36 Administrative Staff jobs in Rialto

Salary : $87,312.00 - $17,000.00 Annually
Location : Rialto, CA
Job Type: Full-Time
Job Number: 25-034
Department: FINANCE ADMIN
Opening Date: 08/06/2025
Closing Date: 8/20/2025 11:59 PM Pacific

Classification Definition
*** THIS RECRUITMENT TO FILL A VACANCY IN THE PAYROLL DIVISION OF THE FINANCE DEPARTMENT ***
DEFINITION

To perform a wide variety of complex professional analytical and administrative duties in support of an assigned department; to plan, coordinate, direct, and evaluate assigned systems, procedures and operations; to perform a variety of complex analyses, studies and research projects as requested by higher level staff including analysis impacting City-wide issues and operations; and to perform the full range of complex analytical, financial, and administrative tasks relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS

This is the advanced professional class in the Administrative Analyst series. Positions at this level are distinguished from the Administrative Analyst class within the series by the level of responsibility assumed, scope of job impact, degree of autonomy and the complexity of duties assigned. Positions at this level possess a specialized, technical or functional expertise within the area of assignment and perform the most difficult and responsible types of duties assigned to classes within this series. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from higher level management staff.

May exercise direct, functional or technical supervision over technical and clerical staff.

Essential Duties and Responsiblities
Essential Functions:

1. Performs a variety of complex administrative, operational and analytical duties in support of an assigned department activities; performs a variety of professional and complex analyses, studies and research projects including those regarding City-wide budget, finance and operating issues.

2. Provides assistance in organizational development in assigned areas; coordinates and participates in organizational studies involving administrative or operational systems, procedures, functions, processes and techniques; identifies issues, collects data, analyzes alternatives and make recommendations.

3. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.

4. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.

5. Participates in budget development and administration for assigned area of responsibility; analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares multi-year financial forecasts; maintains related computer applications; tracks and monitors budget expenditures.

6. Analyzes Federal, State, and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives for department compliance.

7. Coordinates department activities with those of other departments, outside agencies and organizations; serves as the liaison for the assigned department with other departments and outside agencies; negotiates and resolves sensitive and controversial issues.

8. Participates in the development and implementation of goals, objectives, policies and priorities; recommends and implements resulting policies and procedures.

9. Provides staff assistance to an assigned department head; participates on a variety of committees; prepares and presents staff reports and other necessary correspondence.

10. Plans, prioritizes, assigns, reviews and participates in the work of staff responsible for providing services and activities in assigned area; establishes schedules and methods for providing assigned services; trains assigned employees in their area of work; ensures work quality and adherence to established policies and procedures.

11. Oversees and manages contracted services in assigned program areas; prepares requests for proposal for contracted services; evaluates submissions; recommends contract award; negotiates terms of contract and prepares contracts; monitors services to ensure compliance with contractual obligations.

12. Prepares grant applications; implements and monitors grant programs; monitors grant expenditures to ensure compliance with grant contractual obligations; submits quarterly and annual reports.

13. Monitors the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.

Minimum Qualifications
EXPERIENCE AND TRAINING GUIDELINES Minimum requirements as a condition of hire:

Experience:

Four years of administrative program support experience.

Training:

Bachelor's Degree from an accredited college or university with major course work in public administration, business administration or a related field.

L icenses and Certifications

Possession of a State of California driver's license.

Knowledge of:

Operations and functions of municipal government.

Operational characteristics, services and activities of assigned program area including administrative, financial and/or operational functions.

Principles and practices of public administration and program development.

Methods and techniques of data collection, research and report preparation.

Methods of administrative, organizational, economic and procedural analysis.

Methods and techniques of statistical and financial analysis.

Principles and practices of budget preparation and administration.

Methods and techniques of grant program administration.

Principles of supervision, training and performance evaluation as assigned.

Principles and practices of records management.

Pertinent Federal, State and local laws, codes and regulations.

Modern office procedures and methods including computer equipment and supporting word processing and spreadsheet applications.

Ability to:

Direct and participate in various complex organizational studies and analyses.

Understand the organization and operation of the City, assigned department, and outside agencies as necessary to assume assigned responsibilities.

Perform administrative and analytical activities for assigned programs.

Collect, evaluate and interpret complex information and data.

Analyze complex problems, identify alternative solutions and recommend conclusions.

Review and analyze technical documents and proposals.

Interpret and apply administrative and department policies and procedures.

Research, analyze and evaluate programs, policies and procedures.

Participate in budget development and administration activities as assigned.

Supervise, train and evaluate assigned staff.

Maintain accurate records and files.

Prepare clear and concise administrative and financial reports.

Operate office equipment including computers and supporting word processing and spreadsheet applications.

Interpret, apply and explain pertinent laws, policies, rules and regulations.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.

Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Supplemental Information
Application Procedure:

A City application form and supplemental questionnaire (if applicable) MUST be submitted and received by the closing date. Please apply online at All other employment inquiries can be directed to The City of Rialto, Human Resources Department. 246 S. Willow, Rialto, CA 92376. Telephone: ( .
Selection Process:

Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.
Veterans Preference Credit Eligibility:

Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit. For more information, please see the City's
E-Verify:

The City of Rialto is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.
Mid-Management Classification (Exempt)

This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

RETIREMENT
The California Public Employees' Pension Reform Act (PEPRA), which took effect in January 2013, changes the way CalPERS retirement and health benefits are applied, and places compensation limits on members. The greatest impact is felt by new CalPERS members.

As defined by the PEPRA, a new member includes:

-A member who joined CalPERS prior to January 1, 2013, who, on or after January 1, 2013, is hired by a different CalPERS employer following a break in service of more than six months.

-A new hire who joined CalPERS for the first time on or after January 1, 2013, and who has no prior membership in another California public retirement system.

-A new hire who joins CalPERS for the first time on or after January 1, 2013, and who was a member of another California public retirement system prior to that date, but who is not subject to reciprocity upon joining CalPERS.

All members who don't fall into the definitions above are considered classic members. Classic members will retain the existing benefit enrollment levels for future service with the same employer.

PERS Retirement Employee Share: 8% (Pre-Tax).

EDUCATIONAL INCENTIVE Mid-Management employees with Masters' degrees will receive a 7.5% pay increase. The increase in pay only applies if the employee has a degree higher than required for the position.

CAFETERIA PLAN The City's Contribution to the Cafeteria Plan to go towards the employee's contributions for health, vision, and dental insurance premiums will be one thousand eight hundred dollars ( 1,800) per month. Employees hired on or after 11/14/2018 shall be provided one thousand eight hundred dollars ( 1,800) per month, but there shall be no cash back to employee for any amount not used. Opt out for new hire employees (on or after 11/14/2018) shall be limited to a 200 per month for not electing City medical insurance.

LIFE INSURANCE provides a 150,000 double indemnity policy for employee plus dependent coverage ( 10,000 for spouse and 5,000 dependent children).

ADMINISTRATIVE LEAVE: 120 hours of administrative leave per fiscal year.

MERIT RAISES may be received in the form of salary increases six times within five years with the attainment of satisfactory work performance.

BILINGUAL PAY is paid to employees who successfully pass the bilingual proficiency examination for Spanish 100 per period.

VACATION is accumulated per pay period. See MOU for additional information.

SICK LEAVE is accumulated at the rate of one day per month with no maximum amount of accumulation.

SPORTS CENTER Employees, employees' spouses, retirees, and retirees' spouses shall be allowed free use of the Rialto Fitness Center during normal operating hours as long as the City has managerial control of the facility. Employees, employees' spouses, retirees, and retirees' spouses shall adhere to the same regulations regarding reservations and the use and care of the facilities as the general public.

DEFERRED COMPENSATION The City shall pay 400 per month toward deferred compensation plan.

LONGEVITY Longevity Pay for City of Rialto service (5-9 years: 3%; 10+ years: 6%).

More benefits can be found

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision in this bulletin may be modified or revoked without notice.

EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
01

What is your highest level of education?

• High School Diploma or Equivalent
• Some College
• Associate's degree
• Bachelor's Degree
• Master's Degree

02

Do you have Four (4) years of progressively responsible professional payroll experience in a public organization or equivalent?

• Yes
• No

03

Do you have experience working with CalPERS?

• Yes
• No

04

Do you have a valid State of California driver's license?

• Yes
• No

05

Do you have experience with federal and state laws, rules and regulations including FLSA, FMLA, CFRA, IRS Section 125, IRS Section 457, 415 and related tax and payroll laws?

• Yes
• No

06

By selecting "I understand", I understand that I cannot update my application once I have submitted it. Therefore, I have fully completed all sections of the application and provided full descriptions of my duties and responsibilities for each employer, and have fully reviewed my answers to all questions on the supplemental. Failure to fully complete my application, answer the supplemental questions (if applicable), and attach copies of the required certificates, may result in my application being rejected. (Do not indicate "refer to a resume or other documentation".)

• I understand.

Required Question

The City of Laguna Beach is seeking a knowledgeable, forward-thinking, and highly organized professional to serve as a Senior Administrative Analyst in the Fire Department . In this key role, the Senior Administrative Analyst will work directly with the Fire Chief to support a wide range of administrative functions, including budget development and oversight, preparation of City Council and staff reports, drafting memos, and developing presentations for Council and public meetings. The position is also responsible for contract development and compliance, applying for and managing grants, and overseeing departmental projects. Additionally, the Senior Administrative Analyst will play a vital role in supporting the implementation of the Fire Departments Strategic Plan.

Key Responsibilities:

• Support administrative functions such as budget oversight, report preparation, and presentation development.
• Manage contracts, ensure compliance, and oversee departmental projects.
• Assist in grant applications and management.
• Support the implementation of the Fire Departments Strategic Plan.

Qualifications:

• Minimum of four years of experience in a public agency or private company in a related capacity.
• Graduation from a recognized four-year college or university in public administration, business administration, or a related field; Master's degree preferred.
• Additional qualifying experience may substitute for education.

Application Process:

• Apply online by August 7, 2025. Applications will be reviewed on a rolling basis, with the first review on August 7, 2025.
• Selected applicants will be invited for a structured panel interview.
• Final candidates will undergo background checks, including fingerprinting, education, employment verification, and references.

Benefits and Work Environment:

• Competitive salary and benefits, including city-paid health insurance, flexible schedules, and wellness programs.
• Opportunities for professional growth and development.

Equal Opportunity Employer: The City of Laguna Beach is committed to providing reasonable accommodations for individuals with disabilities and is an equal opportunity employer.

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Position: Administrative Representative- Ontario, CA
Location: Ontario, CA
Shift: Monday- Friday 7:00 am- 3;30pm, potential to change to 4-10 schedule Monday - Thursday 7:00 am- 5:30pm
Pay Rate: $18.00 /hour

We are seeking a reliable Administrative Representation to join our clients team in Ontario, CA. This is a great temp-to- hire opportunity for someone who enjoys supporting daily office functions in a fast-paced environment.

Key Responsabilities:

* Answer and direct incoming phone calls
* Respond to internal and external email professionally
* Perform data entry using Excel.
* Quickbooks experience is a plus, but not required.
* Assist with basic office tasks such as managing supplies, tracking inventory, and handling mail
* Help with label creation forms and package distribution

Qualifications:
* Minimum 1 year of front desk, receptionist, or administrative support experience
* Professional demeanor and strong verbal communication skills
* Excellent phone etiquette and organizational abilities.
* Comfortable using Microsoft Excel and other basic computer tools.
* Ability to multi-task and stay detail-oriented
* Team player with a positive and professional attitude.

Why Work With Us?
Competitive pay with overtime opportunities
Fast-paced work environment
Weekly pay & direct deposit options
On-the-job training provided

Pay Details: $18.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Position: Administrative Representative- Ontario, CA

Location: Ontario, CA

Shift: Monday- Friday 7:00 am- 3;30pm, potential to change to 4-10 schedule Monday - Thursday 7:00 am- 5:30pm

Pay Rate: $18.00 /hour

We are seeking a reliable Administrative Representation to join our clients team in Ontario, CA. This is a great temp-to- hire opportunity for someone who enjoys supporting daily office functions in a fast-paced environment.

Key Responsabilities:

• Answer and direct incoming phone calls

• Respond to internal and external email professionally

• Perform data entry using Excel.

• Quickbooks experience is a plus, but not required.

• Assist with basic office tasks such as managing supplies, tracking inventory, and handling mail

• Help with label creation forms and package distribution

Qualifications:

• Minimum 1 year of front desk, receptionist, or administrative support experience

• Professional demeanor and strong verbal communication skills

• Excellent phone etiquette and organizational abilities.

• Comfortable using Microsoft Excel and other basic computer tools.

• Ability to multi-task and stay detail-oriented

• Team player with a positive and professional attitude.

Why Work With Us?

Competitive pay with overtime opportunities

Fast-paced work environment

Weekly pay & direct deposit options

On-the-job training provided

Pay Details: $18.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance