2 Administrative Assistants jobs in Avon Park
Estimating Administrative Assistant
Posted 7 days ago
Job Viewed
Job Description
Yellowstone Local is proud to represent Bowman Steel, an industry leader in structural steel.
You’re the type who thrives in structure, loves keeping things on schedule, and knows that organization isn’t just helpful—it’s powerful. Ready to be the backbone of a high-performing estimating team?
What’s in It for You?Pay Range: $31,000 - $42,000 per year
Schedule: Monday-Friday, standard business hours with occasional overtime during peak bidding periods
Benefits:
Medical, Dental, and Vision Insurance
Health Savings Account (HSA)
Life Insurance
Paid Holidays
Paid Job Training & Continued Education
Real Impact: Play a critical role in winning bids and helping the company land major structural steel projects.
Growth-Driven Culture: This is where admin pros become specialists—with exposure to estimating tools, drawing interpretation, and industry operations.
High-Standards Environment: Join a tight-knit team that values precision, urgency, and a get-it-done attitude.
Backed by Industry Leaders: You'll work shoulder-to-shoulder with seasoned estimators in one of the most respected names in the steel erection space.
As an Estimating Administrative Assistant in Sebring, Florida , you’ll provide essential support to our Estimating Department by managing bid documentation, coordinating schedules, and maintaining organized systems that keep our proposals timely and on point.
Assist estimators in preparing, formatting, and proofreading bid proposals
Track bid opportunities, deadlines, and submissions via spreadsheets or bid software
Organize project documents, drawings, and specifications digitally and physically
Coordinate pre-bid meetings, site visits, and client communication
Support data entry and quantity take-offs in tools like Bluebeam and Excel
Maintain logs for RFIs, addenda, and bid clarifications
Provide general administrative assistance including scheduling, calendars, and correspondence
Ensure compliance with internal standards and client bid requirements
Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.
High School Diploma or equivalent; Associate's degree or higher preferred
2+ years of administrative experience in construction or a related industry (structural steel preferred)
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent written and verbal communication skills
Strong organizational skills with a sharp eye for detail
Ability to manage multiple priorities under pressure
Familiarity with construction drawings and terminology is a plus
Preferred Skills
Experience with Bluebeam Revu, Procore, or other bid/construction platforms
Understanding of construction bidding processes
Ability to read and interpret structural drawings/specs
Bowman Steel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #red
Executive Assistant Admin Office
Posted today
Job Viewed
Job Description
Paid Days Off from Day One
Student Loan Repayment Program
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
**Our promise to you:**
Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule:** Full Time
**Shift** : Days
**Location:** 4200 Sun 'n Lake Boulevard Sebring, FL 33872
**The community youll be caring for:** AdventHealth Sebring
Faith Based & Mission driven Facility
Largest Employer in the County
Surrounded by beautiful Lakes, Golf Courses and Floridas oldest State Park
Close knit community with a home town family feel
2 hours to just about any beach on either Coast
Local arts scene from museums and theaters to festivals and galleries
Local restaurants with the authentic taste of Florida
Near 100 clear, freshwater lakes. Ideal for swimming, boating and fishing
Beautiful agriculture and farmland
Sebring is known for motorsports and home to the famous Sebring International Raceway
Nature and hiking trails
**The role youll contribute:**
The Executive Assistant position is responsible for supporting assigned Executive and other Directors within the department. Position is responsible for performing secretarial duties within the department. Schedules appointments and coordinates all arrangements for meetings, conferences and travel. Prepares routine and non-routine reports including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes and types letters and correspondence. Answers phones and delivers outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. May provide project management, assistance with budget planning and tracking, statistical reporting, or other data tasks as required by the department.
**The value youll bring to the team:**
Maintains all communications for the Executive and department including written correspondence and telephone contacts. Drafts documents as requested.
Coordinates and maintains the Executives calendar for meetings and appointments to provide optimal utilization of the executives time. Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.
Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.
May assist with developing the annual operating budgets and supports the strategic planning process.
Maintains the department invoice process including receiving, validating, filing and processing invoices for payment. Assists with trouble shooting on invoices and helps prepare monthly expense reports.
Qualifications
**The expertise and experiences youll need to succeed** **:**
High school diploma
Five years of secretarial/administrative experience
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Administrative
**Organization:** AdventHealth Heartland
**Schedule:** Full-time
**Shift:** 1 - Day
**Req ID:** 25025355
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
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