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Position: Project Support / Administrative Partner

Employment Type: Permanent, Full-Time (40 hours/week) or Part-Time (20 hours/week)

Company Overview

Evolution Sports Group is a leading sports management company providing top-tier services to professional athletes and sports organizations. We help our clients reach their full potential through expertise in sports management, operations, and development.

Job Overview

We are seeking an organized, detail-oriented, and proactive Project Support / Administrative Partner to join our growing team. In this role, you will manage project-related communications, coordinate schedules, and ensure smooth administrative operations across our programs.

This is a fully remote position open to candidates currently residing in the United States. Applicants outside the U.S. cannot be considered at this time.

Key Responsibilities

Support project coordination and administrative tasks for various teams.

Answer and route project-related calls, emails, and messages promptly and professionally.

Schedule appointments, meetings, and project sessions for clients and staff.

Maintain and update calendars using scheduling tools and CRM systems.

Send reminders, confirmations, and follow-up communications.

Handle inquiries, provide information, and escalate complex requests when necessary.

Maintain accurate records of project communications and scheduling activities.

Assist with daily operations and ensure projects run smoothly.

Qualifications

Education: High school diploma or equivalent required; additional education or relevant experience is a plus.

Experience: 2-5 years in administrative, project support, or scheduling roles.

Strong communication, organization, and multitasking skills.

Proficiency with scheduling tools (e.g., Calendly, Google Calendar, Microsoft Outlook) and Microsoft Office.

Reliable, self-motivated, and able to work independently in a remote environment.

Customer service experience and an interest in sports are highly desirable.

Why Join Us

At Evolution Sports Group, youll be part of a dynamic and collaborative remote team that values professionalism, accountability, and growth. We offer a supportive environment where your skills and initiative make a direct impact on our clients success.

If youre dependable, personable, and thrive in a fast-paced virtual setting, wed love to hear from you. Apply now to join Evolution Sports Group as our next Project Support / Administrative Partner full-time (40 hrs) or part-time (20 hrs) weekly!

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Organize and prepare agendas for meetings, take minutes, and track action items.
• Screen and prioritize incoming communications, including emails and phone calls.
• Handle confidential information with the utmost discretion.
• Manage office supplies, equipment, and vendor relationships.
• Assist with special projects as assigned.
• Serve as a primary point of contact for internal and external stakeholders.
• Provide general administrative support, such as filing, copying, and scanning.

• Proven experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and work effectively under pressure.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Discretion and a professional demeanor.
• Experience with event planning is a plus.
• Familiarity with modern office technologies and software.
• A proactive approach to problem-solving and task completion.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel logistics, including flights, hotels, and ground transportation, ensuring adherence to company travel policies.
• Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper when necessary.
• Organize and maintain physical and digital filing systems.
• Prepare agendas for meetings and take accurate minutes.
• Process expense reports and manage departmental budgets.
• Assist with event planning and coordination for team offsites and client meetings.
• Conduct research and gather information as needed for various projects.
• Handle confidential and sensitive information with the utmost discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Anticipate the needs of the executives and proactively address them.

• Associate's or Bachelor's degree preferred, or equivalent work experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms (Zoom, Teams).
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Strong written and verbal communication skills.
• High level of professionalism, tact, and diplomacy.
• Ability to work independently and exercise good judgment.
• Experience in the financial services industry is a plus.
• Discretion and confidentiality are paramount.
• Adaptability to changing priorities and demands.

• Manage and optimize executive calendars, ensuring efficient scheduling and conflict resolution.
• Coordinate all aspects of executive travel, including flights, accommodation, visas, and ground transportation.
• Prepare, edit, and proofread documents, reports, and presentations for accuracy and clarity.
• Handle confidential information with the utmost discretion and integrity.
• Organize and manage logistics for meetings, conferences, and special events.
• Serve as a primary point of contact for internal and external communications.
• Process expense reports and manage departmental budgets.
• Maintain organized and up-to-date filing systems.
• Conduct research and compile data as needed.
• Anticipate the needs of the executives and provide proactive support.

• Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and professional judgment.
• Ability to multitask and prioritize effectively in a demanding environment.
• Experience with travel coordination and expense reporting.
• Associate's or Bachelor's degree in Business Administration or a related field is preferred.

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails, phone calls, and mail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Organize and prepare materials for meetings, board committees, and executive sessions.
• Take meeting minutes, transcribe discussions, and track action items.
• Manage office supplies, equipment, and vendor relationships.
• Assist with event planning and coordination for company-wide or departmental functions.
• Handle confidential information with the utmost discretion and security.
• Serve as a liaison between executives, employees, and external contacts.
• Proactively anticipate needs and offer solutions to optimize executive productivity.
• Perform general administrative duties as required, including filing, copying, and data entry.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills.
• Discretion and a high level of professionalism in handling sensitive information.
• Ability to work independently and as part of a team.
• Experience with travel booking and expense reporting.
• Proactive and resourceful in problem-solving.
• A positive attitude and a strong work ethic.

• Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, ensuring timely and appropriate responses.
• Organize and facilitate meetings, including preparing agendas, taking minutes, and distributing action items.
• Manage expense reporting and reconciliation for executives.
• Handle confidential information with the utmost discretion.
• Act as a primary point of contact for internal and external stakeholders.
• Maintain organized filing systems, both physical and digital.
• Provide general administrative support, including managing office supplies and coordinating with IT support.
• Assist with special projects as assigned by executives.
• Anticipate the needs of executives and proactively address potential issues.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an administrative assistant or executive assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to handle sensitive information with discretion.
• Ability to multitask and prioritize tasks effectively.
• Professional and positive attitude.
• Experience with expense reporting systems and travel booking platforms.
• Adaptability and willingness to take on new responsibilities.