7,974 Administrative Coordinator jobs in the United States

On site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company pol Administrative, Coordinator, Processor, Support, Management, Payroll

Job Summary

Coordinates and performs a variety of administrative, fiscal, planning, and staff support activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Provides complex administrative assistance in the areas of program and project planning, research, and analysis. Responsible for analyzing data, preparing reports, and making appropriate recommendations. Serves on a variety of committees in a support capacity. Performs other functionally related duties as assigned.

Minimum Qualifications

* Associate degree preferably in office administration, business administration or a related field.
* Three (3) years of administrative experience.
* Related work experience may be substituted for education requirement. One (1) year of related work experience can be substituted for one (1) year of education. For example, a candidate with a high school diploma, GED or state recognized equivalent and five (5) years of related work experience can be eligible to apply.

Preferred Qualifications

* Bachelor's degree preferably in office administration, business administration or a related field.
* Administrative office experience in a higher education setting.
* Experience in grant administration.

On site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company pol Administrative, Coordinator, Processor, Support, Management, Payroll

Posting Details

Posting Details

Business Title
Administrative Coordinator

Posting Category

Salary Grade
04

Salary Plan
Professional Staff - SEIU

Hiring Range /Pay Rate

Department
College of Health Dean

Department Description

Position Location
Main Campus

FTE
1.0

Job Summary

Coordinates and performs a variety of administrative, fiscal, planning, and staff support activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Provides complex administrative assistance in the areas of program and project planning, research, and analysis. Responsible for analyzing data, preparing reports, and making appropriate recommendations. Serves on a variety of committees in a support capacity. Performs other functionally related duties as assigned.

Minimum Qualifications

• Associate degree preferably in office administration, business administration or a related field.
• Three (3) years of administrative experience.
• Related work experience may be substituted for education requirement. One (1) year of related work experience can be substituted for one (1) year of education. For example, a candidate with a high school diploma, GED or state recognized equivalent and five (5) years of related work experience can be eligible to apply.

Preferred Qualifications

• Bachelor's degree preferably in office administration, business administration or a related field.
• Administrative office experience in a higher education setting.
• Experience in grant administration.

Knowledge, Skills, and Abilities (KSAs)

• Proficient in Microsoft Office Suite, including Word, Excel, Access, Outlook, Teams, and PowerPoint.
• Ability to maintain confidentiality on a wide range of issues.
• Effective written and verbal communication skills, organizational skills, and decision-making abilities.
• Ability to effectively work on a team and practice inclusion with all organizational levels.
• Ability to effectively utilize an electronic medical record system.
• Ability to collaborate collegially with a multidisciplinary staff and throughout the CSU community.
• Ability to work effectively with diverse populations.

Requisition Number
PT0703637S

Date grant, position, or appointment expires (For Funds Available, Temporary, and Waiver of Posting

Special Instructions to Applicants

Applicant Instructions

Offer of employment is contingent on satisfactory completion of the University's verification of credentials and other information required by law and/or University policies or practices, including but not limited to a criminal background check.

Applications will be exclusively accepted online at . Mailed or emailed application materials will not be accepted.

Hours per week
40

Work Schedule

Monday -Friday, typically 8:00 am-5:00 pm.

Advertising Copy

Full Time/Part Time
Full Time

Posted Date
06/17/2025

Close Date/Application Deadline

Open Until Filled
Yes

Review Begins
06/25/2025

Tentative Start Date

Coordinates and performs a variety of administrative, fiscal, planning, and staff support activities. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues Administrative, Coordinator, Experience

n. Serves in the capacity of an office administrator for the research department, independently planning, administering, and coordinating administrative support functions and services. n. DUTIES AND RESPONSIBILITIES nn. Supervises, plans, directs Administrative, Coordinator, Support, Office Administrator, Operations, Technology, Skills, Education

The Department of Molecular Physiology and Biological Physics seeks a part-time Administrative Coordinator.

Administrative Coordinators typically support a composite of several operational functions including fiscal administration, procurement, human resources, academic support, student services, communications, grants administration, and other administrative functions. They are able to independently understand and interpret policy and use judgment to perform their duties.

Key Responsibilities:

Seminar & Event Support:

* Set up seminar rooms at the 560 Building and/or Pinn Hall (based on primary site)
* Manage Zoom sessions and AV setup for seminars
* Coordinate food orders for seminars and journal clubs (in collaboration with Kim when Pinn is the secondary site)

Administrative & Financial Tasks:

* Prepare and submit travel reimbursements (via Workday)
* Process supplier invoices and attach packing slips (Procurement training required)
* Approve procurement carts for non-self-approvers
* Perform account reconciliation as preparer

Procurement & Supplies:

* Order office, lab, and water supplies via Marketplace
* Manage T&E card purchases (conference registration, airfare, FedEx, etc.)

Facilities & Access Management:

* Book conference rooms and manage QR codes via LibCal
* Submit work orders to Facilities Management (including nameplates and keys)
* Manage Snyder keys and ID badge access for the department and center

MINIMUM REQUIREMENTS

* Education: High School Diploma


* Experience: At least one year of experience



To Apply:

External applicants please apply here.

Internal applicants must apply through your Workday Home page, search "Find Jobs," and search for "R0074120."

Complete an application online with the following documents:

* CV/Resume


* Cover letter



Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

For questions about the application process, please contact Eric Allen, Academic Recruiter, at .

For more information on benefits, please visit hr.virginia.edu/benefits .

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Position Details

Position Information

Recruitment/Posting Title Administrative Coordinator Job Category URA-AFT Administrative Department IPO-Planning Dev & Design Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator (Real Estate Coordinator) for the Division of Institutional Planning & Operations (IP&O).Under the direction of the Assistant Vice President of Planning and Development and the Acting Director of Real Estate, this position is responsible for administrative support for Planning and Development and the Real Estate Administration Office, including, but not limited to the following: general administrative support; lease review and abstracting; database input and management; payment of property taxes and rents; and other duties as assigned.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary 59893.480 Mid Range Salary 73909.480 Maximum Salary 87925.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

* Medical, prescription drug, and dental coverage
* Paid vacation, holidays, and various leave programs
* Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
* Employee and dependent educational benefits
* Life insurance coverage
* Employee discounts programs

For detailed information on benefits and eligibility, please visit: Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

* Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience.
* A minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting necessary.

Certifications/Licenses Required Knowledge, Skills, and Abilities

* Excellent organizational, written and verbal communication skills and computers skills.

Preferred Qualifications

* Paralegal certification is desired.
* Three to five years experience working with real estate.

Equipment Utilized

* Requires excellent skills with all Microsoft Office applications, including Excel.

Physical Demands and Work Environment

* Ability to sit for long hours at a desk reviewing and drafting lengthy legal documents; concentrate for long periods of time; and needs to be able to work on several different matters on a daily basis.

Special Conditions

Posting Details

Posting Number 25ST0101 Posting Open Date 01/27/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details

33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Questions

Required fields are indicated with an asterisk (*).

* * Do you have a minimum of a Bachelor's degree in business administration or related field; or an equivalent combination of education and/or experience?
* Yes
* No


* * Do you have a minimum of two years of relevant experience working with real estate issues and documents and knowledge of real estate property transactions, lease and contract drafting.
* Yes
* No



Applicant Documents

Required Documents

* Resume/CV
* Cover Letter/Letter of Application

Optional Documents

* List of Professional References (contact Info)

Requisition ID: 118632

Administrative Coordinator

We are seeking an Administrative Coordinator in the Division of Hospitalists at JHBMC to support the division's junior leadership team as well as supporting the 60+ member practice. This person must be a highly organized self-starter capable of working independently with an unerring attention to detail and ability to multi-task in a fast-paced environment. The Administrative Coordinator must have impeccable communication skills with the ability to handle patient-care related calls and requests as well as work proficiently with individuals at various levels within and external to the organization. This position works in close collaboration with the division's Sr. Administrative Coordinator to the Director, Associate Director and Administrative Manager in order to provide seamless support for the division.

Specific Duties & Responsibilities

* Provide administrative support to the division's Directors of Education, Research, Operations & Quality.
* Improvement, Clinical Activity, and Wellness through management of tasks including but not limited to, coordinating quality improvement project scheduling and maintenance including project EQUIP.
* Assisting in data collection, reporting and analyzing functions for reporting needs for divisional dashboard sand other divisional initiatives.
* Scheduling and tracking of medical learners including ensuring compliance with credentialing and HR requirements.
* Coordination of Hospital Medicine Grand Rounds.
* Assisting directors with overall scheduling related to their leadership roles.
* Acting as a liaison for the Directors regarding any financial needs related to their leadership positions and projects.
* Assist the Clinical Services Manager with processing and tracking of payroll entry for 14+ clinicians through the Kronos system.
* Enter and track all divisional reimbursements and vendor payments in SAP.
* Maintain CIMS personnel files and data, including tracking reappointment dates, review dates, compliance courses, license numbers and expirations and ensure divisional personnel's compliance with all such mandates. Coordinate interviews for physicians, NPPAs, fellows, and staff including but not limited to scheduling and preparing interview materials and hosting the candidates on-site during their interview process.
* Prepare and track hospital credentialing and faculty appointment paperwork for new hires.
* Assist with onboarding of new staff including scheduling and overseeing required training, creating personnel files including all required document (e.g. licensure), coordinating completion of HR and other paperwork, setting up parking, and ordering required equipment and supplies.
* Coordinate execution of contracts, Part B forms and other required organization contracts and agreements by gathering necessary signatures and providing executed documents to the necessary parties.
* Assist in the maintenance of the divisional clinical schedule.
* Prepare correspondence and documents such as letters of recommendation, reports, and other departmentally required documents.
* Organize and plan all divisional meetings, events, retreats including space & supply acquisition and coordination of onsite details such as food, equipment, and materials.
* Work in collaboration with other divisional administrative staff to provide office support including but not limited to:
* Maintaining the Archibus Space Inventory & Functional Use Study
* Communicating with patients, providers and staff and directing calls appropriate to CIMS personnel or other clinical care areas.
* Submitting service requests to IS and Facilities as needed and track response until completed. Answering divisional phone line(s).
* Ordering office supplies.
* Collecting and distributing mail within office and to hospital.

Special Knowledge, Skills, & Abilities

* Excellent computer skills and organizational skills and attention to detail.
* Outstanding verbal communication and interpersonal skills with participants, Principal Investigators, and other team members.
* Interest in working with people with mental illness and disadvantaged populations

Minimum Qualifications

* High School Diploma or graduation equivalent
* Three years related experience
* Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Classified Title: Administrative Coordinator

Role/Level/Range: ATO 37.5/02/OE

Starting Salary Range: $18.20 - $3.90 HRLY ( 50,000 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F; 8-4:30pm

FLSA Status: Non-Exempt

Location: Hybrid/Johns Hopkins Bayview

Department name: SOM DOM Bay Hospitalists

Personnel area: School of Medicine

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit and all other JHU applicants should visit following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week