What Jobs are available for Administrative Assistants in Orlando?

**Description:** **WHAT WE'RE DOING**
Do you want to be part of the team that provides training systems for the world's most advanced aircraft - F-35 Joint Strike Fighter? Do you enjoy a dynamic, exciting work environment?
**THE WORK**
At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity - and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background.
As an Executive Administrative, you'll support the Director and Program Management Team. Your role will be pivotal in maintaining smooth operations within a fast-paced and dynamic environment.
Proficiency in CONCUR travel and expensing is required along with a solid skillset of Microsoft Outlook, PowerPoint, Word and Excel.
**WHO WE ARE**
"Our customers are world-wide and so is our reputation for creating original solutions with the latest technologies. Our products keep our customers safe and bring them home to their families at night.
We provide the resources, inspiration, and focus - if you have the resourcefulness and perseverance to work hard, then we want to create a better tomorrow with you."
**WHO YOU ARE**
Do you want to be part of an environment that encourages and supports employees to think big, perform with quality and build incredible products? We provide the resources, inspiration, and focus - if you have the resourcefulness and courage to work hard, then we want to build a better tomorrow with you. Come and experience your future!
**WHY JOIN US**
"As an employee at Lockheed Martin, your health and wellbeing are paramount.
From medical insurance, to legal help and tuition reimbursement, we provide benefits to improve your life. Come check out all of the amazing benefits Lockheed Martin has to offer.
Learn more about Lockheed Martin's Comprehensive benefits package here! "
**Basic Qualifications:**
Proficiency in CONCUR travel and expensing applications a must.
Must have a solid skillset of Microsoft Outlook, PowerPoint, Word, and Excel software applications
**Desired Skills:**
Ability to maintain dynamic calendar schedules for leadership using Outlook.
Expertise in booking and expensing heavy travel using Concur.
Must be able to work independently and pay attention to details and provide follow up.
Hours: 7:30am - 5:00pm / Providing backup for other executive administrative personnel.
Must present professional appearance and good communication skills with heavy interface to high level management, customers and visitors.
Prefer experience bringing in high level visitors and providing planning and assistance for the visit.
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** RMS
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida, US . This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and acting as a gatekeeper for executives. This involves screening calls, managing correspondence, and prioritizing requests. Additionally, you will handle confidential information with the utmost discretion and professionalism.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
• Arrange detailed travel itineraries (flights, hotels, ground transportation) and process expense reports.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Conduct research and compile data for various projects and meetings.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating excellent customer service.
• Organize and manage event logistics for executive meetings, conferences, and off-site gatherings.
• Maintain and organize physical and digital filing systems, ensuring easy retrieval of documents.
• Handle confidential and sensitive information with integrity and discretion.
• Anticipate needs and proactively address potential issues before they arise.
• Liaise with other departments and external parties on behalf of the executives.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role, supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities, with the capacity to prioritize effectively.
• Discretion and a high level of professionalism in handling confidential information.
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy.
• Experience with CRM software and project management tools is a plus.
• Bachelor's degree in Business Administration or a related field is preferred.

This hybrid role offers a competitive salary and benefits package, reflecting the importance of this position to our client's success. Join a dynamic team in Orlando, Florida, US and make a significant impact.

Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to join their fully remote team. This role is critical in providing comprehensive support to senior leadership, ensuring seamless operations and facilitating efficient communication across the company. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for complex calendar management, including scheduling meetings, appointments, and travel arrangements, often involving intricate coordination across different time zones. Extensive email correspondence management, including drafting responses, filtering inquiries, and maintaining organized inboxes, will be a daily task. Preparation of reports, presentations, and other critical documents will require proficiency in standard office software and a strong command of written communication. You will also manage expense reporting, process invoices, and assist with budget tracking. Maintaining confidential information with the utmost discretion is paramount. Interfacing with internal and external stakeholders, acting as a primary point of contact, and ensuring a professional and positive representation of the executive team will be key. This role offers the flexibility and autonomy of a remote-first position, requiring strong self-discipline and effective remote collaboration tools proficiency. A dedicated home office space with reliable internet connectivity is essential. We are looking for someone who is a natural problem-solver, adept at anticipating needs and proactively offering solutions. Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.) and project management software is highly desirable. A bachelor's degree in business administration or a related field, coupled with a minimum of 5 years of executive-level administrative support experience, is required. If you are a meticulous, forward-thinking administrative professional looking for an opportunity to make a significant impact from the comfort of your home office, we encourage you to apply. This position offers a competitive salary and benefits package, with opportunities for professional development within a supportive and innovative work culture. This role serves our client's operations in the **Orlando, Florida, US** area.

Our client, a dynamic and growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering excellent flexibility and autonomy.

As an Executive Administrative Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, preparing presentations, handling confidential information, and facilitating seamless communication. Your exceptional organizational skills and attention to detail will be critical in ensuring the efficiency and productivity of the executives you support.

Key Responsibilities:

• Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, while adhering to company policy and budget.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel when necessary.
• Organize and manage electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Prepare agendas for meetings, take minutes, and track action items to ensure follow-through.
• Manage office supplies and coordinate with vendors as needed.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Assist with event planning and coordination for team offsites, client meetings, and other company events.
• Anticipate the needs of the executives and proactively address potential issues.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• Experience with calendar management, travel booking, and expense reporting.
• High level of discretion and professionalism when handling confidential information.
• Proactive problem-solver with a keen attention to detail.
• Ability to work independently, take initiative, and thrive in a fast-paced remote environment.
• Experience with project coordination and event planning is a plus.
• Adaptability and a positive attitude towards supporting a variety of tasks.

This is an outstanding opportunity to become an integral part of a forward-thinking organization, providing critical support that enables executive success, all within the convenience of a fully remote role.

Our client, a highly respected organization, is seeking a polished and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida . This is a crucial role requiring exceptional organizational skills, discretion, and the ability to anticipate the needs of executives. You will manage complex calendars, schedule meetings and appointments, arrange travel, and prepare detailed itineraries. Responsibilities include handling correspondence, managing incoming and outgoing communications, preparing reports and presentations, and maintaining confidential records. The ideal candidate will possess a keen eye for detail, excellent written and verbal communication skills, and proficiency in office productivity software. You will act as a gatekeeper and liaison, interacting with internal departments and external clients with professionalism and efficiency. The ability to multitask, prioritize effectively, and maintain composure under pressure is essential. You will be responsible for managing special projects, coordinating events, and ensuring the smooth day-to-day operations of the executive office. A strong understanding of business etiquette and protocol is required. This role offers the opportunity to work closely with influential leaders and gain valuable insights into organizational strategy. The position is based in our modern offices, providing a professional and supportive environment for you to excel. Join a dynamic team and contribute to the success of our client by providing exceptional administrative support.

Our client, a fast-paced and growing corporation, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Orlando, Florida, US**. This hybrid role requires a professional who can seamlessly manage administrative tasks, prioritize effectively, and maintain confidentiality in a dynamic business environment.

Your responsibilities will include managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. You will prepare reports, presentations, and correspondence, ensuring accuracy and professionalism. Screening and prioritizing incoming communications, handling inquiries, and acting as a liaison between executives and internal/external stakeholders will be crucial. You will also assist with event planning, expense reporting, and general office management tasks. Maintaining organized filing systems, both physical and digital, is essential.

The ideal candidate will possess exceptional organizational and time-management skills, with a proven ability to multitask and thrive under pressure. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must. Excellent written and verbal communication skills, along with a keen attention to detail, are required. Prior experience as an executive assistant or in a similar administrative support role is highly desirable. Discretion and the ability to handle sensitive information with utmost confidentiality are paramount. Experience with project management tools or specific industry software is a plus. A professional demeanor and a proactive, problem-solving attitude are key to success in this role.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 3-5 years of experience in an executive administrative support role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience with calendar management and travel coordination.
• Professional and positive attitude.

This is an excellent opportunity to support key executives and contribute to the smooth operation of a leading company. Join our team in **Orlando, Florida, US** in this rewarding hybrid position.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is based in our office in Orlando, Florida, US and requires the candidate to work on-site. The ideal candidate will be adept at managing complex schedules, coordinating meetings and travel, preparing reports, and handling confidential information with discretion. You will serve as a key point of contact for internal and external stakeholders, ensuring smooth operations and efficient communication.

Key Responsibilities:

• Managing and organizing the calendars of assigned executives, including scheduling meetings, appointments, and conference calls.
• Coordinating domestic and international travel arrangements, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
• Preparing and editing correspondence, presentations, and reports; ensuring accuracy and professionalism.
• Screening and prioritizing incoming communications, including emails, phone calls, and mail, and responding as appropriate.
• Organizing and managing logistics for meetings, including venue booking, catering, and presentation setup.
• Maintaining and organizing physical and digital filing systems, ensuring easy retrieval of information.
• Processing expense reports and managing departmental budgets and invoices.
• Conducting research and gathering information as needed for various projects and initiatives.
• Acting as a liaison between executives and other departments, employees, and external parties.
• Maintaining confidentiality of sensitive information and exercising sound judgment.
• Assisting with ad-hoc projects and tasks as required by senior leadership.
• Providing general office support, including ordering supplies and managing office equipment.

The successful candidate will possess excellent communication, interpersonal, and organizational skills. A high level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required. Experience with virtual meeting platforms and office management software is a plus. Discretion, professionalism, and the ability to multitask and prioritize effectively in a fast-paced environment are crucial. A minimum of 3-5 years of experience supporting C-level executives is preferred. This is an excellent opportunity to be an integral part of a professional team in a dynamic office setting.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in **Orlando, Florida, US**. This pivotal role demands exceptional communication, time management, and interpersonal skills. The ideal candidate will be adept at managing complex schedules, coordinating executive travel, preparing professional correspondence, and handling confidential information with utmost discretion. This position offers a unique opportunity to be at the forefront of our client's operations and contribute to their continued success.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, prioritizing conflicting appointments and ensuring efficient time management.
• Arrange and coordinate domestic and international travel, including flights, accommodation, and ground transportation, often on short notice.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Organize and plan executive meetings, conferences, and events, including venue selection, catering, and agenda preparation.
• Handle incoming and outgoing communications, including screening calls, responding to emails, and managing mail flow.
• Maintain and organize physical and digital filing systems for efficient record-keeping and retrieval of confidential information.
• Conduct research and compile data for various projects and reports as requested by executives.
• Anticipate the needs of the executives and proactively address potential issues or conflicts.
• Serve as a primary point of contact for internal and external stakeholders, maintaining a professional and courteous demeanor.
• Assist with special projects and ad-hoc administrative tasks as assigned.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field is preferred.
• Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role supporting C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with excellent grammar and editing abilities.
• Discretion and confidentiality are paramount.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive and resourceful approach to problem-solving.
• Professional appearance and demeanor.

This role requires a dedicated professional who thrives in a demanding yet rewarding environment. Our client offers a competitive salary, a comprehensive benefits package, and opportunities for professional development within a leading organization.

Our client is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential for ensuring the smooth operation of executive functions, managing schedules, coordinating complex travel arrangements, and handling confidential information with discretion. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to anticipate needs and manage multiple priorities effectively. This hybrid position requires a commitment to working both on-site and remotely, offering flexibility while ensuring critical face-to-face interactions.

Key Responsibilities:

• Manage complex and dynamic calendars for senior executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries, ensuring efficiency and cost-effectiveness.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain filing systems, both physical and digital.
• Assist with the preparation of board meeting materials and corporate documentation.
• Serve as a liaison between executives and internal/external stakeholders.
• Manage expense reports and process reimbursements.
• Anticipate the needs of executives and proactively address potential issues.
• Provide administrative support for special projects as required.
• Maintain a professional and polished demeanor in all interactions.
• Coordinate meeting logistics, including room bookings, catering, and AV setup.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives.
• Proven ability to manage complex calendars and international travel arrangements.
• Excellent proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Strong organizational skills with meticulous attention to detail.
• Exceptional written and verbal communication skills.
• Ability to multitask, prioritize effectively, and meet deadlines in a fast-paced environment.
• Discretion and confidentiality are paramount.
• Proactive problem-solving skills and the ability to work independently.
• Professional appearance and demeanor.
• Comfortable working in a hybrid environment, adapting to both on-site and remote work demands.

Join a dynamic team and contribute to the success of senior leadership. This role offers a rewarding opportunity to utilize your organizational and administrative expertise.