182 Administrative Assistant jobs in Columbia

**Summary**
Come join a company that strives for _Extraordinary People and Exceptional Performance_ ! **Eagle One Solutions, Inc. (EOSi),** a **Chenega Professional Services** ' company, is seeking an **Executive Administrative Assistant** to directly support the day-to-day operations of the Chief Data and Artificial Intelligence Officer (CDAO) and the Director of Technology Readiness. The primary responsibility of this role is to anticipate needs and relieve the executive of administrative functions, thereby increasing their capacity to focus on critical, executive-level priorities. The **Executive Administrative Assistant** will interface with senior customer leadership, CIO leadership, Program Executive Office (PEO), Assistant Program Executive Office (aPEO) portfolios, program offices, and stakeholders across partner organizations.
Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively challenge and support our employees in applying their knowledge, critical thinking, creativity, and determination to develop scalable solutions for our clients.
**Responsibilities**
**Appointments, Calendars, Schedule, and Customer Service**
+ Schedule, coordinate, and prioritize appointments, meetings, and training initiatives for the Chief Data and Artificial Intelligence Officer (CDAO) and the Director of Technology Readiness.
+ Maintain awareness of the CDAO and the Director of Technology Readiness calendar, ensuring alignment with enterprise priorities and cross-functional engagements.
+ Manage contact and stakeholder lists, including key IT vendors, federal partners, and internal technical teams.
+ Arrange in-person, virtual, or hybrid meetings, including those requiring secure or classified access protocols.
+ Adhere to internal meeting procedural guidance and specific protocols.
**Meeting Preparation and Assistance**
+ Prepare briefing materials and pre-brief the CDAO and the Director of Technology Readiness ahead of meetings, including collecting input from Senior Staff and technical SMEs.
+ Draft and distribute meeting agendas, reserve rooms or virtual platforms, and notify participants in accordance with scheduling procedures.
+ Assist with laptop setup and configuration in conference rooms to ensure seamless meeting execution and technical readiness.
+ Attend the CDAO and the Director of Technology Readiness led meetings as required to take minutes, record action items, and track follow-ups.
+ Coordinate with senior leadership and other stakeholders to ensure timely completion of action items.
+ Create PowerPoint presentations and visual aids tailored to priorities, including IT modernization, cybersecurity posture, and strategic initiatives.
+ Take and disseminate minutes from staff meetings and other strategic sessions.
**Mail, Correspondence, Reports, and Document Preparation**
+ Screen incoming correspondence, directives, and publications for CDAO and the Director of Technology Readiness review.
+ Draft and manage correspondence, including memos, executive summaries, and strategic communications.
+ Oversee the Tasker system, MS Planner for CDAO and the Director of Technology Readiness tasks, ensuring clarity, accountability, and timely completion across IT programs.
+ Notify appropriate staff of required input or recommendations and follow up to ensure timely responses.
+ Generate reports (budgetary, operational, weekly, statistical, etc.) relevant to CDAO and the Director of Technology Readiness initiatives, including IT spend tracking and performance metrics.
+ Create and/or complete forms and requested documents for CDAO and the Director of Technology Readiness Office workflows, preparing them for signature or digital approval as needed.
**Internal and External Communications and General Support**
+ Coordinate CDAO and the Director of Technology Readiness taskings and communications, ensuring alignment with broader agency-wide IT efforts.
+ Return calls or respond to inquiries on behalf of the CDAO and the Director of Technology Readiness maintaining professionalism and discretion.
+ Refer administrative or technical issues to the appropriate CDAO and the Director of Technology Readiness staff or support personnel.
+ Serve as liaison between the CDAO and the Director of Technology Readiness and internal/external stakeholders, including federal agencies, contractors, and enterprise IT teams.
+ Keep Federal CDAO and the Director of Technology Readiness leadership informed of all executive-level support activities.
+ Provide executive-level administrative support to the CDAO and the Director of Technology Readiness, including any duties typically assigned to Executive Assistants in high-level government or technical environments.
+ Complete other duties as assigned by the CDAO and the Director of Technology Readiness.
**Qualifications**
+ Bachelor's degree in administration, business, or a related field.
+ Minimum of 3 years working as an Executive Assistant for a high-level executive (at least two (2) years of related work experience). Prior Federal experience is preferred.
+ Ability to obtain public trust/Secret Clearance.
**Estimated Salary/Wage**
USD $100,000.00/Yr. Up to USD $115,000.00/Yr.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program

Our client, a prestigious firm in Washington, D.C. , is seeking a highly professional and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role requires a candidate who can efficiently manage administrative tasks both in the office and remotely, ensuring seamless operations and confidentiality. The Executive Assistant will be responsible for managing complex calendars, coordinating meetings, preparing reports, handling travel arrangements, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional organizational skills, discretion, and a polished demeanor.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, referring matters to the appropriate personnel.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and process invoices accurately and in a timely manner.
• Conduct research and gather information as requested by executives.
• Serve as a liaison between executives and other employees, clients, and external partners.
• Maintain organized filing systems, both physical and digital.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proven ability to manage complex calendars and coordinate intricate travel arrangements.
• Exceptional organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• High degree of professionalism, discretion, and sound judgment.
• Ability to work effectively and adapt to changing priorities in a hybrid work environment.
• Experience supporting multiple executives is a plus.

This is a superb opportunity to contribute to the effectiveness of top-tier leadership within a respected organization. If you are a highly organized and discreet professional seeking a challenging hybrid role, we encourage you to apply.

Our client is actively searching for an exceptional Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This pivotal role requires a highly organized, proactive, and discreet professional who can manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with utmost care. The ideal candidate will be adept at anticipating needs, managing multiple priorities, and ensuring seamless day-to-day operations for the executives they support. Key responsibilities include scheduling meetings across different time zones, managing correspondence, preparing agendas and meeting minutes, and acting as a liaison between executives and internal/external stakeholders. This role demands excellent written and verbal communication skills, proficiency in virtual collaboration tools, and a strong command of office productivity software. You will be expected to manage expense reports, research information, and assist with special projects as assigned. The ability to work independently with minimal supervision, maintain a high level of professionalism, and demonstrate a solutions-oriented approach is crucial for success in this remote-first environment. We are looking for a candidate who is detail-oriented, possesses impeccable judgment, and thrives in a fast-paced setting. A commitment to confidentiality and a proactive attitude are paramount. This is an outstanding opportunity to contribute to the efficiency and effectiveness of our executive team from anywhere, offering flexibility and the chance to be an integral part of a forward-thinking organization. Familiarity with project management principles is a plus.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership within their busy headquarters. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage a wide range of administrative tasks with discretion and efficiency. While this position offers a hybrid work arrangement, requiring some in-office presence, the core responsibilities are designed to maximize productivity and support seamless executive operations.

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare and edit correspondence, presentations, and reports.
• Organize and maintain physical and digital filing systems.
• Handle incoming communications, screening calls and emails, and responding as appropriate.
• Coordinate logistics for meetings, including room bookings, catering, and technology setup.
• Assist with expense reporting and budget tracking.
• Conduct research and gather information for various projects as requested.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Maintain confidentiality of sensitive information.
• Support event planning and execution as needed.
• Anticipate the needs of the executives and proactively address them.
• Manage office supplies and vendor relationships.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach.
• Discretion and a high level of professionalism are essential.
• Experience with calendar management and travel coordination for multiple executives.
• Ability to work independently and as part of a team.

This is a fantastic opportunity for an administrative professional looking to contribute to a thriving organization in Washington, D.C., US . The hybrid model allows for a blend of focused work and in-person collaboration, fostering a productive and engaging work environment. Join us and be a vital support system for our distinguished leadership team.

Our client, a prominent organization in Washington, D.C., US , is looking for an exceptional Executive Administrative Assistant to provide comprehensive support to senior leadership. This role demands a high level of organization, discretion, and professionalism, serving as a critical link between executives and internal/external stakeholders. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, prepare reports and presentations, and handle confidential information with utmost care. Responsibilities include gatekeeping executive communications, screening calls and emails, prioritizing urgent matters, and anticipating the needs of the executives. You will also be responsible for planning and executing meetings, including logistics, agendas, and minute-taking. This position requires a proactive individual who can independently manage multiple projects, troubleshoot unforeseen issues, and maintain a high standard of efficiency. Strong interpersonal skills are essential for effective collaboration across various departments. A thorough understanding of office management procedures and proficiency in office software suites is mandatory. The ideal candidate is detail-oriented, possesses excellent written and verbal communication skills, and thrives in a fast-paced environment. This hybrid role offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work-life integration. Join a team where your contributions are valued and you play a vital role in supporting the strategic direction of the organization in the heart of Washington D.C.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in Washington, D.C., US . This pivotal role requires an individual with exceptional administrative skills, a polished professional demeanor, and the ability to manage multiple priorities efficiently. The ideal candidate will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing meeting agendas and minutes, and handling confidential correspondence. This position offers a blend of in-office collaboration and remote flexibility. You will be instrumental in ensuring the smooth operation of executive functions, acting as a gatekeeper and a key liaison between executives and internal/external stakeholders. Strong communication skills, discretion, and a keen sense of urgency are essential. The ability to anticipate needs, solve problems independently, and maintain a high level of accuracy is paramount. This role requires a proactive approach to task management and a commitment to supporting the executive team's productivity. You will be entrusted with sensitive information and expected to maintain the utmost confidentiality. This is a fantastic opportunity for an experienced administrative professional looking to make a significant impact in a prestigious organization. The role involves close interaction with C-suite executives, requiring tact, diplomacy, and exceptional organizational capabilities. You will be expected to manage diverse administrative tasks with a high degree of autonomy and professionalism. Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings and appointments efficiently.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and facilitate executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Serve as a primary point of contact for internal and external inquiries directed to executives.
• Handle confidential information with discretion and professionalism.
• Manage office supplies and assist with budget tracking for executive expenses.
• Conduct research and gather information as needed for various projects.
• Assist with event planning and coordination for executive functions.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and a high degree of confidentiality.
• Experience with travel booking and expense management systems.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

Our client is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive support to senior leadership in **Washington, D.C., US**. This demanding role requires an individual who can anticipate needs, manage complex schedules, and handle sensitive information with the utmost discretion. You will be responsible for managing executive calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate possesses exceptional organizational skills, impeccable attention to detail, and a proactive approach to problem-solving. A strong understanding of business etiquette and professional communication is essential. This position offers the opportunity to work in a fast-paced, dynamic environment and play a crucial role in supporting the efficient operation of the executive office. You will be expected to handle multiple priorities simultaneously, maintain confidentiality, and provide seamless support.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Screen and prioritize incoming communications, responding as appropriate.
• Organize and prepare materials for meetings, including agendas and minutes.
• Serve as a liaison between executives and internal/external contacts.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and other administrative tasks.
• Conduct research and gather information as requested by executives.
• Anticipate the needs of executives and proactively address them.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 5+ years of experience as an Executive Administrative Assistant supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Excellent interpersonal skills and professional demeanor.
• Discretion and a high level of confidentiality are paramount.
• Experience with travel booking systems and expense management software.

Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to support senior leadership in Baltimore, Maryland, US . This is a critical on-site role, demanding meticulous attention to detail and exceptional professional judgment. You will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and organizing meetings and events. The ideal candidate will possess superior communication skills, the ability to anticipate needs, and a strong understanding of office procedures and etiquette. You will act as a gatekeeper and liaison, effectively managing communications and priorities for the executives you support. This role requires a high degree of discretion and confidentiality, as you will be privy to sensitive information. Proficiency in office software suites, scheduling tools, and a general aptitude for technology are essential. We are looking for an individual who can manage multiple tasks efficiently, maintain a high level of accuracy, and thrive in a fast-paced executive environment. Your role will be vital in ensuring the smooth and efficient operation of the executive office. Join a prestigious organization that values dedicated support staff and offers a stable and professional work environment.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling appointments and meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Organize and manage logistics for meetings, conferences, and special events.
• Screen and prioritize incoming communications, including emails and phone calls.
• Serve as a primary point of contact for internal and external stakeholders.
• Maintain confidential files and records with a high degree of discretion.
• Process expense reports and manage administrative budgets.
• Conduct research and prepare background information as needed.
• Anticipate needs and proactively address potential issues to ensure smooth workflow.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Excellent interpersonal skills and professional demeanor.
• Ability to handle confidential information with utmost discretion.
• Proactive and resourceful problem-solving abilities.
• Experience in event planning and coordination is a plus.
• Ability to multitask and prioritize effectively in a demanding environment.

Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior executives in Washington, D.C., US . This role requires impeccable attention to detail, superior time management skills, and the ability to anticipate needs and manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating travel arrangements (domestic and international), preparing meeting materials, and handling correspondence with professionalism and efficiency. The ideal candidate possesses excellent communication and interpersonal skills, a polished demeanor, and a strong understanding of executive support functions. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with various office management software are required. You will act as a gatekeeper, screening calls and visitors, and ensuring smooth day-to-day operations. Discretion and confidentiality are paramount. Duties may include preparing reports, processing expense reports, and assisting with special projects as needed. This is an excellent opportunity to work closely with influential leaders and contribute to the seamless functioning of executive operations. Our client values dedication, initiative, and a commitment to excellence. We are seeking a professional who can thrive under pressure and consistently deliver high-quality support. Your ability to maintain composure and effectiveness in a demanding setting will be highly valued. Join a prestigious organization and become an indispensable part of the executive team. This position requires a proactive approach and a commitment to providing exceptional administrative support.