101 Administrative Assistants jobs in Miami
Case Administrator (Legal Services/Administrative Support)
Posted 2 days ago
Job Viewed
Job Description
Case Administrator (Legal Services/Administrative Support)
Location: Miami, FL, United States
Date Posted:Aug 29, 2025
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.
If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- (email protected) .
Description
Case Administrator
Overview
You will work with a dedicated group of professionals and will be responsible for providing administrative support on arbitration and mediation cases in accordance with the rules and procedures of the AAA and applicable law. This is an exciting opportunity for an individual seeking a legal career who prides themselves on professionalism, client service, communications abilities, and problem-solving skills.
This position's starting annual salary range is based upon location, with quarterly incentive opportunities.
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San Antonio, TX | Charlotte, NC | Miami, FL - $48,000 - $1,000
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Atlanta, GA | Dallas, TX | Fresno, CA - 51,000 - 54,000
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Johnston, RI | Houston, TX | Minneapolis, MN - 51,000 - 55,000
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New York, NY | San Francisco, CA - 60,000 - 63,000
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Chicago, IL | Voorhees, NJ | San Diego, CA - 54,000 - 57,500
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Boston, MA | Piscataway, NJ - 56,000 - 59,000
The American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. We offer a competitive compensation package, including incentives. Eligible employees also participate in a comprehensive benefits program that includes medical, dental, orthodontia, vision coverage, student loan repayment, 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid-time-off benefits.
RESPONSIBILITIES:
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Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.
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Understands and applies respective rules and procedures for administering arbitration and mediation cases, including fee and billing policies; interprets and determines their appropriate application to assigned cases.
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Maintains and updates case files, records, and documents in the online case management system (PRISM).
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Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices.
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Assists in coordinating, initiating, and administering conference calls and video conferences.
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Applies correct case fee schedules; accurately calculates and allocates billings/cancellations based on fee schedules and contractual agreements; explains fee calculations and billing processes to customers.
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Prepares and sends electronic and written communications to parties, party attorneys, and arbitrators and mediators.
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Proactively identifies case management issues and informs management; takes appropriate action to resolve them as appropriate.
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Responds to inquiries from clients, client representatives, and panelists in a timely and courteous manner; assists managers with informing and educating clients and client representatives on ADR processes.
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Provides feedback to management regarding interaction with arbitrators and mediators.
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Demonstrates regular, reliable, and predictable job attendance.
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Attends on-site and in-person meetings and training sessions.
EDUCATION AND EXPERIENCE
Associate's degree in business or related discipline; three years of relevant work experience (e.g. customer service, case administration, legal environment); or an equivalent combination of education and work experience.
KNOWLEDGE, SKILLS, & ABILITIES
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Proficiency in reading and interpreting various documents, including legal files, business correspondence, and procedure manuals.
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Demonstrates strong written communication skills for reports and correspondence.
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Communicates effectively verbally, both in person and via telephone, with diverse stakeholders such as customers, attorneys, arbitrators, mediators, and colleagues.
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Intermediate proficiency with Microsoft Outlook, Word and web-based case management systems.
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Intermediate proficiency in Microsoft Excel, including functions such as pivot tables, formulas, and data analysis tools to maintain, interpret and present complex data effectively.
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Experienced in data management, with the ability to organize and maintain large datasets, ensuring accuracy and efficiency in reporting and decision-making processes.
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Ability to maintain composure and professionalism when dealing with challenging situations or difficult individuals.
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.
Senior Administrative Assistant - Executive Support
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage complex calendars for senior executives, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile data for various projects and initiatives.
- Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
- Act as a primary point of contact for internal and external stakeholders, screening calls and emails.
- Organize and maintain filing systems, both physical and digital.
- Process expense reports and invoices in a timely manner.
- Assist with event planning and coordination for virtual and in-person company gatherings.
- Maintain confidentiality of sensitive information.
- Provide general administrative support to the executive team as needed.
- Proven experience as an Administrative Assistant or Executive Assistant, with at least 5 years supporting senior management.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- Strong written and verbal communication skills.
- High level of discretion and professionalism.
- Ability to work independently and as part of a team in a remote environment.
- Proactive approach to problem-solving and anticipating needs.
- A bachelor's degree in a related field is preferred but not required for candidates with extensive experience.
Executive Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
**Overview**
The Executive Administrative Assistant of Office of Strategic Management provides critical administrative support to the SVP, Corporate Strategy, OSM, as well as supporting the OSM Team and day-to-day-operation of OSM. The EA will report to the SVP, Corporate Strategy, OSM, and daily activities will require work in a highly collaborative team environment, supporting OSM team members and project activities. Periodic performance evaluations (annual appraisals) will be provided to ensure the EA is meeting the expectations of OSM. The EA will have the unique opportunity to work with seasoned business professionals in a dynamic and exciting team and industry.
**Primary Responsibilities**
Coordinate and schedule meetings and conference calls (e.g., large steering committee meetings, cross-functional zooms, other 1:1 meetings); arrange for conference rooms; communicate information to all respective parties; send reminders; meeting preparation support; organize catering when necessary
Supervise reception area, welcoming visitors, guests and team members in a polite and professional manner
Review, proofread, and format all correspondence prepared for the Executive's signature to ensure accuracy and completeness, as well as consistency with organizational policy
Maintain an efficient flow of information between all levels of the OSM team
Submit expense reports, type meeting minutes and prepare internal communication, ensuring they are completed accurately and timely
Incorporate edits and changes and format PowerPoint presentations, and Word or Excel documents
Oversee logistics and agendas for meetings, and special events/off-site functions, as required
Organize and convey availability through close coordination of appointments and travel engagement
Arrange and schedule travel (car service, hotel, air, etc.), and prepare travel itineraries
Support with filing and scanning, as required
**Additional Primary Responsibilities**
**Minimum Qualifications**
+ High school diploma or equivalent, and 5+ years of executive, financial, legal or other professional administrative experience; or an equivalent combination of education and experience required
+ Bachelor's degree preferred
+ Computer skills: Must be highly proficient and experienced in Microsoft Office Suite, including PowerPoint, Excel, and Word
+ Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
+ Excellent written and verbal communication skills
+ Independently balance and manage multiple requests and accountabilities, ensuring clear communication and expectations
+ Adaptable and strong interpersonal skills
+ Collaborative work ethic and positive demeanor
+ Professional, quick to pivot, and very responsive to all requests by the team
**Physical Demands**
+ Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
+ Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, stooping and walking up and down stairs
+ May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs
**EEO Statement**
Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.
Southern Glazer's Wine and Spirits provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reports and invoice processing.
- Assist with event planning and coordination for internal and external functions.
- Act as a liaison between executives and other employees, clients, and vendors.
- Maintain organized filing systems, both electronic and physical.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- 5+ years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Experience with calendar management and travel coordination.
- Ability to anticipate needs and proactively address potential issues.
- Resourceful and possesses strong problem-solving skills.
- Experience working in a fast-paced office environment.
Executive Administrative Assistant
Posted today
Job Viewed
Job Description
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential and sensitive information with discretion.
- Organize and prepare for executive meetings, including preparing agendas and taking minutes.
- Assist with expense reporting and budget tracking for the executive office.
- Act as a liaison between executives and internal/external stakeholders.
- Proactively identify and resolve administrative issues.
- Maintain organized filing systems, both physical and digital.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Executive Assistant or in a similar administrative role supporting senior management.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Excellent interpersonal skills and a professional demeanor.
- Ability to multitask and prioritize effectively in a demanding environment.
- Discretion and experience handling confidential information.
- Proactive approach to problem-solving and task completion.
- Experience with travel booking and expense management systems.
Executive Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Responsibilities include managing complex and dynamic calendars, scheduling meetings, appointments, and travel arrangements (domestic and international), preparing and editing correspondence, reports, and presentations, screening and prioritizing communications, and acting as a gatekeeper for executive access. You will be responsible for coordinating logistics for executive events and meetings, maintaining electronic and physical filing systems, conducting research, and handling various administrative tasks to support the executives in their day-to-day activities. The ability to anticipate needs and proactively address potential issues is highly valued.
This remote role demands a high degree of autonomy, excellent problem-solving skills, and the ability to adapt to changing priorities in a fast-paced environment. You will need to be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and experienced with virtual communication and collaboration tools (e.g., Zoom, Slack, Microsoft Teams). A minimum of 5 years of experience providing high-level administrative support to C-suite executives is required. Experience supporting multiple executives simultaneously is a significant advantage. Strong interpersonal skills and the ability to build rapport with internal and external stakeholders are essential for success in this position. Discretion and professionalism are non-negotiable.
We are looking for an exceptionally reliable and resourceful administrative professional who is adept at managing complex workloads in a remote setting. If you are a proactive problem-solver committed to providing unparalleled executive support, we encourage you to apply.
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Robert Half is seeking an Administrative Assistant to support our client's daily operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple administrative tasks efficiently while providing excellent support to the team.
Responsibilities:
+ Perform general clerical duties including filing, copying, scanning, and data entry
+ Handle incoming calls, emails, and in-person inquiries
+ Process incoming and outgoing mail and packages
+ Assist with scheduling, calendar management, and meeting preparation
+ Maintain accurate records, update databases, and organize documents
+ Provide support to staff with various administrative projects as needed
Requirements
Qualifications:
+ 2+ years of administrative or clerical experience preferred
+ Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
+ Excellent organizational skills and high attention to detail
+ Strong written and verbal communication skills
+ Ability to multitask and meet deadlines in a fast-paced environment
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant
Posted 3 days ago
Job Viewed
Job Description
We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.
Responsibilities:
+ Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.
+ Organize and track invoice submissions to ensure prompt payment processing.
+ Operate property management software to facilitate rent collection and monitor daily banking activity.
+ Compile and deliver monthly financial reports with precision and clarity.
+ Maintain and update contracts, investment files, and tenant documentation.
+ Serve as the primary point of contact for vendors, service providers, tenants, and project teams.
+ Evaluate prospective tenants and oversee move-in and move-out procedures.
Requirements - Proven experience in administrative assistance, including managing office operations.
- Proficiency in property management software and lease administration processes.
- Strong skills in data entry and calendar management.
- Ability to handle receptionist duties and answer inbound calls professionally.
- Fluency in Spanish to communicate effectively in diverse settings.
- Familiarity with financial statement preparation and contract management.
- Excellent organizational and time-management skills.
- Capacity to liaise with multiple stakeholders and maintain professionalism in interactions. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Responsibilities:
- Handle incoming calls with professionalism and direct inquiries to the appropriate team members.
- Perform accurate data entry tasks to maintain and update records.
- Manage day-to-day administrative office tasks, including scheduling, filing, and correspondence.
- Greet and assist visitors, ensuring a welcoming and efficient front desk experience.
- Coordinate and organize meetings, including preparing materials and booking facilities.
- Maintain office supplies inventory by tracking stock and placing orders as needed.
- Support various departments with clerical tasks to ensure efficient workflow.
- Assist in creating and distributing internal and external communications. Requirements - Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in handling inbound calls and directing them appropriately.
- Strong organizational skills with the ability to multitask effectively.
- Excellent attention to detail for accurate data entry and record-keeping.
- Familiarity with office equipment and administrative processes.
- Strong interpersonal and communication skills for interacting with clients and team members.
- Proficiency in Microsoft Office Suite or similar tools.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 4 days ago
Job Viewed
Job Description
Description of the Role
An established organization is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure smooth workflow across departments. This role involves managing schedules, handling communications, and assisting with various administrative tasks. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment. Bilingual (English/Spanish) preferred to better serve a diverse team and clientele.
What You'll Be Responsible For
+ Providing administrative support to managers and staff, including scheduling meetings and managing calendars
+ Preparing and editing documents, reports, and presentations
+ Handling incoming calls, emails, and correspondence professionally
+ Maintaining organized filing systems and office records
+ Assisting with travel arrangements and expense reporting
+ Ordering office supplies and coordinating maintenance requests
+ Supporting onboarding and internal communications
+ Ensuring all administrative processes comply with company policies and procedures
Requirements
What Makes You a Great Fit
+ 2+ years of administrative or office support experience
+ Strong organizational and time management skills
+ Excellent written and verbal communication abilities
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
+ Ability to handle sensitive information with discretion
+ Bilingual (English/Spanish) skills are a plus
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .