52 Administrative Staff jobs in Miami

Description
We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.
Responsibilities:
+ Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.
+ Organize and track invoice submissions to ensure prompt payment processing.
+ Operate property management software to facilitate rent collection and monitor daily banking activity.
+ Compile and deliver monthly financial reports with precision and clarity.
+ Maintain and update contracts, investment files, and tenant documentation.
+ Serve as the primary point of contact for vendors, service providers, tenants, and project teams.
+ Evaluate prospective tenants and oversee move-in and move-out procedures.
Requirements - Proven experience in administrative assistance, including managing office operations.
- Proficiency in property management software and lease administration processes.
- Strong skills in data entry and calendar management.
- Ability to handle receptionist duties and answer inbound calls professionally.
- Fluency in Spanish to communicate effectively in diverse settings.
- Familiarity with financial statement preparation and contract management.
- Excellent organizational and time-management skills.
- Capacity to liaise with multiple stakeholders and maintain professionalism in interactions. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. In this role, you will provide essential support to ensure the smooth operation of our office and deliver exceptional service to both internal teams and external clients. This position is based in Miami, Florida, and offers the opportunity to contribute to a dynamic and collaborative work environment.
Responsibilities:
- Handle incoming calls with professionalism and direct inquiries to the appropriate team members.
- Perform accurate data entry tasks to maintain and update records.
- Manage day-to-day administrative office tasks, including scheduling, filing, and correspondence.
- Greet and assist visitors, ensuring a welcoming and efficient front desk experience.
- Coordinate and organize meetings, including preparing materials and booking facilities.
- Maintain office supplies inventory by tracking stock and placing orders as needed.
- Support various departments with clerical tasks to ensure efficient workflow.
- Assist in creating and distributing internal and external communications. Requirements - Proven experience as an Administrative Assistant or in a similar role.
- Proficiency in handling inbound calls and directing them appropriately.
- Strong organizational skills with the ability to multitask effectively.
- Excellent attention to detail for accurate data entry and record-keeping.
- Familiarity with office equipment and administrative processes.
- Strong interpersonal and communication skills for interacting with clients and team members.
- Proficiency in Microsoft Office Suite or similar tools.
- Ability to work independently and as part of a team in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Description of the Role
An established organization is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure smooth workflow across departments. This role involves managing schedules, handling communications, and assisting with various administrative tasks. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment. Bilingual (English/Spanish) preferred to better serve a diverse team and clientele.
What You'll Be Responsible For
+ Providing administrative support to managers and staff, including scheduling meetings and managing calendars
+ Preparing and editing documents, reports, and presentations
+ Handling incoming calls, emails, and correspondence professionally
+ Maintaining organized filing systems and office records
+ Assisting with travel arrangements and expense reporting
+ Ordering office supplies and coordinating maintenance requests
+ Supporting onboarding and internal communications
+ Ensuring all administrative processes comply with company policies and procedures
Requirements
What Makes You a Great Fit
+ 2+ years of administrative or office support experience
+ Strong organizational and time management skills
+ Excellent written and verbal communication abilities
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
+ Ability to handle sensitive information with discretion
+ Bilingual (English/Spanish) skills are a plus
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Overview
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The Administrative Assistant will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum**
+ High school diploma or equivalent.
+ Must have experience in Advance Excel and pivot table.
+ 1 year of clerical or administrative experience related to work orders and invoice processing.
**Preferred**
+ Associate degree in business management or similar, including computer and accounting courses.
+ Experience in a construction or project environment.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description,_ _duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Assist and support field management on projects and daily business needs.

This position supports the execution of the department's objectives, primarily with coordinating and scheduling the Fleet Captain / Chief Engineer ship visit program, in addition to providing administrative support to the Vice President - Maritime Standards, as well as their direct reports. This role involves liaising with all brands in securing ship visits and coordinating meeting events. This role requires exceptional communication skills with multi-national Executive Officers, global travel knowledge and accuracy with attention to detail.
**Essential Functions:**
+ Create Fleet Captain / Chief Engineer visit schedule
+ Manage and coordinate ship visit dates with brands, and coordinate events
+ Responsible for all logistics and coordination related to department created Corporate events /group meetings.These Corporate events involve participants from multiple departments and Carnival Operating Companies and include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
+ Support VP and team in data collection, manage monthly T&E review, create other reports.
+ Arrange VP, Fleet Captain / Chief travel for: ship, CSMART and other operational visits, when required.
+ Manage general admin of departmental files and team member onboarding.
+ Performs other duties as assigned
**Qualifications:**
+ Associate's Degree
+ Minimum 2 years in arranging global travel and coordinating travelling team / crew schedules, as well as professional administration
**Knowledge, Skills, and Abilities:**
+ Excellent organizational and planning skills, with ability to efficiently schedule teams globally
+ Ability to communicate effectively across the corporation and build collaborative internal and external relationships
+ Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel)
+ Strong interpersonal and communication skills
Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
Travel: No or very little travel likely
Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.
This position is classified as "in-office." As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival's discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
+ Health Benefits:
+ Cost-effective medical, dental and vision plans
+ Employee Assistance Program and other mental health resources
+ Additional programs include company paid term life insurance and disability coverage
+ Financial Benefits:
+ 401(k) plan that includes a company match
+ Employee Stock Purchase plan
+ Paid Time Off
+ Holidays - All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee's discretion.
+ Vacation Time - All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
+ Sick Time - All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
+ Other Benefits
+ Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
+ Personal and professional learning and development resources including tuition reimbursement
+ On-site Fitness center at our Miami campus
#Corp
#LI-Hybrid
#LI-EJ1
About Us
Carnival Corporation & plc is the world's largest leisure travel company, our mission to deliver unforgettable happiness to our guest through our diverse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe.
Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.

This position is responsible for providing administrative support to the Vice President, Risk Advisory & Assurance Services, as well as their direct reports. The main objective of the position is to ensure the administrative requirements of the function are appropriately addressed.
**Essential Functions:**
+ Provide project administrative assistance as required, including: Coordinating and preparing department and project budgets based input from department management. Coordinating all document repositories regarding projects and other internal documents. Developing project briefs and presentations as may be required.
+ Responsible for calendar and meeting coordination for 2 VPs and direct reports (upon request)
+ Responsible for all logistics and coordination related to department/group meetings. These meetings may involve participants from multiple departments and Carnival Operating Companies and would include negotiating Hotel facility meeting rooms, catering, guest rooms, audio/video, Wi-Fi, etc.
+ Manage and coordinate all travel itineraries and arrangements for the department.
+ Department liaison to current and potential vendors and service providers.
+ Manage the department's service payments, including by not limited to phone services, operational services, etc. Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking. Complete T&E statements for department and other reimbursement forms for approval.
+ Act as the department coordinator for Document Retention and Management, according to the company's policies.
+ Coordinate all time and attendance related functions for the department, which includes using Kronos.
+ Prepare PowerPoint presentations as instructed by the Vice President, Risk Advisory & Assurance Services or other management for the department as may be needed.
**Qualifications:**
+ Associate's Degree
+ Senior level administrative support with 5-7 years of demonstrated accomplishments.
**Knowledge, Skills, and Abilities:**
+ Proficient in Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio)
+ Ability to communicate confidently at the highest levels and build effective internal and external relationships.
+ Excellent organizational awareness and proven ability to operate in a matrix environment.
+ Strong interpersonal and communication skills.
Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
Travel: No or very little travel likely
Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.
This position is classified as "in-office." As an in-office role, it requires employees to work from a designated Carnival office in South Florida Tuesday through Thursday each week. Employees may work from their homes on Mondays and Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival's discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
+ Health Benefits:
+ Cost-effective medical, dental and vision plans
+ Employee Assistance Program and other mental health resources
+ Additional programs include company paid term life insurance and disability coverage
+ Financial Benefits:
+ 401(k) plan that includes a company match
+ Employee Stock Purchase plan
+ Paid Time Off
+ Holidays - All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee's discretion.
+ Vacation Time - All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
+ Sick Time - All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
+ Other Benefits
+ Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
+ Personal and professional learning and development resources including tuition reimbursement
+ On-site Fitness center at our Miami campus
#LI-TM1
#LI-Hybrid
#Corp
About Us
Carnival Corporation & plc is the world's largest leisure travel company, our mission to deliver unforgettable happiness to our guest through our diverse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe.
Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Climate Resilience Institute (CRI) has a dynamic job opportunity for a Sr. Administrative Assistant to work at the University of Miami.

CORE JOB SUMMARY

The Sr. Administrative Assistant for the Climate Resilience Institute (CRI) oversees a variety of clerical functions and office support activities for the CRI to facilitate the efficient operations and growth of this fast-paced unit that supports resilience efforts across the university. The Sr. Administrative Assistant serves a critical role as the first point of contact for visitors and a relationship builder with other key support staff across the university.

CORE JOB FUNCTIONS

* Oversees CRI office operations to support CRI leadership and staff.
* Makes travel arrangements and reservations for department leadership and staff and submits reimbursement requests through Workday in a timely manner.
* Builds relationships to effectively liaise with support staff in key departments, internal and external advisory board members, and other units that engage with CRI to ensure consistent communication and punctual meeting scheduling.
* Assists with special events, convenings and conferences, including managing invitation lists, making arrangements for space rentals, food, and materials.
* Manages operational needs for CRI including IT hardware updates for new team members, ordering of supplies, and obtaining access to certain buildings as needed for CRI staff.
* Greets and provides general support to visitors.
* Develops and maintains department filing system and keeps CRI digital files organized and current.
* Assists the team with completing grant applications including data entry, compiling required forms, and coordinating with other participants to successful application submission.
* Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
* Plans meetings, including making meeting room reservations and other arrangements and takes detailed minutes, as needed.
* Answers phone calls, provides information to callers or connects callers to appropriate staff.
* Composes and types correspondence, such as informative materials and letters; creates spreadsheets and presentations.
* Adheres to University and unit-level policies and procedures and safeguards University assets.
* This works as long as they are assisting versus managing grant application process. Otherwise it may fall under a different scope



This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Minimum 3 years of relevant experience. Experience working in an administrative or coordinator position. Working with or Grant applications experience a plus.

Knowledge, Skills and Attitudes:

* General knowledge of office procedures and operations.
* Ability to accurately prepare and maintain records, files, reports and correspondence.
* Ability to communicate effectively in both oral and written form.
* Ability to maintain effective interpersonal relationships.
* Ability to process and handle confidential information with discretion.
* Skill in completing assignments accurately, punctually, and with attention to detail.
* Proficiency in computer software (i.e., Microsoft Office).
* Knowledge of Workday and IBIS Research platforms a plus.
* Ability to work in a fast-paced environment and manage several simultaneously initiatives and tasks.
* Positive attitude and ability to problem solve.
* Ability to work independently, asking for guidance when needed.
* Interest in helping to build a new unit with connectivity to the entire University community.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

A5

Administrative Assistant, Administrative, Assistant, Education