What Jobs are available for Administrative Roles in Orlando?

**ABOUT YOU**
Are you a driven and talented administrative assistant looking for a new challenge? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an exciting, long-term opportunity for you. Who are we? We are ARCO, a Family of Construction Companies.
We are looking for a full-time Administrative Assistant to join our Orlando office to meet the needs of a fast-paced and growing company. Successful candidates will be upbeat, creative, efficient, and will have strong communication, organizational, and detail skills. The individual must have a genuine passion for people and business.
**WHAT WE CAN OFFER YOU**
We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.
+ Employee Stock Ownership Plan (ESOP)
+ Traditional and Roth 401k
+ Tuition reimbursement for associates
+ Scholarship for associates' children up to $28,000 per child
+ 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
+ 1-week paid volunteer leave each year
+ 100% charitable match
+ Medical, dental, and vision insurance coverage
+ 100% paid 12-week maternity leave
At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.
From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country - constructing a team of experts in architecture, design, engineering, project management, and business services.
**A DAY IN THE LIFE**
+ Responsible for all front desk and reception responsibilities including answering phones, greeting visitors, receive incoming packages, mail services, and coordinate visitor access with building management
+ Prepare various forms as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, and Professional Service Agreements)
+ Maintain compliance items including collecting insurance and licenses from our vendors
+ Manage various lists/directories
+ Assist in event planning for lunch meetings and special office events like happy hours or trainings, including scheduling, preparing handouts, and coordinating food
+ Assist with proposal and capabilities packages as needed, including printing and binding documents
+ Reorder and restock office supplies for office staff
+ Report any building maintenance items and act as liaison between ARCO Murray and property management team to coordinate repairs
+ Order flowers/gifts as applicable for special occasions
+ Prepare office space for new hires by coordinating needed supplies, building access, and welcome gifts
+ Additional ad hoc projects as required
**NECESSARY QUALIFICATIONS**
+ 1-4 years of related administration experience
+ Bachelors degree is preferred
+ Must be extremely organized, detail oriented, self-reliant, and proactive
+ Ability to multi-task in a fast-paced team-oriented environment
+ Have excellent communication and customer service skills
+ Strong computer skills, must be proficient in Microsoft Office Suite
+ Experience with Adobe Acrobat, DocuSign, Viewpoint, Mailchimp, and Cluster a plus
**MAKE YOUR MOVE**
We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,300 design-build projects across 48 states and 48 major cities nationwide. We ranked #4 out of the top 100 design-build companies in the U.S. and #17 on ENR's Top 400 Contractors list of 2024. Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.
_ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers._
**LEGAL DISCLAIMER**
EOE, including disability/vets

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

, permanent position Position: Administrative Assistant Company Overview: Stone Logistics Inc is a leading logistics and transportation company that specializes in providing efficient and reliable supply chain solutions to our clients. With over 10 years of experience in the industry, we have built a strong reputation for delivering exceptional services and exceeding customer expectations. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team in a full time, permanent role. Job Summary: As an Administrative Assistant at Stone Logistics Inc, you will play a vital role in supporting our daily operations and ensuring the smooth functioning of our company. You will be responsible for performing a variety of administrative and clerical tasks to assist our team in meeting their goals and objectives. This is an excellent opportunity for someone who is looking to grow their career in the logistics industry and be a part of a dynamic and fast-paced work environment. Key Responsibilities: - Answering and directing phone calls to the appropriate personnel - Greeting and assisting visitors and clients in a professional manner - Managing and organizing company files, documents, and records - Preparing and editing correspondence, reports, and presentations - Scheduling and coordinating meetings, appointments, and travel arrangements - Assisting with the preparation of financial documents and reports - Monitoring and ordering office supplies and equipment - Providing general administrative support to team members as needed Qualifications: - High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred - Minimum of 2 years of experience in an administrative role, preferably in the logistics or transportation industry - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Excellent communication and interpersonal skills - Strong organizational and time-management skills - Ability to multitask and prioritize tasks effectively - Attention to detail and accuracy - Proactive and able to work independently as well as in a team environment Why Work for Us: At Stone Logistics Inc, we value our employees and strive to create a positive and inclusive work culture. We offer competitive salaries, benefits, and opportunities for career growth and development. As a full time, permanent employee, you will also have access to our employee assistance program and other company perks. If you are a motivated and reliable individual with a passion for logistics and administrative work, we encourage you to apply for this exciting opportunity. Join our team and be a part of our success story! To Apply: Please submit your resume and cover letter to (email address). We thank all applicants for their interest, however, only those selected for an interview will be contacted. We are an equal opportunity employer and welcome diversity in the workplace.

Job Title: Administrative Assistant (Employee Relations)

Location: 100 West Anderson Street, Orlando, FL 32801

Type:  3 weeks

Pay Rate : $18.00

Schedule : Monday-Friday, 8:00 AM-5:00 PM

Job purpose:

Provide administrative support to Employee Relations depart. Perform functions such as handling files, correspondences, and various confidential Human Resources documents.

Primary Functions:

• Perform general clerical functions (i.e. file deconstruction, and set up file for the proper disposal to record management);

• Review and look up files on computer to ensure accuracy and documentation.

• Verify information to ensure accuracy in document retainment

• Perform other duties as assigned.

Required Skills:

• Provides accurate, consistent performance on deliverables.

• Provides information in a useable form and on a timely basis to others who need to act on it.

• Maintains a checklist, schedule, calendar, etc. to ensure that small details are not overlooked.

• Ensures that work is accurate the first time and requires minimal verification.

• High school diploma or GED

Physical Requirements:

This job consists of constant or frequent speaking, hearing, standing, sitting, and repetitive motions.

This job will consist of lifting up to 25lbs, reaching over head, and climbing (Step ladder). Interpersonal Savvy.

Relating openly and comfortably with diverse groups of people. Temporary Support for File Organization/Verify Information to ensure accuracy in Document Retainment

**Description:** **WHAT WE'RE DOING**
Do you want to be part of the team that provides training systems for the world's most advanced aircraft - F-35 Joint Strike Fighter? Do you enjoy a dynamic, exciting work environment?
**THE WORK**
At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity - and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background.
As an Executive Administrative, you'll support the Director and Program Management Team. Your role will be pivotal in maintaining smooth operations within a fast-paced and dynamic environment.
Proficiency in CONCUR travel and expensing is required along with a solid skillset of Microsoft Outlook, PowerPoint, Word and Excel.
**WHO WE ARE**
"Our customers are world-wide and so is our reputation for creating original solutions with the latest technologies. Our products keep our customers safe and bring them home to their families at night.
We provide the resources, inspiration, and focus - if you have the resourcefulness and perseverance to work hard, then we want to create a better tomorrow with you."
**WHO YOU ARE**
Do you want to be part of an environment that encourages and supports employees to think big, perform with quality and build incredible products? We provide the resources, inspiration, and focus - if you have the resourcefulness and courage to work hard, then we want to build a better tomorrow with you. Come and experience your future!
**WHY JOIN US**
"As an employee at Lockheed Martin, your health and wellbeing are paramount.
From medical insurance, to legal help and tuition reimbursement, we provide benefits to improve your life. Come check out all of the amazing benefits Lockheed Martin has to offer.
Learn more about Lockheed Martin's Comprehensive benefits package here! "
**Basic Qualifications:**
Proficiency in CONCUR travel and expensing applications a must.
Must have a solid skillset of Microsoft Outlook, PowerPoint, Word, and Excel software applications
**Desired Skills:**
Ability to maintain dynamic calendar schedules for leadership using Outlook.
Expertise in booking and expensing heavy travel using Concur.
Must be able to work independently and pay attention to details and provide follow up.
Hours: 7:30am - 5:00pm / Providing backup for other executive administrative personnel.
Must present professional appearance and good communication skills with heavy interface to high level management, customers and visitors.
Prefer experience bringing in high level visitors and providing planning and assistance for the visit.
**Clearance Level:** None
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They're dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin's vast team works with partners around the world to bring proven performance to our customers' toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** RMS
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Orlando, Florida, US . This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and acting as a gatekeeper for executives. This involves screening calls, managing correspondence, and prioritizing requests. Additionally, you will handle confidential information with the utmost discretion and professionalism.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
• Arrange detailed travel itineraries (flights, hotels, ground transportation) and process expense reports.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Conduct research and compile data for various projects and meetings.
• Serve as the primary point of contact for internal and external stakeholders, demonstrating excellent customer service.
• Organize and manage event logistics for executive meetings, conferences, and off-site gatherings.
• Maintain and organize physical and digital filing systems, ensuring easy retrieval of documents.
• Handle confidential and sensitive information with integrity and discretion.
• Anticipate needs and proactively address potential issues before they arise.
• Liaise with other departments and external parties on behalf of the executives.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role, supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities, with the capacity to prioritize effectively.
• Discretion and a high level of professionalism in handling confidential information.
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy.
• Experience with CRM software and project management tools is a plus.
• Bachelor's degree in Business Administration or a related field is preferred.

This hybrid role offers a competitive salary and benefits package, reflecting the importance of this position to our client's success. Join a dynamic team in Orlando, Florida, US and make a significant impact.

Our client, a dynamic and rapidly growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to join their fully remote team. This role is critical in providing comprehensive support to senior leadership, ensuring seamless operations and facilitating efficient communication across the company. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for complex calendar management, including scheduling meetings, appointments, and travel arrangements, often involving intricate coordination across different time zones. Extensive email correspondence management, including drafting responses, filtering inquiries, and maintaining organized inboxes, will be a daily task. Preparation of reports, presentations, and other critical documents will require proficiency in standard office software and a strong command of written communication. You will also manage expense reporting, process invoices, and assist with budget tracking. Maintaining confidential information with the utmost discretion is paramount. Interfacing with internal and external stakeholders, acting as a primary point of contact, and ensuring a professional and positive representation of the executive team will be key. This role offers the flexibility and autonomy of a remote-first position, requiring strong self-discipline and effective remote collaboration tools proficiency. A dedicated home office space with reliable internet connectivity is essential. We are looking for someone who is a natural problem-solver, adept at anticipating needs and proactively offering solutions. Experience with virtual meeting platforms (Zoom, Microsoft Teams, etc.) and project management software is highly desirable. A bachelor's degree in business administration or a related field, coupled with a minimum of 5 years of executive-level administrative support experience, is required. If you are a meticulous, forward-thinking administrative professional looking for an opportunity to make a significant impact from the comfort of your home office, we encourage you to apply. This position offers a competitive salary and benefits package, with opportunities for professional development within a supportive and innovative work culture. This role serves our client's operations in the **Orlando, Florida, US** area.

Our client, a dynamic and growing organization, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This is a fully remote position, offering excellent flexibility and autonomy.

As an Executive Administrative Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements, preparing presentations, handling confidential information, and facilitating seamless communication. Your exceptional organizational skills and attention to detail will be critical in ensuring the efficiency and productivity of the executives you support.

Key Responsibilities:

• Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, while adhering to company policy and budget.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, directing them to the appropriate personnel when necessary.
• Organize and manage electronic and physical filing systems, ensuring confidentiality and easy retrieval of information.
• Conduct research and gather information as needed to support executive projects and initiatives.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Prepare agendas for meetings, take minutes, and track action items to ensure follow-through.
• Manage office supplies and coordinate with vendors as needed.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Assist with event planning and coordination for team offsites, client meetings, and other company events.
• Anticipate the needs of the executives and proactively address potential issues.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent work experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
• Experience with calendar management, travel booking, and expense reporting.
• High level of discretion and professionalism when handling confidential information.
• Proactive problem-solver with a keen attention to detail.
• Ability to work independently, take initiative, and thrive in a fast-paced remote environment.
• Experience with project coordination and event planning is a plus.
• Adaptability and a positive attitude towards supporting a variety of tasks.

This is an outstanding opportunity to become an integral part of a forward-thinking organization, providing critical support that enables executive success, all within the convenience of a fully remote role.