121 Administration jobs in New York

Job Description

Job Title: Director of Administration

Job Classification (FLSA): Exempt, 40 Hours

Supervisor: Executive Director

The Brooklyn Kindergarten Society (BKS) is the original “born in Brooklyn.” We were founded in 1891, and for 130 years, BKS has helped provide high-quality early childhood education to working families.BKS has grown up with the borough and continues to be a leader in equitable access to early childhood education. We provide full day, year-round academic experiences and care for children ages 2-5 years old. Our curriculum is play based and marries together reading, writing, movement and music, with STEAM (Science, Technology, Engineering, Arts, and Mathematics) learning. Our goal is to ensure that Brooklyn's youngest learners have an equitable first educational step.

Position Summary

The Director of Administration plays a critical leadership role in the organization’s success by ensuring the effective and efficient functioning of internal operations. This includes oversight of administrative systems, procurement, facilities, human resources support, IT, and organizational infrastructure. The Director of Administration will partner closely with the Executive Director and leadership team to support strategic planning, manage cross-functional projects, and ensure operational alignment with the organization's mission and goals.

Key Responsibilities

Organizational Operations & Administration

• Oversee daily administrative operations and lead cross-functional initiatives to enhance internal systems and efficiencies.
• Develop and maintain administrative policies, procedures, and documentation.
• Manage relationships with vendors and service providers to ensure high-quality and cost effective support across sites.

Procurement & Inventory Management

• Lead the procurement process for all goods and services, including classroom supplies, technology, office equipment, and facilities-related purchases. Develop and manage purchasing policies to ensure compliance, equity, and cost-effectiveness.
• Collaborate with finance and program teams to forecast procurement needs and track expenditures within budget guidelines.
• Maintain up-to-date vendor records and contracts; solicit bids or quotes in alignment with procurement policy.
• Oversee inventory tracking and ensure timely ordering and delivery of critical supplies to program sites.
• Manage vendor relationships and ensure timely ordering, delivery, and inventory tracking.
• Oversee contract negotiation, renewals, and performance for key vendors and service providers.

Information Technology (IT) Oversight

• Oversee the organization’s IT infrastructure, systems, and services in collaboration with external IT vendors. Lead efforts to identify and implement technology improvements that enhance organizational efficiency and staff productivity.
• In conjunction with the IT external vendor, develop and maintain IT policies and procedures, including cybersecurity and data privacy protocols.

Human Resources Oversight

• Manage HR staff in the support hiring, onboarding, performance management, and compliance with employment laws and according to Local 95, Local 205, and CSA regulations.
• Ensure compliance with labor laws and organizational HR policies.
• Ensure accurate record-keeping and confidentiality of employee files.
• Contribute to creating and maintaining a healthy and inclusive workplace culture.

Facilities & Vendor Management

• Oversee facility operations, maintenance, repairs, and long-term infrastructure planning in conjunction with the Director of Compliance.
• Coordinate with vendors for services such as cleaning, security, and building improvements.
• Manage leases and ensure work environments meet safety and accessibility standards.

Financial & Budget Support

• Work closely with the finance team to monitor administrative and procurement-related expenditures.
• Support budgeting processes by providing accurate cost estimates and operational data.

Leadership & Strategy

• Serve as a key advisor to the Executive Director and senior leadership team on administrative strategy and infrastructure development.
• Supervise HR Generalist and Recruitment and HR Manager.
• Lead or support special projects and organization-wide planning efforts.

Education and Experience

• Bachelor’s degree in Business Administration, Public Administration, Nonprofit Management, or a related field required; Master’s degree preferred.
• Minimum of 7–10 years of progressive leadership experience in administrative operations, preferably in a nonprofit or early childhood education setting.
• Proven experience managing cross-functional teams and overseeing areas such as finance, human resources, procurement, facilities, and IT.

Knowledge, Skills, and Abilities

• Strong knowledge of nonprofit operations, compliance, and reporting requirements.
• Familiarity with early childhood education programs, Head Start, and/or state-funded initiatives is highly desirable.
• Demonstrated ability to lead and manage complex projects across multiple departments.
• Exceptional organizational, analytical, and problem-solving skills.
• Proficient in budgeting, forecasting, and financial reporting.
• Strong knowledge of procurement best practices and contract/vendor management.
• Experience overseeing IT systems, infrastructure, and cybersecurity compliance.
• Excellent interpersonal and communication skills; ability to collaborate effectively with diverse stakeholders.
• High level of integrity, confidentiality, and professionalism.

Technical Skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
• Familiar with HR information systems (HRIS), procurement platforms, and facility management systems.
• Comfort with learning and implementing new technologies to improve administrative efficiency

Other Requirements

• Ability to manage competing priorities and thrive in a fast paced, mission-driven environment.
• Willingness to travel between program sites as needed.
• Commitment to equity, inclusion and the mission of serving children and families.
• Must be willing to assist in internal and external event planning in collaboration with the
• Executive Associate to ensure successful execution of organizational functions.

Job Description

ABOUT BREAST CANCER RESEARCH FOUNDATION
Breast cancer is a complex disease with no simple solution. Every diagnosis is unique and puts lives at risk. We must stop breast cancer in its tracks, and research is the answer. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. We invest in a wide range of research—including prevention, diagnosis, treatment, survivorship, and metastasis—because each area of investigation informs another, propelling us toward the solutions we urgently need. We convene and connect the best minds in science—giving them the opportunity to pursue their most innovative ideas. Our combination of investment and cross-disciplinary collaboration accelerates the entire field and builds momentum for new discoveries. BCRF-funded investigators have been behind every major breakthrough in breast cancer research, and the field is moving faster than ever. We are fueling the world’s most promising research and we can’t stop now.

ABOUT THE ROLE
The Research Department is a small but dynamic team of individuals within BCRF that works to ensure that the BCRF Research Program and the investigators we support are successful in achieving the Foundation’s mission to prevent and cure breast cancer by advancing the world's most promising research.

Reporting to the Managing Director, Research Program (MD), the Senior Manager, Grants Administration is part of a grants administration team that manages administrative aspects of a $70M + grants portfolio consisting of approximately 275 discrete awards including annual and multi-year investigator-initiated awards, externally administered partnership awards, and requests for meeting support. 

This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week.

Primary Responsibilities

Research grant administration and policy

• Serves as primary point of contact to applicants, institution officials and sponsors, when applicable 

• Manages the grant lifecycle on an online grants management system 

• Assists with the review, maintenance and distribution of program announcements and grantee communication 

• Works with the grants administration team to maintain and update program policies and procedures and grant administration sections of the Research Program Manual in coordination with the MD and Chief Scientific Officer (CSO)

• Assists with the administrative aspects of grant execution, including review of grant agreements and coordination of payments 

• Tracks the collection of all grant deliverables and amendments  

• Assists MD and CSO in preparation of board documents, presentations and reports 

Grant strategy and policy

• Participates in regularly scheduled team and other department meetings and one-on-one meetings to facilitate the execution of strategic objectives according to their skill set and performance goals 

• Provides support for meetings of the Scientific Advisory Board, its subcommittees, and Board of Directors 

• Offers constructive feedback on processes and policy 

• Assists with program analyses and evaluation 

Scientific content

• Provides awardee contact information, bios or photos, program statistics, including historical funding of investigators, universities, states or regions, and similar requests. 

Strategic alliances

• Provides administrative support as needed to research team directors in their external partnerships and engagement

• Participates in meetings and relevant learning community activities of the Health Research Alliance

Fundraising

• Assists in the planning and organization of fundraising retreats and events as needed  

The Senior Manager, Grants Administration may also have other duties as assigned.

ABOUT YOU

You are motivated and driven, as demonstrated by a willingness and enthusiasm to identify and undertake new challenges that contribute to program development and/or efficiency. In this role, you will truly make a difference in the fight against breast cancer. You have a passion for the mission and work of BCRF.

In addition, you have the following qualifications and experience:

• At least five years of relevant experience in both pre- and post-award grants administration. Nonprofit experience a plus. 

• Competency with

• Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, OneDrive and SharePoint) 

• Grant management software (experience with Proposal Central a plus) 

• Excellent interpersonal skills with the ability to communicate effectively verbally and in writing

• Ability to manage multiple projects, priorities, and deadlines through to timely completion 

• Ability to fulfill unexpected and time-sensitive requests

• Ability to lift, move or carry up to 15 pounds on an occasional basis; ability to push or pull a cart weighing up to 15 pounds

Compensation and Benefits:

This is a full-time, exempt role. The salary range for this role is $5,000 - 85,000. Our compensation package includes an exceptional benefits package focusing on employee physical, mental and financial wellness. More specifically we offer

• Medical, dental and vision coverage from the first day of employment; with the election of certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or heath savings account.

• The opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account or Health Savings Account and Dependent Care Account from the first day of employment.

• 401K, with up to a 5% match each pay period; employee contributions and any match are immediately fully vested

• Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent

• Paid Time Off including

• 15 days of annual vacation time in first year of employment, increasing with length of service

• 7 days of annual paid sick time

• Paid holidays along with BCRF wide half days and summer Fridays

To Apply:

Please submit a CV and cover letter expressing your intention to apply for the role. After uploading your CV, please select the "upload attachment" option on the next screen to provide your cover letter.

Only candidates short-listed for an initial interview will be contacted. Please, no phone calls.

Our Commitments:

BCRF upholds an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, age, physical or mental ability, veteran status, military obligations, genetic information, or any other basis protected by applicable law. This policy applies to all applicants, employees, consultants, third-party workers.

Job Description

Category Name: Administration Floater

Job Title: Printing Specialist
Duration: 6 months to Perm

Location: Onsite, 330 Madison Ave. NY

REQUIREMENTS:

• Provide excellent customer service skills.
• Tasks and activities that are defined and routine.
• Clean and maintain surroundings and office equipment when necessary.
• Distribute supplies as required to different floors.
• Maintain reporting logs and information for billing

Job Description

Salary: 50K BOE

Position Overview:The Physical Therapy Office Administrator plays a crucial role in overseeing the daily operations and administrative functions of the healthcare facility. They are responsible for ensuring smooth operations, managing staff, coordinating patient care, and maintaining compliance with relevant regulations and policies. The role requires a combination of strong organizational, leadership, and communication skills.

Key Responsibilities:

1. Administrative Management:
   • Oversee the overall administrative operations of the office, including scheduling, billing, medical records management, and inventory control.
2. Staff Management:
   • Supervise administrative staff, including front office receptionist
   • Provide guidance to the staff, fostering a positive work environment and promoting professional growth.
   • Schedule and coordinate staff shifts to ensure adequate coverage for patient care and administrative tasks.
3. Patient Care Coordination:
   • Ensure excellent patient service by maintaining effective communication channels with patients, addressing their concerns, and resolving any issues.
   • Oversee the appointment scheduling process, patient registration, and check-in/check-out procedures.
   • Collaborate with healthcare providers to optimize patient care delivery and facilitate the coordination of services, referrals, and follow-up appointments.
4. Regulatory Compliance:
   • Stay updated with relevant healthcare regulations, including HIPAA, OSHA, and other legal requirements, and ensure compliance throughout the medical office.
   • Implement and enforce privacy and security measures to protect patient information and maintain confidentiality.
   • Conduct regular audits and reviews to assess compliance and identify areas for improvement.
5. Facility and Equipment Management:
   
   • Collaborate with facility management to maintain a clean, safe, and organized environment.
6. Medical Billing:
   • Verify insurance eligibility and coverage for patients, obtaining necessary authorizations for procedures or treatments.
   • Review and reconcile medical billing statements, identifying and resolving discrepancies or denied claims.

Qualifications and Skills:

• Bachelor's degree in healthcare administration, business management, or a related field (preferred).
• Proven experience in medical office management or healthcare administration.
• Strong knowledge of healthcare regulations, insurance processes, and medical billing/coding.
• Excellent organizational, leadership, and communication skills.
• Proficiency in using electronic health record (EHR) systems and other office software.
• Ability to multitask, prioritize, and manage time effectively.
• Exceptional interpersonal skills with the ability to interact with diverse individuals, including patients, staff, and healthcare providers.

Benefitsinclude Paid time off, Holiday Pay, 401K, Health and Dental Insurance, and HSA.

Job Description

Trust & Estates Administration Paralegal

Job Description

Trust and Estate Administration Paralegal
Locations: Hackensack, NJ | New York, NY | Miami, FL (Hybrid Schedule 2-3 Days in Office as Needed)

About the Role:
Our firm is seeking an experienced Trust and Estate Administration Paralegal with 5+ years of experience to join our team in New Jersey, New York, or Florida.

The successful candidate will handle all phases of estate and trust administration while working closely with attorneys, clients, financial planners, and accountants.

Key Responsibilities:

• Manage all aspects of estate and trust administration, including probate.

• Prepare federal and state estate tax returns and fiduciary accountings.

• Coordinate communication with clients, advisors, and other professionals.

• Oversee the distribution of estate assets and trust funding.

• Draft and file deeds and other legal documents.

• Ensure compliance with probate procedures (knowledge of NJ, NY, and FL probate preferred).

Qualifications:

• Minimum of 5 years of experience in trust and estate administration.

• Strong organizational and prioritization skills with meticulous attention to detail.

• Excellent written, verbal, and mathematical skills.

• Proficiency in ONESOURCE/Fast Tax , HotDocs , and Microsoft Word preferred.

• College degree and/or Paralegal Certificate required; JD/paralegal hybrid candidates will also be considered.

Compensation & Benefits:

• Competitive salary ($76,500- $162,000, commensurate with experience)

• Comprehensive benefits package

• Hybrid work schedule (2-3 days in office as needed)

Job Description

Salary:

Job description for the role of Head, Finance, Administration & MIS (Management Information Systems)

The Company - Memento Microfinance Bank Limited

Company type/Sector - Digital Bank/ Financial Services

Reports to The Chief Executive Officer/ Financial Controller/ CFO

Location - Lagos, Nigeria

Experience - Minimum of 5 years of relevant experience in financial services

ABOUT THE COMPANY

Memento Microfinance Bank (MMFB) is a Tier 1 Unit microfinance bank licensed by the Central Bank of Nigeria (CBN) and committed to the economic growth and empowerment of Nigerian individuals and small/medium-sized businesses. MMFB is a digital bank, offering products and services that are tailored to meet customers needs; cutting across micro-savings, microloans, investments, capacity building, and financial advisory services. MMFB was licensed in 2021.

ROLE SUMMARY

The Head of Finance, Administration & MIS (Management Information Systems) has primary responsibility for the planning, implementation, managing, and running of all the finance activities of the company, including business planning, budgeting, forecasting, and negotiations. The role oversees the Accounting, Information Technology (IT), and Administrative functions, and leads all financial management processes including annual budgeting and planning, monitoring of project expenditure, financial reporting and auditing; maintaining and supervising project accounts, books of account, banking, and financial operations. The candidate should be a responsible leader with an analytical and strategic mind and have a broad knowledge of the business. The person is also directly responsible for overseeing the use and maintenance of the Management Information Systems of the bank.

The ideal candidate for this role will have demonstrated strong leadership skills, and results orientation and be able to interpret the corporate vision into growth strategies and profitable operations.

RESPONSIBILITIES

• Lead, oversee, and manage all areas of the finance, accounting, and treasury departments' day-to-day operations to ensure KPIs are achieved; build comprehensive and SMART goals for performance and growth.
• Providing strategic recommendations to the CEO and members of the executive team.
• Work with the IT team to develop and implement new processes and Management Information Systems that increase financial and operational efficiencies.
• Managing the processes for financial forecasting and budgets, and overseeing the preparation of all financial reporting.
• Advising on long-term business and financial planning.
• Keeping proper accounting records and preparing relevant returns relating to the MFB activities.
• Liaising with the MFBs bankers and ensuring that all bank accounts are properly and regularly reconciled.
• Preparing periodic reports to the CBN.
• Build relationships with professionals such as Solicitors, Accountants, and others whose services would be required from time to time.
• Establishing and developing relations with senior management and external partners and stakeholders.
• Develop, implement, and conduct regular reviews of all Finance Admin and MIS-related procedures.
• Enable a thriving work environment, building and leading a highly motivated and high-performance team.
• Design and implement policies, processes, and standards that align with the overall strategy and targeted culture of the organization.
• Ensure organizational quality through review, update, implementation, and adherence to agreed policies, procedures, and manuals.
• Ensure timely preparations of the annual budget, quarterly budget review, forecasts, and business plans.
• Report on operational performance and suggest improvements.
• Oversee and manage the assets of the organization.
• Provide strategic input and direction for the development of performance targets, including continuous monitoring to ensure the achievement of set targets.
• Facilitate and present periodic business performance review reports to the Board.
• Manage and maintain relationships with the CBN, other regulatory agencies, and strategic stakeholders.
• Evaluate and decide upon key investments in equipment, infrastructure, and talent.
• Any other duties and responsibilities which may be required from time to meet the objectives of MMFB.

QUALIFICATIONS, SKILLS & COMPETENCIES

• A degree in the Sciences/Engineering, Business Administration, Finance, or any other related field. MSc/MBA or relevant certification (e.g. CFA/CPA) is a plus
• Relevant professional qualifications, e.g. ACA, ACCA, CIMA
• Minimum of 5 years senior management experience within the financial services industry
• Must have undergone the Microfinance Certification Program and obtained a Certificate in Microfinance Banking issued by the Chartered Institute of Bankers of Nigeria (CIBN).
• Experience implementing and/or using a Management Information System within the financial services industry.
• Operates effectively at all levels, especially complex financial data to non-finance staff
• Proven experience of working effectively with non-finance staff and contributing to wider organizational aims outside of the traditional finance remit
• Excellent problem-solving skills; analytical and structured in his/her thinking
• Knowledge of data analytics, reporting and financial planning
• Communication skills verbal, non-verbal and written
• Self-starter and very organized, with strong attention to detail
• Extremely versatile, dedicated to efficient productivity and able to work efficiently and effectively across multiple teams
• A thorough understanding of microfinance performance metrics/indicators and the ability to interpret and process operations data

We are an equal opportunity employer and value diversity inclusion. We do not discriminate on grounds of colour, race, nationality, religion, age, ethnic origin, disability, gender, marital status, or sexual orientation in our employment practices.

Job Description

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.

A Civil Service exam is not required for this position. Candidates must meet the minimum qualifications outlined below to be considered.

NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

The Office of Professional Services (OPS) is responsible for all administrative and support services, including Human Resources, Communications and Public Information, Legal Affairs, Fair Housing, Policy Development, Competitive Procurement and Contract Management, Fiscal Planning, Accounting and Treasury Services, Facilities and Building Management Services, Internal Audit, Project Management and Information Technology Services. OPS values professionals that enjoy working in a fast-paced environment and who have the skills required to effectively plan, direct, and coordinate HCR’s wide array of support services.

Job Summary:

The Vice President supervises a team of procurement and contracting staff and oversees the solicitation and contract execution of professional services and other contracts for the Division of Housing and Community Renewal as well as for the public authorities under the umbrella of HCR.

Duties & Responsibilities

• Serve as lead for all agency procurement solicitations.
• Establish standardized templates for Requests for Proposals, invitations for Bid and other solicitations; develop procedures to ensure timely award and execution of contracts to meet agency demands; ensure a fair and equitable competitive process.
• Develop and execute procurement strategies, within the parameters of State law, public authority law, New York State Procurement Guidelines and HCR Procurement Guidelines, to optimize procurement and contracting processes.
• Track all agency procurements from solicitation to contract execution to close-out; ensure annual reviews of contracts are conducted in a timely manner; serve as point person for seeking public authority board approval as well as approvals from the NYS Office of State Comptroller, Attorney General, etc. where applicable.
• Supervise and train a team of procurement specialists, provide guidance, training and performance management; assign procurements and contracts for each team member; assess and manage staff workloads; ensure each specialist is knowledgeable in rules for both executive branch agencies and public authorities, and is capable of carrying out all steps in a competitive solicitation and contracting process.
• Convene managers across the various program areas and support teams at HCR to determine procurement needs for professional services; identify each program area’s needs, assess existing options for contracting, including current statewide procurements, preferred vendors, etc.; prioritize future procurement solicitations and set timelines.
• Establish an overall agency calendar of procurements with anticipated dates to release solicitations;
• Create standardized due diligence requirements for vendors and oversee contractor vetting.
• Write and edit Requests for Proposals, Invitations for Bids and other solicitation documents; assist program areas in developing scopes of work and to ensure contracting needs are met.
• Help draft scoring and evaluation instruments for best value procurements; facilitate proposal scoring teams and ensure a fair and equitable selection process; report conflicts of interest and instances of suspected fraud and abuse.
• Seek out best practices and innovative approaches; utilize available statewide trainings and liaise with procurement offices from other public authorities and state agencies to identify efficiencies.
• Ensure compliance with Procurement Guidelines, State law as well as any applicable federal rules for procurement activities involving federal funds.
• Prepare and manage the procurement budget
• Assist in the negotiations of contracts to secure the best terms and pricing; advise program area leads in evaluating best value.
• Oversee the monitoring and reporting of contracts including, but not limited to, the drafting of board material, participation at Board Agenda Review meetings, and presentations of contracts to the Boards
• Approve purchase orders in both the SAP system and the State’s Financial System.
• Manage the procurement and contract information on HCR’s website and SharePoint; identify strategies to attract new bidders and promote diversity and equity among HCR vendors.
• Ensure compliance with various reporting requirements that include, but are not limited to, quarterly/annual procurement contract reports and quarterly/annual MWBE and SDVOB reports, etc.
• Oversee procurement technology systems in SAP and the State’s Financial systems.
• Review, in coordination with HCR’s legal team, the procurement related provisions in contracts, and liaise with assigned attorneys to ensure timely contract execution.
• Assist in establishing procedures for vendor management in connection with the monitoring vendor performance.
• Assist in the updating of procurement policies, including Procurement Guidelines and Purchasing Manuals for both personal services and non-personal services.
• Manage the procurement and bidding processes for non-personal services.

Who you are:

Preferred Education and Experience

• Bachelor’s degree in Public Administration, Business or related field
• Minimum of 10 years of experience in procurement management preferably in a public sector environment – acceptable experience can be either overseeing RFPs and competitive, best value solicitations for a government agency or managing proposal submission for a government contractor
• At least 5 years in a management/leadership role

Proven track record of collaborative writing and problem solving in a complex, fast-paced environment

Required Skills and Qualifications

• Proven writing skills
• Excellent analytical and problem-solving abilities
• Exceptional leadership and team management skills
• Deep understanding of procurement, preferably government procurement
• Effective interpersonal and facilitation skills
• Strong negotiation and contract management skills
• Ability to work collaboratively across HCR departments and external partners
• Proficiency in procurement software and tools

This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned.

What we offer at NYSHCR:

• Extensive benefits package including paid leave, including excellent health, dental, vision and retirement benefits with the New York State & Local Employees’ Retirement System.
• Promotional opportunity for dedicated professionals
• Work life balance benefits including a 37.5 hour work week and paid time off benefits including, vacation, sick, personal days, and Federal Holidays
• Opportunity for compressed scheduling
• 12 weeks of Paid Parental Leave
• Paid Family Leave
• Opportunity for compressed/flextime scheduling
• As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under an accepted repayment plan and while working full-time for an eligible employer.

Additional SONYMA/HFA/AHC Benefits:

• Cash in for Wellness! This program provides you with the option of buying or renewing a health club membership of your choice or enrolling in a weight loss and or smoking cessation program, using your sick leave accruals.
• Tuition reimbursement program – for job related and non-job related courses
• Vacation Leave Buy-Back program – Subject to approval, every year eligible employees may exchange previously earned and accrued vacation time in return for cash compensation (at employee’s daily rate of pay at time of exchange)
• Access to Plum Benefits – savings on movie tickets, theme parks, hotels, tours, Broadway shows and more!
• Optical reimbursement program – Employees are eligible for optical, hearing aid, and podiatric expenses not otherwise covered by insurance, with a maximum aggregate amount of $650 per year, per family. Unused yearly balances may be carried over to the next year for a maximum of $1300
  

About New York State Homes and Community Renewal:
Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low and moderate income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction. finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies.

Job Description

Vestwell is the financial technology company powering the new savings economy. The New York City-based fintech platform redefines how people save for the critical aspects of life across retirement, education, and healthcare savings needs. Today, Vestwell enables over 350,000 businesses and nearly 1.5 Million active savers, with over $30 billion in assets saved across all 50 United States.

Vestwell offers a range of products, including workplace-delivered retirement plans, employer-offered student loan repayment benefits, and various savings accounts for education, emergencies, and individuals with disabilities.

Vestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. To learn more, visit vestwell.com

Who are we looking for?

The Retirement Plan Administration (RPA) team is responsible for the compliance testing, government reporting, plan terminations, and retirement plan compliance for Vestwell's bundled clients. Part of the team focuses on administration for our large plans and the other part works on small plans. We are looking for someone to join our large plan/audit team.

This team is the go-to subject matter experts on qualified retirement plan rules and operations - often operating as an internal consulting group, defining and guiding retirement plan specific strategic, operational and product improvements across the company. The team ensures cross-functional alignment in iterating and executing the annual retirement plan administration process, overseeing the retirement plan compliance of Vestwell's clients and driving product improvements.

The RPA team is seeking an experienced retirement plan administrator to join this dynamic and agile team. The ideal candidate is a motivated individual who is able to manage their own block of responsibilities, confidently answer retirement plan questions and collaborate with the team to improve workstreams.

What will you be doing?

• Year end testing for DC plans
• Answer questions from the client service team on retirement plan subjects
• Assist with plan terminations and EPCRS corrections
• Provide consulting services to sponsor and advisors as needed

Requirements

• Experience in Retirement Plan Administration for Qualified Plans, including working on IQPA audits
• Exceptional understanding of plan administration, compliance testing and IRS regulations
• Excellent written & oral communication skills
• Meticulous attention to detail & organization
• Passion for helping people
• Proficient in Microsoft Office Suite & G suite
• Proven ability to think analytically & operate independently within set deadlines
• Team player
• Shows ownership and initiative in all aspects of work
• QKA certifications

The expected salary range for this position is $0K- 70K. Please note that salary bands are based on NY and other similar metro areas and may differ based on where the role is ultimately hired.

OUR BENEFITS

We're an innovative, high-growth company, with lots of exciting milestones ahead. We value health and wellness at Vestwell and in addition to a dedicated Employee Wellbeing Committee, we offer competitive health coverage and generous vacation offering. We have adopted a hybrid office policy, but all employees are welcome at our bright, comfortable office with many workspace options in our Midtown Manhattan office, so everyone has a setting that is the most productive for them. Oh, and naturally we have a great 401(k) plan!

OUR PROCESS

It starts the same for every candidate: getting to know the team members through 1-2 conversations about Vestwell, your experience, and your interests. Next steps can vary by role, but the usual next steps are a skill or experience screen (e.g. a coding interview for an Engineer, a portfolio review for a Designer, deeper experience call for other roles) which leads to a virtual or in-person interview panel after that if the screens go well. Before making an offer, our interview process concludes with a references check stage for your recruiter to meet with a current or former supervisor and peer. We prioritize transparency and lack of surprise throughout the process.

For your awareness you will only receive correspondence from any other domain not ending in Vestwell.com is not our Recruitment team.

Vestwell's Privacy Policy. Attention California residents: In the course of conducting our business and complying with federal, state, and local government regulations governing such matters as employment, tax, insurance, etc., we must collect Personal Information from you. Should you accept employment with Vestwell you may view our California Privacy Rights Act here: Vestwell's California Privacy Rights Policy.