88 Administrative Staff jobs in Dallas

**Job Description**
The Administrative Assistant II is responsible for various administrative duties and ad-hoc projects which will take place at each market center location. This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.
**Job Responsibilities**
+ Provide daily direction and communication to employees to ensure functional duties are performed in a timely, efficient, and knowledgeable manner
+ Coordinate and lead special projects
+ Based on extensive knowledge and experience, provide guidance to other employees to solve problems, answer questions, and research issues that may arise within the administrative function.
+ Recommend methods to improve operation processes, efficiency, and service to both internal and external customers.
+ Serve as a resource for other departments on matters pertaining to functional area.
+ Support the processing of weekly payroll including but not limited to the tracking of time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
+ Post all notices from regional management and HR regarding Company Policy, payroll, HR, Benefits, and Compliance Practices as needed.
+ Review and maintain the time and attendance system.
+ Implement new administrative procedures and forms as directed
+ Support the daily office functions by ordering supplies.
+ Support inventory process
+ Generating POs and maintaining perpetual inventory ordering system, which may include the following: ordering product, receiving product, and issuing product to the route daily
+ Maintaining our POS database which may include writing POs and pulling in weekly sales and inventory results
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
+ 3-5 years of work experience preferred.
+ High School Diploma required.
+ Associates Degree in a related field preferred.
+ MS Office Experience with proficiency in Excel required.
+ Effective communication skills.
+ Excellent customer service and administrative skills required.
+ Ability to develop and maintain a positive working relationship with others.
+ Detail oriented, ability to multi-task, with strong organizational skills are required.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
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Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

**What We're Looking For**
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
**What You'll Do:**
+ Maintains calendars and schedules appointments.
+ Coordinates and schedules meetings and prepares meeting agendas.
+ Coordinates and arranges travel and accommodations, and prepares travel itineraries.
+ Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
+ Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
+ Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
+ May perform data input and prepare forms in support of the manager or department.
+ Performs other duties as assigned.
**What You'll Need:**
+ High School Diploma/GED or equivalent
+ 2 years related administrative experience
**What We Prefer:**
+ Ability to maintain confidentiality
+ Planning, time management, and organizational skills
+ Ability to balance multiple tasks and changing priorities
**Additional Information**
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
#MD #Administration
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Locations:
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_NOTICE TO THIRD-PARTY AGENCIES:_
_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._
**Job Type:** Regular
**Full/Part Time:** Full time
**Job Category:** Administration Group
**ReqID:** R-27484

**Description**
You Can Change the Life of One to Care for the Lives of Many!
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the _Administrative Assistant_ position today!
Click here to learn more about Galen! ( Overview:
As an _Administrative Assistant_ at Galen College of Nursing, you will perform highly diversified administrative duties in support of Galen's executives and administration. Program and project administration is required.
Key Responsibilities:
+ Assists in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgement, determining when to act for management and when to refer problems for personal attention.
+ Prepares and modifies routine/non-routine and internal/external correspondence, memos, documents, reports, meeting notices, and presentations in appropriate formats using word processing, spreadsheets, graphics, and/or publishing software. This requires knowledge of methods, procedures, policies, and the organization. This material may require familiarity with commonly used business and technical expressions used by assigned functions. Maintains library of prepared materials.
+ Provides accurate record and file maintenance. Filing systems include electronic and hard copy filing systems. Ensures filing is in proper format and filed in a timely manner.
+ Coordinates and schedules meetings and appointments, manages assigned calendars, and responds to requests for time and rescheduling when necessary. This includes coordination of on-campus student events and social activities.
+ Makes preparations for meetings as assigned, including preparing agendas and supplemental documents, scheduling the conference space required, documenting meeting minutes, and facilitating refreshments.
+ Makes appropriate travel reservations and prepares expense reports following College policy, as needed.
+ Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.
+ Orders, prepares, and organizes equipment and supplies, as needed.
+ Other duties as assigned.
Position Requirements:
+ Education: An earned high school diploma or GED with appropriate technical knowledge or equivalent experience.
+ Special Qualifications: Must possess intermediate computer skills, including proficiency in Microsoft Office Products (Word, Excel, PowerPoint, etc.). Ellucian Colleague experience is a plus. Able to effectively prioritize workload; and demonstrate effective communication skills.
+ Degree of Supervision: Minimal.
+ Physical/Mental Demands and Work Environment: Physical demands in classroom and office are minimal and considered sedentary work with occasional lifting and/or carrying such articles as records, files, and books (10 pounds maximum). Operation of standard office equipment such as phone, computer, classroom projector, Scantron, and printer/scanner, occurs on a frequent basis. Physical demands may include lifting, pulling, pushing, kneeling, stooping, crouching and bending or any other related activity.
Benefits
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
+ Free counseling services and resources for emotional, physical, and financial well-being
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
+ Consumer discounts through Abenity.
+ Retirement readiness, rollover assistance services, and preferred banking partnerships.
+ Education assistance (tuition, student loan, certification support, dependent scholarships).
+ Colleague recognition program.
+ Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. ( Eligibility for benefits may vary by location._
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). ( Compassionate Care Model Values
+ Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
+ Character: I act with integrity and compassion in all I do.
+ Accountability: I own my role and accept responsibility for my actions.
+ Respect: I value every person as an individual with unique contributions worthy of consideration.
+ Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission ( .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. _Submit your application for the opportunity below:_
Administrative Assistant
Galen College of Nursing

Description We are looking for a detail-oriented and organized Administrative Assistant to join our team on a contract basis in Wylie, Texas. In this role, you will play a key part in ensuring the smooth operation of daily administrative tasks while providing excellent support to both staff and clients. This is an exciting opportunity for someone who thrives in a fast-paced office environment and enjoys multitasking.
Responsibilities:
- Manage and organize daily administrative tasks to support office operations.
- Answer and direct incoming calls with professionalism and efficiency.
- Perform data entry tasks with accuracy to maintain up-to-date records.
- Assist with receptionist duties, including greeting visitors and handling inquiries.
- Coordinate and schedule appointments, meetings, and other office activities.
- Maintain and organize office files, documents, and supplies.
- Respond to email correspondence and ensure timely follow-ups.
- Collaborate with team members to ensure seamless communication and workflow.
- Provide support with special projects and assignments as needed. Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to manage and prioritize multiple tasks effectively.
- Proficiency in data entry and maintaining accurate records.
- Excellent communication skills, both verbal and written.
- Familiarity with office equipment and basic computer applications.
- High level of professionalism and attention to detail.
- Ability to work independently and as part of a team.
- Strong organizational skills and a proactive approach to problem-solving. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Immediate eligibility for health and welfare benefits
+ 401 (k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1Note: Benefits may vary based upon position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, PowerPoint.
**Belonging Statement**
We believe that all people should feel welcomed, valued, and supported.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Description We are looking for a skilled Administrative Assistant to join our team in Dallas, Texas. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational abilities and support essential office functions. The ideal candidate will play a critical role in ensuring smooth daily operations and maintaining a detail-oriented work environment.
Responsibilities:
- Manage incoming calls and direct them appropriately, ensuring prompt and detail-oriented communication.
- Perform accurate data entry tasks to maintain organized and up-to-date records.
- Provide receptionist duties, including welcoming visitors and addressing inquiries.
- Assist with general administrative office tasks such as filing, scheduling, and correspondence.
- Coordinate meetings and appointments, ensuring efficient use of time and resources.
- Maintain office supplies and inventory, placing orders as needed.
- Support team members with ad hoc administrative requests and projects.
- Ensure compliance with office policies and procedures while maintaining confidentiality. Requirements - Proven experience in administrative assistance or a related role.
- Strong ability to handle inbound calls and manage communication effectively.
- Proficiency in data entry with attention to detail and accuracy.
- Familiarity with receptionist responsibilities and customer service skills.
- Excellent organizational and time management capabilities.
- Comfortable working in a fast-paced office environment.
- Proficiency in common office software and tools, such as Microsoft Office.
- Ability to maintain professionalism and confidentiality in all tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**POSITION SUMMARY**
Provides administrative support to various functional departments within the Southland Industries Branch.
**What you'll do:**
+ Provides administrative support to various functional departments including Accounting, Estimating, Project Management and Executive
+ Prepare and edit correspondence, reports, spreadsheets, and presentations
+ Document management - filing, printing and archiving
+ Part time reception duties including mail distribution, routing calls and attending to guests
+ Facility maintenance including conference and training rooms
+ Maintain office and kitchen supplies
**What you'll need to be successful:**
+ Working knowledge of Word Processing software, Internet software, and Spreadsheet software
+ Ability to read and comprehend simple instructions, short correspondence, and memos.
+ Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
+ Excellent organization skills and attention to detail
**What you bring to the table:**
+ Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
**YOU Matter**
The Brandt Companies were created under the leadership of Barry Moore and Mark Zilbermann in an ever-expanding quest to provide our clients with on-time, in-budget construction service, complete commissioning assistance, and long-term facilities maintenance. We expanded into HVAC service and full-service MEP operations. In the 2010s, Brandt established the industrial division focusing directly on the unique needs of industrial clients. Expanding on the growing industrial market, Brandt acquired Hilbig Services in 2018.
**BRANDT TODAY**
In 2022, Brandt was acquired by Southland Industries ( . This acquisition aligned with Brandt's goal to become a truly national company that can better serve our customers, increase our industry influence towards more collaborative delivery approaches, and create additional opportunities for our employees.
With offices in all of the major Texas cities and over $700 million in annual revenues, Brandt has established itself as the largest mechanical, electrical, and plumbing contractor ( in the state. With in-house capabilities that start with build/design, construction and commissioning and end up in service, Brandt works every day to provide the solutions and service to meet your ever-changing needs.
**PEOPLE FIRST: BUILDING TALENT BY DESIGN**
At Southland we aspire to build a workforce that's as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.
If you're someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we're looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you'll feel engaged, challenged, and valued.
If you're ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then  **JOIN**  our team and become a part of an organization that values  **PEOPLE** ,  **SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.**
**Benefits:**
As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:
+ 401(k) Plan
+ Competitive Pay
+ **Medical, Dental, Vision Insurance**
+ Term Life, AD&D Insurance, and Voluntary Life Insurance
+ Disability Income Protection Insurance
+ Pre-tax Flexible Spending Plans (Health and Dependent Care)
+ Holidays/Vacation/Personal Time/Life Events Leave
+ Numerous training opportunities and company-paid membership for professional associations and licenses
**For more information on Southland Industries, please visit our website: ** Southland Careers ( ** or on ** Facebook ( ** or ** LinkedIN ( ** **
To hear what our employees are saying about working at Southland Industries, check out our Culture site - **Explore Our Culture ( Industries and all its subsidiaries are an  **Equal Opportunity Employer ** and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
***All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. ***
***We are not able to offer sponsorship of employment at this time***
If you don't feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we're doing as a company.
Required Skills
Required Experience

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Immediate eligibility for health and welfare benefits
+ 401 (k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1Note: Benefits may vary based upon position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, Powerpoint.
**Transplant Leader Support:**
+ 3 to 5 Directors and/or Managers
**Department Support Includes:**
+ Calendar management
+ Coordinate meetings
+ Room reservations
+ Answering phones
+ Visitor management
+ AV equipment troubleshooting
+ Processing invoices - remitting for payment
+ Ordering supplies
+ Staff onboarding
+ Facilities repair
+ Special projects as needed
**Belonging Statement**
We believe that all people should feel welcomed, valued, and supported.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.