29 Administrative Roles jobs in Houlton

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $23.00 to $26.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $18.00 to $21.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Working Title: Administrative Support - Fleet Program**
**Job Class: Office and Administrative Specialist, Senior**
**Agency: MN Department of Natural Resources**
+ **Job ID** : 87256
+ **Location** : St. Paul
+ **Telework Eligible** : Yes
+ **Full/Part Time** : Full-time
+ **Regular/Temporary** : Unlimited
+ **Who May Apply** : Open to all qualified job seekers
+ **Date Posted** : 08/19/2025
+ **Closing Date** : 08/27/2025
+ **Hiring Agency/Seniority Unit** : Department of Natural Resources
+ **Division/Unit** : Operation Services Division
+ **Work Shift/Work Hours** : Day Shift
+ **Days of Work** : Monday - Friday
+ **Travel Required** : No
+ **Salary Range:** $21.90 - $29.65 / hourly
+ **Classified Status** : Classified
+ **Bargaining Unit/Union** : 206 - Clerical/ AFSCME
+ **Work Area** : St. Paul, Central Office
+ Designated in Connect 700 Program for Applicants with Disabilities ( : Yes
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Department of Natural Resources, Operations Services Division is seeking to fill one (1) full-time Office & Administrative Specialist Senior position. This position exists to provide administrative assistance to the Operations Services Division's Fleet Unit. Overseeing the complex nature of the fleet program.
Responsibilities include, but are not limited to:
+ Provide work direction and train co-workers on specific tasks
+ Monitor expenditures related to all fleet expenses
+ Determine repair deadlines
+ Prepare correspondence as needed without direction
+ Maintain the fleet management system with correct data entry
+ Create reports on fleet data
+ Directing claims to Risk Management
This position has a flexible work arrangement and may be eligible to telework on a part-time basis which is subject to change. If approved, the employee would be required to complete an annual telework agreement.
**Minimum Qualifications**
+ Ability to manage an office or work area by planning, organizing, administering, and directing the work of other employees.
+ Skill in word processing sufficient to use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meeting, etc.
+ Ability to create presentations, tables, charts, and/or graphs from word processing software.
+ Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
+ Skill in database management sufficient to develop tables and manipulate, retrieve, and analyze data.
+ Ability to design and maintain recordkeeping systems.
+ Ability to present information to diverse customers.
**Preferred Qualifications**
+ Three (3) years' experience in an advanced administrative support role.
+ Knowledge of automotive repair and procurement processes.
+ Organizational skills to facilitate the creation of recording systems.
+ Knowledge of the DNR's Operations Services Division's MR/Fleet Unit policies, practices, and procedures.
+ Ability to interpret the DNR's administrative policies, procedures and documents necessary to carry out the position's duties.
**Additional Requirements**
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
+ Conflict of Interest Review
+ Criminal History Check
+ Education Verification
+ Employment Reference / Records Check
+ License / Certification Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email . Please indicate what assistance is needed.

**Job Description**
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Long Description**
COMPENSATION: The Hourly rate for this position is $22.00 to $22.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Job Description

Job Description

The Manager of Administration and Office Facilities is responsible for overseeing daily administration at Sherman Associates' Minneapolis, MN corporate office and ensuring the smooth functioning of office facilities. This role combines hands-on administrative support in managing office logistics, vendor relationships, and internal coordination, as well as being the first point of contact in greeting and directing visitors with professionalism and ensuring they are directed to the appropriate departments. This position also plays a key role in facilitating IT and cell mobile device operations with employees and third-party vendors.

ESSENTIAL FUNCTIONS

Corporate Office Management:

• Manages office supply inventory and procurement.
• Partners with commercial property management in ensuring office cleanliness. Communicates needs to Senior Commercial Property Manager and organizes office cleanups.
• Monitors and maintains inventory of general office and kitchen supplies. Restocks supplies as needed, organizes storage areas for accessibility and efficiency, and coordinates with vendors for reordering.
• Manages Admin debit card, tracks all charges made to it and enters transaction specific information into the online banking system each month.
• Works with relevant vendors to program and distributes garage access cards and building fobs.
• Ensures a clean and welcoming kitchen environment by regularly cleaning and restocking coffee machines, emptying dishwashers, wiping down surfaces, and maintaining general tidiness in all shared kitchen and break areas.
• Assists with the setup and cleanup of in-office meetings and employee events, including arranging furniture, preparing refreshments, and ensuring all spaces are returned to a clean and organized state post-event.

Administrative Support:

• Manages the ButterflyMX office intercom system and maintains the security of access to the corporate office while providing a streamlined and professional visitor experience. Ensures there is back-up coverage and coordinates supplemental back-up as necessary.
• Monitors and screens all incoming voicemail messages that come to the main corporate line and distribute to appropriate staff.
• Manages all incoming and outgoing office mail and packages, ensuring timely distribution to staff and accurate preparation of outgoing shipments using appropriate carriers and tracking systems.
• Assists with signing and distribution of legal documents.

Information Technology:

• Assists with ordering computers and computer-related equipment and accessories as needed to ensure all employees have what they need to perform their job responsibilities.
• Works with outside vendor to set up and track computers and inventory, as well as assisting Human Resources with new employee set-up.
• Serves as the corporate phone system administrator. Manages landline phone system. Oversees the purchasing, set-up, distribution, and maintenance of mobile devices, which includes mobile device management software. Assists with troubleshooting service and related issues.
• Ensure printers and copiers are consistently stocked with paper and other consumables and assist with basic troubleshooting or service requests as needed.

Communication/Teamwork

• Works as a team player and interacts with all internal and external customers in a friendly and efficient manner.
• Keeps supervisor and other key leaders informed at all times in the areas of potential legal action, escalated concerns, and large vendor contracts.
• Professionally communicates and partners with all departments such as property management, development, hospitality and retail, legal, marketing, accounting, human resources, learning, asset management and, marketing.

MINIMUM REQUIREMENTS

Education & Experience

• Minimum of 5 years of experience in administration/office management roles.
• Bachelor's degree or equivalent experience preferred.
• Experience with contracts, vendor partnerships, and setting up computers and mobile phones.

Required Skills & Abilities

• Excellent written and oral communication skills.
• Strong attention to detail.
• Ability to work independently and in teams with a sense of urgency.
• Able to balance competing priorities, complex situations, and tight deadlines
• Software proficiency in Excel, Word, Outlook.
• Exemplary time management skills.

WORK ENVIRONMENT

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Exposed to ambient room temperatures, lighting and traditional office equipment found in a typical office environment, quiet to moderate noise level.

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Must be able to sit or stand at a desk for up to 8-hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
• Must have the ability to move around freely throughout the property and office, and necessity varies from day to day.
• Must be able to lift up to 25 lbs occasionally
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability, and visual acuity to include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits:

COMPENSATION AND BENEFITS

Pay Range: $65,000 - $90,000 annual salary + annual bonus eligibility. Pay is based on several factors which vary based on position; including experience, skills, and knowledge the selected individual is bringing to the specific job.

We Offer a Comprehensive Benefits Package Which Includes:

• Medical, Dental, and Vision Insurance
• Employer paid short term disability
• Employer paid life insurance
• Additional Supplemental Insurance Policies including
• Voluntary Accident & Critical Illness
• Hospital Indemnity
• Long-Term Disability
• Pet insurance
• Employer paid employee assistance program
• Fully vested 401k company match program
• 9 Paid holidays and competitive PTO program
• Sherman Associates owned Starbucks and Hotel discounts

Sherman Associates is an Equal Opportunity and Affirmative Action Employer. We encourage women, minorities, individuals with disabilities, and protected veterans to apply.

This job advertisement is intended to provide information essential to understanding the scope of the position. It is not an exhaustive list of skills, duties, responsibilities or working conditions associated with the position.

Only applicants who complete our online application process will be considered for employment. Applicants that need reasonable accommodations to complete the application process may contact

--

Be a part of something great and find yourself At Home, At Sherman! As a member of Sherman, we invite you to join our mission of Building Communities, Enriching Neighborhoods . You can make an immediate impact supporting our real estate development and management operations in hotels, residential, and retail.

Who Are We? Sherman Associates is an award-winning real estate development firm specializing in the design, construction and financing of quality commercial, hospitality, and residential housing across the Midwest. With over 40 years of visionary development experience, our portfolio includes over 8,500 units of multifamily residential housing, 600,000 square feet commercial space, and franchise hotels & retail operations; including Aloft Minneapolis, Canopy by Hilton Minneapolis Mill District, Holiday Inn Express & Suites Downtown Des Moines, Sheraton Duluth Hotel, and Starbucks.

Administrative / Customer Service - Support
**Employment Type:** Contract/Temp
**Date Posted:** 5/16/2025
**Location:** Minneapolis, MN
**Pay Range:** 23.00 - 26.00 USD per Hour
**Job Number:** JO-2505-2646
**Primary Function**
At our client, Administrative Services is a strategic business partner, adding value through exceptional administrative support that enables our company to win and our employees to maximize their full potential. We drive winning results for the organization through developing our amazing talent, creating agile organizations, and building world class capabilities that unleash performance in a distinctive and undeniable global culture. We are driven to be the premiere administrative service organization in the world.
The role of the Specialized Workforce Agile Talent (SWAT) focuses on providing administrative expertise and solutions in a team environment. Individuals on this team perform a variety of tasks including their primary duty of providing back-up leadership administrative support for Administrative Assistants within the Admin Services CoE and cross-functional project support while providing excellent customer service. (Must be able to be on-site 5 days per week)
Duration: 6/2/25 - 12/31/25
SCHEDULE DURING SUMMER HOURS (6/2/25 - 8/29/25)
M-Thurs 7:30am-3:30pm or 8am-4pm (ONSITE)
Fri - OFF
(30 hrs per week w/30 min lunch)
SCHEDULE AFTER SUMMER HOURS (8/30/25 - 12/31/25):
M-Thurs 7:30am-3:30pm or 8am-4pm (ONSITE)
Fri 7:30am-3:30pm or 8am-4pm (REMOTE)
(37.5 hrs per week w/ 30 min lunch)
**Duties & Responsibilities**
+ Partner with all CoE Administrative Assistants to ensure success in all areas
+ Provide desk coverage for dedicated Administrative Assistants in their absence including:
+ Calendar management
+ Meeting and event coordination (may include all logistics on or off site, agendas, document creation, etc.)
+ Maintain and effectively execute global travel including visa/passport requests, travel arrangements, and expense reports
+ Provide general administrative support to team members and leaders at office sites. Including:
+ Data entry
+ Research and meeting/event coordination
+ Scanning/printing/refining documents
+ Workspace changes
+ Assembling and shipping gift bags
+ Tour guide and meeting escort
+ Provide on-site support for Virtual Assistants
+ Provide technical expertise and drive improvements for general administrative tasks
+ Long term project ownership
+ Interaction with individuals from all levels of the organization (including customers, outside organizations, and community leaders)
+ Special projects as required
**Skills & Qualifications**
+ Strong customer service focus with a positive and enthusiastic attitude
+ High degree of proficiency with Microsoft Office and the ability to integrate technology, tools, and capabilities into business processes
+ Strong communication skills, both verbal and written
+ Strong planning and organization skills with attention to detail
+ Ability to think proactively, manage multiple priorities and changing work demands
+ Effectively utilize network of appropriate contacts to resolve problems and facilitate appropriate decisions to analyze and resolve confidential or somewhat complex work/problems
+ High level of independent judgement and decision making to analyze and resolve highly confidential or complex nature of work/problems
+ Strong partnership skills with ability to work effectively with employees at all levels of the organization
+ High level of integrity and accountability
+ Ability to influence others for effective and efficient results
+ Learning mindset
+ Change management advocate
+ Self-starter
**Education & Experience**
+ High School Diploma
+ Associate's Degree preferred
+ Minimum of 2 years relevant/related experience
**To Apply**
Use the link at the bottom of this page to apply. Make sure you are using the latest version of your browser.
**Diversity Inclusion & Customer Service Statement**
TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
**Global HQ**
6402 Arlington Blvd, Suite 1020
Falls Church, VA 22042

Levy Sector
**Pay Range** : $25.00 to $28.00
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** **1453668** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Responsible for clerical functions and administrative support of food service programs, group sales and human resources.
**Essential Duties and Responsibilities:**
+ Assists with staff check-in before the event.
+ Assists with staff training.
+ Supports team on event planning and execution.
+ Organize group needs weekly - touch base regarding upcoming events.
+ Responsible for setup, collection and auditing of all event paperwork.
+ Participates in general office duties: meetings, cleaning, filing and other similar administrative activities.
+ Promotes a cooperative work climate, maximizing productivity and morale.
+ Conducts regular scheduled meetings to ensure lines of communication are open between management and team members.
+ Displays a positive attitude towards team members.
+ Completes all projects in a timely manner.
+ Creates legendary experience for guests, team members and clients.
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Enter weekly sales using computer.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Assist in preparation of end of month financial reports.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Stand for long periods of time and be able to actively engage physically with guests.
+ Ability to stand, walk, stoop, kneel, crouch or crawl.
+ React with physical and mental alertness in emergency situations.
+ Demonstrate physical stamina and agility required to be mobile for long periods throughout the day.
+ Lift/move materials and equipment up to 50 pounds.
+ Move from sitting to standing position easily and quickly.
+ Performs other duties as assigned.
**Requirements:**
The ideal candidate will have 1 year or more experience as an administrative assistant ideally in a food or hospitality setting. An outgoing personality is preferred. The candidate should have the ability to interact with high profile guests and remain professional and dedicated to providing exceptional experience. The ability to communicate effectively by speaking and comprehending English, with the ability to problem solve and make decisions with little guidance.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._

City/State: Minneapolis, Minnesota
Categories: Support & Facility Services
Shift: Ebenezer
Job Status: day
Req ID: 149867
Pay Range: Ebenezer
**Job Overview**
We are look for a **Business Office Assistant** to support our residents in our Skilled Nursing Facility- Jones Harrison! This role provides hands on care and support services for our senior residents at our spacious care center in Minneapolis, MN near cedar lake. This patient support position includes;
+ 80 hours every two weeks
+ Day shift
+ No weekends
+ Benefit Eligible: (Paid Time Off, Retirement monies, medical, dental, wellness dollars, education scholarships). Cash Out Wages Before Payday with our New Benefit of Early Wage Access!) 135 years of service, **Jones-Harrison Senior Living** is conveniently located close to the metro bus stops off Cedar Lake Ave./Drew Ave. S. and Cedar Lake Ave./France Ave. S. in Minneapolis. The Jones-Harrison community offers Assisted Living, Memory Care, Skilled Nursing and Long-Term Care with a beautiful view of Cedar Lake and pristine grounds. This community features 53 Assisted living, 9 memory care apartments, 120 skilled and long term care beds. Join our team of dedicated employees who share in our mission to help our seniors heal, discover, and educate for longer healthier, more meaningful lives.
This position is responsible for all activities related to Office Management including but not limited to: accounts receivable process for rents and other revenues, accounts payable. This is a full-time position, Monday through Friday, with weekends as needed.
**Responsibilities:**
+ Assists with the Accounts Payable Process
+ Receives checks and prepare deposits
+ Assists in the Accounts Receivable Process
+ Assists with the resident Trust Fund process
+ Maintains HIPAA compliance
+ Performs other duties as assigned and directed
**Required Qualifications:**
+ Proficient in Microsoft applications
+ 0-1 years of experience
**Preferred Qualifications:**
+ High school Diploma/GED
+ 1-3 years of experience
**Benefit Overview**
Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: ( Disclaimer**
An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
**EEO Statement**
EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status

Description
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Saint Paul, Minnesota. This role involves providing high-level administrative support to senior executives, ensuring the smooth operation of daily tasks and schedules. The ideal candidate will have a strong background in clerical duties, excellent organizational skills, and the ability to handle confidential information with professionalism.
Responsibilities:
- Manage and coordinate schedules and calendars for multiple executives, ensuring efficient time management.
- Assist executives in completing forms such as conference registrations and employee expense reimbursements, including receipt handling and report submissions.
- Report on budgeting information, providing updates on commissioner funds and remaining balances.
- Serve as the first point of contact at the front desk, addressing inquiries and directing visitors appropriately.
- Answer inbound calls and provide accurate information or route calls to the appropriate departments.
- Utilize outdated software systems, such as Aspen, to navigate user guides, run reports, and troubleshoot issues.
- Compose and edit correspondence, memoranda, and other informational materials as needed.
- Establish and maintain organized filing systems to ensure easy retrieval of documents.
- Uphold confidentiality standards while handling sensitive information in compliance with regulations
Requirements
- High school diploma or equivalent required; advanced education is a plus.
- Minimum of 3-5 years of administrative or clerical experience, preferably supporting elected officials or senior executives.
- Proficiency with Microsoft Office Suite
- Strong knowledge of departmental operations, policies, and terminology.
- Demonstrated ability to compose detailed and accurate correspondence and reports.
- Exceptional organizational skills with the ability to prioritize tasks and meet deadlines.
- Proven ability to handle confidential information with discretion.
- Excellent interpersonal skills to establish effective working relationships with colleagues, clients, and constituents.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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