61 Administrative Staff jobs in Garland

Description We are looking for a skilled Administrative Assistant to join our team in Dallas, Texas. This is a Contract to permanent position, offering an excellent opportunity to showcase your organizational abilities and support essential office functions. The ideal candidate will play a critical role in ensuring smooth daily operations and maintaining a detail-oriented work environment.
Responsibilities:
- Manage incoming calls and direct them appropriately, ensuring prompt and detail-oriented communication.
- Perform accurate data entry tasks to maintain organized and up-to-date records.
- Provide receptionist duties, including welcoming visitors and addressing inquiries.
- Assist with general administrative office tasks such as filing, scheduling, and correspondence.
- Coordinate meetings and appointments, ensuring efficient use of time and resources.
- Maintain office supplies and inventory, placing orders as needed.
- Support team members with ad hoc administrative requests and projects.
- Ensure compliance with office policies and procedures while maintaining confidentiality. Requirements - Proven experience in administrative assistance or a related role.
- Strong ability to handle inbound calls and manage communication effectively.
- Proficiency in data entry with attention to detail and accuracy.
- Familiarity with receptionist responsibilities and customer service skills.
- Excellent organizational and time management capabilities.
- Comfortable working in a fast-paced office environment.
- Proficiency in common office software and tools, such as Microsoft Office.
- Ability to maintain professionalism and confidentiality in all tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Executive Administrative Assistant - North Dallas area**
Kelly Services is looking for an **Executive Administrative** who will provide a wide range of administrative support to the Office of the Dean.
**Job functions:**
+ Handling sensitive and confidential information such as tenure and promotion cases, maintaining a heavy calendar, scheduling and managing large events, organizing and managing complex records, and acting as a liaison between the Dean and the community and off campus constituents, as well.
+ Autonomously and professionally carries out administrative tasks and coordinates daily office functions in response to the operational requirements of the business and in support of the office of the Dean.
+ Managing agendas, structuring cadence of these meetings.
+ Provides internal meeting support such as planning, notes, follow-ups, set-ups, and scheduling. Coordinates conference calls, maintains and revises the department calendars/agendas as needed. Organizes meetings (including video and telephone conference calls), projects, with the ability to improvise, improve procedures, and meet critical deadlines.
+ Manages all details and execution of summits/meetings ensuring that hotel, travel, speaking agendas, business review items and all key elements are addressed as needed. Ensures an excellent experience is delivered. Serves as a liaison between departments to ensure proper communications and business practices by working closely with all internal departments.
+ Creates status reports and general tracking mechanisms to ensure achievement of objectives through a detailed approach to task execution. Reports status updates to senior management.
**Requirements:**
+ High school diploma required (or GED); Associate's and/or Bachelor's degree preferred
+ Minimum of five (5) years related administrative support experience in a corporate environment is required.
+ Must be able to demonstrate a high level of competency relating to administrative and clerical responsibilities, procedures, and systems
+ Must have experience managing project from initiation to completion
+ Strong experience with Microsoft Teams, SharePoint, Outlook, Word & Excel.
+ Ability to demonstrate a high level of technical skills
+ Ability to demonstrate excellent communication (verbal/written); excellent grammar is required
+ Ability to demonstrate organizational/time management skills; must be able to balance multiple projects and responsibilities simultaneously
+ Demonstrate high level of integrity and sense of urgency.
**8am-5pm / M-F**
**Location: North Dallas area**
**Temp/Contract role**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

**POSITION SUMMARY**
Provides administrative support to various functional departments within the Southland Industries Branch.
**What you'll do:**
+ Provides administrative support to various functional departments including Accounting, Estimating, Project Management and Executive
+ Prepare and edit correspondence, reports, spreadsheets, and presentations
+ Document management - filing, printing and archiving
+ Part time reception duties including mail distribution, routing calls and attending to guests
+ Facility maintenance including conference and training rooms
+ Maintain office and kitchen supplies
**What you'll need to be successful:**
+ Working knowledge of Word Processing software, Internet software, and Spreadsheet software
+ Ability to read and comprehend simple instructions, short correspondence, and memos.
+ Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
+ Excellent organization skills and attention to detail
**What you bring to the table:**
+ Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
**YOU Matter**
The Brandt Companies were created under the leadership of Barry Moore and Mark Zilbermann in an ever-expanding quest to provide our clients with on-time, in-budget construction service, complete commissioning assistance, and long-term facilities maintenance. We expanded into HVAC service and full-service MEP operations. In the 2010s, Brandt established the industrial division focusing directly on the unique needs of industrial clients. Expanding on the growing industrial market, Brandt acquired Hilbig Services in 2018.
**BRANDT TODAY**
In 2022, Brandt was acquired by Southland Industries ( . This acquisition aligned with Brandt's goal to become a truly national company that can better serve our customers, increase our industry influence towards more collaborative delivery approaches, and create additional opportunities for our employees.
With offices in all of the major Texas cities and over $700 million in annual revenues, Brandt has established itself as the largest mechanical, electrical, and plumbing contractor ( in the state. With in-house capabilities that start with build/design, construction and commissioning and end up in service, Brandt works every day to provide the solutions and service to meet your ever-changing needs.
**PEOPLE FIRST: BUILDING TALENT BY DESIGN**
At Southland we aspire to build a workforce that's as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.
If you're someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we're looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you'll feel engaged, challenged, and valued.
If you're ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then  **JOIN**  our team and become a part of an organization that values  **PEOPLE** ,  **SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.**
**Benefits:**
As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:
+ 401(k) Plan
+ Competitive Pay
+ **Medical, Dental, Vision Insurance**
+ Term Life, AD&D Insurance, and Voluntary Life Insurance
+ Disability Income Protection Insurance
+ Pre-tax Flexible Spending Plans (Health and Dependent Care)
+ Holidays/Vacation/Personal Time/Life Events Leave
+ Numerous training opportunities and company-paid membership for professional associations and licenses
**For more information on Southland Industries, please visit our website: ** Southland Careers ( ** or on ** Facebook ( ** or ** LinkedIN ( ** **
To hear what our employees are saying about working at Southland Industries, check out our Culture site - **Explore Our Culture ( Industries and all its subsidiaries are an  **Equal Opportunity Employer ** and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
***All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. ***
***We are not able to offer sponsorship of employment at this time***
If you don't feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we're doing as a company.
Required Skills
Required Experience

**Overview**
**Baylor Scott & White Institute for Rehabilitation**
Dallas, TX
**Administrative Assistant**
**Full-Time**
**Monday - Friday**
(8:30am - 5pm)
Compensation depends upon candidate's years of experience.
**Minimum Hourly Pay: $18.00/per hour**
Baylor Rehabilitation in Dallas is looking for someone to fill our Admin Assistant opening!
The Administrative assistant will work within Employee Health and assist with administrative tasks, including organizing and managing employee files, coordinating appointments, communicating with other departments, and other duties as needed by Employee Health department. Experience with Microsoft and Excel highly preferred.
**Benefits of working with us with us:**
+ Team-oriented and collaborative culture
+ Paid Time Off (PTO)
+ Tuition assistance and professional development
+ Student loan repayment assistance
+ A network of over 50K employees nationwide with advancement and relocation opportunities
+ Full benefits package for Full-time employees (Medical, Dental, Vision, 401k, Life Insurance, and Long/Short Term Disability)
+ * **Eligibility and effective dates vary**
**Responsibilities**
+ Performs various routine tasks and basic problem solving to assist in discharging responsibilities.
+ Prepares and mails various meeting packets related to respective facility.
+ Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments.
+ Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties.
+ Distributes various reports. Performs photocopying as needed.
+ Provides clerical and administrative assistance to various departments that are under the direct report Employee Health
+ Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings. Sends meeting reminder notification to appropriate staff.
+ Maintains administrative files that are accurate and orderly.
+ Maintains and distributes petty cash for the facility as requested.
+ Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information.
+ Performs other duties as requested.
**Qualifications**
+ High school diploma or equivalent required.
+ Proficiency in various computer applications/programs required.
+ Associate's Degree or additional coursework/related certificates preferred.
+ Previous experience in an administrative role required.
Apply for this job ( this job
**Job ID** _ _
**Experience (Years)** _2_
**Category** _Administrative - Administrative Services_
**Street Address** _909 North Washington Avenue_

Description
We are looking for a detail-oriented Administrative/Office Assistant to join a multi-family construction company on a contract-to-hire basis in Dallas, Texas. This role is essential to ensuring smooth office operations by managing the front desk and providing administrative support to the team. The ideal candidate will be highly organized, efficient, and capable of handling multiple tasks effectively.
Responsibilities:
- Serve as the primary point of contact at the front desk, welcoming visitors and addressing inquiries.
- Answer and direct incoming calls with accuracy and courtesy.
- Manage office supplies, including monitoring inventory levels and placing orders as needed.
- Provide administrative support to team members, including scheduling and correspondence.
- Maintain a clean and organized office environment to enhance productivity.
- Act as the gatekeeper for office activities, ensuring smooth operations and communication.
- Coordinate deliveries, mail distribution, and other logistical tasks.
- Assist with light data entry and record-keeping duties.
- Handle snack and refreshment orders to maintain a well-stocked office.
- Ensure confidentiality and professionalism in all interactions.
Requirements - Proven experience as an administrative assistant or in a similar office support role.
- Strong skills in answering and directing inbound and outbound calls.
- Proficiency in managing office supplies and placing orders efficiently.
- Excellent communication skills, both verbal and written.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- High attention to detail and organizational skills.
- Familiarity with basic data entry and record-keeping processes.
- Detail-oriented approach and ability to maintain confidentiality. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**What We're Looking For**
At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails, while under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
**What You'll Do:**
+ Maintains calendars and schedules appointments.
+ Coordinates and schedules meetings and prepares meeting agendas.
+ Coordinates and arranges travel and accommodations, and prepares travel itineraries.
+ Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
+ Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
+ Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
+ May perform data input and prepare forms in support of the manager or department.
+ Performs other duties as assigned.
**What You'll Need:**
+ High School Diploma/GED or equivalent
+ 2 years related administrative experience
**What We Prefer:**
+ Ability to maintain confidentiality
+ Planning, time management, and organizational skills
+ Ability to balance multiple tasks and changing priorities
**Additional Information**
Click here for benefits information: HNTB Total Rewards
Click here to learn more about Equal Opportunity Employer/Disability/Veteran
Visa sponsorship is not available for this position.
#MD #Administration
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_NOTICE TO THIRD-PARTY AGENCIES:_
_HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees._
**Job Type:** Regular
**Full/Part Time:** Full time
**Job Category:** Administration Group
**ReqID:** R-27484

**Description**
**Introduction**
Do you have the career opportunities as a(an) Medical Office Specialist you want with your current employer? We have an exciting opportunity for you to join Texas Back Institute which is part of the nation's leading provider of healthcare services, HCA Healthcare.
**Benefits**
Texas Back Institute offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Medical Office Specialist where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!
**Job Summary and Qualifications**
Seeking a **Marketing Admin** for our practice who provides administrative expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.
**What you will do in this role:**
+ Provides administrative support to Marketing Director and sales team
+ Maintains department's budget
+ Scheduling and manage Director's calendar
+ Build relationships and interacts with magazines and other print ad vendors
+ Manage positive relationships with all marketing vendors
+ Track and monitor website revisions
+ Patient scheduling in EMR, Centricity
+ Manage incoming inquiries through Website
+ Schedule department meetings
+ Run reports as needed
+ Assist patients as needed
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times.  In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Medical Office Specialist opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. **Unlock the possibilities and apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**Description**
**Introduction**
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Admin Specialist with Texas Back Institute you can be a part of an organization that is devoted to giving back!
**Benefits**
Texas Back Institute, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the Texas Back Institute family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Admin Specialist to help us reach our goals. Unlock your potential!
**Job Summary and Qualifications**
**Admin Specialist**
**GENERAL SUMMARY OF DUTIES:**
Supports market level leaders in administrative aspects
**DUTIES INCLUDE BUT NOT LIMITED TO:**
+ Analysis of new patients and surgeries by referral source and referring physician.
+ Doctors Days Out reporting.
+ Next Available reporting.
+ Employee events.
+ Coordinates physician recruiting schedules.
+ Maintains Peer Review Committee documents.
+ Mail sorting.
+ Orders supplies for Plano.
+ Coordinates guest schedules.
+ Coordinates meals for Exec Committee.
+ Prepares any reports I need for Exec.
+ Provides secretarial support including typing, composing and proofreading correspondence,
+ indexing and filing documents.
+ Answers inquires or refers callers/visitors to appropriate individuals.
+ Compiles reports from data and existing records.
+ Gathers information and develops summaries as requested.
+ Assists with development and implementation of budget and operational plans.
+ Develops and implements office procedures related to coordination of interoffice communication,
+ records, system.
+ Ensures adequacy of office supplies and equipment.
+ Schedules/coordinates meetings, appointments. Make travel arrangements.
+ Assists other staff as requested.
+ Attends meetings as assigned and reports on actions.
+ Participates in educational activities and programs.
+ Maintains strictest confidentiality.
+ Performs related work as required.
+ Maintain appointment calendars as needed.
+ Practice and adhere to the "Code of Conduct" philosophy and "Mission and Value Statement".
**EDUCATION:**
- High School Graduate/Equivalent
**EXPERIENCE:**
- 1+ years of secretarial experience required, healthcare experience preferred
**KNOWLEDGE, SKILLS AND ABILITIES:**
- Knowledge of organization policies, procedures, systems.
- Knowledge of office management practices.
- Knowledge of secretarial procedures.
- Knowledge of grammar, spelling, and punctuation to type from draft copy.
- Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.
- Skill in computer applications.
- Skill in verbal and written communication.
- Skill in gathering and reporting information.
- Ability to work effectively with staff, patients, external agencies.
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times.  In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Admin Specialist opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

**About Us**
Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.
Our Core Values are:
+ We serve faithfully by doing what's right with a joyful heart.
+ We never settle by constantly striving for better.
+ We are in it together by supporting one another and those we serve.
+ We make an impact by taking initiative and delivering exceptional experience.
**Benefits**
Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:
+ Immediate eligibility for health and welfare benefits
+ 401 (k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1Note: Benefits may vary based upon position type and/or level
**Job Summary**
The Admin Assistant helps team members, large teams, or department directors. Collects, reviews, and examines data. Prepares reports, charts, budgets, and other presentation materials. Responds to or routes routine inquiries from external or internal sources. Uses own correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May create and distribute reports on a regular schedule.
**Essential Functions of the Role**
+ Accurately and quickly prepares routine communications, reports, forms, and correspondence. Coordinates production and distribution of materials like presentations, handouts, proposals, reports, brochures, and displays.
+ Manages vendor invoices to ensure that the client and vendor billing is accurate and handled in a timely manner.
+ Schedules, organizes, and operates conferences, seminars, and events. Recommends vendors for services and oversees material production and distribution. Coordinates logistics and serves as a liaison with vendors. Takes meeting minutes and disseminates them to appropriate parties.
+ Answers and screens phone calls for the office or department. Routes calls as appropriate within customer service guidelines. Accurately records messages and delivers them to the appropriate party promptly. Establishes and takes appropriate action as required.
+ Greets visitors, guests, and employees promptly and courteously. Determines their needs and provides help according to policies and procedures. If unable to assist, refers them to the appropriate party or department.
+ Plans and schedules calendar(s) based on consultation, resolve calendaring conflicts, and arranges travel in compliance with Organization policies.
+ Monitors supply levels and orders accordingly. Receives, stores, and distributes supplies. Performs service and maintenance on minor equipment, like changing ribbons and toners or calling repairmen.
+ Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
**Key Success Factors**
+ Knowledge of office procedures.
+ Able to provide consistently excellent customer service with lenity, patience and confidence.
+ Able to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
+ Social skills to interact with a wide-range of constituencies.
+ Skilled in document management, including sorting and filing techniques, and records retention to maintain accurate records.
+ Able to communicate thoughts clearly; both verbally and in writing.
+ Must be able to read, write and follow instructions and flow chart protocols.
+ Able to stay calm and helpful during stress. Takes appropriate steps to resolve issues.
+ Able to work carefully, with a high attention to detail.
+ Advanced computer skills, including but not limited to: typing, information security, electronic medical documentation, hand held scanning and email.
+ Proficient with MS Office suite including Word, Excel, Powerpoint.
**Transplant Leader Support:**
+ 3 to 5 Directors and/or Managers
**Department Support Includes:**
+ Calendar management
+ Coordinate meetings
+ Room reservations
+ Answering phones
+ Visitor management
+ AV equipment troubleshooting
+ Processing invoices - remitting for payment
+ Ordering supplies
+ Staff onboarding
+ Facilities repair
+ Special projects as needed
**Belonging Statement**
We believe that all people should feel welcomed, valued, and supported.
**QUALIFICATIONS**
+ EDUCATION - H.S. Diploma/GED Equivalent
+ EXPERIENCE - 2 Years of Experience
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.