32 Administrative Staff jobs in Montclair
Administrative Assistant
Posted today
Job Viewed
Job Description
Responsibilities
+ Provide routine administrative support, including calendar management, document preparation, and correspondence.
+ Coordinate meetings, conference calls, travel arrangements, and meal logistics.
+ Maintain and update databases and filing systems.
+ Support accounting tasks such as billing, expense reconciliation, and report generation.
+ Manage office supplies, requisitions, and vendor relationships.
+ Handle incoming communications (emails, phone calls, mail) and route appropriately.
+ Prepare presentations and reports for leadership.
+ Perform other duties as assigned to support department operations.
Essential Skills
+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent verbal and written communication abilities.
+ Ability to work independently and collaboratively.
+ High attention to detail and accuracy.
Pay and Benefits
The pay range for this position is $17.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Fontana,CA.
Application Deadline
This position is anticipated to close on Sep 12, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Responsibilities:
- Organize and match incoming faxes and mail with corresponding paperwork.
- Perform document scanning and ensure files are properly stored.
- Accurately enter data and update records as needed.
- Upload and download files from websites to maintain information flow.
- Respond to inbound calls and provide courteous assistance.
- Handle receptionist duties, including greeting visitors and managing inquiries.
- Maintain familiarity with office procedures and administrative systems.
- Ensure compliance with data privacy standards while managing sensitive information. Requirements - Possess 1-2 years of clerical or administrative experience, ideally in a medical or legal setting.
- Proficiency in Microsoft Office applications.
- Ability to type at a minimum speed of 30 words per minute.
- Strong written and verbal communication skills.
- Preferred knowledge of data protection regulations such as HIPAA.
- Demonstrated ability to manage multiple tasks effectively.
- High attention to detail and organizational skills. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
If you are interested, please email the following to bmuratalla @astoncarter.com
+ Updated resume
+ 2-3 professional references
+ 3-5 bullet points explaining how your experience relates
Job Description
Provide routine administrative support, including calendar management, document preparation, and correspondence. Coordinate meetings, conference calls, travel arrangements, and meal logistics. Maintain and update databases and filing systems. Assist with onboarding and offboarding processes, including I-9 completion and documentation. Support accounting tasks such as billing, expense reconciliation, and report generation. Manage office supplies, requisitions, and vendor relationships. Handle incoming communications (emails, phone calls, mail) and route appropriately. Prepare presentations and reports for leadership. Maintain confidentiality and handle sensitive information with discretion. Perform other duties as assigned to support department operations.
Responsibilities
+ Provide routine administrative support, including calendar management, document preparation, and correspondence.
+ Coordinate meetings, conference calls, travel arrangements, and meal logistics.
+ Maintain and update databases and filing systems.
+ Assist with onboarding and offboarding processes, including I-9 completion and documentation.
+ Support accounting tasks such as billing, expense reconciliation, and report generation.
+ Manage office supplies, requisitions, and vendor relationships.
+ Handle incoming communications (emails, phone calls, mail) and route appropriately.
+ Prepare presentations and reports for leadership.
+ Maintain confidentiality and handle sensitive information with discretion.
+ Perform other duties as assigned to support department operations.
Essential Skills
+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
+ Strong organizational and time management skills.
+ Excellent verbal and written communication abilities.
+ Ability to work independently and collaboratively.
+ High attention to detail and accuracy.
Pay and Benefits
The pay range for this position is $17.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Fontana,CA.
Application Deadline
This position is anticipated to close on Sep 8, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
DC Administrative Assistant

Posted 2 days ago
Job Viewed
Job Description
The DC Admin is responsible for managing supplies needed to run the operation to include maintaining inventory levels, ordering, receiving, stocking, and distribution. Other major duties of the position are assisting the DC leadership team with scheduling, events, budget, and expense reconciliation. This role is critical to the success of the DC and will need to be committed to teamwork while working with various departments.
**A Day In The Life**
+ Responsible for ordering, receipting, auditing, and distributing supplies needed to run the operation while managing, purchasing, and maintaining accurate inventory levels
+ Create, amend, and process customer quotes, purchase orders and invoices while ensuring deadlines are met
+ Use strategic sourcing practices to research, compare, and contrast vendor products, prices, and services
+ Manage DC equipment (Trailers, Yard Trucks, etc.) to include invoices, registration, repairs, and other services as needed
+ Utilize various computer programs and applications with required data entry to complete tasks as needed
+ Assembles, compiles, and distributes documents, reports, and information
+ Order, coordinate, and dispatch requisitions from other departments
+ Answer phone and direct calls, emails, and follow up correspondence
+ Partner with various company departments such as DC Operations, Maintenance, Facilities, Procurement, Finance, Sustainability, as needed to accomplish business tasks
+ Assist Distribution Center leadership team with schedules, appointments, and meetings
+ Assist with budgeting and expense reconciliation to include processing invoices, expense reports, and financial reporting
+ Assist with the management of staffing levels, ORG charts, and onboarding schedules
+ Coordinate building events and travel arrangements as needed
All other duties as assigned by the building Director and other DC Leadership
**You'll Come With**
Excellent reading, writing, and oral skills. Strong math skills. Ability to understand and follow written and oral instructions. Proficiency in Microsoft Word, Excel, Outlook, and Power Point applications. Good customer service and interpersonal skills. Ability to multitask in a fast-paced environment. Ability to organize and prioritize tasks.
**Education:** High School diploma or equivalent preferred.
**Licenses/Certification/Registration:**
+ **Experience:**
+ 1-3 years' experience in purchasing and inventory management.
+ 1-3 years' experience working in a distribution center
+ Experience with scheduling and planning
+ Experience working with inventory and ordering systems such as Sprocket
**#LI-CG1**
**Come join our team. You're going to like it here!**
You will enjoy competitive wages, flexible hours, and an associate discount. Burlington's benefits package includes medical, dental and vision coverage including life and disability insurance. Full-time associates are also eligible for paid time off, paid holidays and a 401(k) plan. We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.
Individual pay decisions will be based on a variety of factors, such as but not limited to, qualifications, education, job-related skills, relevant experience, and geographic location.
**Pay Range** $21.00 - $26.25
**Posting Number** R
**Location** California-Riverside
**Address** 21600 Cactus Avenue
**Zip Code** 92508
**Pay Rate** Hourly
**Career Site Category** Distribution Center
**Position Category** Other
**Job Type** Full-Time
**Remote Type** In Office/On-site
**Evergreen** No
Sales Administrative Assistant

Posted 3 days ago
Job Viewed
Job Description
The sales admin provides direct clerical support to the Vice President of Sales for local sales.
**RESPONSIBILITIES**
+ Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
+ Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
+ Responsible for Vice President of Sales e-mail.
+ Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
+ Authorize payroll deductions for hotel rooms per the policy.
+ Assist in preparation of food shows and sales meetings.
+ Respond to solicitations for company donations.
+ Screen phone calls for the Vice President of Sales and takes messages.
+ Maintain files.
+ Retain local information within Customer Relationship Management (CRM) (Sysco 360).
+ Research information on the CRT or PC as required.
+ Generate copy and distribute promotional reports.
+ Order supplies for the Sales Department.
+ Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
+ Collect, prepare and distribute Point-of-Sales (POS) material and flyers
+ Run pre-formatted Business Objects tracking, commission, etc reports.
+ Create and maintain promotional tracking spreadsheets
+ Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.
**QUALIFICATIONS**
**Education**
+ High School education required.
+ Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.
**Experience**
+ 1-2 years' related administrative experience providing support to an executive-level supervisor.
+ 2 years' related administrative experience providing support to an executive-level supervisor preferred.
**Professional Skills**
+ Working knowledge of Sysco Sales processes, organization and product categories preferred.
+ Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
+ Able to type a minimum of 50-wpm accurately.
+ Must possess strong interpersonal skills.
+ Capable of communicating effectively with all levels of employees and management.
+ Remain poised, professional and diplomatic under pressure.
+ Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
+ Demonstrated ability to plan and organize work activities.
+ Analyze and disseminate forms.
+ Manage work time efficiently.
+ Follow procedures and policies.
+ Identify and solve problems.
+ Retain a file system to include alphabetical, numerical, and chronological filing activities.
+ Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
+ Compute rate, ratio, and percent and to draw and interpret bar graphs.
+ Proofread and make appropriate spelling and grammar corrections to documents written in English.
+ Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
+ Handle confidential information with integrity and discretion.
#LI-RY1
The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.
Administrative Assistant - ADV

Posted 3 days ago
Job Viewed
Job Description
Responsibilities:
- Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.
- Organize and manage calendars, schedule meetings, and coordinate appointments for team members.
- Process invoices, payments, and purchase orders with accuracy and attention to detail.
- Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.
- Assist with travel arrangements, expense account tracking, and vendor communication.
- Create dashboards and reports to streamline processes and improve workflow efficiency.
- Support training initiatives and ensure proper documentation for process improvements.
- Handle onsite administrative tasks such as distributing faxes and providing backup support.
- Collaborate with finance teams to manage specifications and review payments.
- Facilitate communication with vendors and coordinate logistics as needed. Requirements - Proven experience in administrative roles, with strong customer service skills.
- Proficiency in documentation management, including filing, typing, and distributing correspondence.
- Ability to handle scheduling, calendar management, and travel arrangements efficiently.
- Knowledge of invoice processing, payment tracking, and purchase order management.
- Familiarity with creating dashboards and improving workflows.
- Excellent organizational skills and attention to detail in managing time sheets and expense accounts.
- Strong communication abilities, both written and verbal, for vendor interactions and team collaboration.
- Proficient in tools and technologies relevant to administrative functions, including backup technologies. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Procurement and Office Administrator
Posted today
Job Viewed
Job Description
This role involves assisting with administrative tasks such as email management, scheduling, and inventory updates. Responsibilities include coordinating with suppliers, processing orders and invoices, and supporting production planning. Additional duties include handling customer calls and performing basic office tasks as assigned by management
Duties & Responsibilities:
- Assist with day-to-day administrative tasks, such as email management and scheduling.
- Communicate with suppliers to request and track product samples.
- Place purchase orders with suppliers and follow up to ensure deadlines are met.
- Update and maintain inventory records in the company's system.
- Monitor orders and help coordinate shipments to ensure timely delivery.
- Collaborate with internal teams to provide updates on inventory and supplier progress.
- Prepare simple reports and summaries for management.
- Assist VP in planning and executing production
- Answering customer calls and directing them to the appropriate recipient
- Performing basic office tasks, such as filing, data entry, answering phones, transferring phone calls to employees, processing the mail (Sorting and delivering mail to employees),
- Process invoices for Customers
- Handle other administrative duties as assigned
- Perform any other assignments given by VP Operation/ CEO/Manager HR
- High School Diploma.
- Strong organizational skills
- Good written and verbal communication skills, including the ability to compose emails with good grammar
- Exceptional attention to detail
- Strong mathematical skills
- Exceptional data entry skills (fast and accurate)
- Proficient with Excel
- Self-starter with strong self-initiative
- Ability to work effectively in a fast-paced environment
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Procurement and Office Administrator
Posted 5 days ago
Job Viewed
Job Description
This role involves assisting with administrative tasks such as email management, scheduling, and inventory updates. Responsibilities include coordinating with suppliers, processing orders and invoices, and supporting production planning. Additional duties include handling customer calls and performing basic office tasks as assigned by management
Duties & Responsibilities:
- Assist with day-to-day administrative tasks, such as email management and scheduling.
- Communicate with suppliers to request and track product samples.
- Place purchase orders with suppliers and follow up to ensure deadlines are met.
- Update and maintain inventory records in the company's system.
- Monitor orders and help coordinate shipments to ensure timely delivery.
- Collaborate with internal teams to provide updates on inventory and supplier progress.
- Prepare simple reports and summaries for management.
- Assist VP in planning and executing production
- Answering customer calls and directing them to the appropriate recipient
- Performing basic office tasks, such as filing, data entry, answering phones, transferring phone calls to employees, processing the mail (Sorting and delivering mail to employees),
- Process invoices for Customers
- Handle other administrative duties as assigned
- Perform any other assignments given by VP Operation/ CEO/Manager HR
- High School Diploma.
- Strong organizational skills
- Good written and verbal communication skills, including the ability to compose emails with good grammar
- Exceptional attention to detail
- Strong mathematical skills
- Exceptional data entry skills (fast and accurate)
- Proficient with Excel
- Self-starter with strong self-initiative
- Ability to work effectively in a fast-paced environment
Tech Arts Administrative Coordinator
Posted 3 days ago
Job Viewed
Job Description
Join to apply for the Tech Arts Administrative Coordinator role at Water of Life Community Church
2 weeks ago Be among the first 25 applicants
Join to apply for the Tech Arts Administrative Coordinator role at Water of Life Community Church
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- This position is up to 32 hours per week, full time, non-exempt. Starting at an hourly rate of $18.03 to $0.29/hr. Some weekend and evening hours may be required for certain events.
- This position is up to 32 hours per week, full time, non-exempt. Starting at an hourly rate of 18.03 to 20.29/hr. Some weekend and evening hours may be required for certain events.
Technical Arts Planning/Support Work alongside other staff and/or volunteers to carry out Technical Arts Team production needs for Mid-Week/Weekend Services and Events. Handle a wide range of activities to ensure successful planning and implementation of media arts requirements. Plan, schedule, and arrange the technical supports required for each service/event. Advise ministries on the technical specifications, and usage of technical equipment required for the individual service or event. Facilitate communication between all involved parties to ensure that tech details are well defined, understood, and provided. Schedule and participate in pre-event planning meetings. Coordinate with Communications team on required materials for each event. Provide printed details (service order, stage plots, charts, etc.) for every service or event. Assist in recruiting, training and assignment of volunteer or paid technical staff for individual services. Create slides in support of high volume of sermon/events.
Volunteer Assimilation Will be the point of contact for any and all interested media volunteers and serve as a liaison between WOL MEDIA and potential volunteers. Be present to serve as tour guide for scheduled weekend observations and All Access Media Tours. Will continually reach out and follow-up with interested/potential volunteers to get them plugged in, scheduled, and serving.
Admin Coordinate and/or provide administrative support for Technical Arts. Includes sending communications, scheduling, inventory tracking, database, ordering supplies, organizing/archiving materials, etc. This position processes all department invoices, orders, check requests, and other budget-impacting areas to ensure accuracy and on-time action. Other duties as assigned.
As an Administrative Coordinator, coordinate a single ministry function or team of volunteers or interns. May have some assignment for making sure staff or a team of people completes assignments, does not have the responsibility of completing performance reviews. Evaluate the health and success of the ministry and deliver feedback to supervisor. May be responsible to monitor and oversee a ministry budget. Collaborate with other ministry teams when appropriate.
Full Time Employee Benefits
- Employer Paid Options- Health Insurance (Medical, Dental, Vision)
- Employer Paid- 10K Life/AD&D Insurance Policy
- Employer Paid- Short Term Disability Insurance
- Voluntary Insurance Offered (Life, Disability, AFLAC, Long-Term Care)
- 2 Weeks Paid Accrued Vacation per Year to start
- 40 hours Sick Paid Leave per Year
- 10.5 Paid Holidays per Year
- 1 Week Accrued Paid Mission Time Every Year
- Up to 10 Days Paid for Jury Duty
- Paid Bereavement Leave available
- 403(b) Retirement Savings with WOL Matching
- Health Savings Account options with WOL Matching
- WOLCS Tuition Discount
- 3+ years professional experience in an administrative role supporting a program or a business unit
- 3+ years relevant experience providing media arts support
- 2+ years event planning and delivery experience
- Expert knowledge of relevant software, Mac OS and media arts tech equipment
- Intermediate knowledge of office technology tools including web-based, Facebook, Instagram, MS Office, Publisher and database use
- Demonstrated success planning and running complex events that involve volunteer teams
- Ability to recruit, lead, train and supervise volunteers
- Ability to work with scissor and boom lifts
- Excellent written and oral communication
- Strong attention to detail
- Friendly, flexible, able to multitask, enjoys working with all kinds of people
- Able to work flexible hours, be available on evenings and weekends as program requires
- Aspire to be a Christian role model in accordance with 1 Timothy, chapter 3
- Maintain a consistent relationship with God, demonstrate a strong and growing walk with Christ, and live a Biblical lifestyle that honors Christ
- Be personally committed to the ideals, values, and mission of WOL
- Ability to appropriately handle confidential information; refraining from gossip
- Ability to resolve issues according to Matthew 18
- Be/become a Member at Water of Life and regularly attend its weekend services
- Satisfactory background check
- Seniority level Mid-Senior level
- Employment type Other
- Job function Administrative
- Industries Non-profit Organizations
Referrals increase your chances of interviewing at Water of Life Community Church by 2x
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#J-18808-LjbffrPractice Administrative Manager - Dental
Posted 5 days ago
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Job Description
Join to apply for the Practice Administrative Manager - Dental role at Lollipop Pediatric Dentistry & Orthodontics
2 days ago Be among the first 25 applicants
Join to apply for the Practice Administrative Manager - Dental role at Lollipop Pediatric Dentistry & Orthodontics
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Title: Dental Administrative Manager
Reports To: Regional Manager & CEO
The Dental Administrative Manager is responsible for overseeing the administrative functions of a dental practice. This role ensures smooth daily operations, coordinates patient scheduling, manages staff, and handles financial transactions. The ideal candidate will have excellent organizational skills, a keen attention to detail, and the ability to provide exceptional patient service.
Become Part of a Successful Pediatric Dentistry and Orthodontic Team as a Practice Administrator. Seeking an exceptional team and goal-oriented leader for a full time Practice Administrator who is passionate about their career and patient care.
Key Responsibilities
- Administrative Management:
- Oversee daily administrative operations, ensuring a smooth and efficient workflow.
- Develop and implement office policies and procedures to enhance productivity and patient satisfaction.
- Maintain accurate patient records and ensure compliance with privacy regulations (HIPAA).
- Staff Supervision:
- Manage and support administrative staff, training, and performance evaluations.
- Coordinate staff schedules to ensure adequate coverage during business hours.
- Address any staff issues or concerns promptly and professionally.
- Patient Coordination:
- Manage patient scheduling, ensuring optimal appointment slots and minimizing wait times.
- Handle patient inquiries, concerns, and complaints in a courteous and efficient manner.
- Ensure that all patient communications, including reminders and follow-ups, are timely and accurate.
- Production and KPI Goal Management:
- Set and monitor production goals for the practice, ensuring targets are met or exceeded.
- Analyze production data to identify trends, opportunities for improvement, and areas needing attention.
- Implement strategies to increase patient retention, case acceptance, and overall practice revenue.
- Conduct regular team meetings to review performance metrics and align team efforts with practice goals.
- Office Maintenance:
- Ensure the dental office is clean, well-maintained, and fully stocked with necessary supplies.
- Coordinate with vendors and service providers for office maintenance and repairs.
- Ensure all equipment is properly maintained and functioning.
- Compliance and Training:
- Ensure the practice adheres to all relevant regulations and standards.
- Conduct regular training sessions for staff on compliance, safety, and best practices.
- Stay updated on industry trends and changes in dental practice regulations.
- Bachelors degree in healthcare administration, business administration, or a related field (preferred).
- Minimum of 3-5 years of experience in a dental or healthcare administrative role.
- Strong leadership and management skills.
- Excellent organizational and multitasking abilities.
- Exceptional communication and interpersonal skills.
- Proficiency in dental practice management software is a plus.
- Ability to handle sensitive and confidential information with discretion.
- Seniority level Mid-Senior level
- Employment type Full-time
- Job function Project Management and Information Technology
- Industries Medical Practices
Referrals increase your chances of interviewing at Lollipop Pediatric Dentistry & Orthodontics by 2x
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