246 Administrative Support jobs in Westmont

• Prepares entries for the company accounts such as the general ledger.
• Enters AR/ cash receipts journal entries on a daily basis.
• Prepares and reviews invoices for customers and vendors and ensures timely payment.
• Maintains the bank accounts by monitoring transactions, balances and outstanding/pending amounts.
• Reconciles bank accounts on a monthly basis.
• Monitors AR aging reports and communicates with account representatives/customers regarding past due balances.
• Processes any debit/credit memos as AR adjustments.
• Reconciles corporate card statement at Month-End closing.
• Performs and processes Month-End and Year-End Close related tasks.
• Deposits checks.
• Posts accounts payable and receivable entries, answers inquiries and follows up.
• Prepares data for financial/accounting statements and reports.
• Reports to Head Office the following on a monthly basis: sales & purchase monthly data, sales ate by salesperson, Quick Books monthly data, A/R data, loan report, statement cash receipts and disbursement.
• Works with Management in setting up corporate budgets and developing financial models.
• Compiles and reviews hours worked, time off, deductions, employee status change etc., processes the payroll on the system and reconciles the payroll data.

• Maintains office supplies and equipment; refills supply and arranges for repairs as necessary.
• Performs general administrative and clerical duties including mailing, scanning, faxing, copying, and typewriting.
• Sends mails and packages; receives, sorts, and distributes daily mails to appropriate personnel.
• Makes appointments, coordinates/meetings, and schedules conference rooms.
• Provides support and assistance with recruitment and hiring processes.
• Files documents in designated folder for each orders/customer.
• Provides assistance to the Managing Director.
• Runs errands for company when necessary.
• Provide support to expatriates: processes payrolls/reimbursements, conducts orientations, coordinates benefits, supports tax returns etc.

• Seeks continuous improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by Management.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to Management for solution.
• Maintains good communication with Managers, staff & outside contacts.
• Reports work status, procedures etc. to Management as requested.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

• General office equipment including phones, fax, copier, scanner, postage machine, phone system, personal computer, etc.
• Software includes the use of Windows operating system, MS Office applications.
• Mobile communications equipment including laptop computer, cellular phone, etc.
• Accounting Software

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:

Under limited supervision, provides senior administrative support that requires little to no instructions on routine work, and general instructions on new assignments.
The HLA Lab performs the pre- and post-transplant testing for patients who have been identified for transplant.
This role is responsible to use complex decision skills to ensure the best patient treatment outcome by acting upon the HLA Algorithm order in CIS in a timely manner. These tasks include:
* Identifying and retrieving the HLA Algorithm order in CIS.
* Carefully evaluating the patient information to place the correct HLA orders in CIS.
* Reviewing patient insurance information and contacting referral coordinators for approval as needed.
* Contacting patients with siblings by phone or email to obtain family contact information.
* Contacting siblings who live locally to be registered in CIS.
* Registering the sibling appointment and places blood draw orders in CIS.

As a successful candidate, you will:

Contacts patients and family members by phone or email to obtain contact information.
Registers the local donor in CIS (City of Hope Clinical Information System), schedule the donor for the appropriate tests,
In CIS, find and act upon HLA algorithm orders in a timely manner to ensure the best patient outcome. Review the patient information and order HLA testing based on the specific criteria
Prepares test sendout kits for donors who cannot come to the hospital to be drawn, and tracks the return of the kits.
In CIS, registers the donor and schedules the HLA blood draw appointment.
Records Histotrac chart notes detailing the tracking of the testing process.

Qualifications

Your qualifications should include:

• High school diploma or GED, some vocational/specialized training.
• Experience may substitute for minimum education requirements
• 3-5 years responsible secretarial or clerical experience in a professional environment.

Preferred:

• Bilingual - Spanish speaking

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Under limited supervision, provides senior administrative support that requires no instructions on routine work, and general instructions on new assignments. Resolves routine complex inquiries utilizing knowledge of policies and procedures. Applies advanced skills to the position. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs or tables as necessary. Routine work may be scanned by others upon completion. Prioritizes projects for completion with only limited supervision, typically receiving only general instructions. Applies applicable policies, procedures, and practices to resolve a variety of new and routine issues. Relies on experience and judgment with little to no supervision.

As a successful candidate, you will:

• Answers telephone, screens and routes callers, responds to requests for information and triages communications in an appropriate and timely fashion.
• Screens visitors to department and assist them with directions and information as needed.
• Liaison with out-patient scheduling and clinic care teams as needed.
• Assist program director with administrative support of clinical program(s) as needed.
• Arranges appointments and meetings using calendaring software; coordinates meeting agenda and materials, may take and prepare minutes for meetings as needed.
• Initiate travel arrangements and prepare physician for leave of absence
• Process all business related expenses including travel, publication fees, and membership/association renewals.
• Complies information and prepares routine, confidential and special reports.
• Assists in composing general business correspondence and slide presentations.
• Reads and routes incoming mail. Picks-up and delivers materials as requested. Files correspondence and records.
• May train and direct clerical staff.
• Makes decisions on minor administrative matters and completes clerical details as needed.
• Orders office supplies and maintains office equipment.

Qualifications

Your qualifications should include:

Minimum Education:

• High school diploma or GED, some vocational/specialized training. Experience may substitute for minimum education requirements

Minimum Experience:

• 3-5 years responsible secretarial or clerical experience in a professional environment.

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.

University Outreach serves prospective and incoming students, and any other interested parties in the information seeking and application process, as it relates to the California State University system and Cal State Fullerton specifically. Our offic Assistant, Support, Administrative, Communications, Technology, Education, Information

University Outreach serves prospective and incoming students, and any other interested parties in the information seeking and application process, as it relates to the California State University system and Cal State Fullerton specifically. Our offic Assistant, Support, Administrative, Communications, Technology, Education, Information

Join to apply for the Male Success Initiative Coordinator (Administrative Support Coordinator I) role at California State University, Fullerton

5 days ago Be among the first 25 applicants

Join to apply for the Male Success Initiative Coordinator (Administrative Support Coordinator I) role at California State University, Fullerton

Job Title

Male Success Initiative

Classification

Administrative Support Coordinator I

AutoReqId

549930

Department

Male Success Initiative

Division

Vice President, Student Affairs Office

Salary Range

Classification Range $3,864 - $,072 per month

(Hiring range depending on qualifications, not anticipated to exceed 3,864 - 4,416 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday Friday, 8:00 AM 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to Californias revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the Universitys mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About The Position

The Male Success Initiative-Fullerton (MSI-Fullerton) is a California State University-Fullerton (CSUF) department Where Undergraduate Men of Color Achieve the Fullness of Their Potential. The purpose of MSI-Fullerton is to address the underrepresentation of undergraduate men of color in higher education. MSI-Fullerton is open to all CSUF students with an interest in supporting and advancing the potential of undergraduate men of color. Participants in MSI-Fullerton will gain skills and knowledge needed to foster academic success; establish a support network of mentors; increase their graduation and retention rates; and strengthen the sense of community among all CSUF students. We seek an exceptional individual to join our team as the Male Success Initiative Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general supervision and direction of the Male Success Initiative Director, the Male Success Initiative (MSI) Coordinator is responsible for the coordination of office functions, administrative support, and budget support. The Male Success Initiative Coordinator will work closely with the Director in preparing forms and monitoring expenditures for the department. Provides general office support, plans and helps coordinate MSI events in collaboration with other MSI professional staff. Processes expense claims, check requests, and purchase requisitions. The Coordinator reviews and evaluates fiscal planning for MSI activities, programming, and events. Supports collaboration with campus and community partners and reserves event venues and places catering orders. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Four years of related administration coordination experience. Working knowledge of operational and budget analysis and techniques. Knowledge of and skill in standard office procedures and practices. Ability to plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development, and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others in new skills and procedures and provide work direction.

License/Certifications

A valid California driver's license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the Universitys strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Higher Education

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Amentum is a government services provider of strategic solutions to the defense, homeland security, and the Intelligence Community. Amentum provides intelligence analysis and security, training and education, and intelligence support strategy and policy support, intelligence and operations support, program management, and international business development services to U.S. government and commercial clients around the globe. Our Senior Leaders, Subject Matter Experts, and Operational Specialists have direct, on-the-ground expertise in planning and executing the most critical missions our country and business sectors have faced – with current operations ongoing in every region in the US, to include heavy support to the Washington, DC metro area and Tampa, FL area along with the Middle East, South Asia, Afghanistan, Latin America, Europe, or Africa. We offer experience in addressing today’s hardest problems.

Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Secret clearance is required.

Responsibilities:

• Records and file management

• Employee in- and out-processing

• Assist in managing DOD, DSS, and local office policies and programs

• Support the field office chief in scheduling

• Correspondence drafting and routing

• Travel planning (Defense Travel System (DTS)

• Conference room coordination

• Office equipment and supply inventory maintenance

• Government timecard program (DAI) management

• Receipt and routing of office mail/correspondence

• Management of task management (CATMS) system

• Assist in execution of office training program

• Responsible for inputting and managing data bases as directed

Requirements:

• Active secret clearance required

• High School Diploma or equivalent

• Two years of administrative experience

• All personnel shall have superior oral and written communication skills, as well as a good command of the English language.

• Working knowledge of general office procedures

• Fluency in English, both oral and written

• Strong typing skills

• Organizational skills

• May be required to lift general office items (20-30lbs)

• Expected in office work five days a week with occasional telework that is dependent on the government’s needs.

• U.S. driver’s license and be capable of operating government vehicles.

Preferred:

• Intermediate to high proficiency in Microsoft applications, particularly Word, Excel and Outlook

• Familiarity with the Defense Travel System and timekeeping management programs a plus.

Compensation and Benefits:

HIRING HOURLY RANGE: $21.64-$24.04 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data). This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site:

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters ( .