49 Administrative Staff jobs in Highland

Our client is seeking a highly organized and proactive Office Administrator to manage daily office operations in Chicago, Illinois, US . This role is crucial for ensuring a smooth and efficient work environment, supporting staff, and managing administrative tasks. The ideal candidate will possess excellent communication and interpersonal skills, strong organizational abilities, and proficiency in office software. You will be responsible for a variety of administrative duties, including managing office supplies, coordinating meetings, handling correspondence, and providing general support to the team. A welcoming demeanor and a commitment to maintaining a professional office atmosphere are essential.

Key Responsibilities:

• Manage the reception area and greet visitors in a professional and friendly manner.
• Handle incoming and outgoing mail and packages.
• Answer and direct phone calls to appropriate personnel.
• Maintain office supplies and place orders as needed.
• Schedule and coordinate meetings, appointments, and events.
• Manage the office calendar and ensure rooms are booked appropriately.
• Assist with travel arrangements for staff members.
• Maintain office filing systems and ensure documents are organized and accessible.
• Provide general administrative support to all staff members.
• Ensure the office environment is tidy and well-maintained.

A High School Diploma or GED is required; an Associate's or Bachelor's degree is a plus. A minimum of 3 years of experience in an administrative or office support role is necessary. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Excellent organizational, communication, and time management skills are required. The ability to multitask and prioritize tasks effectively is vital for success in this role.

At Jackson Hewitt and its Franchisees, we provide an invaluable service in guiding our clients through the tax codes, rules, and processes. We do this with integrity, quality, and consistency. This is something that the vast majority of taxpayers don't receive from DIY or other assisted providers. We take pride in that. The role you play is critical to our success and together we are "Working Hard for the Hardest Working Americans". Together we are highly passionate about what we do, and how we can help our clients.

What you'll do here:

The fulltime Office Administrator role will empower you to have the opportunity to provide valuable solutions and administrative support to clients, fellow employees and referral sources through the coordination and administration of the front office activities. The ideal candidate will have a background in an administrative role with strong computer proficiency, and customer service skills

• Present a professional, courteous, and confident demeanor via verbal and written communications.
• Take ownership in assisting, researching, resolving, escalating, and documenting customer and employee issues
• Respond timely, efficiently, and accurately to client inquiries, explain possible solutions, and ensure that clients feel supported and valued
• Utilize computer knowledge, software, databases, scripts, and tools appropriately
• Make sales or recommendations for products or services that may better suit client needs.
• Use multiple tools, knowledgebase, and communication skills to effectively research and provide accurate information with the goal of recommending the customer's next best action to take towards service completion.

Required Qualifications

• 1- 3 years previous office experience
• Reliable, punctual attendance is a crucial function of the position
• Robust experience with MS Office suite (e.g., outlook, excel, word, .etc.)
• High School Diploma/GED or equivalent related business experience preferred
• Strong problem solving and decision-making ability
• Excellent communication skills; including written and verbal
• Outstanding interpersonal and rapport building skills
• Strong time management and organizational skills
• Phone skills, including familiarity with complex or multi-line phone systems

What will help you propel from the pack (Preferred Qualifications)

• College degree
• Strong Computer Skills and the ability to troubleshoot and diagnose IT problems
• In-depth knowledge and troubleshooting of hardware issues
• Prior experience with working in a fast-paced environment

**Role Overview**
**Facilities/Maintenance careers are challenging! But you get results. Bring us your drive and dedication, and we'll provide the growth opportunities you've been searching for.**
Sodexo is seeking an **Administrative Assistant 1** for a great SodexoMagic two-hospital health system, Methodist Hospitals, Northlake & Southlake campuses, located in Gary, and Merrillville IN to support the day-to-day operations. Under the direction of the Facilities Director and Sr. Office Manager, the Facilities Administrative Assistant will support and coordinate all administrative matters relating to the Facilities Department supporting a Monday-Friday schedule on day shift. The successful candidate will assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system. Responsibilities include logistical reports, compile & update weekly status charts, and financial reporting. It is preferred that the candidate have specific healthcare knowledge and experience with Life Safety, Department of Health Inspections, Joint Commission Audit Preparation, and Tracking Data, but not required.
**_SodexoMagic is the joint venture partnership between NBA Hall of Famer, Earvin "Magic" Johnson and Sodexo. This strategic alliance enables us to deliver creative solutions to our clients along with our local partners throughout the communities we serve. For almost 20 years, we have provided top-level food, facilities management and integrated services to corporations, healthcare facilities, K-12 schools, colleges, universities and aviation lounges._**
**What You'll Do**
+ Have excellent organization, communication and project management skills.
+ Answer and direct incoming phone calls in a courteous and professional manner.
+ Assist the department's purchasing activities, follow-up with vendors, support operations and department Computerized Maintenance Management System (CMMS) system.
+ Create logistical reports, compile & update weekly status charts, and financial reporting.
+ Support general administrative tasks to ensure smooth department operations.
+ Work as a team player and also work independently.
+ Demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.
**What We Offer**
Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:
+ Medical, Dental, Vision Care and Wellness Programs
+ 401(k) Plan with Matching Contributions
+ Paid Time Off and Company Holidays
+ Career Growth Opportunities and Tuition Reimbursement
More extensive information is provided to new employees upon hire.
**What You Bring**
+ Experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
+ Experience with handling expense reports and travel accommodations.
+ Experience with handling financial reports and purchase order systems.
+ Experience with CMMS systems - Work Order/Preventive Maintenance Systems.
+ Experience with managing PO Log and Vendor Management.
+ Great phone presence with focus on customer service.
+ Self-Starter - Ability to work autonomously and ability to multi-task and be task orientated, detail oriented, and flexible.
+ Previous C-Suite support experience strongly preferred.
**Who We Are**
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you're happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please completethis form ( .
**Qualifications & Requirements**
Minimum Education Requirement - High School Diploma, GED or equivalent experience
**Location** _US-IN-GARY_
**System ID** _ _
**Category** _Administrative_
**Employment Status** _Full-Time_
_Non-Exempt_
**Posted Range** _$14.81 to $22.37_
**Company : Segment Desc** _HOSPITALS_
_On-Site_

Our client, a prominent consulting firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in **Chicago, Illinois, US**. This hybrid role offers a blend of in-office collaboration and remote flexibility. You will be instrumental in managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and minutes, and handling confidential information with discretion. Key responsibilities include serving as the primary point of contact for internal and external stakeholders, managing office operations and supplies, and executing special projects as assigned. The ideal candidate possesses exceptional communication and interpersonal skills, a polished professional demeanor, and advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with project management software and virtual collaboration tools is highly desirable. You must be adept at multitasking, prioritizing tasks effectively, and anticipating the needs of the executives you support. A proactive mindset, strong problem-solving abilities, and a meticulous attention to detail are crucial for success in this role. This position requires a high degree of autonomy and the ability to work independently while maintaining strong relationships with the team. You will play a vital role in ensuring the smooth and efficient operation of the executive office, contributing directly to the company's strategic objectives. If you are a motivated and resourceful administrative professional looking for a challenging and rewarding career opportunity, we encourage you to apply. Join a forward-thinking organization that values dedication and offers opportunities for professional development.

Our client is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This is a fully remote, career-defining opportunity for a dedicated professional to provide comprehensive support across various departments. You will be instrumental in ensuring the smooth operation of daily administrative functions, managing calendars, coordinating meetings, and handling correspondence with a high degree of professionalism and discretion. Key responsibilities include preparing reports and presentations, managing travel arrangements, maintaining organized filing systems (both digital and physical), and acting as a liaison between staff and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced, remote environment. You should be proficient in all standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with project management tools and virtual collaboration platforms is highly desirable. This role requires a self-starter attitude, excellent time management, and the ability to work independently with minimal supervision. You will be responsible for anticipating needs, solving problems proactively, and contributing to a positive and efficient remote work culture. Strong interpersonal skills are crucial for building and maintaining effective working relationships. If you are a motivated administrative professional looking for a challenging and rewarding remote position, we encourage you to apply. The ability to maintain confidentiality is paramount. This position offers a competitive salary and the flexibility of working from anywhere within the US. Join us in **Chicago, Illinois, US** and make a significant impact from day one.

Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in **Chicago, Illinois, US**. This role requires a professional with exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements. The ideal candidate will be proficient in managing correspondence, preparing reports and presentations, and handling confidential information with discretion. Key responsibilities include facilitating smooth office operations, managing office supplies, and assisting with special projects as assigned. You will act as a liaison between executives and internal/external stakeholders, ensuring professional and timely communication. This position requires a high degree of initiative, resourcefulness, and the ability to anticipate needs. The Executive Administrative Assistant will also be responsible for organizing meetings, taking minutes, and tracking action items. A strong command of office software suites and a polished professional demeanor are essential. This role offers a hybrid work arrangement, providing flexibility for both in-office and remote work.
Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 3 years of experience as an administrative assistant, executive assistant, or in a similar role.
• Proven experience supporting senior-level executives.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to multitask.
• Professional and courteous demeanor.
• Experience with event planning and travel coordination is a plus.

Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within their organization, located in the heart of Chicago, Illinois, US . This role requires meticulous attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate will be adept at handling sensitive information with discretion and possess a polished, professional demeanor.

Primary responsibilities include:

• Managing complex calendars and scheduling meetings, appointments, and travel arrangements for executives.
• Coordinating and preparing materials for board meetings, executive sessions, and other high-level gatherings.
• Drafting, reviewing, and editing correspondence, reports, and presentations.
• Handling incoming and outgoing communications, including phone calls, emails, and mail, with professionalism and efficiency.
• Organizing and maintaining physical and digital filing systems.
• Processing expense reports and managing departmental budgets as needed.
• Making domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Assisting with event planning and coordination for company functions and client engagements.
• Acting as a liaison between executives and internal/external stakeholders.
• Proactively identifying and resolving administrative issues before they escalate.
• Maintaining confidentiality of all sensitive information.
• Providing general office support, including managing supplies and vendor relationships.
• Assisting with special projects as assigned by the executive team.

Candidates should possess a Bachelor's degree or equivalent experience in a related field. A minimum of 5 years of experience supporting C-level executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. Experience with CRM software is a plus. Exceptional organizational, time management, and problem-solving skills are critical. The ability to work independently and as part of a team, with a strong sense of urgency and accuracy, is paramount. This is an excellent opportunity to be an integral part of a leading organization and contribute to its success.

Our client, a prestigious law firm with a strong presence in Chicago, Illinois, US , is seeking a highly organized and professional Administrative Assistant to provide comprehensive support to their legal team. This role is vital in ensuring the smooth day-to-day operations of the legal department, requiring meticulous attention to detail and a proactive approach. The Administrative Assistant will manage a variety of tasks, including scheduling client meetings and court appearances, preparing legal documents and correspondence, maintaining case files, managing correspondence, and handling general administrative duties. You will be the first point of contact for clients and visitors, demanding excellent communication and interpersonal skills. Key responsibilities include coordinating with court personnel, managing electronic and physical filing systems, organizing travel arrangements, processing invoices, and ensuring all administrative tasks are completed accurately and efficiently. The ideal candidate will be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), possess strong typing skills, and have prior experience in a legal or professional services environment. Familiarity with legal terminology and document management systems is highly beneficial. We are looking for an individual who is discreet, reliable, and capable of managing confidential information with the utmost professionalism. Your ability to prioritize tasks, meet deadlines, and maintain a high level of organization will be crucial for success in this demanding role.

Key Responsibilities:

• Provide administrative support to attorneys and paralegals.
• Schedule client appointments, meetings, and court dates.
• Prepare, proofread, and edit legal documents, pleadings, and correspondence.
• Manage and organize case files, both electronic and physical.
• Answer phones, direct calls, and handle client inquiries professionally.
• Manage incoming and outgoing mail and courier services.
• Assist with travel arrangements and expense reporting.
• Maintain office supplies and manage office equipment.
• Ensure adherence to firm policies and legal procedures.
• Handle confidential information with discretion.

Qualifications:

• High school diploma or equivalent required; Associate's degree or paralegal certification preferred.
• Minimum of 2-3 years of experience as an Administrative Assistant, preferably in a legal setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent typing skills and accuracy.
• Familiarity with legal terminology and procedures.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information discreetly.
• Professional demeanor and strong interpersonal skills.