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Showing 68 Administrative Staff jobs in Austin
Executive Administrative Assistant
78703 Austin, Texas
HCA Healthcare
Posted 1 day ago
Job Viewed
Job Description
**Description**
**Introduction**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Executive Administrative AssistantSt. David's North Austin Medical Center
**Benefits**
St. David's North Austin Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
We are seeking a(an) Executive Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
As the Executive Administrative Assistant, you will support the administrative officers in their daily operations and perform full range office duties necessary for the efficient operation of the administration department. You will be responsible for developing and maintaining communication with patients, families, staff, visitors, and physicians.
+ You will manage operational issues and activities for administration
+ You will type and maintain policy and procedure manuals
+ You will requisition office supplies, handle equipment maintenance, facilities maintenance, information systems maintenance, and complete expense reports
+ You will prepare and post correspondence and memos within the department and circulate interdepartmental communications
+ You will maintain file systems, handle records management, and maintain education summaries for respective administrator
+ You will attend meetings and record minutes when requested
+ You will answer and direct phone calls, and record and relay messages
+ You will manage timekeeping for designated staff
+ You will maintain electronic calendars, handle scheduling and planning of events, schedule out of town meetings, transportation and accommodations
**What qualifications you will need:**
Experience
+ 1 year of related experience or training or a combination of education and experience to total 3 years of experience in an administrative assistant capacity
Education
+ Associate's degree or equivalent two-year college or technical school
St. David's North Austin Medical Center ( , part of St. David's HealthCare, is a full-service medical center providing comprehensive medical care at two locations - St. David's North Austin Medical Center and St. David's Surgical Hospital ( .
St. David's North Austin Medical Center is a 460+ bed, multi-specialty, acute care hospital. It provides advanced women's health services, including maternity and newborn care with Level I, II, and III neonatal intensive care units (NICUs) at the nearby St. David's Women's Center of Texas ( . The hospital also offers minimally invasive gynecological surgery and comprehensive breast imaging through Solis Mammography, which is located on-site. Other services include a 24-hour emergency department, pediatric emergency care, and intensive care at St. David's Children's Hospital ( . The hospital also features the Texas Institute for Robotic Surgery ( , bariatric (weight loss) surgery, a Heart and Vascular Center, neurology and neurosurgery, a kidney transplant program, a Level IV Epilepsy Center, as well as inpatient and outpatient surgery and acute rehabilitation services for both inpatients and outpatients.
St. David's Women's Center of Texas ( , located at St. David's North Austin Medical Center ( , is recognized by the State of Texas as a Level IV Maternal Facility. This means it provides the highest level of care for pregnant and postpartum patients, especially those with serious or complex medical, surgical, or pregnancy-related conditions, including those at high risk for maternal morbidity or mortality. The center includes a 95+ bed Level III Neonatal Intensive Care Unit (NICU) with 30+ private rooms, 10+ rooms for very small babies, and 10+ beds for babies needing neurological care. It also has 35+ labor, delivery, and recovery rooms, including Central Texas' first low-intervention birthing suites with tubs. There are 95+ postpartum beds, 20+ antepartum beds, and Cesarean section surgical suites. The facility offers 24/7 neonatology coverage, OB/GYN hospitalists, maternal-fetal medicine specialists, lactation consultants, and a midwifery program. It is part of the National Institute of Child Health and Human Development Maternal-Fetal Medicine Units Network and TexasAIM, and it also provides a high-risk pregnancy navigation and support program.
St. David's Surgical Hospital ( is part of St. David's North Austin Medical Center ( and is the first Level 4 Epilepsy Center in Central Texas for both adults and children. It has its own 24-hour emergency department, a medical-surgical inpatient unit, and a pediatric intensive care unit (PICU) for patients ages 17 and under. The hospital is staffed with pediatric emergency physicians, pediatric hospitalists, intensivists, and other specialists who are specially trained to care for children. It also includes certified child-life specialists who help kids feel more comfortable during their hospital stay. St. David's Children's Hospital offers many pediatric services, such as pediatric surgery, pediatric radiology (including imaging and interventional procedures), and pediatric anesthesia for surgical support. It also has a wide range of pediatric specialists available for consultation and treatment, including general surgery, ENT (ear, nose, and throat), craniofacial and plastic surgery, neurology, neurosurgery, urology, and cardiology, among others.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing - apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
**Introduction**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Executive Administrative AssistantSt. David's North Austin Medical Center
**Benefits**
St. David's North Austin Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
We are seeking a(an) Executive Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
As the Executive Administrative Assistant, you will support the administrative officers in their daily operations and perform full range office duties necessary for the efficient operation of the administration department. You will be responsible for developing and maintaining communication with patients, families, staff, visitors, and physicians.
+ You will manage operational issues and activities for administration
+ You will type and maintain policy and procedure manuals
+ You will requisition office supplies, handle equipment maintenance, facilities maintenance, information systems maintenance, and complete expense reports
+ You will prepare and post correspondence and memos within the department and circulate interdepartmental communications
+ You will maintain file systems, handle records management, and maintain education summaries for respective administrator
+ You will attend meetings and record minutes when requested
+ You will answer and direct phone calls, and record and relay messages
+ You will manage timekeeping for designated staff
+ You will maintain electronic calendars, handle scheduling and planning of events, schedule out of town meetings, transportation and accommodations
**What qualifications you will need:**
Experience
+ 1 year of related experience or training or a combination of education and experience to total 3 years of experience in an administrative assistant capacity
Education
+ Associate's degree or equivalent two-year college or technical school
St. David's North Austin Medical Center ( , part of St. David's HealthCare, is a full-service medical center providing comprehensive medical care at two locations - St. David's North Austin Medical Center and St. David's Surgical Hospital ( .
St. David's North Austin Medical Center is a 460+ bed, multi-specialty, acute care hospital. It provides advanced women's health services, including maternity and newborn care with Level I, II, and III neonatal intensive care units (NICUs) at the nearby St. David's Women's Center of Texas ( . The hospital also offers minimally invasive gynecological surgery and comprehensive breast imaging through Solis Mammography, which is located on-site. Other services include a 24-hour emergency department, pediatric emergency care, and intensive care at St. David's Children's Hospital ( . The hospital also features the Texas Institute for Robotic Surgery ( , bariatric (weight loss) surgery, a Heart and Vascular Center, neurology and neurosurgery, a kidney transplant program, a Level IV Epilepsy Center, as well as inpatient and outpatient surgery and acute rehabilitation services for both inpatients and outpatients.
St. David's Women's Center of Texas ( , located at St. David's North Austin Medical Center ( , is recognized by the State of Texas as a Level IV Maternal Facility. This means it provides the highest level of care for pregnant and postpartum patients, especially those with serious or complex medical, surgical, or pregnancy-related conditions, including those at high risk for maternal morbidity or mortality. The center includes a 95+ bed Level III Neonatal Intensive Care Unit (NICU) with 30+ private rooms, 10+ rooms for very small babies, and 10+ beds for babies needing neurological care. It also has 35+ labor, delivery, and recovery rooms, including Central Texas' first low-intervention birthing suites with tubs. There are 95+ postpartum beds, 20+ antepartum beds, and Cesarean section surgical suites. The facility offers 24/7 neonatology coverage, OB/GYN hospitalists, maternal-fetal medicine specialists, lactation consultants, and a midwifery program. It is part of the National Institute of Child Health and Human Development Maternal-Fetal Medicine Units Network and TexasAIM, and it also provides a high-risk pregnancy navigation and support program.
St. David's Surgical Hospital ( is part of St. David's North Austin Medical Center ( and is the first Level 4 Epilepsy Center in Central Texas for both adults and children. It has its own 24-hour emergency department, a medical-surgical inpatient unit, and a pediatric intensive care unit (PICU) for patients ages 17 and under. The hospital is staffed with pediatric emergency physicians, pediatric hospitalists, intensivists, and other specialists who are specially trained to care for children. It also includes certified child-life specialists who help kids feel more comfortable during their hospital stay. St. David's Children's Hospital offers many pediatric services, such as pediatric surgery, pediatric radiology (including imaging and interventional procedures), and pediatric anesthesia for surgical support. It also has a wide range of pediatric specialists available for consultation and treatment, including general surgery, ENT (ear, nose, and throat), craniofacial and plastic surgery, neurology, neurosurgery, urology, and cardiology, among others.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing - apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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0
Administrative Assistant I
78703 Austin, Texas
ARAMARK
Posted today
Job Viewed
Job Description
**Job Description**
The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment.
**Job Responsibilities**
Answering phones
Responsible for filing documentation
Communicates with clients and customers
Operates office equipment like fax machines and copiers
Consults with higher level authority for resolution of difficult issues. Submits and processes invoices
Sets up meetings, including preparation, and taking of meeting minutes
Responsible for data entry and analytical work.
Provides clerical support
Seeks to improve efficiency of daily operations
Responsible for processing invoices & completing payroll
Maintains timely, accurate and detailed documentation required by management
Possess professional etiquette
Outstanding customer service and interact effectively with customers, employees, and the broader community
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Previous customer service experience required
High School Diploma/GED required
1-3 years previous administrative or office experience preferred
Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers.
Shows initiative, follows established procedures
Excellent verbal and written communication & listening skills
Demonstrates self-development, and integrity
Read and understand information and ideas presented in writing
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint
Strong problem solving, analytical, and organizational skills
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment.
**Job Responsibilities**
Answering phones
Responsible for filing documentation
Communicates with clients and customers
Operates office equipment like fax machines and copiers
Consults with higher level authority for resolution of difficult issues. Submits and processes invoices
Sets up meetings, including preparation, and taking of meeting minutes
Responsible for data entry and analytical work.
Provides clerical support
Seeks to improve efficiency of daily operations
Responsible for processing invoices & completing payroll
Maintains timely, accurate and detailed documentation required by management
Possess professional etiquette
Outstanding customer service and interact effectively with customers, employees, and the broader community
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Previous customer service experience required
High School Diploma/GED required
1-3 years previous administrative or office experience preferred
Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers.
Shows initiative, follows established procedures
Excellent verbal and written communication & listening skills
Demonstrates self-development, and integrity
Read and understand information and ideas presented in writing
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint
Strong problem solving, analytical, and organizational skills
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
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1
Bilingual Administrative Assistant
78703 Austin, Texas
ABM Industries
Posted 21 days ago
Job Viewed
Job Description
**Overview**
**Compensation:** $24.00 / Hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program
**Benefits:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management ( : On-site, Monday - Friday, 7:00 AM - 3:30 PM
**Position Summary:**
The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. This role supports the Project Manager and District Manager in payroll processing, document control, new hire onboarding, supply management, and compliance tracking. The Administrative Assistant must operate with discretion and follow strict protocols regarding client communication and internal decision-making.
**Key Responsibilities:**
**Payroll & Timekeeping**
+ Review and update employee time daily using BlueForce.
+ Assist with retroactive and adjustment payment requests.
+ Review and submit vacation and sick time pay requests in accordance with CBA and/or local ordinances.
+ Distribute payroll checks to employees.
+ Send weekly status updates to Project Manager and District Manager regarding employee hours.
**Administrative & Clerical Support**
+ Answer and route phone calls to appropriate parties.
+ Order office and field supplies as authorized by the Project Manager.
+ Schedule office vendor inspections and repairs under management supervision.
+ Maintain strict communication protocols:.
**Document Control**
+ Set up and maintain client and vendor files (invoices, payments, safety documentation).
+ Track incidents and worksite accidents via spreadsheet.
+ Maintain confidentiality of all documents.
**New Hire Training & Onboarding**
+ Assist the Project Manager with onboarding and training of new hires.
+ Ensure new hires are correctly set up in the system.
+ Coordinate orientation with Recruiter and Office Operations team.
**Employee Relations**
+ Intake employee complaints and escalate to local HR and Operations team.
+ Assist HR in scheduling employee visits and coordinating with HR Manager on complex issues.
**Inventory & Purchasing (BuySmart)**
+ Track inventory of rebillable and non-rebillable supplies.
+ Assist with weekly supply orders, reviewed and approved by the Project Manager.
+ Maintain a spreadsheet tracking weekly purchases by item type and price.
**Minimum Qualifications**
+ Minimum of one (1) year administrative experience required.
+ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
+ Effective written and verbal communication skills.
+ Bilingual (Spanish and English) preferred.
+ Highly organized and detail-oriented.
#LI-AH1
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
**Compensation:** $24.00 / Hour
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program
**Benefits:** ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management ( : On-site, Monday - Friday, 7:00 AM - 3:30 PM
**Position Summary:**
The Administrative Assistant has exceptional communication and critical thinking skills to oversee office/site operations. This role supports the Project Manager and District Manager in payroll processing, document control, new hire onboarding, supply management, and compliance tracking. The Administrative Assistant must operate with discretion and follow strict protocols regarding client communication and internal decision-making.
**Key Responsibilities:**
**Payroll & Timekeeping**
+ Review and update employee time daily using BlueForce.
+ Assist with retroactive and adjustment payment requests.
+ Review and submit vacation and sick time pay requests in accordance with CBA and/or local ordinances.
+ Distribute payroll checks to employees.
+ Send weekly status updates to Project Manager and District Manager regarding employee hours.
**Administrative & Clerical Support**
+ Answer and route phone calls to appropriate parties.
+ Order office and field supplies as authorized by the Project Manager.
+ Schedule office vendor inspections and repairs under management supervision.
+ Maintain strict communication protocols:.
**Document Control**
+ Set up and maintain client and vendor files (invoices, payments, safety documentation).
+ Track incidents and worksite accidents via spreadsheet.
+ Maintain confidentiality of all documents.
**New Hire Training & Onboarding**
+ Assist the Project Manager with onboarding and training of new hires.
+ Ensure new hires are correctly set up in the system.
+ Coordinate orientation with Recruiter and Office Operations team.
**Employee Relations**
+ Intake employee complaints and escalate to local HR and Operations team.
+ Assist HR in scheduling employee visits and coordinating with HR Manager on complex issues.
**Inventory & Purchasing (BuySmart)**
+ Track inventory of rebillable and non-rebillable supplies.
+ Assist with weekly supply orders, reviewed and approved by the Project Manager.
+ Maintain a spreadsheet tracking weekly purchases by item type and price.
**Minimum Qualifications**
+ Minimum of one (1) year administrative experience required.
+ Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
+ Effective written and verbal communication skills.
+ Bilingual (Spanish and English) preferred.
+ Highly organized and detail-oriented.
#LI-AH1
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
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2
Executive Administrative Assistant
78701 Austin, Texas
$70000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership at their **Austin, Texas, US** office. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements with meticulous attention to detail. Your duties will include preparing correspondence, reports, and presentations, as well as managing incoming communications and prioritizing tasks. You will serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times. Responsibilities extend to organizing and preparing for executive meetings, including creating agendas, taking minutes, and distributing action items. You will also assist with special projects and other administrative tasks as needed, demonstrating initiative and a problem-solving approach. The ideal candidate will possess exceptional organizational skills, strong communication abilities (both written and verbal), and proficiency in office software suites. A high level of confidentiality, excellent time management, and the ability to multitask effectively are essential. Prior experience supporting C-suite executives is highly preferred. This is an outstanding opportunity to contribute to the success of a dynamic organization and play a vital role in supporting its leadership team. Your efficiency and professionalism will be key to the seamless functioning of our executive offices. We are looking for an individual who thrives in a fast-paced environment and excels at anticipating needs.
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3
Executive Administrative Assistant
78701 Austin, Texas
$65000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **Austin, Texas, US**. This role is critical in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and a professional demeanor. Responsibilities include managing complex calendars, coordinating meetings and travel arrangements (domestic and international), preparing correspondence, reports, and presentations. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. This position demands discretion and the ability to handle confidential information with utmost integrity. Other duties encompass managing office supplies, processing expense reports, and assisting with special projects as needed. The ability to anticipate needs, prioritize tasks, and work independently with minimal supervision is essential. Familiarity with standard office software suites (Microsoft Office, Google Workspace) and experience with virtual meeting platforms are necessary. This role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility. A Bachelor's degree or equivalent work experience is preferred, along with a minimum of 5 years of experience providing high-level administrative support to executives. Strong problem-solving skills and a proactive approach to challenges will set candidates apart.
Key Responsibilities:
Key Responsibilities:
- Manage and coordinate executive calendars and scheduling.
- Arrange domestic and international travel and accommodations.
- Prepare meeting agendas, take minutes, and track action items.
- Draft and proofread correspondence, reports, and presentations.
- Serve as a liaison between executives and internal/external contacts.
- Manage expense reports and reimbursements.
- Maintain confidential files and information.
- Assist with event planning and coordination for executive functions.
- Handle general office administrative tasks and special projects.
- High school diploma or equivalent required; Bachelor's degree preferred.
- Minimum of 5 years of experience in executive administrative support.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and experience handling confidential information.
- Ability to multitask and prioritize effectively in a fast-paced environment.
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4
Executive Administrative Assistant
78701 Austin, Texas
$55000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client, a dynamic and fast-paced organization based in Austin, Texas, US , is seeking a highly organized and proactive Executive Administrative Assistant. This role is crucial in supporting our senior leadership team, ensuring the smooth and efficient operation of daily administrative tasks. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism. As an Executive Administrative Assistant, you will be responsible for managing complex calendars, coordinating travel arrangements (both domestic and international), preparing reports and presentations, and acting as a gatekeeper for executive communications. You will also be tasked with organizing and preparing for high-level meetings, including board meetings and executive retreats, often requiring coordination across different departments and external stakeholders. Confidentiality is paramount, as you will handle sensitive company information on a daily basis. This position offers a blend of in-office collaboration and remote flexibility, allowing for a balanced work environment. Successful candidates will demonstrate a strong command of office software suites, excellent problem-solving abilities, and a commitment to providing top-tier support. We are looking for an individual who is adaptable, resourceful, and thrives in a challenging yet rewarding professional setting. Key responsibilities include maintaining and organizing electronic and physical filing systems, managing expense reports, and assisting with special projects as assigned by the executive team. This is an excellent opportunity to contribute to the success of a growing company and to develop your administrative career in a supportive environment.
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5
Executive Administrative Assistant
78701 Austin, Texas
$75000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client, a fast-growing tech firm, is looking for a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Austin, Texas, US . This is a critical on-site role, ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, and preparing detailed itineraries. A significant part of your role will involve gatekeeping, screening calls and emails, and prioritizing requests to ensure executives can focus on strategic initiatives. You will prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism. Event planning and coordination for internal and external meetings, including board meetings, will also be a key responsibility. This includes arranging logistics, preparing materials, and taking minutes when required. You will manage expense reporting and reconciliation, maintaining meticulous records. Building strong relationships with internal departments and external stakeholders is essential for facilitating seamless communication and workflow. The ideal candidate will possess exceptional communication and interpersonal skills, with a keen eye for detail and a proactive approach to problem-solving. Discretion and confidentiality are paramount in this role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms is required. Experience supporting C-level executives is highly preferred. We are seeking a candidate with a minimum of 5 years of experience in a similar executive support role, demonstrating a proven ability to manage multiple priorities in a fast-paced environment. A Bachelor's degree is a plus. This is an excellent opportunity to become an integral part of a leading organization and contribute directly to its success.
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6
Executive Administrative Assistant
78701 Austin, Texas
$70000 Annually
WhatJobs Direct
Posted today
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Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support our executive leadership team in Austin, Texas, US . This hybrid role offers a dynamic work environment where you will be instrumental in ensuring the smooth and efficient operation of the executive office. You will manage complex calendars, coordinate travel arrangements, prepare meeting materials, and serve as a key point of contact for internal and external stakeholders. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and the ability to multitask and prioritize effectively in a fast-paced setting. Discretion and professionalism are paramount, as you will handle confidential information.
Key Responsibilities:
Qualifications:
This position requires a blend of in-office collaboration and remote flexibility, offering the best of both worlds in the heart of Austin, Texas, US .
Key Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation, ensuring seamless logistics.
- Prepare agendas, meeting minutes, and necessary documentation for board meetings, executive sessions, and other key engagements.
- Screen and prioritize incoming communications, including emails and phone calls, redirecting as appropriate.
- Act as a liaison between executives and internal/external contacts, fostering positive relationships.
- Assist with expense report preparation and budget tracking for the executive office.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and prepare reports or presentations as required by the executive team.
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of information.
- Provide general administrative support, including document formatting, data entry, and office supply management.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role, supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to maintain confidentiality and exercise sound judgment.
- Experience with travel booking and expense reporting systems.
- Proactive approach and a strong sense of initiative.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
This position requires a blend of in-office collaboration and remote flexibility, offering the best of both worlds in the heart of Austin, Texas, US .
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7
Executive Administrative Assistant
78701 Austin, Texas
$75000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within a dynamic, remote-first organization. This role is crucial for ensuring the smooth operation of executive functions, managing complex schedules, and facilitating effective communication across departments and external stakeholders. The ideal candidate will possess exceptional attention to detail, strong problem-solving abilities, and a commitment to maintaining confidentiality. You will be the cornerstone of executive efficiency, enabling leaders to focus on strategic initiatives.
Responsibilities:
Qualifications:
This fully remote position offers the flexibility to work from your home office while contributing significantly to our client's success. If you are a detail-oriented, self-starter who thrives in a fast-paced, virtual environment, we encourage you to apply. This role is based in Austin, Texas, US , but operates entirely remotely.
Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
- Coordinate and prepare agendas, materials, and minutes for executive meetings.
- Handle all communication on behalf of executives, including emails, phone calls, and correspondence.
- Organize and manage digital and physical filing systems to ensure easy retrieval of information.
- Conduct research and prepare reports or presentations as needed.
- Assist with the planning and execution of virtual and in-person events or offsites.
- Proactively identify and resolve potential scheduling conflicts or logistical issues.
- Liaise with internal departments and external partners to facilitate smooth operations.
- Manage executive expense reporting and assist with budget tracking.
- Provide general administrative support, including data entry and document management.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior support role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize, and work under pressure in a remote environment.
- High level of discretion and professionalism in handling confidential information.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Proactive and resourceful, with a keen eye for detail.
- Minimum of 3 years of experience supporting C-level executives.
This fully remote position offers the flexibility to work from your home office while contributing significantly to our client's success. If you are a detail-oriented, self-starter who thrives in a fast-paced, virtual environment, we encourage you to apply. This role is based in Austin, Texas, US , but operates entirely remotely.
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8
Executive Administrative Assistant
78701 Austin, Texas
$60000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Austin, Texas, US . This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, along with a high level of discretion and professionalism. Responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with utmost care. You will serve as a primary point of contact for internal and external stakeholders, screening calls, managing correspondence, and scheduling meetings. The ability to anticipate needs, prioritize tasks effectively, and maintain a positive attitude under pressure is essential. This role offers a unique opportunity to work closely with top executives and gain insight into strategic decision-making processes. You will be responsible for organizing and preparing for board meetings, managing expense reports, and overseeing office supplies and equipment. A keen eye for detail, excellent organizational skills, and proficiency in office software suites are mandatory. This position requires a dedicated individual who can manage multiple priorities and deliver high-quality results in a fast-paced environment. The ability to adapt to changing needs and maintain confidentiality is paramount.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize phone calls, emails, and other communications.
- Serve as a liaison between executives and internal/external stakeholders.
- Organize and prepare for meetings, including booking rooms, preparing agendas, and taking minutes.
- Manage expense reports and process invoices.
- Handle confidential information with discretion and professionalism.
- Maintain office supplies and manage vendor relationships.
- Assist with special projects as needed.
- Associate's or Bachelor's degree preferred.
- 5+ years of experience as an Executive Administrative Assistant or in a similar role supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Experience with travel booking and expense management systems.
- Ability to work independently and as part of a team.
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