33 Administration jobs in Rancho Cucamonga

Job Purpose

Manage the front lobby and answer, transfer, and screen incoming phone calls and provide support to Accounting when needed. Regular and dependable attendance is required.

Hours are 7:30-4PM

Duties and Responsibilities

• Answer/screen incoming phone calls with a professional and pleasant voice and transfer to the appropriate person/department.
• Stamp incoming mail with current date and add postage to outgoing mail using Neopost machine.
• Maintain company employee phone list.
• Generate reports as needed.
• Filing
• Log any incoming packages and inform addressee of delivery.
• Greet visitors and maintain signature book.
• Prepare shipping labels for outgoing FedEx, DHL, and any other shipments.
• Maintain freight logs
• Assist with Accounts Receivable Invoicing
• Assist with Accounts Receivable with Credit Applications
• Assist with booking Travel Arrangements
• Maintain clean and safe work area.
• Other duties assigned by your immediate supervisor and/or management.
• Regular and dependable attendance is required.
• Responsible for understanding and executing Company goals and objectives while actively contributing to the cohesiveness of the team.

Qualifications

• Education
• High school Diploma or equivalent.
• Experience
• Experience commensurate with job responsibilities.
• Experience with accounts receivables preferred
• Skills
• Proficient in Microsoft Office
• Abilities
• Able to clearly communicate with internal and external customers and all levels of management.
• Able to effectively present information and respond to questions from supervisors and managers.
• Demonstrated time management skills.
• Able to apply common sense understanding to carry out instructions furnished in written, verbal, or diagrammatic form.
• Able to deal with problems involving several concrete variables in standardized situations.
• Must be punctual and dependable.
• Must have good communication skills.

American Career College, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.  As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career. At American Career College, you will have the opportunity to share your expertise and passion with the next generation of nurses.

You will make an impact by: 

• Assisting with the academic process for the LVN program that includes direct management and oversight of instruction, student retention and attrition, clinical education, academic advisement, and records administration in accordance with school policies and procedures and all applicable federal, state and accrediting agencies standards and regulations.
• Supervising and training LVN faculty and administrative staff to attain or surpass the program’s student academic goals including but not limited to retention, NCLEX pass rate and placement rate; providing excellent customer service in order to increase student retention in accordance with the mission and purpose of the school.
• Assisting in the development of operational and capital budgets and prepares reports on budgets, staffing, and other activities as required.   

Your Experience Includes:

• Minimum three to five years’ experience in teaching or in an academic setting.
• Three to five years of increasing responsibility and experience in a management level position in an academic environment with a demonstrated record of professional success in curriculum development, educational effectiveness assessment and improvement, faculty development and performance appraisals, student attrition, retention, and graduate outcomes.
• Knowledge of secondary and postsecondary educational programs.
• Knowledge of state, federal and local laws/regulations relating to programs, governmental compliance and other regulatory standards such as Title IV, ABHES, BPPE, and other accreditation standards.
• Ability to analyze data, evaluate and analyze program effectiveness and resource utilization.

Education:

• Bachelor degree in higher education, teaching discipline, counseling/student services or related field required that is accredited by an agency recognized by the U.S. Secretary of Education or Council for Higher Education Accreditation (CHEA) or an otherwise recognized training entity (e.g., hospital-based program) in the specialty field or subject area in which they teach.
• Master’s degree in higher education, teaching discipline, counseling/student services or related field preferred.

East Campus Hospital: Nursing Administration

Job Summary: The Clinical Nurse C-CCST (Critical Care Specialty Team) practices in a large tertiary academic medical center comprised of multiple hospitals and ambulatory sites with a Level I Trauma Center designation, ST Elevation Myocardial Infarction (STEMI) Receiving Center designation and Comprehensive Stroke Center and Chest Pain Center accreditation. Works under the collaborative direction and leadership of a medical director (board certified anesthesiologist) and a patient care manager and director. Meets qualifications, licensure, certifications and competencies as defined in the department-specific Plan for Providing Care. Utilizes skilled discretion and independent judgment to prioritize, coordinate, provide and document direct and indirect age-specific and developmentally appropriate quality patient-centered care. Serves as a critical responder to trauma activations, rapid responses, hyper-acute stroke activations, STEMI, sepsis alerts, Code Blues and Code Whites and must be able to keep focused in a fast-paced environment and deliver critical level nursing care and management of adult and pediatric populations with complex medical conditions. Demonstrates of high level nursing expertise in procedure related sedation for unstable and fragile patients. In addition, the CCST nurse facilitates patient flow through various methods of transport, maintains patient level of care and expedites diagnostic exams and interventional procedures to obtain patient diagnosis and treatment throughout the organization. Functions in a patient-centered care model of practice and performs the nursing process (assessment, care planning, intervention, evaluation) independently and in accordance with LLUMC's established Professional Practice Model (Duffy's Quality Caring Theory) to achieve proficient individualized physical, psychosocial and spiritual wellness and provide compassionate bereavement support as appropriate. Functions within the expectations of an accomplished professional nurse and meets nursing excellence standards to maintain Magnet Recognition as outlined by the American Nurses Credentialing Center. Engages in opportunities to directly and/or indirectly influence decision-making for bedside clinical practice by supporting and/or participating in professional governance councils, committees, task forces and staff meetings. Applies theoretical concepts to clinical practice and exhibits self-motivation to continually expand knowledge base and clinical skills with a focus in adult and pediatric critical care and emergency nursing, patient transport and procedure related sedation. Inspires and adopts the transformation of evidence into bed-side practice to optimize patient outcomes. Represents nursing as an empowered profession and readily embraces new knowledge, innovations and improvements. Provides a positive influence to facilitate change and optimize patient satisfaction and outcomes. Exhibits refined interpersonal skills that portray professionalism and maximize excellence in customer service and safe patient care. Contributes to a work environment of caring and cooperation among a culturally diverse workforce and patient population. May be requested to serve in Shift Coordinator role upon completion of Shift Coordinator orientation. Performs other duties as needed.

Education and Experience: Bachelor of Science Degree in Nursing (BSN) required. If hired into a Loma Linda University Health position prior to April 1, 2020, an Associate Degree or Diploma Degree in Nursing required. Minimum three years' experience in critical care or emergency nursing required. Experience in a Loma Linda University Health System hospital preferred. External hires into the CN-C position are granted one year to meet CN-C criteria outlined in the Clinical Nurse Ladder handbook. The CN-C CCST is eligible to be promoted into the CN-D classification when criteria outlined in the Clinical Nurse Ladder handbook and job specifications outlined in CN-D job description are met.

Knowledge and Skills: Able to work in confined spaces. Demonstrates advanced competencies in critical care, sedation and patient transport. Skillfully adapts a variety of clinical settings. Ability to apply theoretical concepts to clinical practice and continually expands knowledge base and clinical skills with a focus in area of specialty and population served. Basic knowledge of healthcare regulations and accreditation required. Exhibits professional behavior at all times and works calmly and responds courteously when under pressure. Able to: speak, read and write legibly in English (and Spanish preferred) with professional quality; use computer, printer and software programs necessary to the position, e.g., Word, Excel, Outlook, PowerPoint, electronic medical record, electronic event reporting program; troubleshoot and calibrate patient care equipment; perform technical patient care activities; relate and communicate positively, effectively and professionally with others; be assertive and consistent in following and/or enforcing policies; lead, supervise, teach and collaborate; accept direction; think critically; work independently with minimal supervision; perform basic math functions; manage multiple assignments effectively; organize and prioritize workload; problem solve; recall information with accuracy; pay close attention to detail; distinguish colors and smells as necessary for patient care; discern temperature variances through touch; hear sufficiently for general conversation in person and on the telephone; identify and distinguish various sounds associated with the work place; see adequately to read computer screens, medical records and written documents necessary to position.

Licensures and Certifications: Active California Registered Nurse (RN) license required. Basic Life Support (BLS), Advanced Cardiac Life Support, and Pediatric Advanced Life Support certification issued by the American Heart Association required (one of these three may be completed during introductory period). Trauma Nursing Care Course (TNCC) required within 90 days of hire but may be extended based on class availability. Moderate Sedation certification required and may be obtained during introductory period. Critical Care Registered Nurse certification preferred. Driver's License required.

• Oversee general office operations, ensuring a well-maintained, organized, and efficient workspace.
• Manage office supplies inventory, place orders, and negotiate with vendors to ensure cost-effectiveness.
• Coordinate and schedule meetings, appointments, and company events, including venue booking, catering, and logistics.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately.
• Liaise with building management for maintenance, repairs, and facility-related issues.
• Assist with onboarding new employees, including workstation setup and introductory administrative tasks.
• Maintain accurate office records, files, and databases.
• Support various departments with administrative tasks, such as data entry, document preparation, and travel arrangements.
• Manage and reconcile office budgets, tracking expenses and preparing reports.
• Implement and improve office policies and procedures to enhance efficiency and employee satisfaction.

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Minimum of 3-5 years of experience as an Office Manager or Senior Administrative Assistant, preferably in a dynamic professional services environment.
• Proven experience in managing office operations, vendor relationships, and administrative tasks.
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• Ability to work independently with minimal supervision and as part of a team.
• A keen eye for detail and a commitment to maintaining high standards.
• Experience with basic accounting or budget tracking is a plus.

Perform day-to-day administrative tasks to support CES. Interfaces with staff.

Responsibilities

Data Entry:

• Process various types of orders using data entry in ERP software, P21

Administrative:

• Maintain electronic filing system consisting of scanning documents and ensuring documents filed in correct location
• Work closely with internal departments using written and verbal communication to ensure accuracy and organization
• Write and distribute email, correspondence memos, letters, and forms
• Excellent written and verbal communication skills to include corresponding via email in a professional manner
• Organized, detail-oriented, multi-tasker and prioritize
• Proficient computer skills, including the Microsoft Office Suite (Excel, World, Power Point)

• High School Diploma or equivalent required
• 1 year or more experience working in an office environment

#FCG-L

#LI-NP1
#flowcontrolgroup #manycompaniesoneteam

Clayton Controls operates as a vital subsidiary within Flow Control Group (FCG), a prominent holdings company that is a leading solutions provider focused on technically oriented products and services for flow control, fluid handling and process, industrial automation, and life sciences with locations throughout North America. As a critical intermediary between over 3,000 suppliers and 15,000 customers, over 90 brand companies, and close to 1,700 employees, FCG's distribution and technical expertise serve an essential function in the movement of mission-critical components to a diverse array of end markets and applications.

Why Build a Career with Us?

Everyone's an Owner of the Company: Because every team member contributes to Flow Control Group's success, everyone has the benefits of ownership! Flow Control Group has a broad-based employee ownership program extended to every employee within our portfolio companies.

Competitive Benefits: Enjoy an attractive benefits package that includes Medical, Dental and Vision insurance (among other plans), competitive 401(k) matching program, career growth opportunities, employee referral program, paid time off and holidays, as well as parental leave.

Training: FCG University learning and training platform available to all employees offering over 80k courses.

Career Growth Opportunities : At Flow Control Group, we are committed to your professional development. With a vast network of over 100 brands across North America, we provide unparalleled opportunities for growth and advancement. Whether you're just starting your career or looking to take it to the next level, we offer custom training programs, mentorship, and a supportive environment to help you achieve your goals. Join us and be part of a dynamic team where your contributions make a real impact.

Equal Opportunity Employer: Flow Control Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other legally protected characteristics.