What Jobs are available for Administrative Supervisor in Madison?
Showing 17 Administrative Supervisor jobs in Madison
Office Manager
53711 Madison, Wisconsin
$60000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking an organized and proactive Office Manager to oversee the smooth day-to-day operations of our **Madison, Wisconsin, US** office. This hybrid role offers a dynamic work environment where you will manage a wide range of administrative tasks, support staff, and ensure the office runs efficiently. The ideal candidate will possess excellent communication, organizational, and multitasking skills, with a keen eye for detail and a commitment to maintaining a positive and productive workplace.
Responsibilities:
Responsibilities:
- Manage all aspects of office administration, including reception, mail handling, and supply management.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Oversee the maintenance and upkeep of the office facilities, ensuring a safe and welcoming environment.
- Manage vendor relationships, including negotiating contracts and overseeing service providers (e.g., cleaning, maintenance, IT support).
- Develop and implement office policies and procedures to enhance efficiency and compliance.
- Assist in onboarding new employees, including preparing workspace, necessary equipment, and initial documentation.
- Manage office budgets, process invoices, and track expenses.
- Organize company events, meetings, and team-building activities.
- Act as a point of contact for employees, addressing inquiries related to office operations and general administrative support.
- Maintain office records and filing systems, both digital and physical.
- Ensure compliance with health and safety regulations.
- Support management with ad-hoc administrative projects as needed.
- Manage the office’s inventory of supplies and equipment, ensuring adequate stock levels.
- Coordinate with IT support for troubleshooting office equipment and systems.
- Greet visitors and direct them to the appropriate personnel.
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Minimum of 3 years of experience in office management, administrative support, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
- Excellent organizational and time management skills, with the ability to prioritize tasks.
- Strong written and verbal communication skills.
- Experience with budgeting and vendor management.
- Ability to work independently and as part of a team.
- Problem-solving aptitude and a proactive approach to identifying and addressing issues.
- Discretion and professionalism in handling confidential information.
- Experience with basic HR administrative tasks is a plus.
- Familiarity with office equipment such as printers, copiers, and phone systems.
- A customer-service oriented attitude.
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0
Office Manager
53703 Madison, Wisconsin
$55000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a dedicated and organized Office Manager to oversee the daily operations of their busy office in Madison, Wisconsin . This role is essential for ensuring a smooth and efficient working environment, managing administrative tasks, and supporting staff members. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and multitasking abilities. This is an on-site position requiring consistent presence in the office.
Responsibilities:
Qualifications:
This is a key role within our client's organization, ensuring the administrative backbone supports their strategic goals. If you thrive in a dynamic office environment and enjoy keeping things running smoothly, we encourage you to apply for this exciting opportunity in Madison.
Responsibilities:
- Manage daily office operations, including reception, mail handling, and supply inventory.
- Oversee the scheduling and coordination of meetings, appointments, and travel arrangements.
- Maintain office equipment and ensure it is in good working order; liaise with vendors for repairs and maintenance.
- Implement and maintain efficient office procedures and filing systems.
- Assist with onboarding new employees, including preparing workspace and necessary documentation.
- Manage vendor relationships and negotiate contracts for office supplies, services, and utilities.
- Handle incoming and outgoing correspondence and communications.
- Provide administrative support to management and staff as needed.
- Ensure the office environment is tidy, organized, and welcoming.
- Assist with basic bookkeeping tasks and expense report processing.
- Act as a point of contact for employees regarding office-related matters.
Qualifications:
- Proven experience as an Office Manager, Administrative Assistant, or similar role.
- Excellent organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Experience with bookkeeping or accounting software is a plus.
- High school diploma or equivalent; Associate's degree preferred.
- Discretion and confidentiality in handling sensitive information.
- A friendly and professional demeanor.
This is a key role within our client's organization, ensuring the administrative backbone supports their strategic goals. If you thrive in a dynamic office environment and enjoy keeping things running smoothly, we encourage you to apply for this exciting opportunity in Madison.
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1
Senior Office Manager
53701 Madison, Wisconsin
$75000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Office Manager to oversee the administrative operations of their rapidly growing organization in a fully remote capacity. This pivotal role requires a strong leader with exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. You will be responsible for ensuring the smooth and efficient functioning of day-to-day administrative tasks, supporting various departments, and optimizing office workflows and systems.
Responsibilities:
Responsibilities:
- Develop, implement, and maintain efficient administrative policies and procedures.
- Manage vendor relationships, including contract negotiation and service level agreements for office supplies, equipment, and services.
- Oversee the procurement and management of office supplies, equipment, and furniture.
- Coordinate and manage the organization's travel arrangements and expense reporting processes.
- Supervise and mentor administrative support staff (if applicable), providing guidance and performance feedback.
- Manage office budgets and ensure cost-effective operations.
- Plan and coordinate company events, meetings, and virtual gatherings.
- Ensure the maintenance of accurate and organized filing systems, both physical and digital.
- Act as a primary point of contact for internal and external inquiries.
- Implement and manage office technology solutions to enhance productivity and efficiency.
- Ensure compliance with all relevant regulations and company policies.
- Support HR functions related to onboarding, employee records, and office facilities.
- Proactively identify areas for improvement in administrative processes and implement solutions.
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Minimum of 5 years of experience in office management or a similar administrative leadership role.
- Proven experience managing budgets, vendors, and office operations.
- Exceptional organizational and time management skills, with the ability to multitask effectively.
- Strong problem-solving abilities and a proactive approach to identifying and resolving issues.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office management software.
- Experience with virtual meeting platforms and remote collaboration tools.
- Ability to work independently with minimal supervision in a remote environment.
- Discretion and professionalism in handling confidential information.
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2
Office Manager (Remote)
53703 Madison, Wisconsin
$60000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
We are looking for an experienced and detail-oriented Office Manager to join our fully remote team. This position will be responsible for ensuring the smooth and efficient day-to-day operation of our virtual office environment. Key responsibilities include managing office supplies, coordinating virtual team events, supporting onboarding processes for new remote employees, and assisting with various administrative tasks as needed. You will be the central point of contact for general inquiries, helping to foster a positive and productive remote work culture. The ideal candidate has a proven track record in office administration or a similar role, with strong organizational and time-management skills. Excellent communication and interpersonal abilities are crucial for interacting with team members across different time zones. Proficiency with standard office software (e.g., Microsoft Office Suite, Google Workspace) and virtual collaboration tools (e.g., Slack, Zoom) is required. A proactive approach to problem-solving and the ability to work independently with minimal supervision are essential for success in this remote-first role. This is an excellent opportunity for an organized and adaptable professional to contribute to a dynamic company culture from the comfort of their own home, while still being connected to the vibrant business community of Madison, Wisconsin, US .
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3
Assistant Dental Office Manager
53786 Madison, Wisconsin
Aspen Dental
Posted 10 days ago
Job Viewed
Job Description
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $21 - $23/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
**Job Type:** Full-time
**Salary:** $21 - $23/hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._
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4
Office Manager & Executive Assistant
53719 Madison, Wisconsin
$70000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Office Manager & Executive Assistant to support their operations in **Madison, Wisconsin**. This hybrid role offers a blend of in-office responsibilities and remote flexibility, ensuring efficient management of daily operations and executive support. You will be the central point of contact for administrative functions, ensuring a smooth and productive work environment. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities effectively. Key responsibilities include managing office supplies, coordinating with vendors, overseeing office maintenance, and ensuring compliance with office policies. As an Executive Assistant, you will provide comprehensive support to senior leadership, including managing calendars, scheduling meetings, preparing correspondence, making travel arrangements, and handling confidential information with discretion. You will also be responsible for preparing reports, organizing company events, and supporting onboarding processes for new hires. A Bachelor's degree in Business Administration, Management, or a related field is preferred, along with a minimum of 5 years of experience in office management and/or executive support. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software is required. Excellent written and verbal communication skills, strong interpersonal abilities, and a professional demeanor are essential. The ability to anticipate needs, work independently, and maintain a high level of confidentiality is critical for success in this role. Join our team and contribute to the seamless functioning of our dynamic organization.
Responsibilities:
Responsibilities:
- Oversee daily office operations and administrative functions.
- Manage executive calendars, scheduling, and travel arrangements.
- Prepare correspondence, reports, and presentations.
- Coordinate office supplies, equipment, and vendor relationships.
- Assist with event planning and logistics.
- Maintain office organization and ensure a positive work environment.
- Handle confidential information with utmost discretion.
- Associate's or Bachelor's degree preferred.
- 5+ years of experience in office management or executive support.
- Proficiency in Microsoft Office Suite and office management tools.
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to multitask and prioritize effectively.
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5
Office Manager - Executive Support
53701 Madison, Wisconsin
$65000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized and efficient Office Manager to oversee administrative operations and provide executive support at their **Madison, Wisconsin** location. This role is critical in ensuring the smooth functioning of the office environment and supporting the executive team. Responsibilities include managing office supplies, coordinating with vendors, overseeing facilities maintenance, and implementing office policies and procedures. You will also provide direct administrative support to executives, including calendar management, travel arrangements, expense reporting, and preparing correspondence. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with office management software and basic bookkeeping is a plus. You must be detail-oriented, able to multitask effectively, and maintain a high level of professionalism. A minimum of 4 years of experience in office management or executive administrative support is required. This is an on-site position based in **Madison, Wisconsin**, requiring a consistent presence to manage daily operations. If you are a dedicated administrative professional looking to contribute to a dynamic team, we encourage you to apply.
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6
Senior Administrative Manager
53719 Madison, Wisconsin
$75000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Senior Administrative Manager to oversee daily administrative operations and provide strategic support to executive leadership. This pivotal role requires a proactive individual with exceptional leadership and multitasking capabilities. You will be responsible for managing a team of administrative professionals, streamlining office procedures, and ensuring efficient workflow across departments. Key responsibilities include developing and implementing new administrative policies and procedures, managing office budgets and expenses, coordinating executive travel and meetings, and overseeing office supply procurement and vendor relations. You will also play a crucial role in onboarding new administrative staff, providing training, and conducting performance reviews. The ideal candidate will have a strong understanding of office management principles and best practices. Excellent communication and interpersonal skills are essential for interacting with employees at all levels, as well as external stakeholders. You should be proficient in a variety of office software suites, including advanced features of Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. A bachelor's degree in business administration, management, or a related field is preferred, along with a minimum of 5 years of progressive administrative or management experience. This position requires a strategic thinker who can anticipate needs and proactively address challenges. The ability to maintain confidentiality and handle sensitive information with discretion is paramount. You will be expected to contribute to a positive and productive work environment through effective leadership and team collaboration. This role offers a hybrid work arrangement, blending in-office collaboration with remote flexibility, ensuring a balanced approach to work-life integration within **Madison, Wisconsin, US**. Our client values efficiency, professionalism, and a commitment to excellence. This is an exciting opportunity to make a significant impact on the operational success of a dynamic organization. If you are a motivated leader looking to leverage your administrative expertise in a challenging and rewarding role, we encourage you to apply.
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7
Senior Administrative Manager
53703 Madison, Wisconsin
$90000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking an experienced and highly organized Senior Administrative Manager to lead our administrative operations in a fully remote capacity. This role is ideal for a seasoned professional who can effectively manage diverse administrative functions, optimize office workflows, and provide exceptional support to our distributed team. You will be responsible for overseeing a range of administrative tasks, including budget management, vendor relations, facility coordination (for remote setups), and the implementation of administrative policies and procedures. Key responsibilities include developing and maintaining efficient operational systems, managing office supplies and equipment procurement, coordinating company-wide events and meetings, and ensuring compliance with relevant regulations. The ideal candidate will possess strong leadership and project management skills, with a proven ability to streamline processes and improve overall administrative efficiency. Experience with HR-related administrative tasks, such as onboarding support and employee record management, is highly desirable. Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with remote collaboration tools are essential. A Bachelor's degree in Business Administration, Management, or a related field, along with a minimum of 6 years of progressive administrative experience, is required. Experience in managing administrative teams or functions in a remote environment is a significant plus. This remote position offers the flexibility to work from anywhere in the US, fostering a productive and collaborative work environment. Join our client's innovative team and play a key role in ensuring the smooth and efficient operation of our organization through expert administrative leadership.
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8
Senior Administrative Manager - Operations Support
53701 Madison, Wisconsin
$85000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and optimize administrative operations for their thriving business located in Madison, Wisconsin, US . This critical role will involve managing a team of administrative staff, ensuring the smooth day-to-day functioning of the office, and implementing efficient processes to support all departments. The Senior Administrative Manager will be responsible for budget management, vendor relations, office supply procurement, facility management, and coordinating internal and external events. You will develop and enforce administrative policies and procedures, ensuring compliance and promoting a productive work environment. The ideal candidate will possess exceptional leadership skills, strong problem-solving abilities, and a meticulous attention to detail. Experience with HR-related administrative tasks, such as onboarding new employees and managing personnel records, is highly desirable. You will serve as a key liaison between management and staff, facilitating clear communication and resolving operational challenges. This position requires a comprehensive understanding of office management best practices and a commitment to maintaining a high level of organizational efficiency. We are looking for an individual who can proactively identify areas for improvement, implement innovative solutions, and contribute to the overall success of the organization. Your ability to multitask, prioritize effectively, and manage competing demands will be essential. This is an excellent opportunity for an experienced administrative professional to take on a leadership role in a dynamic company, offering a competitive salary, comprehensive benefits, and opportunities for professional growth.
Qualifications:
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of experience in administrative management or office management, with a proven track record of leadership.
- Demonstrated experience in managing and motivating a team of administrative professionals.
- Strong understanding of office operations, including budgeting, procurement, facility management, and event coordination.
- Excellent organizational, time management, and prioritization skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Exceptional communication, interpersonal, and problem-solving skills.
- Ability to develop and implement effective administrative policies and procedures.
- Experience with HR administrative functions is a plus.
- High level of discretion and professionalism in handling confidential information.
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9