125 Administrative Assistant jobs in Columbia

Position: Administrative Assistant II opportunity to support our daily operations.
Hours: Monday through Friday from 8:30 AM to 5 PM EST.
Description:
+ Manage physicians' calendars with a focus on patient scheduling and follow-up coordination.
+ Provide direct support to patients by scheduling appointments, confirming care needs, and ensuring timely attention.
+ Answer high volumes of incoming calls, including direct lines for assigned physicians and a rotating general patient support line.
+ Maintain professional and courteous communication with both patients and physicians, ensuring a positive experience.
+ Collaborate with clinic staff to support insurance verification and authorization processes.
+ Serve as a liaison between patients and medical staff, helping to streamline administrative workflows and reduce burden on nurses and physicians.
+ Utilize digital tools and systems to document interactions, manage schedules, and track patient communications.
+ Demonstrate strong customer service skills and adaptability in a fast-paced healthcare environment.
Additional Skills & Qualifications
+ Bachelor's degree highly preferred, but not required. Must understand Insurance. W
+ Will be working in a few different systems, so computer knowledge is essential.
+ 4-5 Years of experience in an AA role, Healthcare Terminology, and knowledge.
Pay and Benefits
The pay range for this position is $20.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Washington,DC.
Application Deadline
This position is anticipated to close on Aug 9, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.
In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.
The anticipated salary range for this role is between $48,000.00 and $95,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.
**Role Description**
We are looking for an experienced, self-motivated Administrative Assistance/Office Manager to support the Washington D.C. Office. The ideal candidate would be someone who is able to multi-task, is able to work in a team environment, and is willing to learn, take initiative, and grow.
**Role Objectives**
Provide administrative support by:
+ Handling business travel bookings and travel expense reimbursements using Concur.
+ Responsible for submission and management of reimbursement requests, and tracking and payment of expenses.
+ Maintain contacts and distribution lists for the team.
+ Scheduling and hosting meetings, in-person and online.
+ Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed.
+ Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests.
+ Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages.
+ Maintain office handbook.
+ Respond to ad-hoc requests.
**Qualifications and Skills**
+ Experience in an administrative capacity, preferably in a corporate environment.
+ Experience with Concur (in travel booking, requesting and expensing).
+ Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook.
+ Ability to multitask and work in the fast-paced environment.
+ Strong written and oral communication skills.
+ Possess strong organizational skills and excellent attention to detail.
+ Highly collaborative and flexible in a team environment and able to form good relationships.
+ Excellent time management skills and ability to multitask and prioritize work.
+ Preferred Education/Licenses/Certifications/Registrations: - Bachelor's degree preferred.
+ Other Skills, Abilities and/or Training: - Writing, reading, and verbal communication skills in Japanese is preferred.
SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.
SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at

Description
We are looking for a detail-oriented Administrative Assistant to join a reputable Wealth Management firm in Washington, District of Columbia. In this role, you will play a key part in providing administrative and operational support to a team of Financial Advisors while delivering exceptional service to clients. This position offers an excellent opportunity to contribute to a dynamic team and gain valuable experience in the financial services sector.
Responsibilities:
- Coordinate scheduling for client meetings, advisor appointments, and company events using Outlook calendars.
- Prepare and proofread memos, client reports, and other documents to ensure accuracy and professionalism.
- Maintain accurate records of client information, contracts, portfolio logs, and industry-specific forms.
- Track paperwork for pending business, update summaries for advisor review, and manage weekly tallies of outstanding items.
- Receive and screen incoming calls, prioritize responses, and transfer client inquiries to advisors when necessary.
- Proactively anticipate the needs of Financial Advisors and address them efficiently.
- Foster strong relationships with clients through excellent customer service and account maintenance.
- Assist with event planning and coordination to support company initiatives.
All interested candidates in the Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN.
Requirements
- Minimum of 3 years of experience in an administrative role, preferably in financial services or banking.
- Bachelor's degree from an accredited four-year institution.
- Proficiency in Microsoft Office Suite, including advanced skills in PowerPoint, Word, Outlook, and Excel.
- Exceptional written and verbal communication skills.
- Strong organizational abilities and attention to detail.
- Consistent work history demonstrating reliability and commitment.
- Experience in customer service and account analysis is highly desirable.
If interested in this Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Additional Information** Pay: $23.96-$1.95/hour, full time
**Job Number** 25125241
**Job Category** Administrative
**Location** The Mayflower Hotel Autograph Collection, 1127 Connecticut Avenue NW, Washington, District of Columbia, United States, 20036VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
The pay range for this position is 23.96 to 31.95 per hour, and offers health care benefits, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions?
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. ?We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
The Autograph Collection is a growing collection of four and five-star independent hotels, each offering unique and memorable experiences. Each hotel is thoughtfully chosen for its quality, originality, bold character, and ability to offer today's traveler a range of unique experiences suited to their individual sense of style and adventure. All Autograph Collection hotels look to attract The Individualist, the brand's target consumer. The Individualist is someone who uses travel as an opportunity to add to their personal narrative - in essence they are hand selecting our hotels whether for personal or corporate travel because it is much more than simply a place to rest. In joining Autograph Collection, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.

This Opportunity
WSP is currently initiating a search for an Administrative Assistant for our Columbia, MD office. Be involved in projects with our CM Team and be part of a growing organization that meets our client's objectives and solve their challenges.
Your Impact
+ Provides clerical tasks as assigned by the Depot Manager
+ Reviews invoicing for accuracy
+ Tracks certifications of the inspectors
+ Assists with day to day office functions
+ Assist the Construction Management and Inspection staff as required
+ Attend staff meetings as scheduled
+ Obtain required certifications and training as prescribed
+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct, and related policies and procedures.
+ Perform additional responsibilities as required by business needs.
Who You Are
**Required Qualifications**
+ High school diploma or equivalent
+ Minimum of 3 years of relevant experience
+ Communicates effectively orally and in writing and able to work in a team environment
+ Basic knowledge of computer programs, including but not limited to Word, Excel and Office Outlook
+ Must fluently communicate in English, both orally and in writing
+ Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol, and harassment policies.
**Preferred Qualifications**
+ Experience using Microsoft Word and Excel
+ Experience using eBuilder
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $26-$30/hour
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.
**About WSP**
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
**NOTICE TO THIRD PARTY AGENCIES:**
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

This Opportunity
WSP is currently initiating a search for an Administrative Assistant for our Columbia, MD office. Be involved in projects with our CM Team and be part of a growing organization that meets our client's objectives and solve their challenges.
Your Impact
+ Provides clerical tasks as assigned by the Depot Manager
+ Reviews invoicing for accuracy
+ Tracks certifications of the inspectors
+ Assists with day to day office functions
+ Assist the Construction Management and Inspection staff as required
+ Attend staff meetings as scheduled
+ Obtain required certifications and training as prescribed
+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct, and related policies and procedures.
+ Perform additional responsibilities as required by business needs.
Who You Are
**Required Qualifications**
+ High school diploma or equivalent
+ Minimum of 3 years of relevant experience
+ Communicates effectively orally and in writing and able to work in a team environment
+ Basic knowledge of computer programs, including but not limited to Word, Excel and Office Outlook
+ Must fluently communicate in English, both orally and in writing
+ Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol, and harassment policies.
**Preferred Qualifications**
+ Experience using Microsoft Word and Excel
+ Experience using eBuilder
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $26-$30/hour
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.
**About WSP**
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
**NOTICE TO THIRD PARTY AGENCIES:**
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

**Koniag Professional Services LLC,** a Koniag Government Services company, is seeking an Administrative Specialist to support KPS and our government customer in Washington, DC. This position requires the candidate to be able to obtain a Public Trust. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
The ideal candidate will combine strong administrative capabilities with data analysis skills and proficiency in creating reports and maintaining databases. This role requires someone who is detail-oriented, organized, and capable of handling confidential information while supporting multiple priorities. The Administrative Specialist will play a crucial role in ensuring efficient operations and contributing to the success of our projects and client engagements.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
The Administrative Specialist will be responsible for providing high-level administrative support while managing data collection, analysis, and reporting. Principal responsibilities include:
+ Provide comprehensive administrative support to senior staff, including managing calendars, coordinating meetings, preparing correspondence, and organizing travel arrangements
+ Collect, compile, and analyze data from various sources to support decision-making and project requirements
+ Create detailed reports, graphs, and charts to support specific projects and clearly communicate findings to stakeholders
+ Design and maintain databases for project documentation and financial tracking requirements, ensuring data integrity, security, and accessibility
+ Support financial tracking requirements for ongoing projects, including expense monitoring, budget updates, and financial reporting
+ Prepare and format presentations, reports, and other documents for internal and external audiences
+ Coordinate and schedule meetings, conferences, and events, managing all logistics and materials
+ Maintain filing systems, both electronic and physical, ensuring easy retrieval of important documents
+ Take minutes during meetings and distribute them to appropriate team members
+ Serve as a liaison between departments and external partners as needed
+ Process invoices, expense reports, and other financial documents according to established procedures
+ Respond to inquiries from internal and external stakeholders in a timely and professional manner
+ Maintain inventory of office supplies and manage procurement processes
+ Assist with onboarding procedures for new team members
+ Perform other related administrative duties as assigned
**Requirements:**
+ Excellent verbal and written communication skills
+ Strong organizational and time management skills with the ability to prioritize multiple tasks
+ Ability to maintain confidentiality and handle sensitive information with discretion
+ Experience with project management and tracking tools
+ Knowledge of office management systems and procedures
+ Familiarity with database management and CRM systems
+ Ability to work under pressure and meet deadlines
+ Knowledge of business protocol and etiquette
+ Strong attention to detail and accuracy in all work products
+ Proactive approach to identifying and solving problems
+ Proficiency in data collection, analysis, and presentation
+ Ability to work both independently and as part of a team
+ Adaptability to changing priorities and requirements
+ Professional demeanor and customer service orientation
+ Ability to obtain and maintain a Public Trust security clearance
**Education:**
+ Bachelor's degree in Business Administration, Office Management, or related field
**Work Experience, Knowledge, Skills & Abilities:**
+ 3 years of relevant administrative support experience
+ Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
**Desired Skills and Competencies:**
+ Knowledge of federal government processes and procedures
+ Experience working with or knowledge of Head Start, childcare, early childhood education, or other educational programs
+ Experience with document management systems
+ Advanced Excel skills including pivot tables, VLOOKUP, and data visualization
+ Experience with database design and management
+ Knowledge of financial tracking and reporting procedures
+ Experience supporting senior executives or leadership teams
+ Background in project coordination or support roles
+ Familiarity with virtual meeting platforms and remote collaboration tools
+ Experience with event planning and coordination
+ Knowledge of procurement processes and vendor management
+ Experience with data visualization tools
+ Advanced presentation development skills
+ Experience with workflow optimization and process improvement
+ Bilingual capabilities
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**

**Koniag Government Services company** is seeking an Administrative Assistant to support our government customer in Washington, DC. Must be able to obtain and maintain a US Govt. Security Clearance. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Government Solutions (KGS) is seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support for our team. As an Alaska Native Corporation subsidiary, we combine administrative excellence with our cultural values to support mission success.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Manage filing systems and records
+ Handle incoming and outgoing phone calls
+ Schedule and coordinate appointments
+ Arrange travel and prepare expense reports
+ Process and distribute mail
+ Maintain calendar management
+ Support budget tracking and reporting
+ Assist with personnel record maintenance
+ Support payroll processing activities
+ Manage office supplies and inventory
+ Coordinate facility-related requests
+ Maintain office equipment and services
+ Prepare briefing materials and presentations
+ Conduct independent research
+ Create and edit correspondence
+ Maintain electronic and paper filing systems
+ Support meeting and event coordination
+ Manage document control procedures
**Requirements:**
+ Strong Knowledge of office procedures
+ Ability to work independently
+ Proficiency in Microsoft Office Suite
+ Experience with office management systems
+ Strong time management skills
+ Problem-solving capabilities
+ Customer service orientation
+ Ability to meet deadlines
+ Research capabilities
+ Professional demeanor
+ Strong organizational abilities
+ Excellence in written and verbal communication
+ Attention to detail
+ Proficiency in multitasking
+ Strong interpersonal skills
+ Experience with document preparation
**Desired Skills and Competencies:**
+ Bachelor's degree in related field
+ Experience with government contractors
+ Knowledge of financial tracking
+ Experience with scheduling software
+ Understanding of records management
+ Proficiency in presentation software
+ Experience with database management
+ Knowledge of travel systems
+ Understanding of budget tracking
+ Experience with virtual meeting platforms
+ Knowledge of document control
+ Experience with project coordination
+ Understanding of security protocols
+ Familiarity with procurement processes
+ Experience with quality control procedures
+ Knowledge of HR support functions
**Education:**
+ High School Diploma or G.E.D.
**Work Experience, Knowledge, Skills & Abilities:**
+ Minimum 2 years of office experience
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**

Description
Job Overview:
We are seeking a proactive and detail-oriented Administrative Assistant to provide essential support to our team. The ideal candidate is organized, has excellent communication skills, and can effectively manage multiple priorities in a fast-paced work environment. This role is pivotal in ensuring the smooth operation of the office and contributing to the team's success.
Key Responsibilities:
· Perform a variety of administrative duties, including managing calendars, scheduling meetings, and preparing correspondence.
· Handle phone calls, emails, and other forms of communication with professionalism.
· Organize and maintain files (physical and digital) to ensure easy access and security.
· Assist with preparing reports, presentations, and spreadsheets as requested.
· Coordinate travel arrangements, including flights, accommodations, and itineraries.
· Manage office supplies inventory and order new supplies as needed.
· Greet visitors and provide excellent customer service.
· Collaborate with team members to accomplish tasks and meet deadlines.
Requirements
Qualifications:
· Experience: 1-3 years of experience in an administrative or clerical role preferred.
· Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with scheduling software or CRM tools is a plus.
· Key Competencies:
+ Strong organizational and multitasking skills.
+ Exceptional verbal and written communication abilities.
+ High degree of attention to detail and accuracy.
+ Ability to handle sensitive information with discretion.
+ Positive attitude with a strong sense of teamwork.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .