to 40 pounds, and capable of handling occasional physical tasks such as receiving shipments or organizing supplies.
• You're a team player who contributes to a positive workplace culture and embodies UpKeep's values.

This role will receive a competitive base salary + benefits + equity. A variety of factors are considered when determining someone's compensationincluding a candidate's professional background, experience, and location. Final offer amounts may vary from the amounts listed below.

The base pay for this role is $0.00 - 31.25 USD per hour.

Company History & Product: UpKeep started in a garage, where our founder Ryan taught himself to code and built the first mobile-first maintenance app. The idea was simple but powerful: put modern software in the hands of frontline techniciansand transform how maintenance gets done.

Today, UpKeep is the leading cloud-native Asset Operations Management platform, serving over 4,000 businesses worldwide across manufacturing, utilities, healthcare, and beyond. Our Industrial IoT and AI-first software helps maintenance and facilities teams streamline work, predict failures, and act fasterwith real-time insights and automation at their fingertips.

We're building for the deskless workforcethe essential workers who keep our physical world runningand arming them with the tools they deserve. In a world re-shoring manufacturing, accelerating automation, and embracing AI at scale, we're riding the next macro waveand leading the transformation of legacy maintenance into intelligent operations.

Backed by 50 million from Insight Partners, Emergence Capital, Mucker, and Y Combinator, we're not just building software. We're defining a new category for the built world.

At UpKeep, we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. UpKeep is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation or Veteran status.

As the first point of contact for team members, vendors, candidates and clients, the Workplace Coordinator plays a key role in shaping the in-office experience. You'll be part of the Workplace Planning & Operations team, supporting the day-to-day coordination of the San Francisco office and helping to execute engagement activities and company-wide initiatives. TYPE: 3-4 Month Contract (potential to extend at year end) PAY: $28.00 - 30.00 LOCATION: 100% onsite in San Francisco, 94107 SCHEDULE: Onsite Tuesday, Wednesday Thursday. Depending on events Monday or Friday may be required. salary: $8 - 30 per hourshift: Firstwork hours: 8:30 AM - 5 PMeducation: High SchoolResponsibilities Serve as a welcoming face of the office-greeting employees, guests, and vendors Communicate clearly and effectively across channels: in person, via phone, email, Slack, and video conferencing Collaborate with global WPO colleagues and support inquiries across time zones Reception & Front Desk Duties Manage incoming calls, voicemails, mail, and packages Handle domestic and international shipments Monitor and respond to general office inquiries via the ticketing system Office & Workspace Management Set up workstations with monitors, laptop stands, and other equipment Maintain and update the office seating chart Support workspace accommodations and office furniture arrangements Ensure office cleanliness, organization, and visual appeal Prepare new hire SWAG Badge printing and maintenance Lead office tours and be a go-to resource for all things workplace Track, order, and stock office and micro-kitchen supplies Plan and support company events and internal meetings, including: Team lunches Social hours On-sites and client events Work with service providers for maintenance, repairs, and deliveries Manage multiple office projects and shifting prioritiesSkillsReceptionist DutiesPhonesWorkstation SetupOrdering SuppliesOffice ManagementOffice SupportEvent CoordinationFacilities CoordinationSlackConcurJiraQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Netflix is one of the world's leading entertainment services, with over 300 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.As we expand globally, we continue to look for the best and brightest talent to help us scale. Visit our culture memo and long-term view to learn more about the unique Netflix culture and the opportunity to be part of our team.We are looking for a Workplace Operations Specialist who is organized, flexible, and enthusiastic about both the practical and creative elements of strategic Workplace Operations. This position reports to the Workplace Operations Manager and provides the opportunity to scale and shape Netflix's workplace operations while working collaboratively with stakeholders from across the company.A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, and able to pivot when necessary. The ability to juggle multiple, diverse responsibilities with a strong emphasis on organization and unwavering attention to detail is always required. This is a demanding and fast-moving position that requires someone who is proactive, a positive thinker, and able to exercise good judgment and communication. Responsibilities:Coordinates Preventative Maintenance programs, ensuring timely completion by internal teams or third-party vendors, and implements best practice processes to increase efficiency.Oversees daily work requests, manages maintenance ticketing systems, and ensures accurate documentation of corrective/preventative maintenance work records.Provides prompt responses to facility occupant requests, facilitating resolution through vendor and internal team coordination.Conducts regular facility inspections and audits to ensure compliance and optimal functioning.Supports the integration and operation of network systems such as HVAC automation, Fire Life Safety (FLS), and additional integrated systems.Ensures exceptional onboarding experiences for new hires, assisting with training, vendor scheduling, and daily task execution.Participates in new design construction walks, new system training, documentation, and collaborative efforts between Workplace Operations and Design and Construction teams.Leads and tracks small to mid-sized project scopes, including Day Two enhancements, capital improvements, or reconfigurations. Develops and maintains project timelines, vendor coordination schedules, and communication plans.Acts as a liaison between Workplace Operations, vendors, and cross-functional partners to ensure scope alignment, clear handoffs, and timely delivery of project milestones.Develops good partner relationships and addresses service needs.Assists in implementing site-specific programs, procedures, and systems to ensure regulatory compliance and the protection of employees and the environment.Collaborates with the Global Environmental Health and Safety team to ensure adherence to health and safety standards and industry codes.Works closely with functional partners, assisting with Mechanical, Electrical, and Plumbing tasks/projects, including Security, Events, Audio Visual Team, IT Team, Food & Beverage Team, Moves & Adds Team, Logistics, Transportation, Design & Construction, and Workplace Experience Teams.Takes the lead on self-initiated projects and generates comprehensive reports.Produces Building/Energy Management System reports, highlighting real-time and historical trends such as temperature, humidity, and system status to identify anomalies.Identifies problem trends and ensures troubleshooting efforts to determine root causes.Performs other duties as assigned or requested by the Operations Manager.Provides and processes Tenant Alteration Requests as per Landlord requirements.Works with coordinators to assign Zendesk tickets to techniciansAbility to manage schedule and shift changes for technicians.This role is based in the Los Angeles, Hollywood, and Burbank areas. It will require you to travel to different locations as part of your responsibilities. We're looking for someone who is able and willing to commute to various sites as needed for this role.Qualifications / Requirements:BOMI (SMT/SMA) / BOMA certification is a plusType L License is a plus608 EPA Certification plusExperience with Building Management Systems (BMS) and Building Automation Systems (BAS)Exceptional organizational skills with a strong ability to follow through on tasksProficiency in critical infrastructure, including mechanical, electrical, plumbing, and fire life safety systemsBasic understanding of Computerized Maintenance Management Systems (CMMS), preferably MaximoAbility to guide and influence vendor teams effectivelyExcellent time management skills with a proven track record of on-time project deliveryProficiency in G-Suite applicationsWillingness to support team members in meeting deadlines and goalsFlexible working hours are required due to the 24/7 operationAvailability for on-call and emergency situations as neededGenerally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $50,000 - $190,000.Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more detail about our Benefits here.Netflix is a unique culture and environment. Learn more here.Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

Job Description

We're building the AI-powered future of maintenance.

UpKeep is on a mission to reinvent how the physical world runs—starting with the frontline teams who maintain it. We're the creators of the world's first AI-first CMMS (Computerized Maintenance Management System), equipping technicians and facilities teams with automation, machine learning, and predictive insights that drive operational speed, safety, and efficiency.

What started as a garage-built prototype is now a fast-scaling SaaS company, backed by Insight Partners, Emergence Capital, and Y Combinator. Over 4,000 companies—including Shell, Yamaha, Unilever, and Marriott—run on UpKeep to modernize their asset operations. We're leading the $30B category shift toward Asset Operations Management , where uptime, intelligence, and AI converge.

• Own the AI-first transformation of an entire industry.
  Every feature we ship leverages AI—from predictive work orders to sensor-driven automations. You're not just iterating—you're pioneering how data reshapes physical operations.
  
  
• Real traction, real scale.
  Recognized as Gartner's #1 Facility Management solution and G2's top-rated CMMS, we've earned market leadership through product, not puff.
  
  
• A company where builders thrive.
  We move fast, optimize for outcomes, and give high-agency operators the autonomy to ship big things. Our culture rewards bold thinking, not bureaucracy.
  
  
• Global team, local energy.
  With 100+ employees across the world, we support remote-first work with deep investment in our LA HQ—where certain roles and leadership converge for rapid innovation.
  
  
• Equity and upside, not just a paycheck.
  Competitive comp, meaningful ownership, and benefits that support your health, focus, and long-term growth.

If you're driven by impact, energized by AI, and hungry to transform a legacy industry—we're hiring!

At UpKeep, we believe the workplace should be a launchpad for connection, collaboration, and culture. As our Workplace & Operations Coordinator, you'll be the engine behind our LA HQ, helping ensure everything runs smoothly, from office logistics to executive support and event planning. This role blends operational precision with human-centered experience design, giving you the chance to make a meaningful mark on our team and culture.

As our Office Coordinator, you'll play a key role in creating an efficient, organized, and welcoming workplace environment while also supporting our executive leadership with scheduling, logistics, and event coordination. You'll serve as the heartbeat of our Los Angeles headquarters, ensuring everything runs smoothly in-office and behind the scenes.

Office Operations & Facilities

• Manage the day-to-day operations of our LA HQ, ensuring a clean, well-stocked, and functional space for all employees and guests.
• Oversee vendors and service providers to maintain cleanliness, equipment functionality, and supply availability (e.g., lunch orders, kitchen, conference rooms, common areas).
• Manage office access and inventory, ordering supplies in a fiscally responsible manner.
• Maintain and manage accurate office access records across all teammates, visitors, and subtenants.
• Serve as the main point of contact for UpKeep's subtenants and teammates.
• Coordinate in-office IT needs (e.g., device setup, basic troubleshooting, and replacements).
• Keep meticulous records for services, access logs, inventory, equipment tracking, and related operational data.
• Support new hire onboarding from an office standpoint (desk setup, access, welcome kits, etc.).
• Ensure office policy compliance and suggest updates to improve processes and team experience.
• Own logistics for mail and shipping needs, both inbound and outbound.

Event Support

• Provide light executive support to the CEO and SVP of People in partnership with our People Operations Coordinator, including expense reporting.
• Plan and execute events for the SoCal-based team, including in-office gatherings, team celebrations, and guest visits. Handle setup, breakdown, vendor coordination, and logistics.

• You have experience managing office operations and supporting senior leaders; prior experience supporting C-level executives is a strong plus.
• You're proactive and resourceful. You anticipate needs and take initiative without waiting to be asked.
• You are organized, detail-oriented, and comfortable working independently to meet deadlines and drive tasks to completion.
• You're a natural collaborator who thrives in a team-first environment and is comfortable juggling multiple projects with cross-functional stakeholders.
• You are tech-savvy and proficient in tools like Google Workspace, Slack, Zoom, and other communication and productivity platforms.
• You're a strong communicator, both written and verbal, with the ability to convey ideas clearly and professionally.
• You uphold discretion and confidentiality at the highest level.
• You're adaptable, open to change, and eager to find better ways of doing things.
• You take ownership of your work, deliver results, and strive for continuous improvement.
• You are comfortable lifting up to 40 pounds , and capable of handling occasional physical tasks such as receiving shipments or organizing supplies.
• You're a team player who contributes to a positive workplace culture and embodies UpKeep's values.

This role will receive a competitive base salary + benefits + equity. A variety of factors are considered when determining someone's compensation–including a candidate's professional background, experience, and location. Final offer amounts may vary from the amounts listed below.

The base pay for this role is $0.00 - 31.25 USD per hour.

Company History & Product:

UpKeep started in a garage, where our founder Ryan taught himself to code and built the first mobile-first maintenance app. The idea was simple but powerful: put modern software in the hands of frontline technicians—and transform how maintenance gets done.

Today, UpKeep is the leading cloud-native Asset Operations Management platform, serving over 4,000 businesses worldwide across manufacturing, utilities, healthcare, and beyond. Our Industrial IoT and AI-first software helps maintenance and facilities teams streamline work, predict failures, and act faster—with real-time insights and automation at their fingertips.

We're building for the deskless workforce —the essential workers who keep our physical world running—and arming them with the tools they deserve. In a world re-shoring manufacturing, accelerating automation, and embracing AI at scale, we're riding the next macro wave—and leading the transformation of legacy maintenance into intelligent operations.

Backed by $50 millio from Insight Partners, Emergence Capital, Mucker, and Y Combinator, we're not just building software. We're defining a new category for the built world.

Learn More!

At UpKeep, we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. UpKeep is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation or Veteran status.