68 Administrative Assistants jobs in Austin

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
Bilingual English and Spanish
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
**Work Arrangement:**
This role is categorized as hybrid. This means the successful candidate is expected to report to GM's Warren, Michigan or Austin, Texas office three times per week, at a minimum.
**The Role:**
The Executive Administrative Assistant will support multiple executives and leaders within a specified organization, ensuring smooth operations and effective communication for the group. This role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.  
**What You'll Do:**  
+ **Administrative Support:** Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests. This includes scheduling with board members and their consultant as needed.
+ **Document Preparation:** Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards. 
+ **Communication:** Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism. 
+ **Team Coordination:** Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes and following up on action items as needed.
+ **Initiative** : Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed.
+ **Cross-Functional Collaboration:** Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams and SLT EA peers.
+ **Event Planning:** Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed. 
**Your Required Skills & Abilities:**  
+ 3-5+ years' experience supporting Senior level Executives/Leaders is required
+ Demonstrated high-level of integrity and discretion handling confidential matters 
+ Demonstrated ability to operate in a fast-paced, dynamic environment
+ Must demonstrate strong learning agility
+ Ability to look ahead, proactive anticipation of leader and business needs
+ Demonstrated ability to work independently in an ever-changing environment 
+ Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) 
+ Highly proficient verbal and written communication skills
+ Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
+ Strong attention to detail and accuracy is required
**What Will Give You A Competitive Edge:**
+ Professional training and/or certification(s) in administrative skills/support
+ Prior work experience within Software/Technology, Sales or Human Resources
**Relocation:**
+ This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate.
GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc).
#LI-NL1
**About GM**
Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.
**Why Join Us**
We believe we all must make a choice every day - individually and collectively - to drive meaningful change through our words, our deeds and our culture. Every day, we want every employee to feel they belong to one General Motors team.
**Benefits Overview**
From day one, we're looking out for your well-being-at work and at home-so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards Resources ( .
**Non-Discrimination and Equal Employment Opportunities (U.S.)**
General Motors is committed to being a workplace that is not only free of unlawful discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that providing an inclusive workplace creates an environment in which our employees can thrive and develop better products for our customers.
All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, national origin, citizenship status, religion, age, disability, pregnancy or maternity status, sexual orientation, gender identity, status as a veteran or protected veteran, or any other similarly protected status in accordance with federal, state and local laws.
We encourage interested candidates to review the key responsibilities and qualifications for each role and apply for any positions that match their skills and capabilities. Applicants in the recruitment process may be required, where applicable, to successfully complete a role-related assessment(s) and/or a pre-employment screening prior to beginning employment. To learn more, visit How we Hire ( .
**Accommodations**
General Motors offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email ( ) us or call us at . In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.
We are leading the change to make our world better, safer and more equitable for all through our actions and how we behave. Learn more about:
**Our Company ( Culture**
**How we hire ( diverse team of employees bring their collective passion for engineering, technology and design to deliver on our vision of a world with Zero Crashes, Zero Emissions and Zero Congestion. We are looking for adventure-seekers and imaginative thought leaders to help us transform mobility.
Explore our global locations ( are determined to lead change for the world through technology, ingenuity and harnessing the creativity of our diverse team. Join us to help lead the change that will make our world better, safer and more equitable for all by becoming a member of GM's Talent Community (beamery.com) ( . As a part of our Talent Community, you will receive updates about GM, open roles, career insights and more.
Please note that filling out the form below will not add you to our Talent Community automatically; you will need to use the link above. If you are seeking to apply to a specific role, we encourage you to click "Apply Now" on the job posting of interest.
The policy of General Motors is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity/expression or veteran status. Additionally, General Motors is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including individuals with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, email us at .In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Description
The Executive Administrative Assistant will support various executives. The ideal candidate must be highly effective working in a fast-paced environment, collaborating with a team, and have a high level of proficiency using internal IT systems for travel, purchasing, and communications. Competency in MS Office applications including Outlook, Excel, and Power Point is required. The Executive Administrative Assistant position requires excellent interpersonal skills, organizational and project management skills, integrity and the ability to handle confidential information in a sensitive and mature manner.
Responsibilities:
- Apply excellent judgement as a representative of client in interactions with company leaders, customers, and global teams
- Manage executive schedule/calendars and coordinate meeting logistics
- Make purchases of equipment and supplies and reconcile purchasing card spending
- Book itineraries for domestic and international travel and submit expense reports
- Prepare and submit applications for travel visas
- Enter purchase order requisitions, track approvals in Coupa, and navigate SAP for vendor invoice approvals
- Coordinate with facilities for onsite repairs and maintenance
- Plan and manage travel and logistics for offsite staff meetings when needed
- Initiate domestic and international shipping requests for direct team
- Review and approve international shipping requests through SICAT for greater organization
- Support social events, event planning logistics, and community engagement for local teams as part of the admin team
- Drive and coordinate quarterly communication town hall meetings and logistics
Skills
Calendar management, Administrative support, Microsoft office, Calendaring, Executive support, Executive administrative support, Travel management, Communications, Microsoft Outlook, Microsoft Excel, Microsoft Powerpoint, Microsoft Teams, Sharepoint, Concur, SAP, coupa, SICAT
Top Skills Details
Calendar management,Administrative support,Microsoft office,Calendaring,Executive support,Executive administrative support,Travel management,Communications,Microsoft Outlook,Microsoft Excel,Microsoft Powerpoint,Microsoft Teams,Sharepoint
Additional Skills & Qualifications
- Semicon Experience
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $24.00 - $37.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Austin,TX.
Application Deadline
This position is anticipated to close on Sep 12, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Our client is looking for a highly organized, proactive, and professional Executive Administrative Assistant to support their senior leadership team in Austin, Texas, US . The ideal candidate will be adept at managing complex schedules, coordinating executive travel, preparing reports, and acting as a gatekeeper for executive communications. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs and manage priorities effectively in a fast-paced corporate environment.

Primary Responsibilities:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls, ensuring no conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications (emails, phone calls) for executives, acting as the first point of contact.
• Organize and prepare materials for executive meetings, including agendas, background information, and minutes.
• Handle confidential information with the utmost discretion and professionalism.
• Manage expense reporting and reconcile corporate credit card statements for executives.
• Coordinate special projects and events as needed, demonstrating strong organizational and logistical skills.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Anticipate executive needs and proactively address potential issues or challenges.
• Maintain and organize electronic and physical filing systems.
• Provide general administrative support, such as managing office supplies and assisting with ad-hoc tasks.

Required Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience providing administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities, with the capacity to multitask and prioritize effectively.
• High level of professionalism, integrity, and discretion when handling confidential information.
• Ability to work independently and take initiative to solve problems.
• Experience with calendar management and travel coordination is essential.
• A proactive and positive attitude with a service-oriented approach.

This is a critical role supporting key leaders, offering a competitive salary and the chance to be an integral part of our client's executive operations.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Austin, Texas, US . This role is critical in ensuring the smooth operation of the executive office, managing complex schedules, coordinating meetings, and handling sensitive information with the utmost discretion. The ideal candidate will possess exceptional communication skills, a strong sense of urgency, and the ability to anticipate needs and proactively address potential issues. You will be the gatekeeper and a trusted partner to executives, facilitating their effectiveness and productivity.

Responsibilities:

• Manage and maintain complex calendars, scheduling appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with expense reporting and budget tracking.
• Liaise with internal departments and external stakeholders on behalf of executives.
• Manage office supplies and equipment for the executive suite.
• Conduct research and compile information as requested.
• Provide general administrative support, such as filing, copying, and data entry.
• Anticipate the needs of executives and proactively offer solutions.
• Assist with special projects as assigned.

Qualifications:

• Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Administrative Assistant or Executive Assistant supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and a high level of professionalism.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proactive problem-solving skills and a keen attention to detail.
• Experience with travel booking and expense management systems.
• Adaptability and willingness to take on new responsibilities.

This is a challenging and rewarding role for an experienced administrative professional. If you thrive in supporting executive-level operations and excel at managing multiple priorities, apply today.

Our client, a rapidly growing tech firm in Austin, Texas, US , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and the ability to anticipate needs and manage complex schedules. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a gatekeeper for executive communications. Key duties include drafting emails, organizing files, conducting research, and assisting with special projects as assigned. The successful applicant will demonstrate strong interpersonal skills, discretion, and the ability to handle confidential information with utmost professionalism. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various office management software are required. This position demands excellent time management, multitasking abilities, and a proactive approach to problem-solving. You must be comfortable working in a fast-paced environment and possess the initiative to take ownership of tasks. This is an on-site role, requiring a strong commitment to supporting the executive team directly within our Austin office. We are seeking a dedicated and polished professional who can represent the executive office with confidence and efficiency. Join our dynamic team and play an integral part in supporting our company's leadership.

Our client, a prominent technology firm at the forefront of innovation, is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role is integral to the smooth operation of the executive office and is based in our dynamic Austin, Texas, US headquarters. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to anticipate needs and manage priorities in a fast-paced environment. Confidentiality and discretion are paramount.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, visas, and ground transportation, ensuring efficiency and cost-effectiveness.
• Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, referring matters as appropriate.
• Organize and manage executive meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items.
• Handle sensitive and confidential information with the utmost discretion and integrity.
• Act as a primary point of contact for internal and external stakeholders interacting with the executive office.
• Manage expense reports and reconcile corporate credit card statements for executives.
• Assist with event planning and coordination for executive-level meetings and offsites.
• Maintain and organize digital and physical filing systems.
• Proactively identify opportunities to improve administrative processes and support executive efficiency.
• Provide general administrative support, including ordering supplies, managing mail, and handling ad-hoc requests.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in the technology sector.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a high-pressure environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms (e.g., Zoom, Teams).
• Excellent written and verbal communication skills, with a professional demeanor.
• Strong interpersonal skills and the ability to build rapport with individuals at all levels.
• Proven ability to handle confidential information with discretion and sound judgment.
• Proactive and resourceful, with a strong problem-solving aptitude.
• Adaptability and flexibility to respond to changing priorities and urgent requests.
• Experience with travel booking platforms and expense management systems.

This role offers a competitive salary, comprehensive benefits package, and the chance to be an essential part of a leading technology company's executive team.

Our client, a dynamic and fast-paced tech startup located in the heart of Austin, Texas, US , is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant. This individual will provide comprehensive administrative support to a team of senior executives, ensuring the smooth operation of their daily activities and contributing to the overall efficiency of the leadership team. The ideal candidate will possess exceptional communication skills, a strong sense of discretion, and the ability to manage multiple priorities in a demanding environment. This is an on-site role, requiring full commitment to the Austin office.

The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings, making travel arrangements, and preparing documents and presentations. You will act as a gatekeeper, handling correspondence, screening calls, and managing internal and external communications with professionalism and tact. The role involves coordinating executive schedules, preparing meeting agendas, taking minutes, and following up on action items. You will also assist with expense reporting, office management tasks, and special projects as needed. Building and maintaining strong relationships with internal staff and external contacts will be key to your success. Confidentiality and a high level of professionalism are paramount in this role.

Key Responsibilities:

• Manage and maintain complex executive calendars, including scheduling appointments, meetings, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Screen and prioritize incoming communications, including emails and phone calls, responding appropriately or directing them to the correct personnel.
• Organize and manage logistics for meetings, including room bookings, catering, and technology setup.
• Prepare meeting agendas, take accurate minutes, and ensure follow-up on action items.
• Assist with expense report preparation and submission.
• Serve as a point of contact for internal and external stakeholders, maintaining a professional and welcoming demeanor.
• Manage confidential information with the utmost discretion.
• Assist with special projects and initiatives as assigned by the executives.
• Maintain office supplies and manage vendor relationships as needed.
• Provide general administrative support to the executive team.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field preferred.
• Minimum of 3-5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Experience with calendar management and travel coordination.
• Ability to work independently and proactively, anticipating needs.
• Familiarity with office management procedures.
• Demonstrated ability to handle sensitive information with confidentiality.

If you are a highly motivated and detail-oriented professional looking to support a dynamic executive team in a challenging and rewarding environment, we encourage you to apply. This is an excellent opportunity to grow your administrative career in the vibrant city of Austin, Texas, US .

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Austin, Texas, US . This role is crucial in ensuring the smooth and efficient operation of the executive office, managing schedules, coordinating meetings, preparing communications, and handling various administrative tasks with professionalism and discretion. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities effectively. Confidentiality and a high level of professionalism are paramount.

Key Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a gatekeeper and primary point of contact for executives, screening calls, visitors, and emails.
• Organize and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage and maintain executive filing systems, both physical and digital.
• Assist with expense report preparation and submission.
• Conduct research and gather information as needed for executive projects and initiatives.
• Handle confidential information with the utmost discretion and integrity.
• Proactively identify and resolve administrative issues and inefficiencies.
• Provide general administrative support, including managing office supplies and coordinating with vendors.
• Support ad-hoc projects and tasks as assigned by executives.

The ideal candidate will possess an Associate's or Bachelor's degree, or equivalent work experience. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools is essential. Exceptional organizational skills, strong time management abilities, and meticulous attention to detail are crucial. Excellent written and verbal communication skills, along with superior interpersonal skills, are necessary to interact effectively with internal and external stakeholders. The ability to work independently, exercise sound judgment, and maintain a high level of professionalism in a fast-paced environment is vital. This position involves a hybrid work model, requiring a balance of remote work and on-site presence at our Austin, Texas, US office.