34 Administrative Roles jobs in Gurnee

It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.

Description We are looking for a detail-oriented Office Assistant to join our team in Palatine, Illinois. As part of this contract position, you will play a key role in supporting daily office operations, ensuring smooth communication, and maintaining organized records. This role is ideal for candidates who thrive in a structured environment and enjoy multitasking.
Responsibilities:
- Greet visitors and manage receptionist duties to create a welcoming environment.
- Organize and scan documents to maintain accurate and accessible records.
- Handle inbound calls professionally, providing assistance and routing calls appropriately.
- Perform a variety of clerical tasks, including filing, data entry, and document preparation.
- Ensure office supplies are stocked and assist in inventory management.
- Maintain confidentiality while handling sensitive information.
- Support team members with administrative tasks to enhance overall efficiency.
- Assist in scheduling meetings and coordinating appointments as needed.
- Prepare reports and correspondence in line with office requirements.
- Collaborate with colleagues to ensure seamless office operations. Requirements
- Experience with QuickBooks is preferred.
- Prior experience in an office assistant or receptionist role is a plus but not required.
- Strong organizational skills with attention to detail.
- Proficiency in scanning and document management.
- Ability to handle inbound calls professionally and efficiently.
- Familiarity with basic clerical duties such as filing and data entry.
- Excellent communication and interpersonal skills.
- Competence in using office equipment and software.
- Ability to multitask and work effectively in a fast-paced environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Accounting OfficeAssistant - Full Time

The mission of the Accounting Office Assistant is to support the Office Manager with the smooth operation of the dealerships Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.

About Us

Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If youre looking to join a company that treats you like family and invests in your future, wed love to have you on board!

Benefits

• Competitive pay at $20-23/hr
• Health insurance- Company contributes a portion to cost
• Dental, Vision, Assurity, and LifeLock insurance options available
• Paid Life Insurance
• 401(k) with company matching
• Paid Time-Off
• Family owned and operated
• Positive work environment

Responsibilities

• Assist with payroll and maintaining employee records, including vacation accruals
• Maintain high dealership customer satisfaction standards
• Review schedules, accounts, and work-in-process daily for accuracy
• Process accounts receivable/payable, reconcile vendor statements, schedules, and cash reports
• Ensure a proactive accounts payable system to optimize cash flow and compliance with invoice standards
• Prepare and submit tax reports, deposits, and returns timely
• File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records
• Manage daily and aged cancellations, communicating with banks and finance teams on inquiries
• Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP
• Assist in automating systems, establishing controls, and maintaining monthly standard entries
• Support factory programs (e.g., incentives and rebates) to ensure prompt payments
• Maintain ethical practices, professional standards, and secure record-keeping systems
• Build strong relationships with factory personnel and upper management, ensuring open communication
• Control departmental expenses and support audits or special projects as needed
• Assist the Office Manager with any further duties as required

Qualifications

• Accounting Degree preferred
• High School Diploma or equivalent required
• Good verbal and written communication skills
• Highly motivated, organized, reliable and detail-oriented
• Can-do attitude with ability to work independently within a team environment
• Previous Dealership experience desirable

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Job Title: Part-time Administrative Assistant
Job Description
We are seeking a part-time, highly organized and proactive Administrative Assistant to support our team with a wide range of administrative and clerical tasks. The ideal candidate will be detail-oriented, efficient, and able to handle multiple responsibilities with minimal supervision.
In office Monday through Friday for about 25 hours a week between 8am-4:30m
Flexible on what days and times the person wants to do
Ideally 3 days a week
Responsibilities
+ Perform clerical duties including typing, filing, and completion of simple forms.
+ Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
+ Answer phones, direct calls to appropriate individuals, and prepare messages.
+ Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.
+ Greet and assist visitors and clients.
+ Process and track customer credit applications, ensuring completeness and accuracy.
+ Request and manage certificates of insurance from vendors or customers.
+ Perform accurate data entry and maintain up-to-date records.
+ Maintain organized filing systems.
+ Make collection calls and follow up on outstanding customer accounts.
+ Prepare and edit documents, reports, and records.
+ Provide general administrative support to staff and cover duties of other staff during absences.
+ Assist with miscellaneous or special projects as assigned.
+ Perform other related duties, as assigned.
Qualifications:
+ 1+ years of recent office experience.
+ Ability to function well in a high-paced and at times stressful environment.
+ Proficient with Microsoft Office Suite or related software.
+ Ability to prioritize tasks and manage multiple responsibilities.
+ Comfortable making collection calls and following up with customers.
+ Flexible and willing to assist in various areas as needed.
+ High school diploma or equivalent preferred.
+ Comfortable with dogs in the office.
Work Environment
This role is based in the office from Monday to Friday for 25 hours between 8:00 AM and 4:30 PM. The schedule offers flexibility on which days and times are worked, ideally across three days a week. There are three large dogs in the office, so comfort around dogs is necessary.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in McHenry,IL.
Application Deadline
This position is anticipated to close on Aug 18, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
Responsibilities:
The responsibilities of this position will vary significantly from day to day and week to week. Below is a list of likely responsibilities:
Property Maintenance and Tenant Interaction:
- Conduct regular property inspections and visitations with tenants.
- Provide prompt, professional response and follow through regarding tenant inquiries, problems, and complaints.
- Coordinate move-in for new tenants and move-out inspections for tenants vacating their space.
- Update and maintain property condition reports with respect to roofs, HVAC units, parking lot, etc.
- Obtain bids and manage capital improvement projects.
- Coordinate tenant finish construction with tenant and contractors.
- Supervise contractors and maintenance staff for services and repairs to property.
- Assist with the preparation of rent commencement letters, delivery notices, etc., for new tenants.
- Complete other special projects and duties as assigned
Requirements - Proven experience in administrative assistance or a similar role.
- Strong skills in answering inbound calls and managing customer inquiries.
- Proficiency in data entry and maintaining accurate records.
- Familiarity with receptionist duties and front desk operations.
- Excellent organizational and multitasking abilities.
- Effective communication skills, both written and verbal.
- Ability to work independently and collaboratively in a team environment.
- High level of professionalism and attention to detail. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Exciting opportunity for an administrative professional. Our client, a Real Estate Firm located near the Rosemont/O'Hare area is seeking an Administrative Assistant to help support a newly expanded office. The ideal candidate must be exceedingly well organized, flexible and be able to effectively work through daily challenges. Should possess the ability to interact with staff (at all levels), visitors and vendors in a fast-paced environment, sometimes under pressure, while remaining proactive, resourceful and efficient. A high level of professionalism and confidentially is crucial to this role. Expert level of written and verbal communication skills, strong decision-making ability and attention to detail are equally important. This is a direct hire opportunity, offering full benefits including: health, dental, vision, short and long term, 401k, and PTO, with a salary target of $55-$60k
Recruiter: Connie Stathopoulos
Responsibilities will include the following:
- Accept visitors, greet clients and act as the face of the company.
- Answer phones, transfer calls to appropriate parties and relay messages.
- Provide administrative support within the company.
- Process incoming and outgoing mail and packages
- Contact building to create work orders, order key cards, add visitors, etc.
- Coordinate conference room scheduling, meeting arrangements and catering needs.
- Monitor inventory of office and kitchen supplies
- Order catering for the weekly company lunches.
- Contact appropriate vendors to resolve IT, phone and copier issues.
- Assist with new hire setup, including setting up the desk and phone, adding to directory and printing welcome materials.
- Work with invoice processing system, to submit, code and approve invoices.
- Maintain receipts for company Amex card purchases.
- Assist with updating contact lists.
- Work with team members throughout the entire company.
Requirements
Qualifications:
- Strong working knowledge of Microsoft Office: Word, Excel and Outlook.
- Bachelor's degree is preferred.
- Strong communication skills (oral, written and presentation).
- Must possess a professional presence and be a strong relationship builder.
- Have an eye for detail and be able to find creative solutions for problems.
- Ability to organize, self-manage and work under pressure while efficiently multi-tasking on various projects
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Job Description**
The Administrative Assistant II is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.
**Compensation Data**
COMPENSATION: The Hourly rate for this position is $15.00 to $20.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
+ Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
+ Coordinate and lead special projects
+ Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function.
+ Recommend methods to improve operation processes, efficiency, and service to both internal and external customers.
+ Serve as a resource for other departments on matters pertaining to functional area.
+ Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
+ Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed.
+ Review and maintain the time and attendance system.
+ Implement new administrative procedures and forms as directed
+ Support the daily office functions by ordering supplies.
+ Support inventory process
+ Generating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily
+ Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
+ 3-5 years of work experience preferred.
+ High School Diploma required.
+ Associates Degree in a related field preferred.
+ MS Office Experience with proficiency in Excel required.
+ Effective communication skills.
+ Excellent customer service and administrative skills required.
+ Ability to develop and maintain a positive working relationship with others.
+ Detail oriented, ability to multi-task, with strong organizational skills are required.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Grainger is seeking a dedicated Senior Administrative Assistant to join our team. In this role, you will play a crucial part in supporting our senior executives and ensuring smooth operations within the company. Your responsibilities will include:

• Managing executives' calendars and scheduling important meetings.
• Coordinating travel arrangements and preparing detailed expense reports.
• Assisting with project coordination and tracking key deadlines.
• Maintaining confidentiality of sensitive files and records.
• Preparing impactful presentations and comprehensive reports for meetings.
• Acting as a liaison between departments and external partners.

If you are organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity. We are hiring immediately!