33 Administrative Roles jobs in Houlton
Ops Administrative Support
55405 Saint Paul, Minnesota
Trane Technologies
Posted 7 days ago
Job Viewed
Job Description
At Trane Technologies TM and through our businesses including Trane ® and Thermo King ® , we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.
The **Administrative Assistant** serves our facility, duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
**Core Job Responsibilities (others may be added):** Provide administrative support for operations.
· Maintains company communications web page, Climate Zone App, and monitors
· Coordinates company blood drives, safety shoe/eye glass programs, along with other special supplier visits
· Contributes to Team Konnect, TK United & Health Wellness Team efforts by creating event communications and participation
· Supports physical inventory with data entry and catering support
· Enter purchase orders and resolve invoices in Coupa for EHS and Facilities
· Support Daily DC Ops report metrics & creation of standard work
· Provide catering support for skip level, birthday lunches, holiday celebrations or other special events
· Support with hiring/recruitment efforts and on boarding as needed
· Provide leadership support and set up during onsite meetings
**-** Organizing Food Trucks: Schedule the multiple variations and cancelations
**-** Maintaining Coffee Bars: Stocking sugars, stir sticks and various creamers
**Minimum Qualifications:**
· High school diploma or equivalent
· Minimum two years' relevant experience
· Proficient with Microsoft Office Suite (Outlook, PowerPoint, Word & Excel)
**Key Competencies:**
Telephone Skills, Verbal & Written Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Multitasking & Time Management
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
The **Administrative Assistant** serves our facility, duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
**Core Job Responsibilities (others may be added):** Provide administrative support for operations.
· Maintains company communications web page, Climate Zone App, and monitors
· Coordinates company blood drives, safety shoe/eye glass programs, along with other special supplier visits
· Contributes to Team Konnect, TK United & Health Wellness Team efforts by creating event communications and participation
· Supports physical inventory with data entry and catering support
· Enter purchase orders and resolve invoices in Coupa for EHS and Facilities
· Support Daily DC Ops report metrics & creation of standard work
· Provide catering support for skip level, birthday lunches, holiday celebrations or other special events
· Support with hiring/recruitment efforts and on boarding as needed
· Provide leadership support and set up during onsite meetings
**-** Organizing Food Trucks: Schedule the multiple variations and cancelations
**-** Maintaining Coffee Bars: Stocking sugars, stir sticks and various creamers
**Minimum Qualifications:**
· High school diploma or equivalent
· Minimum two years' relevant experience
· Proficient with Microsoft Office Suite (Outlook, PowerPoint, Word & Excel)
**Key Competencies:**
Telephone Skills, Verbal & Written Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Multitasking & Time Management
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
View Now
0
Administrative Support Professional
55405 Saint Paul, Minnesota
Cintas
Posted 15 days ago
Job Viewed
Job Description
**Requisition Number:**
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
**Benefits**
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
**Compensation**
A reasonable estimate of base salary for this role ranges between $18.98 - $23.93/Hour. The range takes into account factors that are considered in making compensation decisions including, but not limited to, skill sets, experience and training, and other business and organization needs. Please note, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decision are dependent on the facts and circumstances of each decision.
**Company Information**
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
**Benefits**
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
**Compensation**
A reasonable estimate of base salary for this role ranges between $18.98 - $23.93/Hour. The range takes into account factors that are considered in making compensation decisions including, but not limited to, skill sets, experience and training, and other business and organization needs. Please note, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decision are dependent on the facts and circumstances of each decision.
**Company Information**
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift
View Now
1
Administrative Support Worker - Sports & Entertainment Tech Support
55405 Saint Paul, Minnesota
ARAMARK
Posted 15 days ago
Job Viewed
Job Description
**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $23.00 to $26.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $23.00 to $26.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
View Now
2
Regional Administrative Support Team Lead - St. Paul Market
55145 Saint Paul, Minnesota
Anywhere Real Estate
Posted today
Job Viewed
Job Description
At Anywhere Real Estate our mission is clear. We are reimagining the home buying and selling journey while leading the industry into the future. Coldwell Banker Realty has an exciting opportunity for you to be a part of it!
The Regional Support Team Lead provides critical administrative, operational and customer service support to our Coldwell Banker branch offices, leaders, and agents in a specified pod of regional offices. This role serves as the first point of escalation, and they manage the workflow of the team while ensuring there is coverage in all offices. They provide coaching to the Regional Support Specialists (RSS) in their pod. In addition to Lead responsibilities, the role assists with supporting the particular office they work out of. The RSS team will work together, spending time each week across a group of offices, providing support in a variety of ways including; partnering with branch leaders, acting as a liaison with our different departments and business partners, processing agent transactions and office administration.
This position plays a significant role in driving the success of our key principle of helping our agents live exceptional lives.
**This role will require frequent travel to offices in the assigned pod.**
**Responsibilities:**
**Lead Expectations:**
+ Serve as the first point of escalation for branch and team while managing Regional Support Specialist (RSS) workflow and office coverage.
+ Coach and mentor RSS's in the pod and manage RSS Team huddles.
+ Partner with Branch Managers on administrative and agent needs.
+ Provides RSS Leadership with performance feedback on the team and encourages positive communication and collaboration.
+ Manage compliance issues.
**Branch Leader Support:**
+ Collaborate with Branch Manager to maintain office promotional items, sales meetings, new agent orientations and office culture
**Agent Support:**
+ Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them in their business
+ Support Agents with any technology, process or operationally related questions
+ Promote a friendly, inclusive office culture that reinforces our agent value proposition
+ Work with Agent Onboarding Team to ensure successful agent onboarding
**Office Organization:**
+ In collaboration with our facilities and IT partners, ensure all items in the office remain in working order and the office operates smoothly.
+ Ensure needed office supplies are sufficiently stocked and organized, mail is distributed
**Transaction Support:**
+ Ensure our agents' transactions are efficiently and accurately processed to ensure that commission payments are timely. Scan physical checks if needed,
+ Point of contact for following up on missing documentation or escalation of transactional issues.
+ Database entry and updates - MLS, Transaction Manager
+ Systems review of Trident and transaction manager, issue resolutions submitted through OnBase
**Qualifications:**
+ 2 or more years of office administrative support experience required; leadership experience strongly preferred
+ 1 or more years customer service experience preferred; Prior Real Estate office experience preferred
+ Strong written and verbal communication skills with a strong focus on positive outcomes and satisfaction
+ Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software
+ Proficiency with Microsoft Office
+ Ability to communicate effectively with different audiences, including agents, branch managers and operational support teams
+ Customer focused, delivery oriented, ability to multi-task
+ Willingness to be "nimble" and adjust priorities as needed
**Anywhere is proud to offer a comprehensive benefits package to our employees including:**
+ Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
+ 401(k) savings plan with company match
+ Paid Time Off to Include Holidays, Vacation Time, and Sick Time
+ Paid Family & Paternity Leave
+ Life Insurance
+ Business Travel Accident Insurance
+ All employees receive access to LinkedIn Learning
+ Tuition reimbursement for approved programs
+ Employee Referral Program
+ Adoption Assistance Program
+ Employee Assistance Program
+ Health and Wellness Program and Incentives
+ Employee Discounts
+ Employee Resource Groups
#indjobs
Coldwell Banker® ( is one of the world's leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.
Anywhere Real Estate Inc. ( **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate ( , Century 21® ( , Coldwell Banker® ( , Coldwell Banker Commercial® ( , Corcoran® ( , ERA® ( , and Sotheby's International Realty® ( , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.
**At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report ( .
We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:
+ Great Place to Work
+ Forbes World's Best Employers
+ Newsweek World's Most Trustworthy Companies
+ Ethisphere World's Most Ethical Companies
EEO Statement: EOE including disability/veteran
The Regional Support Team Lead provides critical administrative, operational and customer service support to our Coldwell Banker branch offices, leaders, and agents in a specified pod of regional offices. This role serves as the first point of escalation, and they manage the workflow of the team while ensuring there is coverage in all offices. They provide coaching to the Regional Support Specialists (RSS) in their pod. In addition to Lead responsibilities, the role assists with supporting the particular office they work out of. The RSS team will work together, spending time each week across a group of offices, providing support in a variety of ways including; partnering with branch leaders, acting as a liaison with our different departments and business partners, processing agent transactions and office administration.
This position plays a significant role in driving the success of our key principle of helping our agents live exceptional lives.
**This role will require frequent travel to offices in the assigned pod.**
**Responsibilities:**
**Lead Expectations:**
+ Serve as the first point of escalation for branch and team while managing Regional Support Specialist (RSS) workflow and office coverage.
+ Coach and mentor RSS's in the pod and manage RSS Team huddles.
+ Partner with Branch Managers on administrative and agent needs.
+ Provides RSS Leadership with performance feedback on the team and encourages positive communication and collaboration.
+ Manage compliance issues.
**Branch Leader Support:**
+ Collaborate with Branch Manager to maintain office promotional items, sales meetings, new agent orientations and office culture
**Agent Support:**
+ Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them in their business
+ Support Agents with any technology, process or operationally related questions
+ Promote a friendly, inclusive office culture that reinforces our agent value proposition
+ Work with Agent Onboarding Team to ensure successful agent onboarding
**Office Organization:**
+ In collaboration with our facilities and IT partners, ensure all items in the office remain in working order and the office operates smoothly.
+ Ensure needed office supplies are sufficiently stocked and organized, mail is distributed
**Transaction Support:**
+ Ensure our agents' transactions are efficiently and accurately processed to ensure that commission payments are timely. Scan physical checks if needed,
+ Point of contact for following up on missing documentation or escalation of transactional issues.
+ Database entry and updates - MLS, Transaction Manager
+ Systems review of Trident and transaction manager, issue resolutions submitted through OnBase
**Qualifications:**
+ 2 or more years of office administrative support experience required; leadership experience strongly preferred
+ 1 or more years customer service experience preferred; Prior Real Estate office experience preferred
+ Strong written and verbal communication skills with a strong focus on positive outcomes and satisfaction
+ Technologically proficient in all areas including but not limited to familiarity with various operating systems on PCs and Macs and ability to navigate computer software
+ Proficiency with Microsoft Office
+ Ability to communicate effectively with different audiences, including agents, branch managers and operational support teams
+ Customer focused, delivery oriented, ability to multi-task
+ Willingness to be "nimble" and adjust priorities as needed
**Anywhere is proud to offer a comprehensive benefits package to our employees including:**
+ Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D
+ 401(k) savings plan with company match
+ Paid Time Off to Include Holidays, Vacation Time, and Sick Time
+ Paid Family & Paternity Leave
+ Life Insurance
+ Business Travel Accident Insurance
+ All employees receive access to LinkedIn Learning
+ Tuition reimbursement for approved programs
+ Employee Referral Program
+ Adoption Assistance Program
+ Employee Assistance Program
+ Health and Wellness Program and Incentives
+ Employee Discounts
+ Employee Resource Groups
#indjobs
Coldwell Banker® ( is one of the world's leading brands for the sale of million-dollar-plus homes and one of the largest residential real estate brokerage franchisors, with approximately 2,800 franchise and company owned offices and over 99,000 independent sales associates in the United States, Canada and 40 other countries. Coldwell Banker is a subsidiary of Anywhere Real Estate Inc.
Anywhere Real Estate Inc. ( **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate ( , Century 21® ( , Coldwell Banker® ( , Coldwell Banker Commercial® ( , Corcoran® ( , ERA® ( , and Sotheby's International Realty® ( , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.
**At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report ( .
We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:
+ Great Place to Work
+ Forbes World's Best Employers
+ Newsweek World's Most Trustworthy Companies
+ Ethisphere World's Most Ethical Companies
EEO Statement: EOE including disability/veteran
View Now
3
Administrative Support Worker Lead - US Bank Stadium - Administration
55405 Saint Paul, Minnesota
ARAMARK
Posted 15 days ago
Job Viewed
Job Description
**Job Description**
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Long Description**
COMPENSATION: The Hourly rate for this position is $22.00 to $22.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Long Description**
COMPENSATION: The Hourly rate for this position is $22.00 to $22.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
View Now
4
Business Office Assistant
55405 Saint Paul, Minnesota
Ebenezer
Posted 12 days ago
Job Viewed
Job Description
City/State: Minneapolis, Minnesota
Categories: Support & Facility Services
Shift: Ebenezer
Job Status: day
Req ID:
Pay Range: Ebenezer
**Job Overview**
Ebenezer is looking for a **Business Office Assistant** to support our older adult residents in our Skilled Nursing Care Facility- Jones Harrison! This position is responsible for assisting all activities related to the Business Office operations and functions of accounts receivable process including billings, collections, and month end processes as directed by the Director of Revenue Cycle. Also assists in activities related to deposits and withdrawals of resident trust, census information systems, and accounts payable processes.
+ 80 hours every two weeks
+ Day shift
+ No weekends
Celebrating 135 years of service, **Jones-Harrison Senior Living** is conveniently located close to the metro bus stops off Cedar Lake Ave./Drew Ave. S. and Cedar Lake Ave./France Ave. S. in Minneapolis. The Jones-Harrison community offers Assisted Living, Memory Care, Skilled Nursing and Long-Term Care with a beautiful view of Cedar Lake and pristine grounds. This community features 53 Assisted living, 9 memory care apartments, 120 skilled and long term care beds. Join our team of dedicated employees who share in our mission to help our seniors heal, discover, and educate for longer healthier, more meaningful lives.
This position is responsible for all activities related to Office Management including but not limited to: accounts receivable process for rents and other revenues, accounts payable. Providing a high level of customer service while using great attention to detail. Monday through Friday, with weekends as needed.
**Responsibilities:**
+ Assists with the Accounts Payable Process
+ Receives checks and prepare deposits
+ Assists in the Accounts Receivable Process
+ Assists with the resident Trust Fund process
+ Maintains HIPAA compliance
+ Performs other duties as assigned and directed
**Required Qualifications:**
+ Proficient in Microsoft applications
**Preferred Qualifications:**
+ High school Diploma/GED
+ 1 or more years of experience
**Benefit Overview**
Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: ( Disclaimer**
An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
**EEO Statement**
EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status
Categories: Support & Facility Services
Shift: Ebenezer
Job Status: day
Req ID:
Pay Range: Ebenezer
**Job Overview**
Ebenezer is looking for a **Business Office Assistant** to support our older adult residents in our Skilled Nursing Care Facility- Jones Harrison! This position is responsible for assisting all activities related to the Business Office operations and functions of accounts receivable process including billings, collections, and month end processes as directed by the Director of Revenue Cycle. Also assists in activities related to deposits and withdrawals of resident trust, census information systems, and accounts payable processes.
+ 80 hours every two weeks
+ Day shift
+ No weekends
Celebrating 135 years of service, **Jones-Harrison Senior Living** is conveniently located close to the metro bus stops off Cedar Lake Ave./Drew Ave. S. and Cedar Lake Ave./France Ave. S. in Minneapolis. The Jones-Harrison community offers Assisted Living, Memory Care, Skilled Nursing and Long-Term Care with a beautiful view of Cedar Lake and pristine grounds. This community features 53 Assisted living, 9 memory care apartments, 120 skilled and long term care beds. Join our team of dedicated employees who share in our mission to help our seniors heal, discover, and educate for longer healthier, more meaningful lives.
This position is responsible for all activities related to Office Management including but not limited to: accounts receivable process for rents and other revenues, accounts payable. Providing a high level of customer service while using great attention to detail. Monday through Friday, with weekends as needed.
**Responsibilities:**
+ Assists with the Accounts Payable Process
+ Receives checks and prepare deposits
+ Assists in the Accounts Receivable Process
+ Assists with the resident Trust Fund process
+ Maintains HIPAA compliance
+ Performs other duties as assigned and directed
**Required Qualifications:**
+ Proficient in Microsoft applications
**Preferred Qualifications:**
+ High school Diploma/GED
+ 1 or more years of experience
**Benefit Overview**
Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: ( Disclaimer**
An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.
**EEO Statement**
EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status
View Now
5
Spanish Bilingual Office Assistant
55405 Saint Paul, Minnesota
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Job Description:
We are seeking a Spanish Bilingual Office Assistant to provide vital administrative support to our team and serve as a resource for clients and colleagues requiring assistance in both English and Spanish. The ideal candidate will be detail-oriented, professional, and capable of multitasking in a fast-paced environment. This role is an excellent opportunity for someone with strong communication skills and administrative expertise.
Key Responsibilities:
+ Perform general administrative tasks, including managing schedules, organizing files, and handling correspondence (email, phone, and mail).
+ Act as the first point of contact for Spanish-speaking clients, translating and assisting with inquiries as needed.
+ Prepare and update documents, presentations, and reports for internal and client-facing use in English and Spanish.
+ Assist in planning meetings, coordinating travel arrangements, and managing calendars for team members.
+ Handle incoming and outgoing calls and serve as a liaison between departments and vendors.
+ Maintain inventory of office supplies and place orders as needed.
+ Perform other clerical duties such as scanning, photocopying, and data entry.
Requirements
Qualifications:
+ High school diploma or equivalent; Associate's degree or administrative certification preferred.
+ Proficiency in English and Spanish (written and verbal communication).
+ Proven experience in an administrative or office support role.
+ Knowledge of office software such as Microsoft Office Suite and Google Workspace.
+ Strong organizational skills and attention to detail.
+ Ability to prioritize tasks and multitask in a fast-paced environment.
+ Excellent interpersonal skills and a customer-first mindset.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Job Description:
We are seeking a Spanish Bilingual Office Assistant to provide vital administrative support to our team and serve as a resource for clients and colleagues requiring assistance in both English and Spanish. The ideal candidate will be detail-oriented, professional, and capable of multitasking in a fast-paced environment. This role is an excellent opportunity for someone with strong communication skills and administrative expertise.
Key Responsibilities:
+ Perform general administrative tasks, including managing schedules, organizing files, and handling correspondence (email, phone, and mail).
+ Act as the first point of contact for Spanish-speaking clients, translating and assisting with inquiries as needed.
+ Prepare and update documents, presentations, and reports for internal and client-facing use in English and Spanish.
+ Assist in planning meetings, coordinating travel arrangements, and managing calendars for team members.
+ Handle incoming and outgoing calls and serve as a liaison between departments and vendors.
+ Maintain inventory of office supplies and place orders as needed.
+ Perform other clerical duties such as scanning, photocopying, and data entry.
Requirements
Qualifications:
+ High school diploma or equivalent; Associate's degree or administrative certification preferred.
+ Proficiency in English and Spanish (written and verbal communication).
+ Proven experience in an administrative or office support role.
+ Knowledge of office software such as Microsoft Office Suite and Google Workspace.
+ Strong organizational skills and attention to detail.
+ Ability to prioritize tasks and multitask in a fast-paced environment.
+ Excellent interpersonal skills and a customer-first mindset.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
Be The First To Know
About the latest Administrative roles Jobs in Houlton !
6
Administrative Assistant
55405 Saint Paul, Minnesota
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Job Description:
We are looking for an organized and detail-oriented Administrative Assistant to provide efficient support to our team. The ideal candidate will play a crucial role in maintaining seamless day-to-day operations, ensuring processes run smoothly while demonstrating professionalism and adaptability. If you enjoy multitasking, problem-solving, and keeping things organized, we'd love to hear from you!
Key Responsibilities:
+ Manage schedules, calendars, and appointments for multiple team members.
+ Prepare reports, presentations, meeting agendas, and other business documentation.
+ Handle correspondence via email, phone, and mail in a professional manner.
+ Maintain accurate records and file systems for easy access and reference.
+ Coordinate workplace events, meetings, and travel arrangements as needed.
+ Assist with invoice processing, expense reports, and other administrative tasks.
+ Track office supplies inventory and facilitate reorders to ensure optimal functionality.
Requirements
Qualifications:
+ High school diploma or equivalent; Associate's degree or certification in administrative support is a plus.
+ Proven experience as an administrative assistant or in a similar role.
+ Strong organizational skills, with exceptional attention to detail.
+ Familiarity with office management systems (e.g., Microsoft Office Suite, Google Workspace, etc.).
+ Excellent communication skills, both written and verbal.
+ Ability to handle multiple deadlines and prioritize tasks effectively.
+ A positive attitude and willingness to assist wherever needed.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Job Description:
We are looking for an organized and detail-oriented Administrative Assistant to provide efficient support to our team. The ideal candidate will play a crucial role in maintaining seamless day-to-day operations, ensuring processes run smoothly while demonstrating professionalism and adaptability. If you enjoy multitasking, problem-solving, and keeping things organized, we'd love to hear from you!
Key Responsibilities:
+ Manage schedules, calendars, and appointments for multiple team members.
+ Prepare reports, presentations, meeting agendas, and other business documentation.
+ Handle correspondence via email, phone, and mail in a professional manner.
+ Maintain accurate records and file systems for easy access and reference.
+ Coordinate workplace events, meetings, and travel arrangements as needed.
+ Assist with invoice processing, expense reports, and other administrative tasks.
+ Track office supplies inventory and facilitate reorders to ensure optimal functionality.
Requirements
Qualifications:
+ High school diploma or equivalent; Associate's degree or certification in administrative support is a plus.
+ Proven experience as an administrative assistant or in a similar role.
+ Strong organizational skills, with exceptional attention to detail.
+ Familiarity with office management systems (e.g., Microsoft Office Suite, Google Workspace, etc.).
+ Excellent communication skills, both written and verbal.
+ Ability to handle multiple deadlines and prioritize tasks effectively.
+ A positive attitude and willingness to assist wherever needed.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
7
Administrative Assistant
55112 Mounds View, Minnesota
Safran
Posted 1 day ago
Job Viewed
Job Description
Administrative Assistant
**Job details**
**General information**
**Entity**
Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.
Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.
As a worldwide leader in its sector, Safran Aero Boosters designs, develops and produces modules, equipment and test cells for aircraft and space engines. Based in Belgium, Safran Aero Boosters has two subsidiaries in the United States and employs 1,700 people.
**Reference number**
**Job details**
**Domain**
Performance and Support
**Job field / Job profile**
Administrative - Administrative
**Job title**
Administrative Assistant
**Employment type**
Permanent
**Professional category**
Employees / Staff
**Part time / Full time**
Full-time
**Job description**
Summary:
Working under the direction of the Director of HR, the Administrative Assistant is responsible for creating a warm and welcoming environment while managing the Safran Test Cells, screening calls, coordinating activities, and preparing and maintaining meeting spaces within the building. The Administrative Assistant will contribute to the organization by preparing complex documents, maintaining organizational charts supporting upper management and proactively maintain and order company supplies.
Essential Duties and Responsibilities:
- Screening calls, conference or meeting planning, preparing complex documents or coordinating activities.
- Support HR department with HR functions as needed to include training, on boarding of new employees, and maintaining company organization charts and employee directory.
- Assist with coordination of travel for leadership, track travel schedules, update travel documents and act as subject matter expert as needed.
- Proactively maintain and order all company supplies.
- Pleasantly greet employees, contractors and guests arriving through the front door.
- Responsible for the organization and clean-up of company activities, such as project celebrations and/or company sponsored activities.
- Coordinate lunches, dinners, beverages and snacks for guests or company meetings as required.
- Maintain and clean-up conference room, training room after meetings, kitchen and sink areas.
- Responsible for following through with various tasks requested by the President and CEO, upper management and others requesting assistance.
- Actively participate in a continuous improvement culture providing recommendations and implementing enhancements to current methods and procedures.
- Other duties as assigned.
**Candidate skills & requirements**
Education/Experience:
- High School diploma or GED required.
- 2+ years of related experience required.
Qualifications:
- Demonstrated ability to take initiative to support the business and anticipate upcoming needs.
- Self-motivated, driven, organized, detail oriented, able to multi-task, prioritize and excel in a fast-paced environment.
- Ability to communicate effectively and professionally, with sensitivity, and discretion.
- Excellent interpersonal skills, the ability to manage complex and varied interpersonal relationships to successfully complete projects.
- Ability to set priorities, exercise initiative and judgment as well as make decisions within scope of assigned authority.
- Demonstrated proficiency with scheduling, telephone systems and Microsoft Office - Outlook, PowerPoint, Word and Excel.
- Demonstrate accuracy and thoroughness; actively seeks opportunities to improve and promote quality and monitors own work to ensure quality is met.
**Annual salary**
25.00
**Job location**
**Job location**
North America, United States, Minnesota, Minneapolis
**City (-ies)**
651 Campus Drive Suite 100, New Brighton, MN 55112
**Applicant criteria**
**Minimum education level achieved**
High School Diploma/GED Equivalent
**Minimum experience level required**
More than 3 years
**ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency**
Yes
**Job details**
**General information**
**Entity**
Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.
Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.
As a worldwide leader in its sector, Safran Aero Boosters designs, develops and produces modules, equipment and test cells for aircraft and space engines. Based in Belgium, Safran Aero Boosters has two subsidiaries in the United States and employs 1,700 people.
**Reference number**
**Job details**
**Domain**
Performance and Support
**Job field / Job profile**
Administrative - Administrative
**Job title**
Administrative Assistant
**Employment type**
Permanent
**Professional category**
Employees / Staff
**Part time / Full time**
Full-time
**Job description**
Summary:
Working under the direction of the Director of HR, the Administrative Assistant is responsible for creating a warm and welcoming environment while managing the Safran Test Cells, screening calls, coordinating activities, and preparing and maintaining meeting spaces within the building. The Administrative Assistant will contribute to the organization by preparing complex documents, maintaining organizational charts supporting upper management and proactively maintain and order company supplies.
Essential Duties and Responsibilities:
- Screening calls, conference or meeting planning, preparing complex documents or coordinating activities.
- Support HR department with HR functions as needed to include training, on boarding of new employees, and maintaining company organization charts and employee directory.
- Assist with coordination of travel for leadership, track travel schedules, update travel documents and act as subject matter expert as needed.
- Proactively maintain and order all company supplies.
- Pleasantly greet employees, contractors and guests arriving through the front door.
- Responsible for the organization and clean-up of company activities, such as project celebrations and/or company sponsored activities.
- Coordinate lunches, dinners, beverages and snacks for guests or company meetings as required.
- Maintain and clean-up conference room, training room after meetings, kitchen and sink areas.
- Responsible for following through with various tasks requested by the President and CEO, upper management and others requesting assistance.
- Actively participate in a continuous improvement culture providing recommendations and implementing enhancements to current methods and procedures.
- Other duties as assigned.
**Candidate skills & requirements**
Education/Experience:
- High School diploma or GED required.
- 2+ years of related experience required.
Qualifications:
- Demonstrated ability to take initiative to support the business and anticipate upcoming needs.
- Self-motivated, driven, organized, detail oriented, able to multi-task, prioritize and excel in a fast-paced environment.
- Ability to communicate effectively and professionally, with sensitivity, and discretion.
- Excellent interpersonal skills, the ability to manage complex and varied interpersonal relationships to successfully complete projects.
- Ability to set priorities, exercise initiative and judgment as well as make decisions within scope of assigned authority.
- Demonstrated proficiency with scheduling, telephone systems and Microsoft Office - Outlook, PowerPoint, Word and Excel.
- Demonstrate accuracy and thoroughness; actively seeks opportunities to improve and promote quality and monitors own work to ensure quality is met.
**Annual salary**
25.00
**Job location**
**Job location**
North America, United States, Minnesota, Minneapolis
**City (-ies)**
651 Campus Drive Suite 100, New Brighton, MN 55112
**Applicant criteria**
**Minimum education level achieved**
High School Diploma/GED Equivalent
**Minimum experience level required**
More than 3 years
**ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency**
Yes
View Now
8
Administrative Assistant
55145 Saint Paul, Minnesota
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description
We are looking for a detail-oriented Administrative Assistant to join our team in St Paul, Minnesota. This short-term contract role is ideal for someone who thrives in a fast-paced office environment and is passionate about providing exceptional support to ensure smooth daily operations.
Responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Answer and direct inbound calls with professionalism and courtesy.
- Perform accurate data entry tasks to maintain and update records.
- Assist in receptionist duties, including greeting visitors and managing inquiries.
- Organize and maintain office files, documents, and supplies.
- Schedule meetings and coordinate calendars to optimize team efficiency.
- Prepare reports and correspondence as needed.
- Collaborate with team members to support various administrative projects.
- Monitor and address office equipment needs or issues.
- Ensure compliance with company policies and procedures in all administrative activities.
Requirements - Proven experience in administrative assistance or a similar role.
- Proficiency in answering and managing inbound calls effectively.
- Strong data entry skills with attention to detail.
- Familiarity with receptionist duties, including greeting visitors and handling inquiries.
- Excellent organizational skills and ability to manage multiple tasks simultaneously.
- Proficiency in using office software such as Microsoft Office Suite.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a detail-oriented Administrative Assistant to join our team in St Paul, Minnesota. This short-term contract role is ideal for someone who thrives in a fast-paced office environment and is passionate about providing exceptional support to ensure smooth daily operations.
Responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Answer and direct inbound calls with professionalism and courtesy.
- Perform accurate data entry tasks to maintain and update records.
- Assist in receptionist duties, including greeting visitors and managing inquiries.
- Organize and maintain office files, documents, and supplies.
- Schedule meetings and coordinate calendars to optimize team efficiency.
- Prepare reports and correspondence as needed.
- Collaborate with team members to support various administrative projects.
- Monitor and address office equipment needs or issues.
- Ensure compliance with company policies and procedures in all administrative activities.
Requirements - Proven experience in administrative assistance or a similar role.
- Proficiency in answering and managing inbound calls effectively.
- Strong data entry skills with attention to detail.
- Familiarity with receptionist duties, including greeting visitors and handling inquiries.
- Excellent organizational skills and ability to manage multiple tasks simultaneously.
- Proficiency in using office software such as Microsoft Office Suite.
- Strong communication skills, both written and verbal.
- Ability to work independently and as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
9