83 Administrative Assistants jobs in Schertz
Information Assurance (IA) Security Administrative Support Services
78284 San Antonio, Texas
Koniag Government Services
Posted 16 days ago
Job Viewed
Job Description
**Koniag Data Solutions,** a Koniag Government Services company **,** is seeking an Information Assurance (IA) Security Administrative Support Services to support KDS at Joint Base, San Antoino, TX. This position requires the candidate to be able to obtain a Public Trust. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Provides expert-level support and leadership for the Defense Health Agency's Information Assurance and cybersecurity initiatives across its global network of military hospitals, medical clinics, and dental clinics.
+ Serves as a key specialist responsible for ensuring the confidentiality, integrity, and availability of DHA's critical information systems and data.
+ Develops, implements, and maintains comprehensive information assurance and security policies, procedures, and standards that align with DoD cybersecurity requirements, Risk Management Framework (RMF), NIST guidelines, and various DoD strategies including Zero Trust, ICAM, Digital Modernization, and Cybersecurity Reference Architecture.
+ Leads the implementation and management of advanced security controls and technologies across DHA's complex IT infrastructure, including approximately 250,000 end-user devices, 3,000 physical and virtual servers, and 250 sites worldwide.
+ This includes overseeing the deployment and configuration of firewalls, intrusion detection/prevention systems, data loss prevention tools, and other security technologies.
+ Conducts regular risk assessments, vulnerability scans, and penetration tests to identify and address security weaknesses across the DHA network.
+ Develops and oversees the implementation of remediation plans to address identified vulnerabilities and enhance overall security posture.
+ Plays a crucial role in the accreditation of operational environments, ensuring all systems meet required security standards and maintain compliance with relevant regulations and policies.
+ Leads the preparation and maintenance of security documentation required for the Risk Management Framework (RMF) process.
+ Manages the incident response process, leading investigations into security incidents and coordinating response efforts across various IT teams.
+ Develops and maintains the DHA's incident response plans and procedures, ensuring rapid and effective responses to security threats.
+ Oversees the implementation and management of identity and access management systems, ensuring appropriate user authentication, authorization, and access controls across all DHA systems and applications.
+ Leads efforts to implement and maintain Public Key Infrastructure (PKI) and Public Key Enabling (PKE) capabilities.
+ Provides expert guidance on security best practices and emerging threats to DHA leadership and IT teams. Develops and delivers security awareness training programs for DHA personnel to promote a culture of security consciousness.
+ Collaborates closely with other IT teams to ensure security considerations are integrated into all aspects of DHA's IT operations, including system design, development, and deployment processes.
+ Represents the IA team in cross-functional projects and high-level planning meetings.
+ Works independently, providing mentorship to junior security personnel and collaborating with other high-level technical experts across various IT disciplines. Must be prepared to support 24-hour operational requirements as needed and contribute to maintaining the stability and security of the DHA's IT services.
**Work Experience, Knowledge, Skills & Abilities:**
+ Bachelor's degree in Cybersecurity, Information Security, Computer Science, or a related technical field.
+ Master's degree preferred.
+ Advanced security certifications (e.g., CISSP, CISM, CAP, or equivalent) are required.
+ 8-10 years of progressive experience in information assurance and cybersecurity, with at least 5 years in a senior or lead role managing enterprise-level security programs.
+ Should have extensive experience in implementing and managing comprehensive security programs in complex, multi-site environments, preferably in military or healthcare settings.
+ Demonstrated expertise in DoD security regulations, RMF processes, and advanced security technologies is required.
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Provides expert-level support and leadership for the Defense Health Agency's Information Assurance and cybersecurity initiatives across its global network of military hospitals, medical clinics, and dental clinics.
+ Serves as a key specialist responsible for ensuring the confidentiality, integrity, and availability of DHA's critical information systems and data.
+ Develops, implements, and maintains comprehensive information assurance and security policies, procedures, and standards that align with DoD cybersecurity requirements, Risk Management Framework (RMF), NIST guidelines, and various DoD strategies including Zero Trust, ICAM, Digital Modernization, and Cybersecurity Reference Architecture.
+ Leads the implementation and management of advanced security controls and technologies across DHA's complex IT infrastructure, including approximately 250,000 end-user devices, 3,000 physical and virtual servers, and 250 sites worldwide.
+ This includes overseeing the deployment and configuration of firewalls, intrusion detection/prevention systems, data loss prevention tools, and other security technologies.
+ Conducts regular risk assessments, vulnerability scans, and penetration tests to identify and address security weaknesses across the DHA network.
+ Develops and oversees the implementation of remediation plans to address identified vulnerabilities and enhance overall security posture.
+ Plays a crucial role in the accreditation of operational environments, ensuring all systems meet required security standards and maintain compliance with relevant regulations and policies.
+ Leads the preparation and maintenance of security documentation required for the Risk Management Framework (RMF) process.
+ Manages the incident response process, leading investigations into security incidents and coordinating response efforts across various IT teams.
+ Develops and maintains the DHA's incident response plans and procedures, ensuring rapid and effective responses to security threats.
+ Oversees the implementation and management of identity and access management systems, ensuring appropriate user authentication, authorization, and access controls across all DHA systems and applications.
+ Leads efforts to implement and maintain Public Key Infrastructure (PKI) and Public Key Enabling (PKE) capabilities.
+ Provides expert guidance on security best practices and emerging threats to DHA leadership and IT teams. Develops and delivers security awareness training programs for DHA personnel to promote a culture of security consciousness.
+ Collaborates closely with other IT teams to ensure security considerations are integrated into all aspects of DHA's IT operations, including system design, development, and deployment processes.
+ Represents the IA team in cross-functional projects and high-level planning meetings.
+ Works independently, providing mentorship to junior security personnel and collaborating with other high-level technical experts across various IT disciplines. Must be prepared to support 24-hour operational requirements as needed and contribute to maintaining the stability and security of the DHA's IT services.
**Work Experience, Knowledge, Skills & Abilities:**
+ Bachelor's degree in Cybersecurity, Information Security, Computer Science, or a related technical field.
+ Master's degree preferred.
+ Advanced security certifications (e.g., CISSP, CISM, CAP, or equivalent) are required.
+ 8-10 years of progressive experience in information assurance and cybersecurity, with at least 5 years in a senior or lead role managing enterprise-level security programs.
+ Should have extensive experience in implementing and managing comprehensive security programs in complex, multi-site environments, preferably in military or healthcare settings.
+ Demonstrated expertise in DoD security regulations, RMF processes, and advanced security technologies is required.
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
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0
Executive Administrative Assistant
78205 San Antonio, Texas
$70000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in San Antonio, Texas, US . This hybrid role requires a professional with exceptional multitasking abilities, strong communication skills, and a discreet approach to handling confidential information. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and acting as a gatekeeper to ensure efficient workflow. The ideal candidate is a master of organization and thrives in a fast-paced environment, providing seamless administrative support.
Key Responsibilities:
Qualifications:
This role offers a competitive salary and benefits package, with the flexibility of a hybrid work arrangement in the vibrant city of San Antonio, Texas, US . If you are a meticulous and dedicated administrative professional, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate and book all domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and prepare materials for meetings, including agendas, minutes, and action items.
- Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Manage expense reports and assist with budget tracking for executive activities.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with event planning and coordination as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Experience with travel booking and expense management systems.
- A proactive and solution-oriented mindset.
This role offers a competitive salary and benefits package, with the flexibility of a hybrid work arrangement in the vibrant city of San Antonio, Texas, US . If you are a meticulous and dedicated administrative professional, we encourage you to apply.
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1
Executive Administrative Assistant
78205 San Antonio, Texas
$60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This vital role is located in **San Antonio, Texas, US**. The Executive Administrative Assistant will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting materials, and take minutes during executive meetings. Responsibilities include screening and prioritizing communications, managing correspondence, and acting as a liaison between executives and internal/external stakeholders. You will also be responsible for preparing reports, presentations, and other documents, as well as managing office supplies and equipment. The ideal candidate will possess exceptional organizational and time management skills, with the ability to multitask effectively and maintain confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience with various office equipment and communication platforms. Strong written and verbal communication skills are a must, as is a professional demeanor and a strong work ethic. Experience supporting C-level executives is highly preferred. This role requires a high degree of initiative, discretion, and problem-solving ability. You will anticipate the needs of the executives you support and proactively address them. A Bachelor's degree or equivalent experience is desirable. This is an excellent opportunity for a dedicated administrative professional to contribute to the smooth operation of a busy executive office and grow within a reputable organization. You will be an integral part of the executive support team, ensuring that daily operations run efficiently and effectively.
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2
Executive Administrative Assistant
78205 San Antonio, Texas
$60000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in San Antonio, Texas . This role demands exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements, and preparing correspondence and reports. The ideal candidate is discreet, professional, and possesses a strong understanding of office management principles. Key responsibilities include anticipating the needs of executives, proactively solving problems, and ensuring the smooth and efficient operation of the executive office. You will handle confidential information with the utmost discretion and act as a gatekeeper to manage access and prioritize requests. This role also involves preparing presentations, organizing meetings, and taking minutes as required. Maintaining updated contact lists, managing office supplies, and liaising with internal departments and external clients are also part of the duties. A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing administrative support to senior executives, preferably in the financial services industry, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience with calendar management tools and virtual meeting platforms. Excellent interpersonal skills, a strong work ethic, and the ability to work independently and as part of a team are crucial for success in this position. This is an excellent opportunity to join a reputable organization and play a vital role in supporting its executive leadership.
Apply Now
3
Executive Administrative Assistant
78205 San Antonio, Texas
$55000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in San Antonio, Texas, US . This hybrid role requires a polished professional with exceptional communication skills, the ability to manage complex schedules, and a strong understanding of business operations. You will be a key point of contact, managing a wide range of administrative tasks to ensure the smooth and efficient operation of the executive office.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars, coordinating meetings, appointments, and travel arrangements for executives.
- Prepare meeting agendas, take minutes, and track action items to ensure follow-through.
- Handle confidential information with discretion and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls.
- Prepare reports, presentations, and correspondence as directed.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Manage expense reporting and reconciliation for executives.
- Organize and maintain physical and digital filing systems.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with event planning and coordination for executive-level meetings or company functions.
- Manage office supplies and inventory as needed.
- Anticipate needs and proactively address potential issues.
- Provide general administrative support as required.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
- Strong written and verbal communication skills.
- Exceptional interpersonal skills and a professional demeanor.
- High level of accuracy and attention to detail.
- Ability to work independently and exercise sound judgment.
- Experience with calendar management and travel coordination.
- Discretion and confidentiality are essential.
- Familiarity with office management procedures is a plus.
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4
Executive Administrative Assistant
78201 San Antonio, Texas
$75000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is a leading innovator in their industry, committed to fostering a supportive and efficient work environment. We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to join our fully remote team. This role is crucial in ensuring the seamless operation of executive-level activities, providing comprehensive administrative support to senior leaders. The ideal candidate will be a master of organization, possess exceptional communication skills, and have a proven ability to anticipate needs and manage complex schedules.
Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations for executive staff. You will serve as a primary point of contact, liaising with internal departments and external stakeholders with professionalism and discretion. The ability to handle confidential information with the utmost integrity is essential. You will also be responsible for managing correspondence, organizing digital and physical files, and assisting with special projects as assigned. A strong proficiency in office productivity software, including word processing, spreadsheets, and presentation tools, is required. Proactive problem-solving and a keen eye for detail are paramount. This is an excellent opportunity for an experienced administrative professional to contribute significantly to executive success in a dynamic, remote-first setting. If you are a self-starter who thrives on providing exceptional support and streamlining operations, we encourage you to apply.
Key responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations for executive staff. You will serve as a primary point of contact, liaising with internal departments and external stakeholders with professionalism and discretion. The ability to handle confidential information with the utmost integrity is essential. You will also be responsible for managing correspondence, organizing digital and physical files, and assisting with special projects as assigned. A strong proficiency in office productivity software, including word processing, spreadsheets, and presentation tools, is required. Proactive problem-solving and a keen eye for detail are paramount. This is an excellent opportunity for an experienced administrative professional to contribute significantly to executive success in a dynamic, remote-first setting. If you are a self-starter who thrives on providing exceptional support and streamlining operations, we encourage you to apply.
Apply Now
5
Executive Administrative Assistant
78205 San Antonio, Texas
$60000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is essential in ensuring the smooth and efficient operation of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare correspondence and reports, and handle confidential information with discretion. The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and a strong command of office software. You will act as a liaison between executives and internal/external stakeholders, manage meeting logistics, and support various administrative projects. Experience supporting C-suite executives in a fast-paced environment is required. This position involves a hybrid work model, requiring regular presence in our San Antonio, Texas office for in-person collaboration and support. The Executive Administrative Assistant will play a critical role in facilitating executive productivity and maintaining a professional office environment.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and conference calls for executives.
- Coordinate domestic and international travel arrangements, including flights, hotels, and transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Handle confidential information with the utmost discretion and professionalism.
- Serve as a primary point of contact for internal and external stakeholders.
- Organize and manage meeting logistics, including room bookings, catering, and material preparation.
- Assist with the preparation of expense reports and budget tracking.
- Manage office supplies and maintain an organized filing system.
- Support special projects and initiatives as assigned by executives.
- Anticipate the needs of executives and proactively address potential issues.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5-7 years of experience as an Executive Administrative Assistant, supporting senior-level management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Experience with travel booking and expense management systems.
- Ability to work effectively in a hybrid environment, demonstrating reliability and commitment.
- Proactive and resourceful approach to problem-solving.
Apply Now
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6
Executive Administrative Assistant
78201 San Antonio, Texas
$50000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **San Antonio, Texas**. This hybrid role is essential for ensuring the smooth and efficient operation of executive functions. You will manage complex calendars, coordinate meetings and travel arrangements, prepare correspondence, and handle confidential information with the utmost discretion. Key responsibilities include gatekeeping for executives, managing incoming communications, and preparing reports and presentations. You will act as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication. This role requires exceptional organizational skills, a keen eye for detail, and the ability to anticipate needs and proactively resolve issues. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with virtual meeting platforms and calendar management tools. The ideal candidate will possess a Bachelor's degree or equivalent experience, with a minimum of 5 years of progressive administrative support experience, preferably supporting C-level executives. Strong written and verbal communication skills, excellent time management, and the ability to multitask effectively in a dynamic environment are crucial. This position offers a hybrid work model, requiring a presence in the **San Antonio, Texas** office for essential in-person meetings, team collaboration, and administrative tasks requiring on-site access, while also allowing for remote work flexibility for focused administrative duties. Our client offers a competitive salary, comprehensive benefits, and a supportive work environment with opportunities for professional development. If you are a detail-oriented and efficient administrator looking to make a significant impact, we encourage you to apply.
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7
Executive Administrative Assistant
78205 San Antonio, Texas
$60000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team. This role requires meticulous attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing expense reports, and organizing meetings and events. A significant part of your role will involve preparing correspondence, reports, and presentations, often requiring discretion and confidentiality. You'll act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. This is a hybrid position, requiring presence in the San Antonio, Texas, US office on designated days, with the flexibility for remote work on other days. Success in this role demands a professional demeanor, strong problem-solving capabilities, and the ability to anticipate needs. You should be proficient in all Microsoft Office Suite applications and possess excellent typing and data entry skills. A key aspect of this role is providing proactive support to ensure the executives' time is optimized and their workflows are efficient. You will also be responsible for managing office supplies, maintaining filing systems, and assisting with special projects as assigned. The ideal candidate is a resourceful and dependable individual who can work effectively with minimal supervision.
Responsibilities:
Responsibilities:
- Manage and optimize complex executive calendars and schedules.
- Arrange detailed domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Process and reconcile expense reports accurately and in a timely manner.
- Coordinate and plan meetings, conferences, and events, both in-person and virtual.
- Serve as the primary point of contact for internal and external inquiries directed to executives.
- Maintain confidential files and records with utmost discretion.
- Manage office supplies inventory and procurement.
- Assist with special projects and ad-hoc administrative tasks.
- Ensure efficient office operations and support executive needs proactively.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Proven experience as an Executive Administrative Assistant or similar role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication abilities.
- Strong interpersonal skills and ability to maintain confidentiality.
- Experience with travel booking and expense reporting systems.
- Ability to multitask and prioritize tasks effectively in a dynamic environment.
- Discretion and a high level of professionalism.
Apply Now
8
Executive Administrative Assistant
78205 San Antonio, Texas
$65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This is an essential role within our organization, ensuring the smooth operation of executive functions and facilitating efficient communication across departments. The ideal candidate will be a meticulous professional with exceptional time management skills and a keen eye for detail.
Responsibilities include managing complex calendars, scheduling meetings and appointments, and making travel arrangements. You will prepare reports, presentations, and correspondence, ensuring accuracy and professionalism. This role involves handling confidential information with discretion and maintaining organized filing systems, both physical and digital. You will serve as a primary point of contact for internal and external stakeholders, demonstrating excellent customer service skills. The Executive Administrative Assistant will also be responsible for managing office supplies, coordinating event logistics, and assisting with special projects as needed.
The successful candidate will have a proven track record as an administrative assistant, preferably supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and CRM software is required. Excellent written and verbal communication skills, strong problem-solving abilities, and the capacity to multitask effectively in a fast-paced environment are essential. Discretion and a high level of professionalism are paramount. A Bachelor's degree or equivalent experience is preferred. This is an on-site position at our San Antonio, Texas office, requiring consistent attendance.
Responsibilities include managing complex calendars, scheduling meetings and appointments, and making travel arrangements. You will prepare reports, presentations, and correspondence, ensuring accuracy and professionalism. This role involves handling confidential information with discretion and maintaining organized filing systems, both physical and digital. You will serve as a primary point of contact for internal and external stakeholders, demonstrating excellent customer service skills. The Executive Administrative Assistant will also be responsible for managing office supplies, coordinating event logistics, and assisting with special projects as needed.
The successful candidate will have a proven track record as an administrative assistant, preferably supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and CRM software is required. Excellent written and verbal communication skills, strong problem-solving abilities, and the capacity to multitask effectively in a fast-paced environment are essential. Discretion and a high level of professionalism are paramount. A Bachelor's degree or equivalent experience is preferred. This is an on-site position at our San Antonio, Texas office, requiring consistent attendance.
Apply Now
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