44 Administrative Assistants jobs in Orlando
Sr. Administrative Support Specialist, Auto Finance
32789 Winter Park, Florida
Huntington National Bank
Posted 11 days ago
Job Viewed
Job Description
Description
Summary:
The Sr. Administrative Support Specialist, Auto Finance position provides Simply the Best customer service at all times.
Duties & Responsibilities:
+ Provides administrative support, including typing, filing and answering telephones for a sales function for one or more account officers.
+ Responsible for the day-to-day activities and interaction between the client and Huntington, in terms of the establishment, documentation, and maintenance and servicing of the relationship.
+ Fosters and develops internal and external relationships including advising and counseling on bank products and services.
+ Responsible for identifying, researching, analyzing and resolving complex problems with accounts.
+ Assist the sales function or an officer by processing and maintaining complete and accurate documentation.
+ Compiles information, composes memos and prepares other correspondence that will be presented to clients, officers, attorneys, agencies and others.
+ Maintains up-to-date knowledge and may train others on products, services, departmental systems and related technology.
+ Makes routine decisions in the absence of an officer.
+ Performs other duties as assigned.
Basic Qualifications:
+ High School Diploma or GED required
+ 3 years in a clerical support role required
Preferred Qualifications:
+ Excellent in customer service, highly motivated, focused, and goal oriented
+ Must have excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor
+ Strong organizational skills with attention to detail, planning and follow-up
+ Ability to build and expand quality internal and external customer relationships
+ Ability to multi-task
+ PC and internet proficiency
Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)
No
Workplace Type:
Office
Our Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
Summary:
The Sr. Administrative Support Specialist, Auto Finance position provides Simply the Best customer service at all times.
Duties & Responsibilities:
+ Provides administrative support, including typing, filing and answering telephones for a sales function for one or more account officers.
+ Responsible for the day-to-day activities and interaction between the client and Huntington, in terms of the establishment, documentation, and maintenance and servicing of the relationship.
+ Fosters and develops internal and external relationships including advising and counseling on bank products and services.
+ Responsible for identifying, researching, analyzing and resolving complex problems with accounts.
+ Assist the sales function or an officer by processing and maintaining complete and accurate documentation.
+ Compiles information, composes memos and prepares other correspondence that will be presented to clients, officers, attorneys, agencies and others.
+ Maintains up-to-date knowledge and may train others on products, services, departmental systems and related technology.
+ Makes routine decisions in the absence of an officer.
+ Performs other duties as assigned.
Basic Qualifications:
+ High School Diploma or GED required
+ 3 years in a clerical support role required
Preferred Qualifications:
+ Excellent in customer service, highly motivated, focused, and goal oriented
+ Must have excellent written and verbal (face-to-face and phone) communication skills including professional grammar and demeanor
+ Strong organizational skills with attention to detail, planning and follow-up
+ Ability to build and expand quality internal and external customer relationships
+ Ability to multi-task
+ PC and internet proficiency
Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay)
No
Workplace Type:
Office
Our Approach to Office Workplace Type
Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team.
Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis.
Huntington is an Equal Opportunity Employer.
Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details.
Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
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0
Executive Administrative Assistant - C-Suite Support
32801 Orlando, Florida
$65000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a fully remote position, ideal for an experienced administrative professional seeking a flexible work environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. Key duties include screening and prioritizing communications, organizing and executing high-level meetings and events, managing expense reports, and serving as a primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication, interpersonal, and organizational skills, with a proven ability to anticipate needs, manage competing priorities, and maintain a high level of professionalism under pressure. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. A strong understanding of corporate operations and a proactive approach to problem-solving are highly valued. This role offers a unique opportunity to work closely with senior leadership and contribute to the smooth functioning of executive operations within a forward-thinking organization.
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1
Executive Administrative Assistant
32801 Orlando, Florida
$65000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a dynamic organization in **Orlando, Florida, US**, is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires meticulous attention to detail, exceptional communication skills, and the ability to manage complex calendars, travel arrangements, and confidential information with discretion. You will be the gatekeeper and facilitator, ensuring the smooth operation of the executive office and enabling leadership to focus on strategic priorities. The ideal candidate is adept at anticipating needs, managing multiple priorities, and maintaining a polished and professional demeanor under pressure.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Maintain and manage executive calendars, scheduling meetings, appointments, and calls, ensuring no conflicts.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, referring them to the appropriate team members.
- Organize and prepare materials for meetings, including agendas, minutes, and supporting documents.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Coordinate office logistics, including managing supplies, equipment, and vendor relationships.
- Assist with event planning and coordination for executive meetings and off-sites.
- Serve as a liaison between executives and internal/external stakeholders.
- Conduct research and compile data for various projects and reports.
- Proactively identify and address potential issues before they arise.
- Maintain organized filing systems, both physical and digital.
- Assist with ad-hoc projects as assigned by the executive team.
Qualifications:
- Associate's or Bachelor's degree preferred, or equivalent experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time-management skills with a proven ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
- Strong written and verbal communication skills.
- High level of professionalism, discretion, and integrity.
- Ability to work independently and take initiative.
- Experience with complex calendar management and travel booking.
- A proactive and problem-solving attitude.
- Resourcefulness and a keen attention to detail.
- This is a full-time, on-site role in **Orlando, Florida, US**.
Apply Now
2
Executive Administrative Assistant
32801 Orlando, Florida
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior executives in Orlando, Florida, US . This is a demanding role that requires impeccable attention to detail, superior time management skills, and the ability to anticipate needs and act with discretion. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling confidential information with the utmost professionalism. The ideal candidate will be adept at multitasking and thrive in a fast-paced environment. Your duties will include screening calls and emails, managing incoming and outgoing communications, and serving as a gatekeeper to ensure executives' time is utilized efficiently. You will prepare agendas, take minutes at meetings, and follow up on action items. Extensive domestic and international travel arrangements, including booking flights, hotels, and transportation, will be a significant part of your responsibilities. Maintaining organized filing systems, both physical and digital, is crucial. You will also assist with special projects, event planning, and other administrative tasks as needed. A high degree of proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is required. Excellent written and verbal communication skills are essential, as is a strong understanding of office etiquette and professional conduct. The ability to work independently, exercise good judgment, and maintain confidentiality is paramount. This role requires a dedicated individual who can provide reliable and high-level support, enabling executives to focus on strategic priorities. Proactive problem-solving and a service-oriented attitude are key to success in this position. You will be the first point of contact for many internal and external stakeholders interacting with the executives.
Responsibilities:
Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Screen phone calls, emails, and visitors.
- Organize and prepare materials for meetings, including agendas and minutes.
- Maintain organized electronic and physical filing systems.
- Handle confidential information with discretion and professionalism.
- Assist with special projects and event coordination.
- Serve as a liaison between executives and internal/external stakeholders.
- Anticipate needs and proactively address potential issues.
- Associate's or Bachelor's degree in Business Administration or a related field.
- Minimum of 4 years of experience supporting C-level executives or senior management.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to work with diverse personalities.
- Ability to multitask, prioritize, and manage a heavy workload.
- Discretion and a high level of confidentiality.
- Proactive problem-solving abilities.
- Professional demeanor and strong work ethic.
Apply Now
3
Executive Administrative Assistant
32801 Orlando, Florida
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida, US . The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, and prepare detailed reports and presentations. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs and manage multiple priorities in a fast-paced environment. You will be the gatekeeper and facilitator for executive operations, ensuring smooth daily functioning.
Key Responsibilities include:
To be successful in this role, you should have a Bachelor's degree or equivalent experience, coupled with at least 5 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with scheduling software are essential. Excellent written and verbal communication skills, strong interpersonal skills, and a professional demeanor are required. The ability to multitask, prioritize effectively, and maintain confidentiality is crucial. Familiarity with project management tools and a proactive approach to problem-solving are highly valued. This position offers a competitive compensation package, including benefits, and the opportunity to be an integral part of a thriving organization.
Key Responsibilities include:
- Managing and coordinating executive calendars, scheduling meetings, and resolving conflicts.
- Arranging complex travel itineraries, including flights, accommodations, and ground transportation.
- Preparing and editing correspondence, reports, and presentations using various software applications.
- Acting as a liaison between executives and internal/external stakeholders.
- Processing expense reports and managing budgets for executive office.
- Organizing and coordinating executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Conducting research and gathering information for special projects as needed.
- Maintaining confidential files and records with utmost discretion.
- Assisting with event planning and logistics for company-wide or departmental gatherings.
- Performing general administrative duties such as answering phones, managing mail, and ordering supplies.
To be successful in this role, you should have a Bachelor's degree or equivalent experience, coupled with at least 5 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with scheduling software are essential. Excellent written and verbal communication skills, strong interpersonal skills, and a professional demeanor are required. The ability to multitask, prioritize effectively, and maintain confidentiality is crucial. Familiarity with project management tools and a proactive approach to problem-solving are highly valued. This position offers a competitive compensation package, including benefits, and the opportunity to be an integral part of a thriving organization.
Apply Now
4
Executive Administrative Assistant
32830 Orlando, Florida
$65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to support senior leadership. This role, based in Orlando, Florida, US , offers a dynamic work environment where you will play a crucial role in ensuring the smooth and efficient operation of the executive office. This is a hybrid position, offering a flexible arrangement that combines working from home with in-office collaboration. Responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, handling correspondence, and organizing meetings and events. You will serve as a primary point of contact for internal and external stakeholders, maintaining confidentiality and professionalism at all times. The ideal candidate possesses exceptional communication and interpersonal skills, a meticulous attention to detail, and the ability to anticipate needs and manage priorities effectively. Proficiency in office productivity software, including Microsoft Office Suite, and experience with scheduling and travel booking platforms are essential. This is an excellent opportunity for a seasoned administrative professional looking to provide high-level support to executives in a challenging and rewarding setting. Your contribution will be vital to the success of our leadership team.
Responsibilities:
Responsibilities:
- Manage complex and dynamic executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit correspondence, reports, and presentations.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage logistics for executive meetings, conferences, and events.
- Maintain and organize physical and digital filing systems.
- Conduct research and gather information for special projects as needed.
- Serve as a liaison between executives and internal/external stakeholders.
- Handle confidential information with the utmost discretion and professionalism.
- Manage expense reporting and budget tracking for the executive office.
- Anticipate the needs of executives and proactively address them.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Experience with calendar management, travel coordination, and event planning software.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Discreet and able to maintain strict confidentiality.
- Proactive problem-solving skills and ability to work independently.
- Experience in a hybrid work setting.
- Professional demeanor and excellent interpersonal skills.
Apply Now
5
Executive Administrative Assistant
32801 Orlando, Florida
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in Orlando, Florida, US . This is an essential on-site role that requires meticulous attention to detail, exceptional time management skills, and the ability to handle confidential information with discretion. You will be responsible for managing complex schedules, coordinating meetings, preparing reports, and ensuring the smooth day-to-day operations of the executive office.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Managing and coordinating complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Preparing agendas, meeting materials, and taking minutes for executive meetings.
- Handling correspondence, screening calls, and managing email communications.
- Making travel arrangements, including flights, accommodations, and ground transportation.
- Coordinating logistics for internal and external meetings, conferences, and events.
- Managing and organizing physical and digital filing systems.
- Assisting with expense reporting and budget tracking.
- Conducting research and preparing reports or presentations as needed.
- Acting as a primary point of contact for internal and external stakeholders.
- Anticipating the needs of the executives and proactively addressing them.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent organizational and time-management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- Discretion and a high level of confidentiality.
- Ability to work independently and as part of a team.
- Detail-oriented with a commitment to accuracy.
- Experience in event planning and travel coordination is a plus.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
Apply Now
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6
Executive Administrative Assistant
32801 Orlando, Florida
$65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in **Orlando, Florida, US**. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a strong command of professional etiquette and discretion. Responsibilities include managing complex calendars, scheduling meetings and appointments across multiple time zones, and coordinating travel arrangements (flights, accommodations, itineraries). You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and professional formatting. Gatekeeping executive time and prioritizing tasks effectively will be a key function. You will also handle confidential information with the utmost discretion and manage incoming and outgoing communications. Assisting with event planning, expense reporting, and other administrative tasks as needed will be part of your duties. Building and maintaining strong working relationships with internal staff and external stakeholders is essential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools are required. This is a hybrid role, requiring consistent in-office presence at our **Orlando, Florida, US** location for essential collaboration, with the flexibility for remote work on designated days. We are looking for a polished, adaptable, and highly reliable individual who can anticipate needs and provide comprehensive support to our executives. If you thrive in a fast-paced environment and are committed to providing top-tier administrative support, we encourage you to apply.
Apply Now
7
Administrative Assistant
32765 Oviedo, Florida
Fellowship of Christian Athletes
Posted 4 days ago
Job Viewed
Job Description
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
POSITION RESPONSIBILITIES
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
- Agree with, and abide by, FCA's Christian Community Statement.
- Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
- Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
- Connect to and participate in a local church through worship and weekly involvement.
- Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
POSITION RESPONSIBILITIES
- Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
- Handles travel arrangements for assigned staff.
- Receives and screens telephone calls and emails for area office.
- Retrieves, opens, and distributes office mail.
- Plans, organizes, and completes assigned work in a timely manner.
- Manages development of resources and meets deadlines of assigned projects.
- Coordinates donor ministry events, banquets, staff meetings, etc.
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8
Administrative Assistant
32714 Altamonte Springs, Florida
Fellowship of Christian Athletes
Posted 4 days ago
Job Viewed
Job Description
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
POSITION RESPONSIBILITIES
MINISTERIAL DUTIES
These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.
- Agree with, and abide by, FCA's Christian Community Statement.
- Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA.
- Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others.
- Connect to and participate in a local church through worship and weekly involvement.
- Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.
POSITION RESPONSIBILITIES
- Responsible for appointments/meetings with staff, ministry partners, vendors, etc.
- Handles travel arrangements for assigned staff.
- Receives and screens telephone calls and emails for area office.
- Retrieves, opens, and distributes office mail.
- Plans, organizes, and completes assigned work in a timely manner.
- Manages development of resources and meets deadlines of assigned projects.
- Coordinates donor ministry events, banquets, staff meetings, etc.
View Now
9