362 Administrative Support jobs in Newcastle
Administrative Support Worker - National Center for Employee Development (NCED)
73071 Oklahoma City, Oklahoma
ARAMARK
Posted 15 days ago
Job Viewed
Job Description
**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
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0
Senior Administrative Specialist, Executive Support
73104 Oklahoma City, Oklahoma
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic and forward-thinking organization, is actively seeking a highly organized and proactive Senior Administrative Specialist to provide exceptional executive support to their leadership team, entirely remotely. This position is ideal for a seasoned administrative professional who thrives in a virtual environment and excels at managing complex schedules, coordinating high-level meetings, and ensuring seamless communication. You will be instrumental in enabling the efficiency and productivity of senior executives, handling a wide range of sensitive and confidential tasks with discretion and professionalism. Responsibilities include managing calendars, coordinating travel arrangements, preparing presentations and reports, handling correspondence, and acting as a primary point of contact for internal and external stakeholders. A deep understanding of remote collaboration tools and best practices is essential for success in this role. The ideal candidate possesses impeccable organizational skills, exceptional attention to detail, and superior communication abilities, both written and verbal. You should be adept at anticipating needs, problem-solving proactively, and maintaining a calm and composed demeanor under pressure. This remote-first role requires a high degree of autonomy, self-discipline, and the ability to manage multiple priorities effectively. You will play a crucial role in supporting the strategic initiatives of the organization by ensuring the smooth operation of executive functions.
Responsibilities:
Responsibilities:
- Manage complex and dynamic calendars for multiple senior executives, ensuring efficient scheduling and conflict resolution.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Organize and facilitate virtual meetings, including setting up conference calls, managing participant lists, and preparing agendas.
- Serve as a gatekeeper and primary point of contact for internal and external inquiries directed to the executives.
- Manage confidential information with the utmost discretion and professionalism.
- Conduct research and compile information for various projects and reports.
- Track and process expense reports and invoices in a timely manner.
- Anticipate the needs of executives and proactively take initiative to address them.
- Maintain and organize electronic and physical filing systems.
- Support ad-hoc projects and administrative tasks as required.
- Ensure seamless communication flow between executives and their teams.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of progressive administrative support experience, preferably supporting C-level executives.
- Proven experience working effectively in a fully remote environment is mandatory.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and advanced knowledge of calendar management and scheduling tools.
- Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
- Excellent written and verbal communication skills, with meticulous attention to detail.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet) and collaboration tools.
- Demonstrated ability to handle confidential information with discretion.
- Proactive problem-solver with a strong sense of initiative and accountability.
- Ability to work independently and as part of a remote team.
Apply Now
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