145 Administrative Assistants jobs in Clinton Township

Job Description

The part-time Fire Administrative Support employee will be responsible for providing administrative support to our Fire Department, assisting in various tasks related to compliance, fire safety, emergency response, and community outreach. This role requires a detail-oriented individual with strong organizational skills and a passion for public safety.

• Supervise and manage a team of administrative staff, providing training, guidance, and performance evaluations.
• Develop, implement, and enforce administrative policies and procedures to optimize efficiency and compliance.
• Oversee daily office operations, including reception, mail distribution, supply management, and facility maintenance coordination.
• Manage vendor relationships for office supplies, equipment, and services, negotiating contracts and ensuring cost-effectiveness.
• Coordinate internal and external meetings, including scheduling, logistics, and preparation of materials.
• Manage the organization and maintenance of important company records and documentation.
• Serve as a key point of contact for internal and external inquiries, providing professional and timely responses.
• Assist senior management with special projects, research, and reporting as needed.
• Ensure a safe, organized, and productive work environment for all employees.
• Implement and manage office technology solutions to improve administrative workflows.
• Contribute to budget planning and management for administrative expenses.

• Associate's or Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience in administrative management or office management, with at least 2 years in a supervisory role.
• Proven experience in developing and implementing administrative policies and procedures.
• Strong leadership and team management skills.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• Exceptional written and verbal communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Experience in coordinating facilities management or vendor relations is a plus.
• This role requires a hybrid presence in our Detroit, Michigan, US office, balancing on-site supervision with remote coordination capabilities.

• Manage and maintain complex and dynamic calendars for multiple C-suite executives, coordinating meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, presentations, and reports with a high degree of accuracy.
• Act as a primary point of contact for internal and external stakeholders, screening and directing communications as appropriate.
• Organize and coordinate executive travel, including flights, accommodation, and itineraries, often on short notice.
• Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
• Conduct research and gather information as needed for executive projects and initiatives.
• Manage expense reporting and processing for executives.
• Maintain confidential files and records with the utmost discretion.
• Proactively identify and resolve administrative issues before they arise.
• Assist with event planning and coordination for executive-level meetings and company functions.
• Provide general administrative support, such as document management, data entry, and ad-hoc projects.
• Foster strong working relationships with internal departments and external partners.

• Bachelor's degree in Business Administration or a related field, or equivalent practical experience.
• Minimum of 5 years of experience providing direct administrative support to senior executives or C-suite leadership.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Outstanding organizational and time management skills, with the ability to multitask and prioritize effectively in a remote setting.
• Excellent written and verbal communication skills, with a professional demeanor.
• High level of discretion and confidentiality.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in a fast-paced corporate environment is essential.
• Ability to adapt quickly to changing priorities and handle sensitive information with care.

Overview

Royal Management Company is seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to our executive team. This role requires a proactive individual with exceptional communication skills and the ability to manage multiple tasks efficiently. The ideal candidate will have experience in office management, project coordination, and personal assistant duties, ensuring smooth operations within the executive office.

Responsibilities

• Provide executive administrative support, including managing calendars and scheduling appointments.
• Coordinate and plan events, meetings, and other arrangements
• Assist with project coordination, ensuring deadlines are met and communication flows effectively
• Perform data entry, filing, and clerical duties to maintain organized office operations
• Manage multi-line phone systems with professionalism and excellent phone etiquette
• Prepare documents through proofreading, transcription, and formatting for presentations or reports
• Utilize Google Workspace and Microsoft Office for various administrative tasks
• Serve as a front desk representative, providing exceptional customer service to visitors and clients

Experience

• Proven experience in an administrative role, preferably as an Executive Administrative Assistant or Personal Assistant
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent typing skills with attention to detail for accurate data entry and documentation
• Previous experience in office management or clerical roles is highly desirable

This position is essential for maintaining the efficiency of our executive team while contributing to a positive work environment. If you possess the required skills and experience, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person