1,671 Administrative Coordinator jobs in the United States

At Appliance Guys, we’re here providing a wide range of Laundry, Refrigeration, Cooking, Dishwashers, Clean Up, Air Conditioning, Kitchen, and Bathroom appliances

We are seeking a proactive and highly organized Remote Administrative Coordinator to support our daily operations and ensure smooth coordination across teams. In this role, you will serve as the central point of contact for internal communications, scheduling, and administrative processes.

This position requires strong communication skills, attention to detail, and the ability to manage multiple tasks while working independently in a virtual environment. If you're a self-starter who thrives in remote work settings and enjoys keeping teams aligned and organized, we’d love to hear from you.

Key Responsibilities

Coordinate internal communications, schedule meetings, and manage calendars for team leads and executives.

Assist with administrative processes such as onboarding documentation, internal reports, and expense tracking.

Maintain digital filing systems, shared drives, and records databases.

Support project timelines by monitoring task completion, updating tracking systems, and following up with stakeholders.

Prepare meeting agendas, take notes, and distribute action items.

Assist in drafting and formatting internal communications, reports, and presentations.

Respond to internal and external email inquiries in a timely and professional manner.

Ensure that remote operations and workflows are running efficiently and in alignment with company policies.

Qualifications

Associate’s or bachelor’s degree in business administration, communications, or a related field (preferred).

2+ years of administrative or coordination experience, preferably in a remote or hybrid environment.

Proficiency with Google Workspace or Microsoft Office Suite.

Familiarity with project management and communication tools (e.g., Slack, Asana, Trello, Zoom).

Excellent written and verbal communication skills.

Exceptional organizational and time-management abilities.

Ability to handle confidential information with discretion.

Reliable internet connection and an appropriate home office setup.

Preferred Qualifications

Experience working with distributed or remote teams.

Basic knowledge of HR support, invoicing, or calendar management for executive teams.

Familiarity with virtual event planning or team-building activities is a plus.

Benefits

100% Remote Work – Work from anywhere with flexibility and autonomy.

Flexible Hours – Manage your schedule while meeting team deadlines.

Paid Time Off – Vacation days, sick leave, and personal days.

Health Benefits – Medical, dental, and vision coverage

Professional Development – Access to training, courses, and growth opportunities.

Department Administrator / Administrative Coordinator

Location:

Fully onsite - Newton, MA 02462

Type:

Temp-to-perm potential

Role Summary:

This role sits at the front desk and supports clinical scheduling and front desk check-in .

MUST HAVES

• Front desk/customer service experience in healthcare
• Experience working with surgeons/clinical scheduling (preferred)
• EPIC experience (preferred)
• Electronic health record (EHR) experience

Role Overview

Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations.

Support responsibilities may include:

• Receptionist and clerical duties
• Scheduling patient appointments
• Answering phones and managing messages
• Referral management and insurance review
• Organizing and maintaining patient records
• New patient coordination
• Administrative support and special projects

Qualifications

We are looking for well-rounded professionals who can multi-task , prioritize , and thrive in a high-volume outpatient setting . Candidates should possess:

• High School diploma (required)
• Associate's degree (preferred)
• Minimum two years of medical office experience (preferred)

Empathy, positive attitude, and passion for patient care

ABOUT OUR CLIENT

Our Client, a well-known retail company, is seeking a highly organized and motivated Administrative Support professional to assist the Community Outreach Manager. This temporary position is an excellent opportunity for someone detail-oriented and proactive who enjoys working both independently and collaboratively in a fast-paced environment.

ABOUT THE ROLE

The Administrative Support professional will provide day-to-day support to the Community Outreach Manager and collaborate with the PR department, store leadership, and outreach teams. The role involves managing communications with community organizations, supporting event planning, and assisting with special projects related to community engagement.

RESPONSIBILITIES

• Provide administrative support to the Community Outreach Manager
• Collaborate with the PR department, store leadership, and outreach teams
• Assist in the planning and execution of grand opening events
• Manage the community outreach inbox by reviewing sponsorship requests, escalating qualified opportunities, or issuing declines as appropriate
• Maintain accurate documentation of community inquiries and event requests
• Support additional outreach initiatives and special projects as assigned

QUALIFICATIONS

• Prior administrative support experience required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with excellent attention to detail
• Ability to work independently with initiative and accountability
• Excellent written and verbal communication skills
• Strong judgment and decision-making skills when handling external requests
• Flexibility to work varied hours, including occasional evenings or weekends for events
• Experience in community relations or public relations preferred

Job Title: Administrative Coordinator

Location: Santa Monica, CA

Duration: 06+ Months

Description:

We are seeking a highly motivated individual to join us as an Administrative Coordinator to support the Vice President of our Process Development team. Responsibilities include managing a wide range of support functions in a fast paced, growing environment. The ideal candidate will be flexible, proactive, a critical thinker and resourceful with a high level of professionalism and confidentiality is crucial to this role.

Responsibilities (include but limited to):

• Manage schedules and coordinate travel and logistics

• Prepare materials and presentations for meetings and set up rooms as needed

• Responsible for processing and completing expense reports

• Answer and triage phone calls for intake team as needed, assist in managing email accounts

• Provide general administrative support, including providing copies, maintaining files and updating shared files on the server

• Assist HR and hiring manager in coordinating interviews and greeting candidates

• Assist with planning department meetings and events including support for agendas and meeting minutes as necessary

• Provide support preparing various corporate documents utilizing MS Word, PowerPoint and Excel

• Manage multiple calendars within MS Outlook

• Other duties as assigned

o Compile reports

o Manage Org charts

o Assist in budget cycles

o Assist with SharePoint

Requirements:

• Bachelor’s degree (or equivalent experience)

• 5+ years’ experience in an administrative role supporting an Executive Director or VP level and above, ideally with previous experience within a pharmaceutical or biotech environment

• Experience working in a team environment with other administrative assistants

• Exceptional attention-to-detail with the ability to meet aggressive deadlines

• Skilled in organizing and prioritizing competing time demands

• Excellent written and verbal communication skills with ability to effectively communicate and partner with all levels of the organization

• Expertise working in MS Office (Word, Excel, PowerPoint) and managing multiple calendars within MS Outlook

• Experience with Concur preferred

• Ability to adapt in a constantly evolving environment

• Self-motivated with a strong sense of ownership in areas of responsibility

• • Understanding of the importance of confidentiality and discretion

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in the Miracle Mile neighborhood of LA.

POSITION RESPONSIBILITIES

The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs
• Respond to inquiries by providing routine information and/or taking and delivering messages
• Prepare and distribute correspondence
• Process incoming and outgoing mail
• Assist with meeting, event and other scheduling and coordination
• Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events
• Assist with publication and distribution of tenant newsletter, maintenance of property website
• Maintain inventory of office supplies and property staff directory
• Maintain accurate and up to date tenant, team and vendor contact lists
• Maintain compliant certificates of insurance for tenants and vendors
• Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs
• Coordinate tenant survey process, including annual action plan implementation
• Assist team with vendor coordination as requested or assigned
• Assist with preparing and administering service agreements
• Establish and maintain good record keeping and filing systems for tenant, vendor and property files
• Responsible for accounts payable, accounts receivable and reporting at the property level
• Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding
• Track invoices to ensure vendors are submitting timely
• Prepare and distribute Tenant billings
• Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested
• Assist with budget preparation as requested

POSITION REQUIREMENTS

• High school diploma required, associate or bachelor’s degree preferred
• Experience with MRI and Yardi software / property management preferred but not required
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases
• Possess professional demeanor and excellent interpersonal and customer service skills
• Have access to reliable transportation
• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
• Excellent communication skills, both verbal and written
• Ability to work independently
• Able to prioritize tasks and projects and thrive in a fast-paced environment
• On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week