5 Administration jobs in Charlottesville
Part-time 4HR Custodian - Division Administration Office
Posted 18 days ago
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Job Title: Part-time Evening Custodian (4 hrs per day/20 hours weekly minimum) Hours: 3 PM - 7 PM or 4 PM - 8 PM Location: Division Administration Office Reports to: Lead Custodian FLSA Status: Non-ExemptSummary: The Substitute Custodian is responsible for maintaining an attractive, sanitary and safe facility for students, staff and public. The custodian also is responsible for providing equipment and furniture for reserved meetings, classroom activities and events as well as minimizing property damages, loss and liability exposure.Essential Functions: Arrange equipment and furnishings (e.g. furniture arrangements, bleachers, stages, etc.) to provide adequate arrangements for meetings, classroom activities and events Assemble furniture and equipment to provide materials in useable form Assist other personnel, as may be required, to ensure an efficient and effective work environment Attend in service training (e.g. blood borne pathogens, cleaning solvents, floor care, first aid, etc.) to receive information on new and/or improved procedures Clean assigned facilities (e.g. offices, restrooms, corridors, carpets, windows, walls, board room area, conference rooms, etc.) to maintain a sanitary, safe and attractive environment Communicate issues about safety and/or proper maintenance of facilities to supervisor, students, site staff and others to provide information, obtain repairs, ensure safety and/or schedule special cleaning Deliver a variety of items (e.g. supplies, packages, furniture, etc.) to distribute materials to the appropriate parties Inform personnel regarding procedures and/or status of work orders to provide necessary information for making decisions, taking appropriate action and/or complying with health and safety regulations Inspect school or Division facilities to ensure that the site is suitable for safe operations, maintained in an attractive and clean condition, and/or identifying/reporting necessary repairs due to vandalism, equipment breakage, weather conditions, etc. Maintain supplies and equipment (e.g. cleaning solutions, paper products, vacuum, mops, etc.) to ensure the availability of items required to properly maintain facilities Perform minor maintenance and repairs (e.g. change light bulbs, replace washers, oil doors, etc.) to ensure safe and efficient use of facilities Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit Prepare facilities for daily operations (e.g. opening gates, building access doors, disarming security systems, raising flag, minor repairs, etc.) to ensure facilities are operational and safe for occupancy Repair furniture and equipment as maybe required (e.g. faucets, toilets, replace lights, etc.) to ensure that items are available and in safe working condition Respond to immediate safety and/or operational concerns (e.g. facility damage, injured and ill students (day custodian), unauthorized persons, alarms, etc.) to take appropriate action to resolve immediate safety issues and maintain a functioning educational environment Secure facilities and grounds (e.g. lock doors, turn off lights, take down flags, etc.) to minimize property damage, equipment loss and potential liability to the Division Skills, Knowledge, and Abilities: Performing multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions; operating equipment used in industrial maintenance including electrical cleaning equipment, common tools, etc.; adhering to safety practices; knowledge of basic math skills including calculations using fractions, percents and/or ratios; excellent written and oral communication; ability to read and understand routine documents; understand complex, multi-step instructions; knowledge of methods of industrial cleaning, safety practices and procedures; ability to schedule activities, collate data, consider a number of factors when using equipment; flexibility to work with others in a variety of circumstances; work with data utilizing specific, defined processes; operate equipment using a variety of standardized methods; utilize a variety of job-related equipment; problem solving is required to identify issues and create action plans and for use of equipment; ability to adapt to changing work priorities; communicate with diverse groups, meet deadlines and schedules, work as part of a team, work with constant interruptionsEducation and/or Experience: High school diploma or equivalent is required. Previous job-related experience is preferred.Physical Conditions and Nature of Work: The usual and customary methods of performing the job's functions require the following physical demands including significant lifting, carrying, pushing, and/or or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally, the job required 10% sitting, 30% walking, and 60% standing. The job is performed under minimal temperature variations and some hazardous conditions.Evaluation: The Custodian is evaluated by the Coordinator of Housekeeping.Contract Length: Varies. Some positions may have a different contract length and will be discussed during the hiring process.Date Revised: May 1, 2020Updated 10/20/21, 3/1/22
Senior ESOP Administration Consultant
Posted today
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Join to apply for the Senior ESOP Administration Consultant role at Blue Ridge Associates . Description Looking to advance your career in an entrepreneurial environment? We are a professional services firm providing third-party retirement plan administration services for companies that sponsor Employee Stock Ownership (ESOPs) and 401(k) Plans. Our offices are located in Charlottesville, VA, Columbia, MD, Columbus, OH, Westchester, IL, Pasadena, CA, and Maple Grove, MN, with a nationwide client base. We are among the top two companies providing ESOP administration consulting services in the country and are expanding our retirement services business. We are hiring Senior ESOP Administration Consultants . The ideal candidate will have a strong background in ESOPs and be customer-focused. Responsibilities include engagement management, recordkeeping, compliance testing, distributions, and regulatory reporting. We promote work-life balance through remote work options or on-site at our offices in Charlottesville, VA, Columbus, MD, Pasadena, CA, Columbus, OH, Westchester, IL, or Maple Grove, MN. Skills & Abilities Excellent interpersonal, communication, analytical, written, and time management skills. Self-motivated and detail-oriented. Ability to work independently, prioritize tasks, and manage a caseload of large, complex ESOP clients. Maintain professional relationships with clients. Interpret documents and resolve technical issues. Willingness to work more than 40 hours during peak times. Requirements Bachelor's degree in Accounting, Finance, Math, Economics, or related field. 10+ years of experience in ESOP administration, including compliance testing such as 409(p). Strong technical knowledge of ESOPs and qualified retirement plans. Possession or pursuit of QPA or QKA certification is highly desirable. Experience in ESOP plan review is a plus. Proficiency in Microsoft Word and advanced Excel skills. Benefits We offer a competitive salary, comprehensive benefits (Medical, Dental, Vision, Life & AD&D, Disability, FSA, HSA with company contribution, 401(k) with match, parental leave, paid time off, education/association dues assistance), and career growth opportunities. Our company supports charitable activities, team-building events, and employee engagement through various activities. Join us and be part of a dynamic organization that values your contributions! Equal Opportunity Employer Must be authorized to work in the US. #J-18808-Ljbffr
Associate Professor of Education (Administration and Supervision) - Department of Leadership, Fou...
Posted 4 days ago
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The School of Education and Human Development (EHD) at the University of Virginia invites applications for a tenure-eligible faculty position at the rank of Associate Professor in Administration and Supervision in the Department of Leadership, Foundations, and Policy ( . The program is ranked in the top 10 nationally and is seeking an additional team member to implement programs in Administration and Supervision. We are seeking an exceptional scholar with work that bridges theory, research, and practice who views training a new generation of leaders as means to create school transformation.
Duties and responsibilities include collaborating on the design and delivery of core licensure courses and advanced leadership courses for the M.Ed. ( and Ed.D. ( degree programs. In addition, the incumbent is expected to conduct scholarly research, provide research mentorship experiences, and generate external funding for scholarship.
The A&S program seeks a faculty member whose research centers on the preparation of educational leaders and/or the impact of leadership in schools. Key areas of scholarship may include: leadership policy and law, family and community engagement, adult growth and learning, and/or improvement research.
The School of Education and Human Development offers a rich intellectual and collaborative environment for researching the preparation, development, practice, and impact of educational leaders. Opportunities for collaboration, partnership, and research are available through the K-12 Advisory Council, a 125-district outreach initiative sponsored by EHD; as well as a range of partnerships with several K-12 Virginia school divisions and the Virginia Department of Education. Several well-established research centers at the School offer additional collaboration and research opportunities in educational policy (EdPolicyWorks ( ), research on teaching and learning (CASTL ( ), and adolescent development and well-being (Youth-Nex ( ). The UVA Partnership for Leaders in Education (UVA-PLE ( ), a joint venture of the UVA Darden School of Business and EHD, presents sustained professional learning for district-level leaders to implement systemic change. The School and University provide excellent infrastructure for research administration and federal and foundation grant preparation, and opportunities for formal involvement in leadership-related initiatives across the University, such as at the Batten School of Leadership and Public Policy and the Darden School of Business.
**Required Qualifications and Experience:**
+ Earned doctorate in educational leadership or administration, or a related field
+ Two or more years of teaching experience in higher education
+ Two or more years of experience in PK12 Education
+ National reputation for a line of research related to education leadership
**Preferred Qualifications:**
+ Record of existing and sustained extramural funding
+ Expertise in educational leadership and demonstrated methodological expertise in qualitative, quantitative and/or mixed methods research
+ Experience working closely with school and district leaders in multi-year research-practice partnerships
+ Record of effective teaching, including the design and delivery of effective professional learning
+ Two or more years of teaching experience in higher education using on-line and/or hybrid formats
+ Two or more years of experience in leadership position at the building or district level in PK12 education
+ Evidence of past experiences mentoring graduate students (EdD, PhD or both)
+ Demonstrated effectiveness as a member of a collaborative program area team
+ Scholarly expertise in any or all areas of: leadership policy and law, family and community engagement, adult growth and learning, and/or improvement research
**TO APPLY** :
Complete an application online and attach:
+ A current curriculum vita
+ Cover Letter
+ Statement of teaching philosophy
+ Research statement
+ Contact information for three professional references. (References will not be contacted until after in-person interviews are conducted.)
The University of Virginia's Mission Statement ( affirms its enduring commitment to a vibrant and unique residential learning environment marked by the free and collegial exchange of ideas; unwavering support of a collaborative community bound together by distinctive foundational values of honor, integrity, trust, and respect; and universal dedication to excellence and affordable access.
**As part of your application, please describe your potential contributions to any aspect of this mission** . Please focus upon your work skills and experience. In doing so, you may choose to refer to your personal perspective, but the focus of our consideration is on your potential contributions through skills and experience, rather than personal opinions or beliefs.
Review of applications will begin November 26, 2024 and will continue until the position is filled.
For questions about the position, please contact search committee chair Professor Sara Dexter at ( ) . For questions about the application process, please contact Raj Seneviratne, Director, Faculty Affairs, at .
Charlottesville and central Virginia offer a distinctive community for both personal and professional activities. Charlottesville is located in the foothills of the Blue Ridge Mountains and is consistently listed among the top cities in national rankings of the most desirable places to live. It offers a thriving community, highlighted by regular literary, film, musical, theatrical, and historical festivals.
For more information about UVA and the surrounding area, please visit .
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here ( to read more about UVA's commitment to non-discrimination and equal opportunity employment.
**The University of Virginia offers confidential Dual Career Services to partners of incoming faculty candidates. To learn more, please visit** **dualcareer.virginia.edu**
Administrative Assistant
Posted 9 days ago
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Job Description
We are looking for an Administrative Assistant to join our team in Charlottesville, Virginia. In this role, you will provide essential support across administrative, accounting, and marketing functions, ensuring smooth operations and effective communication. This position offers an opportunity to contribute to both day-to-day processes and larger initiatives that enhance team efficiency and outreach.
Responsibilities:
- Schedule and organize internal meetings, client calls, and informal discussions to ensure seamless coordination.
- Maintain and update legal case management systems and client records to keep information accurate and accessible.
- Develop, edit, and manage internal templates while maintaining a comprehensive index for easy reference.
- Assist with billing processes, accounting tasks, and vendor invoice coordination to support financial operations.
- Provide administrative support for memberships, tracking tools, and troubleshooting software issues.
- Ensure consistent operations during staff absences or transitions to maintain workflow continuity.
- Design and distribute marketing materials, including flyers, brochures, and newsletters, for promotional purposes.
- Update and manage website content, team bios, and event announcements using a content management system.
- Coordinate logistics for team participation in conferences and represent the organization at networking events when needed.
- Collaborate on branding and communication strategies to enhance visibility and promote services.
Requirements - Proficiency in accounts payable (AP) and accounts receivable (AR) processes.
- Experience using QuickBooks for financial management and reporting.
- Strong data entry skills with a focus on accuracy and efficiency.
- Familiarity with invoice processing and vendor coordination.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills.
- Knowledge of content management systems for website updates and marketing purposes.
- Previous experience in administrative support roles, ideally within accounting or legal settings.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Executive Administrative Assistant- Technical Services/Clinical Informatics
Posted 2 days ago
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Job Description
+ Receives and screens telephone calls letters and visitors for the executive.
+ Answers routine questions and obtains and furnishes information on behalf of the executive.
+ Schedules appointments and arranges meetings conferences and travel.
+ Creates and assists with memos letters of correspondence charts and other information for the executive. Performs special projects as requested.
+ In addition to the above job responsibilities, other duties may be assigned.
Position Compensation Range: $24.72 - $39.55 Hourly
MINIMUM REQUIREMENTS
Education: High School Diploma.
Experience: Three years experience in administrative support role.
Licensure: None
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
_The_ _University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click_ here ( _to read more about UVA's commitment to non-discrimination and equal opportunity employment._
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