15 Administrative Staff jobs in Tucson

Description
We are looking for a dedicated part-time Administrative Assistant to join our team in Tucson, Arizona, on a Contract to permanent basis. This part-time role involves supporting various administrative and clerical tasks in a dynamic and fast-paced environment. The ideal candidate will demonstrate exceptional organizational skills, adaptability, and a strong commitment to attention to detail and courtesy while assisting with daily office operations and bookkeeping tasks.
Responsibilities:
- Perform daily computer-based tasks, including data entry, bookkeeping, and donor database management.
- Reconcile financial transactions involving cash, checks, and credit card payments to ensure accuracy.
- Create, edit, and manage correspondence, reports, and other documents using Office Suite.
- Develop and refine office forms and procedures to enhance efficiency.
- Maintain inventory and order office supplies as necessary.
- Organize electronic and physical filing systems to ensure easy retrieval and record management.
- Communicate effectively with the public and assist with intake processes when required.
- Collaborate with staff to address data flow and provide recommendations for process improvements.
- Assist team members with general administrative tasks as needed.
- Weekly schedule of 25-30 hours per week working Monday-Friday.
Requirements - High school diploma or equivalent is required; additional education or experience is preferred.
- Minimum of two years of relevant experience or an equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite, including Word, Excel, Publisher, Outlook, and PowerPoint.
- Experience with QuickBooks Desktop and Adobe Editor is a plus.
- Strong verbal and written communication skills with attention to detail.
- Ability to manage time effectively and demonstrate initiative in completing tasks.
- Must hold a valid driver's license, have proof of automobile insurance, and maintain a clean driving record.
- Comfortable working in unique environments involving wildlife and desert conditions while adhering to safety procedures. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Primary City/State:**
Tucson, Arizona
**Department Name:**
Fac Opns-Acad-Tucson-Corp
**Work Shift:**
Day
**Job Category:**
Administrative Services
Experience innovative technology and exceptional opportunities. If you're looking to leverage your abilities to make a real difference - and real change in the health care industry - you belong at Banner Health. Apply today.
Banner Health was named to Fortune's Most Innovative Companies in America 2025 list for the third consecutive year and named to Newsweek's list of Most Trustworthy Companies in America for the second year in a row. We're proud to be recognized for our commitment to the latest health care advancements and excellent patient care.
At Banner - University Medical Center Tucson, our specialty services include comprehensive heart and cancer care, advanced neuroscience techniques and a multi-organ transplant program. Banner - University Medical Center Tucson is Southern Arizona's only Level I Trauma Center, meaning we care for the most critically injured patients.
As our Administrative Assistant, you will have an excellent opportunity to work on a team that offers work-life balance and flexibility, along with the chance for professional growth. You will be responsible for supporting our Facilities team with scheduling, organization and any other administrative duties needed. You will utilize your exceptional communication and organization skills to extract information, dig through files and assist with various needs throughout the department.
**Schedule:** **Monday through Friday, 8:00am - 4:00pm**
Your pay and benefits are important components of your journey at Banner Health. This opportunity includes the option to participate in a variety of health, financial, and security benefits.
Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care.
POSITION SUMMARY
This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.
CORE FUNCTIONS
1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.
2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.
3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department's area of responsibility and general knowledge of company policies, practices, and operations.
4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
5. May coordinate supervisor's and/or department's calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.
MINIMUM QUALIFICATIONS
High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.
Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.
Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.
PREFERRED QUALIFICATIONS
Associate's degree
Additional related education and/or experience preferred.
**EEO Statement:**
EEO/Disabled/Veterans ( organization supports a drug-free work environment.
**Privacy Policy:**
Privacy Policy ( Health supports a drug-free work environment.
Banner Health complies with applicable federal and state laws and does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, or disability

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.
**The Position**
**Your Opportunity:**
As an Executive Assistant in the Pathology Development team, you will provide analytical and specialized administrative support to relieve and assist executive, administrative, line, and staff managers of complex details and advanced administrative duties, streamlining unnecessary administrative or operational burdens, including but not limited to:
+ Scheduling and managing coordination of: onsite/offsite meetings and/or larger scale events; domestic/international travel and conference calls; department/functional interview scheduling, office moves, office supply management, and vendor relationships.
+ Managing budget for department and/or functional area, monitoring expenses discrepancies; Creating and submitting purchase orders and compiling expense reports.
+ Channeling executive communication and/or materials; Provides support on editing, formatting, and disseminating information through memos, reports, presentations, and legal documentation, requiring a high degree of initiative and independent action to gather data from multiple components.
+ Supporting the training efforts for department/ functional new staff on administrative processes, systems, etc.
+ Acting as the "go-to-person" for general operational or administrative inquiries regarding new systems, processes, and training compliance, requiring thorough knowledge of departmental and organizational policies and procedures.
+ Partners with Sr Exec Assistant(s) on a routine basis and provides back-up support to other executives (and teams as appropriate), demonstrating flexibility, adaptability, and positive demeanor in the face of change; provides back-up support to other teams as necessary.
+ Participation or leadership in special administrative project initiatives. You will analyze problems, determine an approach, compile and analyze data, and prepare reports.
Work is generally of a critical or confidential nature. Assignments may be in various functional areas.
**Who you are :**
+ You hold a H.S. Diploma or equivalent. An Associate's Degree or above is preferred.
+ You bring 6 years of progressive and directly related administrative support experience.
+ Ideally, you have experience supporting an executive and department/functional team in the life sciences/biotechnology industry. This is strongly preferred
**Other behaviors, competencies, and qualities**
+ Partnering and negotiation skills and ability to influence others without authority; strong collaboration skills; communicates clearly, concisely, thoroughly, and in a highly professional and timely manner. Ability to be flexible and discreet in handling sensitive, confidential, and complex issues using tact, discretion, and mature judgment.
+ Determining innovative approaches and creating proposals - demonstrating the ability to envision, innovate, learn, change, and take action
+ Financial acumen capable of effective and efficient tracking, analysis, and reporting on departmental budgets and/or department analytics.
+ Computer skills with Microsoft Office applications, G-Suite, and SAP.
**_Relocation benefits are not available for this job posting._**
The expected salary range for this position, based on the primary location of Tucson, is $ 55,400 - $ 102,800 of hiring range. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.
Benefits ( we are**
A healthier future drives us to innovate. Together, more than 100'000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.
Let's build a healthier future, together.
Roche is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company's policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.
If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodations for Applicants ( .

Cash Room Administrator / Cashier

The Cash Room Administrator / Cashier contributes to the success of Pepsi Beverages North America by processing all checks, reconciling the daily route activities of Geo Box Drivers & Full-Service Drivers.

Responsibilities

• Process all GEO delivery route money order and check transactions and against Settlement Receipts and record into Systems, Applications, and Products in Data Processing (SAP).
• Process all FSV delivery route cash transactions against Settlement Receipts and record into Systems, Applications, and Products in Data Processing (SAP).
• Audit Daily Delivery Documents to ensure compliance to PBNA policies.
• Enter and track Daily Delivery route variances in Systems, Applications, and Products in Data Processing (SAP) and on Excel spreadsheet and follow through with Delivery Supervisors to resolve variances within 48 hours.
• Provide a weekly review and analysis of non-compliant and variance trends.
• Provide coaching and training to Delivery Drivers regarding document and check or money order compliance requirements.
• Prepare daily bank deposits for GEO/ FSV activity.
• Coordinate replenishment of supplies.
• Liaise and provide support as required to the local Finance Administrators group.
• Support with Will Call Window daily, by helping customers and coordinating invoice for product purchase.
• Mail distribution, courier packages send out/receive.
• Coordinate iPhone tracking of employee assignments, repair, and refresh programs (LPO).

Compensation and Benefits:

• The expected compensation range for this position is between $38,700 - $61,850.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• Demonstrated knowledge of accounting concepts an asset.
• Knowledge of Grocery store DSD process an asset.
• Knowledge of rules and regulations surrounding check acceptance policy.
• Intermediate knowledge of Microsoft Excel, Microsoft Word and Outlook.
• Knowledge of SAP is an asset.
• Demonstrate ownership and initiative to ensure a safe and functional work environment within the cash office.
• Ability to work independently and under time constraints with minimal supervision.

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections , commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law and EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement.

Cash Room Administrator / Cashier

The Cash Room Administrator / Cashier contributes to the success of PepsiCo Beverages North America by processing all checks, reconciling the daily route activities of Geo Box Drivers & Full-Service Drivers.

Responsibilities:

• Process all GEO delivery route money order and check transactions and against Settlement Receipts and record into Systems, Applications, and Products in Data Processing (SAP).
• Process all FSV delivery route cash transactions against Settlement Receipts and record into Systems, Applications, and Products in Data Processing (SAP).
• Audit Daily Delivery Documents to ensure compliance to PBNA policies.
• Enter and track Daily Delivery route variances in Systems, Applications, and Products in Data Processing (SAP) and on Excel spreadsheet and follow through with Delivery Supervisors to resolve variances within 48 hours.
• Provide a weekly review and analysis of non-compliant and variance trends.
• Provide coaching and training to Delivery Drivers regarding document and check or money order compliance requirements.
• Prepare daily bank deposits for GEO/FSV activity.
• Coordinate replenishment of supplies.
• Liaise and provide support as required to the local Finance Administrators group.
• Support with Will Call Window daily, by helping customers and coordinating invoice for product purchase.
• Mail distribution, courier packages send out/receive.
• Coordinate iPhone tracking of employee assignments, repair, and refresh programs (LPO).

Compensation and Benefits:

• The expected compensation range for this position is between $38,700 - $61,850. Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications:

• Demonstrated knowledge of accounting concepts an asset.
• Knowledge of Grocery store DSD process an asset.
• Knowledge of rules and regulations surrounding check acceptance policy.
• Intermediate knowledge of Microsoft Excel, Microsoft Word and Outlook.
• Knowledge of SAP is an asset.
• Demonstrate ownership and initiative to ensure a safe and functional work environment within the cash office.
• Ability to work independently and under time constraints with minimal supervision.

EEO Statement: Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to San Francisco Police Code Sections , commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity. If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents.

**Overview**
The Credentialing Administrative Assistant supports the credentialing team with day-to-day administrative tasks that keep operations running smoothly. This role coordinates schedules and events, prepares reports and documents, and maintains organized records while handling confidential information with professionalism. Success in this position requires strong attention to detail, clear communication, and the ability to prioritize work in a fast-moving environment.
**Responsibilities**
+ Provide department support including distributing incoming mail, ordering supplies, preparing daily phone schedules, compiling monthly trainer activity reports, and creating weekly sales reports
+ Plan and coordinate conferences including dates, speakers or presentations, facilities, publications or advertising, conference materials, and registration procedures
+ Complete reports by gathering data, reviewing and analyzing information, and providing recommendations
+ Author new or revised manuals for department programs or services including writing, editing, proofing, and preparing final drafts
+ Create and design electronic and hard copy materials
+ Perform other duties as assigned
**Qualifications**
+ High School Diploma or equivalent
+ 1+ years of administrative support experience
+ Typing speed of 50 WPM net
+ Proficiency with Microsoft Office applications
+ Working knowledge of the insurance field preferred
+ Strong analytical, problem solving, and decision making skills
+ Strong organizational skills and attention to detail
+ Strong verbal, written, and interpersonal communication skills
+ Ability to work well under pressure with frequent interruptions and shifting priorities
+ Reliable, punctual attendance
+ Ability to maintain confidentiality and present a professional business image
**Diversity Statement**
_At BroadPath, diversity is our strength. We embrace individuals from all backgrounds, experiences, and perspectives. We foster an inclusive environment where everyone feels valued and empowered. Join us and be part of a team that celebrates diversity and drives innovation!_
_Equal Employment Opportunity/Disability/Veterans_
_If you need accommodation due to a disability, please email us at This information will be held in confidence and used only to determine an appropriate accommodation for the application process._
_BroadPath is an Equal Opportunity Employer_
_We do not discriminate against our applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law._

Job Title: Data Coordinator (Administrative Support)
Job Location: Tucson, AZ
Job Duration: 24 Months+ (Higher Possibility of Extension)

Job Summary:

• Responsible for the coordination and administrative support of key tasks critical to the successful execution of the Facilities & Site Services (F&SS) charter by: Working directly with all internal functional areas located on the Tucson campus to coordinate equipment maintenance.
• Interacting with external providers to assist in the coordination, execution & organization of maintenance services. Providing administrative support to Facilities & Site Services management staff.

Responsibilities

• Coordinate maintenance and operation of the software used for equipment work orders and.
• Coordinate the processing and closure of calibration and maintenance work orders.
• Collect, input and monitor equipment calibration data required to comply with FDA, ISO and

• other relevant agency requirements.

• Coordinate and process purchase requests, purchase orders and payment of Facilities & Site Services

• invoices with external vendors.

• Support external contractor pre-qualification process and work with internal project leads to promote

• compliance.

• Assist with the compilation, organization and monitoring of key maintenance metrics / data.
• Possess a familiarity with key equipment maintenance processes and projects to be able to provide direction in response to

• inquiries.

• Utilize current operating systems (e.g. BM Regulatory Asset Manager, EtQ, SAP, Microsoft Windows, etc.) for execution of tasks and communications.
• Establish and maintain files of highly confidential data and importance
• Perform other duties as required or assigned

Qualifications:

• To perform this job successfully, an individual must be able to perform each responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities.

Education Level:

• Associate's Degree in applicable technical field, or equivalent combination of education and experience will be considered

Experience:

• 4 years' experience in Functional administrative support preferably in Equipment Maintenance and/or Calibration

Knowledge, Skill or Ability

• Excellent time management, planning, organization and problem solving skills,
• Must be able to coordinate and support cross functional teams and multiple projects in a fast paced,
• dynamic environment.able to multi-task and prioritize.
• Must be people-oriented and a team player with strong interpersonal, written and verbal communication skills.
• Strong customer service skills, proactive and highly motivated.
• Strong process orientation and attention to detail.
• Strong data entry skills and familiarity with personal computers, word processing, spreadsheet, operating, presentation and scheduling/project management software.
• Able to manage and meet deadlines.
• Able to read, understand, and prepare standard business communications.

Description

LOCATION: Green Valley Service Center - 555 N. La Canada Drive #101, Green Valley, AZ 85614

SUPERVISOR: Service Center Coordinator

STATUS : FT/40 Hours- Monday-Friday 8:00 am-4:30 pm

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

QUALIFICATIONS:

• High School Diploma/GED
• 2 years of administrative support experience or community social services
• Computer literate in Microsoft Office Software, including Word, Excel, PowerPoint
• Ability to work with people of diverse backgrounds and circumstances
• Ability to assess at-risk participants and situations
• Comprehensive knowledge of local community resources
• Excellent verbal and written communication skills
• Able to handle a variety of projects simultaneously
• Successful background clearance
• Valid Arizona Driver's License

RESPONSIBILITIES:

• Provide administrative support to the Green Valley Service Center Coordinator
• Communicate and handle incoming and outgoing electronic communications on behalf of the Service Center Coordinator
• Transcribe, compose, type, and expedite a variety of correspondence for the GV Social Service Center
• Transcribe, produce, and distribute minutes for the GV Advisory Council
• Manage application process for participants of Kids Care Fair, assign tickets, and assist with distribution of items to families during the event
• Assist with back-to-school supply drive, distribution of event notification, and collection of items.
• Assist with holiday efforts, angel tree, toy distribution, and kettles.
• Handle the volunteer application process for Green Valley holiday community dinners and assist with the assignment of responsibilities.
• Handle volunteer orientation training for TSA Green Valley Service Center events
• Maintains record logs and receipts for gifts in kind, and monetary donations following proper procedures
• Conduct interviews, assess immediate short and long-term needs, and develop case plans including budgets, expenditure accounting, referrals, target goals, providing appropriate resources and tools
• Provide case management and needed services to individuals/families in compliance with program policies and procedures
• Complete detailed files, with accurate and concise case notes for all clients assisted, including profiles, social history, HMIS information
• Provide clients and public households with the application process, procedures, eligibility requirements and benefits of the SNAP and AHCCCS programs
• Provide prescreening, online application, and copy/scan required documents for clients and public households seeking assistance
• Verify & document client employment, expenses, and housing status.
• Perform follow-up communication with referral agencies
• Assist with the general operations and set up of seasonal events including community dinners, toy distribution, Christmas Angel Tree approvals, and kettles
• Assist with toy organization, counting, and collections in conjunction with the fire department
• Represent The Salvation Army when interfacing with social service agencies, committees, and other groups as directed
• When assigned, act as liaison with outside agencies to disseminate information regarding TSA-provided services
• Attend all relevant training seminars and staff meetings as directed
• Other duties as assigned by the supervisor as it relates to the position of Administrative Assistant

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 35 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Description

LOCATION: Green Valley Service Center – 555 N. La Canada Drive #101, Green Valley, AZ 85614

SUPERVISOR: Service Center Coordinator

STATUS: FT/40 Hours- Monday-Friday 8:00 am-4:30 pm

MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

QUALIFICATIONS:

• High School Diploma/GED

• 2 years of administrative support experience or community social services

• Computer literate in Microsoft Office Software, including Word, Excel, PowerPoint

• Ability to work with people of diverse backgrounds and circumstances

• Ability to assess at-risk participants and situations

• Comprehensive knowledge of local community resources

• Excellent verbal and written communication skills

• Able to handle a variety of projects simultaneously

• Successful background clearance

• Valid Arizona Driver’s License

RESPONSIBILITIES:

• Provide administrative support to the Green Valley Service Center Coordinator

• Communicate and handle incoming and outgoing electronic communications on behalf of the Service Center Coordinator

• Transcribe, compose, type, and expedite a variety of correspondence for the GV Social Service Center

• Transcribe, produce, and distribute minutes for the GV Advisory Council

• Manage application process for participants of Kids Care Fair, assign tickets, and assist with distribution of items to families during the event

• Assist with back-to-school supply drive, distribution of event notification, and collection of items.

• Assist with holiday efforts, angel tree, toy distribution, and kettles.

• Handle the volunteer application process for Green Valley holiday community dinners and assist with the assignment of responsibilities.

• Handle volunteer orientation training for TSA Green Valley Service Center events

• Maintains record logs and receipts for gifts in kind, and monetary donations following proper procedures

• Conduct interviews, assess immediate short and long-term needs, and develop case plans including budgets, expenditure accounting, referrals, target goals, providing appropriate resources and tools

• Provide case management and needed services to individuals/families in compliance with program policies and procedures

• Complete detailed files, with accurate and concise case notes for all clients assisted, including profiles, social history, HMIS information

• Provide clients and public households with the application process, procedures, eligibility requirements and benefits of the SNAP and AHCCCS programs

• Provide prescreening, online application, and copy/scan required documents for clients and public households seeking assistance

• Verify & document client employment, expenses, and housing status.

• Perform follow-up communication with referral agencies

• Assist with the general operations and set up of seasonal events including community dinners, toy distribution, Christmas Angel Tree approvals, and kettles

• Assist with toy organization, counting, and collections in conjunction with the fire department

• Represent The Salvation Army when interfacing with social service agencies, committees, and other groups as directed

• When assigned, act as liaison with outside agencies to disseminate information regarding TSA-provided services

• Attend all relevant training seminars and staff meetings as directed

• Other duties as assigned by the supervisor as it relates to the position of Administrative Assistant

PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is regularly required to walk, stand, climb or balance, stoop, kneel, crouch, crawl and reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 35 pounds, and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.