What Jobs are available for Administrative Assistants in Austin?

Our client is a rapidly growing organization seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This is a fully remote position, requiring a strong ability to manage tasks and communications effectively without direct in-person supervision. You will be responsible for a wide range of administrative duties, including managing complex calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (both domestic and international, as needed), preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate possesses excellent communication skills, a mastery of productivity tools, and a keen eye for detail. You will act as a primary point of contact for internal and external stakeholders, ensuring smooth operations and efficient communication flow. This role demands exceptional organizational skills, the ability to multitask and prioritize effectively, and a proactive approach to anticipating needs and resolving issues. As a remote team member, you will leverage virtual collaboration tools to stay connected and ensure seamless support. We are looking for someone who is tech-savvy, adaptable, and committed to providing a high level of professional support. This is an opportunity to contribute to the success of a dynamic company while enjoying the flexibility of a remote work environment.
Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling internal and external meetings.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with discretion and maintain professional etiquette.
• Organize and maintain digital filing systems for easy retrieval of information.
• Assist with event planning and logistics for virtual and in-person meetings or company events.
• Conduct research and gather information as requested by executives.
• Serve as a liaison between executives and other departments or external parties.
• Anticipate needs and proactively address potential issues to ensure smooth workflow.
• Process expense reports and manage administrative budgets.
• Support onboarding processes for new team members as needed.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting senior-level executives.
• Proven experience in managing complex calendars and international travel arrangements.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize effectively, and work independently in a remote setting.
• Discretion and a high level of confidentiality are essential.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
• Proactive problem-solving abilities.

This is a fully remote position, offering the flexibility to work from anywhere within the US and to contribute to a thriving organization with a distributed team.

**Description**
**Introduction**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Executive Administrative AssistantSt. David's North Austin Medical Center
**Benefits**
St. David's North Austin Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
We are seeking a(an) Executive Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
As the Executive Administrative Assistant, you will support the administrative officers in their daily operations and perform full range office duties necessary for the efficient operation of the administration department. You will be responsible for developing and maintaining communication with patients, families, staff, visitors, and physicians.
+ You will manage operational issues and activities for administration
+ You will type and maintain policy and procedure manuals
+ You will requisition office supplies, handle equipment maintenance, facilities maintenance, information systems maintenance, and complete expense reports
+ You will prepare and post correspondence and memos within the department and circulate interdepartmental communications
+ You will maintain file systems, handle records management, and maintain education summaries for respective administrator
+ You will attend meetings and record minutes when requested
+ You will answer and direct phone calls, and record and relay messages
+ You will manage timekeeping for designated staff
+ You will maintain electronic calendars, handle scheduling and planning of events, schedule out of town meetings, transportation and accommodations
**What qualifications you will need:**
Experience
+ 1 year of related experience or training or a combination of education and experience to total 3 years of experience in an administrative assistant capacity
Education
+ Associate's degree or equivalent two-year college or technical school
St. David's North Austin Medical Center ( , part of St. David's HealthCare, is a full-service medical center providing comprehensive medical care at two locations - St. David's North Austin Medical Center and St. David's Surgical Hospital ( .
St. David's North Austin Medical Center is a 460+ bed, multi-specialty, acute care hospital. It provides advanced women's health services, including maternity and newborn care with Level I, II, and III neonatal intensive care units (NICUs) at the nearby St. David's Women's Center of Texas ( . The hospital also offers minimally invasive gynecological surgery and comprehensive breast imaging through Solis Mammography, which is located on-site. Other services include a 24-hour emergency department, pediatric emergency care, and intensive care at St. David's Children's Hospital ( . The hospital also features the Texas Institute for Robotic Surgery ( , bariatric (weight loss) surgery, a Heart and Vascular Center, neurology and neurosurgery, a kidney transplant program, a Level IV Epilepsy Center, as well as inpatient and outpatient surgery and acute rehabilitation services for both inpatients and outpatients.
St. David's Women's Center of Texas ( , located at St. David's North Austin Medical Center ( , is recognized by the State of Texas as a Level IV Maternal Facility. This means it provides the highest level of care for pregnant and postpartum patients, especially those with serious or complex medical, surgical, or pregnancy-related conditions, including those at high risk for maternal morbidity or mortality. The center includes a 95+ bed Level III Neonatal Intensive Care Unit (NICU) with 30+ private rooms, 10+ rooms for very small babies, and 10+ beds for babies needing neurological care. It also has 35+ labor, delivery, and recovery rooms, including Central Texas' first low-intervention birthing suites with tubs. There are 95+ postpartum beds, 20+ antepartum beds, and Cesarean section surgical suites. The facility offers 24/7 neonatology coverage, OB/GYN hospitalists, maternal-fetal medicine specialists, lactation consultants, and a midwifery program. It is part of the National Institute of Child Health and Human Development Maternal-Fetal Medicine Units Network and TexasAIM, and it also provides a high-risk pregnancy navigation and support program.
St. David's Surgical Hospital ( is part of St. David's North Austin Medical Center ( and is the first Level 4 Epilepsy Center in Central Texas for both adults and children. It has its own 24-hour emergency department, a medical-surgical inpatient unit, and a pediatric intensive care unit (PICU) for patients ages 17 and under. The hospital is staffed with pediatric emergency physicians, pediatric hospitalists, intensivists, and other specialists who are specially trained to care for children. It also includes certified child-life specialists who help kids feel more comfortable during their hospital stay. St. David's Children's Hospital offers many pediatric services, such as pediatric surgery, pediatric radiology (including imaging and interventional procedures), and pediatric anesthesia for surgical support. It also has a wide range of pediatric specialists available for consultation and treatment, including general surgery, ENT (ear, nose, and throat), craniofacial and plastic surgery, neurology, neurosurgery, urology, and cardiology, among others.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing - apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Our client, a fast-growing tech startup revolutionizing the cybersecurity landscape, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, offering the flexibility to manage administrative tasks with exceptional efficiency and discretion. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, handling confidential information, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate is a master of organization, possesses impeccable communication skills, and thrives in a dynamic, fast-paced environment.

Key Responsibilities:

• Manage and optimize executive calendars, scheduling meetings, appointments, and conference calls with precision and foresight.
• Coordinate all aspects of executive travel, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Organize and maintain digital and physical filing systems, ensuring confidentiality and ease of access to information.
• Serve as a liaison between executives and internal departments, as well as external clients, partners, and vendors.
• Manage expense reporting and invoice processing for executive office.
• Conduct research on various topics as requested by executives.
• Plan and coordinate internal and external meetings, including logistics, agendas, and minutes.
• Anticipate the needs of executives and proactively address potential issues before they arise.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably in a tech or startup environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with keen attention to detail.
• Experience with travel booking platforms and expense management systems.
• Ability to handle multiple tasks simultaneously and meet deadlines in a fast-paced setting.
• Discretion and a high level of professionalism when handling confidential information.
• Proactive problem-solving abilities and a strong sense of initiative.
• Comfortable working independently and collaboratively in a fully remote setting.

This is an excellent opportunity for an experienced administrative professional to play a vital role in supporting the leadership of an innovative company, working remotely from Austin, Texas, US .

Our client, a prominent investment firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Austin, Texas . This position operates on a hybrid model, requiring a balance of in-office collaboration and remote flexibility. The ideal candidate will be an impeccable gatekeeper, adept at managing complex calendars, coordinating travel, preparing executive-level communications, and handling sensitive information with the utmost discretion. You will be instrumental in ensuring the smooth operation of the executive office, providing comprehensive administrative support.

Responsibilities:

• Manage and organize complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents for senior executives.
• Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
• Organize and maintain physical and electronic filing systems, ensuring accuracy and accessibility of information.
• Prepare meeting agendas, take minutes, and track action items from meetings.
• Process expense reports and manage departmental budgets.
• Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Handle confidential information with the utmost discretion and professionalism.
• Proactively identify and anticipate the needs of the executives and offer solutions.
• Provide general administrative support, such as managing office supplies and coordinating event logistics.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience supporting C-level executives or senior management in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
• Discretion and a high level of professionalism in handling sensitive information.
• Proactive attitude and a strong sense of initiative.
• Ability to adapt to changing priorities and work independently as well as part of a team.
• Experience in the financial services industry is a plus.
• Must be comfortable working both remotely and in the Austin, Texas office as per the hybrid schedule.

This hybrid role offers a competitive salary and benefits package. Our client is committed to providing a supportive and professional work environment that values both individual contribution and team collaboration.

Our client, a fast-paced and innovative technology firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role operates on a hybrid model, requiring a blend of on-site presence in **Austin, Texas, US**, for critical in-person interactions and remote work for strategic planning and day-to-day administrative tasks. You will be instrumental in ensuring the smooth operation of executive offices, managing complex calendars, coordinating high-level meetings, and handling sensitive information with discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a professional demeanor.

Responsibilities:

• Manage complex calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with the utmost discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Manage office supplies and equipment, ensuring efficient operation.
• Assist with special projects and ad-hoc administrative tasks as assigned.
• Anticipate the needs of executives and proactively address them.
• Maintain efficient workflows in both remote and in-office settings.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field; equivalent experience will be considered.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Ability to work independently and as part of a team in a hybrid environment.
• Experience with travel booking platforms and expense reporting systems.
• Proactive and resourceful problem-solver.
• Familiarity with technology companies and fast-paced environments is a plus.

This is an excellent opportunity for an experienced administrative professional to provide crucial support to the leadership team of a thriving company in **Austin, Texas, US**. Join our client and be an integral part of their success story.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership at their **Austin, Texas, US** office. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements with meticulous attention to detail. Your duties will include preparing correspondence, reports, and presentations, as well as managing incoming communications and prioritizing tasks. You will serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times. Responsibilities extend to organizing and preparing for executive meetings, including creating agendas, taking minutes, and distributing action items. You will also assist with special projects and other administrative tasks as needed, demonstrating initiative and a problem-solving approach. The ideal candidate will possess exceptional organizational skills, strong communication abilities (both written and verbal), and proficiency in office software suites. A high level of confidentiality, excellent time management, and the ability to multitask effectively are essential. Prior experience supporting C-suite executives is highly preferred. This is an outstanding opportunity to contribute to the success of a dynamic organization and play a vital role in supporting its leadership team. Your efficiency and professionalism will be key to the seamless functioning of our executive offices. We are looking for an individual who thrives in a fast-paced environment and excels at anticipating needs.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **Austin, Texas, US**. This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and a professional demeanor. Responsibilities include managing complex calendars, coordinating meetings and travel arrangements (domestic and international), preparing correspondence, reports, and presentations. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. This position demands discretion and the ability to handle confidential information with utmost integrity. Other duties encompass managing office supplies, processing expense reports, and assisting with special projects as needed. The ability to anticipate needs, prioritize tasks, and work independently with minimal supervision is essential. Familiarity with standard office software suites (Microsoft Office, Google Workspace) and experience with virtual meeting platforms are necessary. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility. A Bachelor's degree or equivalent work experience is preferred, along with a minimum of 5 years of experience providing high-level administrative support to executives. Strong problem-solving skills and a proactive approach to challenges will set candidates apart.

Key Responsibilities:

• Manage and coordinate executive calendars and scheduling.
• Arrange domestic and international travel and accommodations.
• Prepare meeting agendas, take minutes, and track action items.
• Draft and proofread correspondence, reports, and presentations.
• Serve as a liaison between executives and internal/external contacts.
• Manage expense reports and reimbursements.
• Maintain confidential files and information.
• Assist with event planning and coordination for executive functions.
• Handle general office administrative tasks and special projects.

Qualifications:

• High school diploma or equivalent required; Bachelor's degree preferred.
• Minimum of 5 years of experience in executive administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Discretion and experience handling confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Our client, a dynamic and fast-paced organization based in Austin, Texas, US , is seeking a highly organized and proactive Executive Administrative Assistant. This role is crucial in supporting our senior leadership team, ensuring the smooth and efficient operation of daily administrative tasks. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. As an Executive Administrative Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements (both domestic and international), preparing reports and presentations, and acting as a gatekeeper for executive communications. You will also be tasked with organizing and preparing for high-level meetings, including board meetings and executive retreats, often requiring coordination across different departments and external stakeholders. Confidentiality is paramount, as you will handle sensitive company information on a daily basis. This position offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work environment. Successful candidates will demonstrate a strong command of office software suites, excellent problem-solving abilities, and a commitment to providing top-tier support. We are looking for an individual who is adaptable, resourceful, and thrives in a challenging yet rewarding professional setting. Key responsibilities include maintaining and organizing electronic and physical filing systems, managing expense reports, and assisting with special projects as assigned by the executive team. This is an excellent opportunity to contribute to the success of a growing company and to develop your administrative career in a supportive environment.

Our client, a fast-growing tech firm, is looking for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Austin, Texas, US . This is a critical on-site role, ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, and preparing detailed itineraries. A significant part of your role will involve gatekeeping, screening calls and emails, and prioritizing requests to ensure executives can focus on strategic initiatives. You will prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism. Event planning and coordination for internal and external meetings, including board meetings, will also be a key responsibility. This includes arranging logistics, preparing materials, and taking minutes when required. You will manage expense reporting and reconciliation, maintaining meticulous records. Building strong relationships with internal departments and external stakeholders is essential for facilitating seamless communication and workflow. The ideal candidate will possess exceptional communication and interpersonal skills, with a keen eye for detail and a proactive approach to problem-solving. Discretion and confidentiality are paramount in this role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms is required. Experience supporting C-level executives is highly preferred. We are seeking a candidate with a minimum of 5 years of experience in a similar executive support role, demonstrating a proven ability to manage multiple priorities in a fast-paced environment. A Bachelor's degree is a plus. This is an excellent opportunity to become an integral part of a leading organization and contribute directly to its success.