117 Administrative Assistants jobs in Dallas

Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant within Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects.
**Job Responsibilities:**
+ Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc.
+ Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
+ Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
+ Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
+ Maintain confidential data, enforce internal controls, and comply with policies and procedures
+ Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
**Required qualifications, capabilities and skills:**
+ 3+ years of administrative support experience with background in a client facing sales and financial services environment
+ Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
+ Effective travel planning skills and knowledge
+ Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
+ Effective interpersonal skills and excellent communication - confident, organized, and clear
+ Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies
+ Project and event management experience
+ Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
+ Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes
+ Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills
+ Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed
***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
#LI-Onsite
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in Dallas, Texas, US . This role requires an individual with exceptional professionalism, discretion, and the ability to manage a wide range of administrative tasks efficiently and effectively. You will serve as a key point of contact, manage complex calendars, coordinate domestic and international travel arrangements, and prepare reports and presentations. Responsibilities include screening calls, managing correspondence, organizing meetings and events, and maintaining confidential records. The ideal candidate will have a proven track record of supporting C-level executives and will possess excellent interpersonal and communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms are essential. You must be adept at prioritizing tasks, anticipating needs, and problem-solving in a fast-paced environment. A strong sense of initiative and the ability to work independently with minimal supervision are crucial. This position offers a blend of in-office and remote work, providing flexibility while maintaining essential face-to-face collaboration. You will be instrumental in ensuring the smooth day-to-day operations of the executive office and contributing to the overall success of the leadership team. Confidentiality and a high level of trust are paramount in this role. A commitment to providing outstanding administrative support and maintaining a high standard of professionalism is expected.

Our client, a dynamic and rapidly expanding professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team in Dallas, Texas, US . This hybrid role is crucial for ensuring the smooth and efficient operation of executive activities. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and demonstrate a keen ability to anticipate needs and solve problems proactively. Responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, coordinating domestic and international travel arrangements, preparing expense reports, and drafting correspondence, presentations, and reports. You will serve as a primary point of contact for internal and external stakeholders, maintaining professionalism and discretion at all times. This role requires a high level of initiative, meticulous attention to detail, and the ability to handle sensitive information with confidentiality. You will also assist with event planning, project coordination, and other administrative tasks as needed. The ability to thrive in a fast-paced environment and adapt to changing priorities is essential. This position offers the opportunity to work closely with influential leaders and gain valuable insights into high-level business operations. You will be a vital part of the executive support function, ensuring efficiency and effectiveness for the leadership team.

Key Responsibilities:

• Manage and maintain complex executive calendars, prioritizing appointments and ensuring no conflicts.
• Coordinate and schedule meetings, ensuring all necessary arrangements (room booking, catering, technology) are made.
• Arrange detailed domestic and international travel itineraries, including flights, accommodations, and ground transportation.
• Prepare and process executive expense reports accurately and in a timely manner.
• Draft, edit, and proofread correspondence, memos, reports, and presentations.
• Act as a gatekeeper and liaison for the executives, screening calls and managing incoming communications.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Conduct research and gather information for various projects and meetings.
• Assist with the planning and execution of executive events and offsites.
• Handle confidential information with the utmost discretion and integrity.
• Proactively identify opportunities to streamline administrative processes and improve efficiency.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5-7 years of experience supporting C-level executives or senior management.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Strong problem-solving skills and the ability to think critically.
• Discretion and a high level of professionalism.
• Experience with travel booking platforms and expense management software.
• Ability to work independently with minimal supervision and manage multiple priorities.
• Experience in a fast-paced, corporate environment is essential.

If you are a dedicated and resourceful administrative professional seeking a challenging and rewarding role, we encourage you to apply.

Our client, a dynamic and rapidly expanding financial services firm, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This pivotal role, located in the heart of Dallas, Texas, US , demands exceptional attention to detail, outstanding communication skills, and the ability to anticipate needs and manage competing priorities with grace and efficiency. The ideal candidate will be a master of calendar management, travel arrangements, meeting coordination, and document preparation, acting as a trusted gatekeeper and liaison for internal and external stakeholders. This is an exciting opportunity to be an integral part of a fast-paced, high-achieving executive environment.

Key Responsibilities:

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls across different time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, ensuring all logistics are seamless.
• Prepare and edit correspondence, presentations, reports, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, responding on behalf of executives when appropriate.
• Organize and manage executive meetings, including preparing agendas, taking minutes, distributing materials, and following up on action items.
• Serve as the primary point of contact for internal and external stakeholders, managing inquiries and directing them to the appropriate individuals.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Manage expense reporting and reconcile corporate credit card statements for executives.
• Assist with the planning and execution of executive events and off-sites.
• Maintain organized and efficient filing systems, both physical and digital.
• Proactively identify and resolve administrative issues before they escalate.
• Conduct research and gather information as needed for various projects and initiatives.
• Provide general administrative support, including document copying, scanning, and mailing.
• Foster positive working relationships with all levels of staff and external contacts.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably within the financial services industry.
• Proven ability to manage multiple calendars and complex travel itineraries with precision.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong command of office software and comfortable learning new technologies.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Outstanding organizational and time management skills, with the ability to multitask effectively under pressure.
• High level of professionalism, maturity, and discretion.
• Proactive problem-solver with a resourceful and solutions-oriented approach.
• Ability to work independently and as part of a team in a fast-paced environment.
• Adept at handling confidential information with absolute discretion.
• Familiarity with Dallas, Texas, US business protocols is a plus.

Join a prestigious firm where your administrative expertise will be highly valued. If you are a motivated and detail-oriented professional seeking a challenging and rewarding role in Dallas, Texas, US , we encourage you to apply.

Our client, a rapidly growing technology startup, is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide comprehensive support to their executive leadership team. This position is fully remote, offering flexibility and the opportunity to work from anywhere within the US. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and maintain a high level of discretion and professionalism. Responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating domestic and international travel arrangements. You will prepare and edit correspondence, reports, and presentations, ensuring accuracy and adherence to company branding. This role involves extensive gatekeeping, prioritizing inquiries, and ensuring efficient workflow for the executives. You will also be responsible for managing confidential information, organizing and maintaining electronic and physical filing systems, and handling expense reporting. Assisting with special projects, event planning, and other administrative duties as assigned will also be part of your role. The Executive Administrative Assistant will act as a primary point of contact for internal and external stakeholders, requiring a polished and professional demeanor. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various collaboration tools (e.g., Slack, Zoom, Asana) is essential. The ability to anticipate needs, proactively solve problems, and adapt to changing priorities in a fast-paced, remote environment is crucial. Excellent organizational skills, meticulous attention to detail, and strong time management abilities are a must. A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to C-suite executives is required. Previous experience in a tech startup environment is a plus. This is an exciting opportunity to be an integral part of a dynamic team, supporting key decision-makers and contributing to the company's success from a remote setting.

Our client, a rapidly growing technology firm, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, requiring exceptional time management, communication skills, and the ability to anticipate needs and manage complex schedules independently. The ideal candidate will be a master of efficiency, possessing a keen eye for detail and a commitment to maintaining confidentiality.

Responsibilities:

• Manage complex and dynamic calendars for executives, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and visa processing.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Screen and prioritize incoming communications, including emails, phone calls, and mail, ensuring timely and appropriate responses.
• Organize and facilitate virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Conduct research and compile information for special projects and executive briefings.
• Manage expense reporting and reconciliation for executives.
• Serve as a primary point of contact and gatekeeper for executives, professionally liaising with internal and external stakeholders.
• Proactively identify and address potential scheduling conflicts or logistical issues.
• Maintain strict confidentiality regarding sensitive company information and executive matters.
• Assist with the onboarding process for new team members by coordinating necessary administrative support.
• Manage and organize digital filing systems for easy access and retrieval of information.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to C-suite executives or senior leadership.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• Excellent written and verbal communication skills, with a professional and polished demeanor.
• Strong interpersonal skills and the ability to build rapport with a wide range of individuals.
• High degree of discretion, trustworthiness, and ability to handle confidential information.
• Proactive mindset with a strong ability to anticipate needs and solve problems independently.
• Experience with expense management software and travel booking platforms.
• Adaptability and a willingness to take on new challenges in a dynamic environment.

This fully remote position offers the opportunity to work from anywhere while providing critical support to key leaders, contributing to the seamless operation of a dynamic technology company.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in **Dallas, Texas, US**. This role requires impeccable professional judgment, discretion, and the ability to anticipate needs and manage complex schedules. You will be instrumental in ensuring the smooth operation of the executive office, handling a wide range of administrative tasks with efficiency and precision. The ideal candidate is a master of multitasking, possesses excellent communication skills, and thrives in a dynamic corporate environment. Key Responsibilities:

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation, and prepare detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, and respond as appropriate.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with expense reporting and budget tracking for the executive office.
• Coordinate special projects and initiatives as assigned by executives.
• Serve as a primary point of contact for internal and external stakeholders interacting with the executive team.
• Maintain organized filing systems, both physical and electronic.
• Provide general administrative support, including managing office supplies and processing mail.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an administrative assistant, executive assistant, or in a similar support role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of professionalism, discretion, and a strong work ethic.
• Ability to work independently and proactively, with minimal supervision.
• Experience with expense reporting and travel booking systems is a plus.
• A calm and composed demeanor, even under pressure.

This is an excellent opportunity for a dedicated administrative professional to provide crucial support to top-tier executives in **Dallas, Texas, US**. If you possess the skills and drive to excel in this demanding role, we encourage you to apply.

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Dallas, Texas, US . This pivotal role demands exceptional attention to detail, superior time management skills, and the ability to anticipate needs and handle confidential information with utmost professionalism. The ideal candidate will be adept at managing complex schedules, coordinating executive travel, preparing sophisticated correspondence, and serving as a key liaison between executives and internal/external stakeholders.

Key Responsibilities:

• Manage and maintain complex calendars for multiple executives, prioritizing and resolving scheduling conflicts.
• Arrange domestic and international travel, including flights, accommodation, ground transportation, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and clarity.
• Screen and prioritize incoming communications, responding independently when appropriate.
• Coordinate and prepare for meetings, including scheduling, agenda preparation, minute-taking, and follow-up actions.
• Manage expense reporting and reconcile corporate credit card statements.
• Conduct research and compile information for executive projects and initiatives.
• Act as a gatekeeper and primary point of contact for executives, managing access and flow of information.
• Handle sensitive and confidential information with discretion and integrity.
• Assist with special projects and events as assigned.
• Maintain organized and efficient filing systems, both digital and physical.
• Foster positive relationships with internal departments and external contacts.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 5-7 years of experience supporting C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a professional demeanor.
• Ability to exercise sound judgment and make independent decisions.
• Experience with complex calendar management and travel arrangements.
• High level of discretion and confidentiality.
• Proactive approach to identifying and resolving potential issues.

This hybrid role offers a blend of in-office collaboration and the flexibility of remote work. Our client is dedicated to fostering a positive and supportive work environment, providing competitive compensation and benefits.

A prominent organization is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support their senior leadership team in Dallas, Texas, US . This is a crucial role that demands exceptional organizational skills, discretion, and the ability to manage a wide range of administrative and operational tasks. The ideal candidate will be a master of calendar management, travel arrangements, expense reporting, and meeting coordination. You will serve as a primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Responsibilities include preparing correspondence, reports, and presentations; managing confidential information with utmost discretion; coordinating high-level meetings and events; and anticipating the needs of executives. Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms are essential. A Bachelor's degree or equivalent experience is preferred. The successful candidate will possess a proactive mindset, a keen ability to multitask, and a strong sense of urgency. This role requires a polished professional who can thrive in a fast-paced corporate environment and contribute to the efficiency and effectiveness of the executive team. The ability to work independently, problem-solve effectively, and maintain a high level of professionalism at all times is paramount. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Join our client's team in Dallas, Texas, US and become an integral part of their success, ensuring smooth operations and providing invaluable support to key decision-makers.