70 Administrative Coordinator jobs in Dallas

_This position is National Remote. You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges._
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start **Caring. Connecting. Growing together.**
This position is full-time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 7:00am - 7:00pm CST. It may be necessary, given the business need, to work occasional overtime or weekends.
We offer 3 weeks of on-the-job training. The hours of the training will be from 8:30am - 5:00pm CST.
**Primary Responsibilities:**
+ Act as a Subject Matter Expert for other team members
+ Manage the intake of members with benefit reviews and infusion's servicing capabilities
+ Work with sales and the clinical team to manage requests for services
+ Resolve inquiries from internal partners
+ Deal positively with sales partners in sometimes challenging circumstances serving as a subject matter expert, you'll also be the "go-to" resource for information.
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma / GED OR equivalent work experience
+ Must be 18 years of age OR older
+ Knowledge of ICD-9/10 and CPT codes
+ 2+ years of Pharmacy/Healthcare experience
+ Understanding of health care insurance: deductibles, copays, coinsurance, out of pocket
+ Proficiency with computer and Windows PC applications with the ability to use multiple computer systems/applications including Microsoft Excel (create spreadsheets, sort/filter), Microsoft Outlook (compose/send email, basic navigation/function), and Microsoft Word (basic navigation/function, formatting.
+ Ability to work full-time Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 7:00am - 7:00pm CST. It may be necessary, given the business need, to work occasional overtime or weekends.
**Preferred Qualifications:**
+ 1+ years of experience working in a call center
+ 1+ years of experience working with Medicare and/or Medicaid Services
+ 1+ years of experience with determining patient responsibility, payment plans, setting financial expectations
+ 1+ years of experience with benefit verification
+ 1+ years of medical or pharmacy billing experience
+ Interpersonal and communication (verbal and written) skills
+ Ability to operate with a Growth Mindset and Vision and Strategy Formulation
+ Understanding of intake workflows, benefits verification, prior authorization, and patient navigation processes.
+ Data-driven mindset with the ability to interpret operational metrics and translate them into actionable strategies.
Telecommuting Requirements:
+ Ability to keep all company sensitive documents secure (if applicable)
+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.
+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The salary for this role will range from $20.00 - $35.72 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

_This position is Remote in CST, MST, PST. You will have the flexibility to work remotely* as you take on some tough challenges._
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**
This position is full-time (40hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 9:00am - 8:00pm CST, (50% of shifts will be evening). It may be necessary, given the business need, to work occasional overtime.
We offer 1 to 1.5 weeks of paid training. The hours during training will be 8:00am to 4:30pm CST, Monday - Friday. Training will be conducted virtually from your home.
**Primary Responsibilities:**
+ Make calls to qualified members to provide information and answer questions about health plan programs.
+ Provide "best-in-class" customer service to enrollees
+ Meet established productivity, schedule adherence, and quality standards while maintaining good attendance.
+ Identify, qualify, and engage members into the most appropriate health and wellness programs to meet their needs.
+ Effectively engage members that either qualify for our programs or are interested in learning more about what is offered.
+ Accurate documentation of consumer interaction
+ Appropriately follow all processes and procedures.
+ Maintain engagement with all the customer requests to ensure high quality of customer service
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma / GED OR equivalent work experience
+ Must be 18 years of age OR older
+ 6+ months experience in an office setting or administrative role
+ 1+ years experience in a high-volume call center
+ Proficient in Microsoft Word, Excel (creating, editing, saving) as well as Microsoft Outlook (customizing, navigating)
+ Ability to work full-time (40hours/week) Monday - Friday. Employees are required to have flexibility to work any of our 8-hour shift schedules during our normal business hours of 9:00am - 8:00pm CST, (50% of shifts will be evening). It may be necessary, given the business need, to work occasional overtime.
**Preferred Qualifications:**
+ Sales experience
+ Healthcare or insurance benefits
+ Experience in a hospital, physician's office or medical clinic setting
+ Clerical or administrative support background and/or working in a call center environment
**Telecommuting Requirements:**
+ Reside within Central, Mountain, or Pacific time zone
+ Ability to keep all company sensitive documents secure (if applicable)
+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.
+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service.
+ Ability to connect directly into internet - via hard wire (either directly to modem or router)
**Soft Skill:**
+ Excellent communication skills - both written and verbal
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The salary for this role will range from $20.00 - $35.72 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment._
#RPO

Job Description
We're seeking a sharp, proactive Executive Assistant to support senior leaders across the Strategy and Revenue organization-including Marketing, Business Development, and other high-impact teams. This is a fast-paced, executive-facing role ideal for someone who thrives in dynamic environments, communicates with confidence, and brings a polished presence to every interaction.
Key Responsibilities
-Provide high-level administrative support to senior executives, including calendar management, travel coordination, expense reporting, and meeting logistics.
-Own and manage complex Outlook calendars, proactively resolving conflicts and optimizing schedules.
-Serve as a point of contact for internal and external stakeholders, including cross-functional teams, media contacts, and strategic partners.
-Prepare agendas and materials for recurring meetings, including weekly check-ins, bi-weekly team syncs, and annual planning sessions.
-Anticipate executive needs and offer thoughtful solutions-whether it's adjusting schedules, streamlining workflows, or improving meeting prep.
-Maintain confidentiality and professionalism while representing the executive office.
-Learn and navigate internal systems quickly; most work is done in O365 and Oracle.
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
-5+ Years of experience in Executive Assistant or Executive Administrator role
-Prior experience supporting executives in a public company environment.
-Strong organizational skills and attention to detail; able to manage multiple priorities with ease.
-Excellent communication skills-warm, personable, and confident enough to push back when needed.
-Comfortable in a fast-paced culture; quick on your feet and able to "read the room."
-Tech-savvy and resourceful-always looking for ways to work smarter, not harder. -Experience supporting marketing, revenue, or business development leaders is a plus.

Description We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.
Responsibilities:
- Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.
- Arrange and oversee travel logistics, meetings, and social engagements for the executive.
- Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.
- Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.
- Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.
- Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.
- Execute errands, purchases, and personal logistics to support the executive's needs.
- Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.
- Manage office supplies procurement, employee appreciation gifts, and vendor relationships.
- Maintain a welcoming and organized office environment while partnering on special projects and initiatives. Requirements
- Bachelor's Degree required
- At least 5 years of experience as a personal assistant, executive assistant, or office manager in a high-demand environment.
- Outstanding written and verbal communication skills, with an ability to craft clear and effective correspondence.
- Proven ability to handle sensitive and confidential information with utmost discretion.
- Strong organizational skills and the ability to multitask while managing shifting priorities.
- Proficiency in technology tools such as Outlook, Teams, Google Docs, and calendar management applications.
- Exceptional interpersonal skills with extensive experience and a detail-oriented demeanor.
- Familiarity with local venues and cultural offerings in the Dallas area.
- Flexibility to work evenings and weekends as required to meet the demands of the role.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for an experienced Executive Assistant to provide high-level support to C-suite executives in a dynamic and fast-paced environment. This role requires exceptional organizational skills, technical proficiency, and a proactive approach to managing executive operations. Based in Dallas, Texas, you will play a pivotal role in ensuring seamless communication and workflow between executives, investors, and stakeholders.
Responsibilities:
- Manage day-to-day executive operations, including scheduling, travel arrangements, inbox organization, and meeting preparation.
- Act as the primary point of contact for prioritizing and triaging communications with discretion and efficiency.
- Collaborate with the Chief of Staff to coordinate stakeholder communications, monitor project timelines, and facilitate follow-ups.
- Track action items and deadlines related to executive initiatives to ensure timely completion.
- Develop and refine workflows, leveraging AI tools to streamline scheduling and information flow.
- Document and optimize operational processes to support scalability and enhance efficiency.
- Analyze financing trends and market activities to provide insights and identify opportunities.
- Prepare materials and assist with investor communications, board meetings, and high-level stakeholder engagements.
- Organize strategic events such as leadership retreats, investor gatherings, and executive-led sessions.
- Support research, drafting, and cross-functional collaboration on special projects to drive organizational alignment. Requirements - Minimum of 3+ years of experience providing executive support to C-suite leaders.
- Strong technical proficiency in systems and technology, including Microsoft Office and QuickBooks.
- Bachelor's degree in a relevant field.
- Exceptional communication skills and comfort interacting with investors and senior executives.
- Proven ability to build and optimize workflows for efficiency and scalability.
- Experience managing accounts payable, accounts receivable, and invoice processing.
- Familiarity with tools like Rippling Software and data entry systems.
- High levels of integrity, discretion, and organizational skills to operate effectively in fast-paced environments.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our client, a prominent leader in the energy sector, is seeking a highly organized and proactive Executive Assistant to support their C-suite executives. This hybrid role offers a blend of remote flexibility and in-office presence, serving the bustling business district of Dallas, Texas, US . The ideal candidate will possess impeccable administrative skills, a keen eye for detail, and the ability to manage complex schedules and confidential information with discretion. You will be responsible for a wide range of tasks, including calendar management, travel arrangements, meeting coordination, expense reporting, and preparing presentations. This position requires excellent communication skills, a professional demeanor, and the capacity to anticipate the needs of busy executives. The Executive Assistant will play a vital role in ensuring the smooth and efficient operation of the executive office.

Responsibilities:

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
• Prepare and submit expense reports accurately and in a timely manner.
• Organize and manage meetings, including booking rooms, preparing agendas, and taking minutes.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Serve as a liaison between executives and internal/external stakeholders.
• Maintain confidential files and records with utmost discretion.
• Conduct research and prepare briefing materials for meetings.
• Assist with event planning and logistics for corporate functions.
• Anticipate the needs of executives and proactively address them.
• Handle ad-hoc administrative projects as assigned.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with calendar management tools and travel booking systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask, prioritize, and adapt to changing demands in a hybrid work environment.
• Proactive problem-solving skills and a resourceful attitude.
• Experience in the energy sector is a plus.

This is an exceptional opportunity for an experienced administrative professional to provide crucial support to top executives in a dynamic industry in Dallas, Texas, US .

**JOB SUMMARY**
The Executive Assistant role will provide high-level administrative support by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Supports Vice-President level.
**ESSENTIAL FUNCTIONS OF THE ROLE**
Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently.
Prepare and generate various reports, analysis, budget reconciliation, expense reports, and personnel documents.
Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.
Interact with customers and colleagues by phone and in person to provide accurate and timely information.
Refer questions to appropriate team member and provide excellent customer service.
Organize and assist the process of special projects as needed.
Handle all information in a confidential manner.
**KEY SUCCESS FACTORS**
Knowledge of Microsoft Suites.
Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
Ability to multi-task and maintain accuracy when completing multiple assignments.
Ability to clearly communicate ideas and information to various level of audiences.
Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.
**BENEFITS**
Our competitive benefits package includes the following
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
**QUALIFICATIONS**
- EDUCATION - Associate's or 2 years of work experience above the minimum qualification
- EXPERIENCE - 2 Years of Experience
- Hybrid expectation- up to 2 days at remote; flexed based on leader in-office days
Will support:
+ **Daily**
+ Medical Staff Services
+ Clinical Performance
+ OCMO Administration (my team)
+ **PRN**
+ All other OCMO departments
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**Intro**
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!
**Why you'll love this job**
This job is a member of the AAdvantage team and is responsible for providing key administrative, clerical, and organizational support to the SVP, AAdvantage and the VP, Co-Brand and Partners.
**What you'll do**
_As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations._
+ Protects the integrity of confidential information for all matters
+ Frequent need to shift priorities and quickly adapt to competing demands, while demonstrating the highest level of professionalism and efficiency in a fast-paced environment
+ Manage an active calendar of appointments while ensuring our Executive's schedule is followed and respected. Keeping our leader well informed of upcoming commitments and responsibilities will be a key priority
+ Arrange complex domestic and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; coordinate on/off-site meetings
+ Interacts with all levels of management, corporate clients, and business community leaders
+ Responds to customer requests and complaints within limits of authority and directs inquiries outside of authority to the appropriate staff member
+ Compose Correspondence, prepare presentations, reports and other ad hoc materials
+ Receives incoming telephone calls and inquiries; handles or routes calls appropriately
+ Manage time and attendance, expense reports, invoices and ordering of supplies
**All you'll need for success**
**Minimum Qualifications- Education & Prior Job Experience**
+ Bachelor's degree in relevant field or equivalent experience/training
+ 7+ years of experience in a prior executive assistant role supporting a C-Suite officer
**Skills, Licenses & Certifications**
+ Knowledge of Microsoft Office Suite to include Word, Excel, Outlook, etc.
+ Ability to possess the highest regard for confidentiality and professionalism
+ Knowledge of policies, procedures, and corporate structure
+ Ability to be self-motivated with strong organizational skills, ability to prioritize work and meet deadlines
+ Ability to demonstrate excellent analytical and problem-solving skills
+ Ability to perform in a fast-paced environment, handle multiple tasks simultaneously, work extended hours and/or weekends as needed.
+ Ability to partner and collaborate with other Executive Assistants and team members in a proactive and positive manner
+ You are known for your emotional/social intelligence, your extremely high level of professionalism, and your positive 'can-do' attitude
+ You possess expert-level writing, editing, grammatical, and research skills
+ Demonstrate leadership and diplomacy to maintain credibility, trust and support with senior management
+ Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable
+ Ability to secure appropriate airport authority and/or US Customs security badges, if applicable
**What you'll get**
Feel free to take advantage of all that American Airlines has to offer:
+ Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
+ Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more.
+ Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need.
+ 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
+ Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more
**Feel free to be yourself at American**
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.
EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION POLICY
American Airlines maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity and access for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a disabled veteran or other protected veteran, in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

JOB REQUISITION
Dallas Executive Assistant
LOCATION
DALLAS
ADDITIONAL LOCATION(S)
JOB DESCRIPTION
You Belong Here  
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver. 
 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. 
Where We Need You:  
We are seeking an Executive Assistant to join our Dallas office.   Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 times per week.  
What You Can Expect:  
As an Executive Assistant , you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution. 
What You Will Do:  
Executive Support  
+ Answer and screen incoming calls, and make outgoing calls on behalf of executives 
+ Greet visitors and assist them, as needed 
+ Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals 
+ Manage Executive Outlook details (Contacts, Calendar, Email responses) 
+ Take initiative to anticipate the needs of your executives on a daily basis  
+ Prepare and manage Time & Expense reports on behalf of executives 
+ Arrange travel for executives, including flights, hotels, and transportation 
+ Handle any printing/copying/faxing, binding, and mail 
+ Partner with local team to provide back-up support to executives
+ Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication 
+ Work with Executive team business partners to schedule & manage client meetings 
Office Support & Communication  
+ Office Space - Welcome clients, recruits, and employees, while ensuring the office is neat and organized . A ssist with security and crisis response 
+ Recruiting - Assist with planning/organizing recruiting events held within the office and/or on campus . Assist with general printing, tracking, and reporting 
+ Reporting and Correspondence - Perform basic industry/company research to assist in the response process for Request for Proposal s. Data entry to support client project accounting . Upload materials to intranet site . Initiate, draft, and edit/review/format documents .   Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications 
Marketing & Event Execution  
+ Coordinate with local and regional marketing teams to prepare marketing materials 
+ Schedule conference rooms and coordinate audio visual and/or catering needs 
+ Room arrangement for offsite meeting/events, as needed 
+ Manage Salesforce updates and reporting for executives 
Other Regional Items  
+ Support Human Resources with local office needs 
+ Coordinate with other offices, as necessary, to provide additional support to the region 
+ Participate in ongoing training regarding technology upgrades and new systems applicable to the position. 
What Will Make You Successful:  
+ Professional, confident, enthusiastic and detail-oriented 
+ Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment 
+ Excellent oral and written communication skills 
+ Excellent interpersonal and organizational skills 
+ Demonstrate initiative and be a self-starter 
+ Ability to work independently, exercise good judgment; resourceful, problem-solving skills 
+ Positive and approachable; ability to interact well with all levels of staff and clients 
+ Demonstrated accomplishments in the following areas: 
+ Working with a variety of levels of personnel to achieve business objectives 
+ Coordinating and maintaining follow-up on several projects simultaneously 
+ Proofreading and editing 
+ Handling confidential information in a strictly professional manner 
Your Educational and Professional Qualifications:  
+ 2+ years of professional experience, required 
+ Bachelor's degree, preferred 
+ Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc. 
Our Hybrid Workplace  
Protiviti practices a hybrid work environment , meaning all employees are expected to achieve a blend of in-person and remote work . This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.  
#LI-Hybrid
Protiviti is not registered to hire or employ personnel in the following states - West Virginia, Alaska
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.
$58,000.00 - $87,000.00
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.
Eligible for an annual discretionary bonus
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year. Learn more about the variety of rewards we offer at Protiviti at .
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran
As part of Protiviti's employment process, any offer of employment is contingent upon successful completion of a background check.
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Protiviti is not registered to hire or employ personnel in the following states - West Virginia, Alaska.
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
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TX PRO DALLAS
Protiviti ( ( ) is a global consulting firm that delivers deep expertise, objective insights, a tailored approach and unparalleled collaboration to help leaders confidently face the future. Protiviti and our independent and locally owned Member Firms provide clients with consulting and managed solutions in finance, technology, operations, data, analytics, digital, legal, HR, governance, risk and internal audit through our network of more than 85 offices in over 25 countries.
Named to the 2025 Fortune 100 Best Companies to Work For® ( list, Protiviti has served more than 80 percent of Fortune 100 and nearly 80 percent of Fortune 500 companies. Protiviti is a wholly owned subsidiary of Robert Half (NYSE: RHI ( ). Founded in 1948, Robert Half is a member of the S&P 500 index.
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