239 Data Entry Specialist jobs in New York

Job Description

Company Overview  
Our client, founded in 2010, is a privately owned fleet and freight service providing transportation and delivery services across the United States. With over 10,000 projects under their belt, this client provides top tier freight forwarding, oversized load transport, yard & warehouse storage, and port delivery services.

Position Overview  
Our client is looking for an experienced and organized Data Entry Specialist to discern, manage, and accurately review raw data, packaging labels, and clearance documents. Qualified candidates will have a strong understanding of Excel and other data entry and/or management platforms to best support a collaborative team and provide a high level of data accuracy.

Location: Brooklyn, NY
Schedule: Onsite
Employment Type: Full-Time
Hourly Range: $23.00 - $27.00 USD/Hour 
Benefits: PTO, Paid Holidays
 
Key Responsibilities  

• Understand and interpret different document formats.
• Identify what data is needed vs. what is irrelevant.
• Discern invoices from vendors and importers.
• Manage and analyze packaging labels.

• High school diploma or GED.
• Strong understanding of Excel.
• Prior experience in data entry, clerical, and/or administrative roles is a plus.
• Certifications in data management, office administration, and/or computer applications is a plus.
• Ability to manage multiple tasks and offer deliverables in a timely manner.
• Experience with data entry and/or invoicing software.
• High attention to detail with strong organizational skills.
• Strong oral and written communication skills.
• Ability to work independently and as part of a team.

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Job Description

ABOUT US

New York Edge is the largest after-school and summer camp program provider in New York City public schools. Each year, academic programs, including STEM, the Arts, Sports and Wellness, and College Access, help 40,000 students develop leadership skills and succeed in school. Working parents count on our programs to provide safe and enriching environments for their children.

Summary:

New York Edge is seeking Data Specialists who will be responsible for all data entry at the site level for a particular program. The Data Specialist will play a critical role in assisting the Program Director and New York Edge in running reports and tracking data which details the program's successes, highlights, and deficits.

Schedule:

• Part-Time

• Up to 20 hours per week while school is in session

• Up to 25 hours per week while school is not in session

• Monday – Friday

• This role requires you to be in-person.

Pay:

$20-$25 per hour

Pay is commensurate with experience, skills, and education.

Primary Job Functions:

• Enrolling all participants into required web-based databases in a timely and accurate manner

• Entering the schedule and labeling activities into required databases

• Set up class rosters and maintain attendance sheets

• Record attendance on a weekly basis into all required systems

• Assist the After School Program Director to enhance programming through the use of Data Reporting.

• Create systems which serve to keep track of all documents

• Assist the After School Program Director with ensuring program is in compliance and in good standing with key stakeholders

• Multitask and manage workflow in a fast-paced environment

• Ability to establish and maintain effective working relationships with program staff

• Must have excellent organizational, time management, and follow-up skills

• Responsible and professional conduct that serves as a role model to staff and youth

SECONDARY JOB FUNCTIONS

• Attend quarterly trainings

• Produce reports on regular basis (weekly, monthly, and annually) to support the After School Program Director

• Be aware of mission of New York Edge, goals and requirements of each program, and work to ensure they are achieved

• Serve as a chaperone during field trips

Required Skills & Qualifications:

• Computer literacy

• College credits and/or degree highly preferred

• Excellent communication and interpersonal skills required

• Microsoft Excel, Word, and other programs such as Google Docs

• 1-2 years of database experience, prior experience with DYCD Connect, Cityspan, and/or EZ Reports a plus

• Bilingual candidates a plus

• Punctuality, dependability, enthusiasm for NYE's mission

• May be required to walk up and down stairs.

• May have to lift or move objects/materials as needed.

• Work is performed mostly within a New York City Public School but may be required to interact with the community at-large during trips or events.

The Data Entry Specialist will be required to report to the school building and interact with the Program Director, Data Manager, Data Coordinators, Staff, School Administration, Parents, and Students.

At the time of offer and acceptance, the job requires safety and security clearances through the Department of Education and Department of Health.

New York Edge is an Equal Opportunity/Affirmative Action Employer

Disclaimer: The statements herein describe the general nature and level of work the employee performs in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Job Description

Status: Full-Time
Compensation: $25.00-$28.00/hour
Schedule: Monday – Friday, 35 hours/week
Location: Queens, NY

Queens Community House (QCH) provides networks of programs for children, youth, and, older adults throughout the diverse population of Queens. Our mission is to provide individuals and families with the tools to enrich their lives and build healthy, inclusive communities. We welcome amazing individuals who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change lives.

Position Overview:
We are seeking a skilled Administrative Assistant to provide high-level support to senior management and ensure smooth day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, multi-site environment while managing multiple priorities and confidential information.

Key Responsibilities:

• Provide direct administrative support to senior managers, directors, and executive staff, maintaining confidentiality and professionalism at all times.
• Manage phone calls, schedule appointments, coordinate calendars, and plan meetings.
• Prepare, review, and generate reports and presentations to support decision-making and operations.
• Track and update project timelines, deliverables, and follow-ups to support effective project management.
• Draft and review communications, including emails, memos, and informational materials.
• Review and optimize office policies and procedures, including documentation and filing systems.
• Meet and assist visitors, providing a professional and welcoming environment.
• Monitor and update outgoing communications, including flyers and brochures in designated areas.
• Respond promptly to inquiries and ensure seamless coordination of office and operational needs.
• Perform other administrative tasks as assigned.

Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint) and advanced Excel skills for reporting and data tracking.
• Experience preparing and analyzing reports to support operational and strategic goals.
• Strong project management abilities with the capacity to track deadlines, coordinate tasks, and drive completion of initiatives.
• Demonstrated experience working directly with executive leaders and senior management.
• Excellent verbal and written communication skills with a professional demeanor.
• Strong organizational, problem-solving, and time management skills; ability to work independently and prioritize multiple demands.
• Familiarity with office equipment such as printers and copiers.
• High School diploma required; additional qualifications as a personal assistant, secretary, or administrative professional strongly preferred.

What We Offer:
QCH offers a competitive salary and a comprehensive benefits package, including:

• Medical, dental, and vision insurance.

• Life insurance and Flexible Spending Accounts (FSA).

• Paid Family Leave, with QCH supplementing NYS Paid Family Leave benefits to ensure full pay during approved leave .

• 403(b) Retirement Plan.

• Generous paid time off.

• Paid federal holidays.

• Ongoing professional development, training, and networking opportunities.

Commitment to Diversity and Inclusion:
Queens Community House is an Equal Opportunity Employer and welcomes candidates from all backgrounds. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected category under federal, state, or local law. QCH is a Drug-Free Workplace .

We are a mission-driven, passion-led organization committed to enriching the lives of the communities we serve.

Job Description

Description:

Controlled Combustion is the leading heating contractor in NYC. We serve a variety of industries, including luxury apartments, hospitals, universities, and more. With over 150 employees, our team is as diverse as the services we offer. We’re looking for a creative Administrative Assistant .

The position requires a variety of administrative and social media responsibilities. The Administrative Assistant will work closely with the Vice President and assisting with day-to-day administrative support. The successful candidate will have a demonstrated track record of success in administrative work with some social media experience; will have outstanding communication and organization skills; and have the ability to work autonomously in a fast-paced environment.

Please note that this position is strictly in-office with occasional field work. Hybrid or remote is not available for this position. Employee will be expected to commute to our Bronx office on a daily basis.

Responsibilities

• Respond to and screen calls, e-mails, and requests of Vice President.
• Maintain organised files, both physical and digital.
• Data entry and record maintenance; ensure accurate and up-to-date information in databases and spreadsheets.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Prepare documents and reports; assist with the creation of presentations, memos, and other business documents.
• Assist with special projects, providing support for various tasks as needed by the office or specific departments.
• Assist with the planning and execution of office social events or meetings.
• Operate office equipment, including copiers, printers, shredders, and other basic office machines.
• Create visually appealing content for social media platforms (LinkedIn, Instagram, Facebook)
• Make site visits and attend company events to capture photos and videos of work, equipment, training sessions, etc.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Experience:

• Canva: 1 year (Preferred)
• Adobe: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Bronx, NY 10458 (Required)

Work Location: In person

Qualifications / Skills:

• Sound planning and organizational abilities
• Proactive with ability to self-manage and work autonomously.
• Ability to manage multiple projects and tasks simultaneously with different deadlines.
• Dependable, punctual, detail-oriented, independent problem solver with excellent follow-up skills
• Proficient in Canva is a must; proficient in Adobe Create Cloud products is a plus.
• Proficient computer skills, including MS Office, Excel, PowerPoint, Outlook, virtual meeting platforms
• Strong desire to learn a new industry and new concepts
• Ability to successfully navigate scheduling and analytical tools
• Effective written and verbal communication
• Punctual, organized, self-motivated, detail-oriented, and flexible
• Maintain a level of professionalism even in a relaxed environment

Minimum Education and Work Experience:

• High school diploma (or equivalent) required
• Experience in social media marketing for a business preferred (not personal accounts)
• Demonstrated track record of success in providing executive administrative support
• Graphic design or photo/video editing experience a plus
• Experience in the heating, oil and gas, HVAC, or construction industries a plus

Job Description

Why WHIN?

WHIN Music Community Charter School is the first school of its kind. Built on the principles of El Sistema, WHIN is a place where children learn, grow, and make music together. At WHIN, we are building a nucleo, a community where staff, families, and students work together to make a powerful shift in public education that puts learners’ needs first.

Our Mission

To provide our diverse student population with rigorous academic instruction, intensive music education and a positive learning environment so that every student can thrive academically and socio-emotionally.

We believe…

• that all children deserve a high-quality education, with access to academic rigor, music creation, and a holistic approach to developing character.
• that a collaboration with families ensures the greatest success for our learners.
• that restorative justice, inquiry-based hands on learning, and authentic learning experiences provide the most effective environments for growth, success, and joy.

We are looking for an Administrative Assistant who is…

• looking to learn, grow and prosper in a collaborative work environment.
• excited about working in a school and neighborhood where diversity is who and what we are.
• mission aligned and believe that music can be a vehicle for social inclusion and achievement.

In action, our mission looks like caring deeply about all aspects of our young learners’ potential. We make academics a priority while also ensuring students’ character and personal growth. With music making at our core, students experience working as an ensemble to create something bigger than their individual skills every single day! This togetherness approach extends to classrooms where project-based, hands-on learning cultivates curious, creative, and hardworking learners.

Reporting to both the Principal and Director of Operations, the Administrative Assistant is a high achieving administrative professional who is a driven, highly organized, skillful communicator and a detailed oriented self-starter with demonstrated ability to meet deadlines and create high quality work in a fast paced environment.

Specifically, the Administrative Assistant is responsible for: Administrative Support

• Serving as the main point of contact for the Principal and Director of Operations for phone calls and in person visitors.
• Greeting and assisting in person visitors in a professional and courteous manner.
• Scheduling and coordinating meetings for the Director of Operations and the Principal.
• Creating daily agendas for the Director of Operations and Principal to sort competing priorities.
• Coordinate the logistical and communication needs between the Principal and Director of Operations for school wide events.

Record keeping Support:

• Organizing and maintaining digital and paper records for Principal and Director of Operations.
• Preparing letters, presentations or other materials.
• Photocopying and scanning documents as requested.
• Keeping track of deliverables for the Principal and Director of Operations to ensure timely execution of deadlines.

Qualifications for the Administrative Assistant are:

• A Bachelor’s degree or relevant experience.
• Two years of experience as an Administrative Assistant or in a similar role; preferably in a school setting.
• An unwavering belief that all students can achieve at a high level.
• A strong desire and ability to build positive relationships with a broad range of stakeholders.
• Excellent written and verbal communication skills.
• A detailed oriented task master who takes initiative and can manage multiple workflows at once.
• Discreet and able to maintain sensitive and/or confidential information.
• Strong knowledge and ability with MS Office (Word, PP, Excel) and the G suite (Google Drive, Sheets, Docs, Gmail, etc).
• The ability to excel in a fast-paced, dynamic, and exciting school.
• A sense of humor and kindness towards your colleagues.

Advanced proficiency in one or more of the following areas is strongly preferred:

• Bilingual (Spanish)
• Music performance
• Youth Development/Education   

Compensation and Benefits: WHIN Music Community Charter School offers a competitive salary and benefits, fun and professional working environment, as well as ongoing development opportunities.

Salary: $58,000.00 - 64,000.00

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Job Description

Administrative Assistant

Location : Brooklyn, NY

Schedule : Full-Time

Compensation : $25.00 - $30.00/ hour

Reports to : Chief of Staff

About MedElite

Since 2011, MedElite has been dedicated to improving the standard of care in skilled nursing and long-term care facilities nationwide. We implement a data-driven, "treat in place" model that enhances resident health outcomes while saving valuable time and resources for our partner organizations. By managing a network of advanced practice providers and specialty clinicians, we deliver high-quality, proactive care directly to the bedside. Our passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously innovate and redefine senior care across the country.

Position Summary:

We are seeking a detail-oriented and proactive Administrative Assistant to support our healthcare leadership team. This role is ideal for someone with 1–2 years of administrative experience who excels at managing schedules, meeting deadlines, and following through on critical tasks.

Key Responsibilities:

● Coordinate complex scheduling for internal and external meetings, including with providers, administrative staff, and partner organizations

● Maintain calendars and ensure timely reminders, agenda distribution, and post-meeting follow-ups

● Track action items and deadlines from meetings to ensure follow-through and accountability

● Support preparation of meeting materials and presentations

● Maintain organized filing systems for sensitive documents and correspondence

● Assist with drafting and formatting emails, memos, and communications for internal and external stakeholders

● Serve as a liaison between departments and providers to streamline coordination and communication

● Provide general administrative support, including data entry, document management, and special projects

Qualifications:

● 1–2 years of experience in an administrative, coordinator, or support role (experience in healthcare preferred)

● Minimum 1 year of experience supporting/working with executives

● Exceptional organizational skills and attention to detail

● Strong time management skills with the ability to handle multiple priorities and meet deadlines

● Proficient in Google Workspace and/or Microsoft Office Suite (especially Google Calendar, Docs/Word, Sheets/Excel)

● Excellent written and verbal communication skills

● Discretion and professionalism in handling confidential information

● Self-starter with a positive attitude and a strong sense of follow-through

Preferred Qualifications:

● Prior experience supporting executive leadership

● Familiarity with EMR systems and HIPAA compliance

● Experience using project management or task-tracking tools (e.g., Asana,etc.)

Benefits

• Health
• Dental
• Vision
• Company-Sponsored Life Insurance
• 401K
• Short and Long-term Disability
• Paid Time Off
• Commuter Benefits

Why Work with Us?

• Make a meaningful impact in the nursing home community
• Work in a collaborative, mission-driven environment
• Enjoy work-life balance
• Ideal for individuals eager to start or expand their knowledge in human resources or office management.

Equal Opportunity Employer

MedElite is an equal-opportunity employer. We acknowledge and honor the fundamental value and dignity of all individuals. We pledge ourselves to crafting and maintaining an environment that respects diverse traditions, heritages, and experiences. MedElite is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.

Ready to Make a Difference?

Apply today and help us deliver compassionate, personalized care where it matters most.

Job Description

Job Title: Administrative Assistant

Duration: 3/6 months Contract to Perm

Location: NY, Onsite ( 330 Madison Ave – 10017)

Requirements:

Administrative Assistant/back up to EA for Executive Chairman

Provide back up support to EA for Executive Chairman

• Manage phones
• Process expenses
• Set up and confirm meetings
• Various admin duties

Job Description

Start Date: Immediately

Duration: 30 days – 90 days (Contract to perm – please mention candidates expected salary)

Job Title: Floater

Work Location: 330 Madison Avenue, New York, New York

Job Description – Perform comprehensive administrative duties including booking travel, meetings and processing expenses.

Job Description

TITLE: Administrative Assistant

REPORTS : Director of Recovery Services

FLSA CODE: Non-Exempt

LOCATION : Odyssey House Recovery Center - 2038 Davidson Ave. Bronx, NY 10453

Our Mission:

Since 1967, Odyssey House has been providing innovative services and programs to a broad population of individuals and families struggling with substance use and mental health disorders. Odyssey House helps New Yorkers of all ages—and across all five boroughs—beat drugs and alcohol with highly individualized treatment programs. Odyssey House provides high quality, holistic treatment impacting all major life spheres, including: psychological, physical, social, family, educational and spiritual in order to support personal rehabilitation, renewal and family restoration.

If that sounds different than other treatment programs, you’re right. Because Odyssey is where recovery gets real.

MAJOR FUNCTIONS:

Under the supervision of the Director of Recovery Services, the Administrative Assistant provides essential

administrative and operational support to ensure the efficient functioning of the Recovery Center. This role allows

peers and other program management to focus more fully on participant engagement by managing daily

administrative functions, data tracking, and communications systems.

SPECIFIC DUTIES & RESPONSIBILITIES:

1. Assist by answering telephones, taking messages and scheduling appointments.

2. Assist with data entry, reporting and record maintenance in compliance with program guidelines.

3. Coordinate participant scheduling, appointment reminders and intake processes.

4. Support internal and external communications (emails, mailings, distribution of program information, printing).

5. Type correspondence, reports, memos, etc.

6. Assists in tracking service delivery, volunteer stipends, outreach metrics, and training participation.

7. Maintains program and office supplies and ensures the organization of physical and digital files.

8. Maintain minutes for staff meetings, participant meetings, community meetings, etc.

9. Provide logistical support for recovery support groups, training sessions and outreach events.

10. Assist with procurement documentation, check requests, petty cash and metro card management and invoice tracking.

11. Attend regularly scheduled staff meetings.

12. Attend all required in-service training seminars.

13. Participate in quality improvement activities.

14. Other relevant duties as required.

REQUIREMENTS: EDUCATION/TRAINING AND EXPERIENCE KNOWLEDGE, SKILLS AND ABILITIES

1. High School Diploma or equivalent; associate degree preferred.

2. Minimum 1 year of experience in an administrative or office support role, preferably in a community-based or health services setting.

3. Strong organizational and communication skills.

4. Proficiency with Microsoft Office suite (Word, Excel, Outlook).

5. Ability to manage multiple tasks and maintain attention to detail in a fast-paced environment.

6. Commitment to supporting recovery-centered and trauma informed services.

7. Familiarity with confidentiality protocols and HIPAA compliance preferred.

In addition, Odyssey House offers:

• A 35-hour work week (as opposed to a 40-hour work week)
• Vacation Plan and Holiday Schedule
• Life Insurance
• Medical Insurance (Two Plans)
• Dental and Vision Insurance
• Additional Insurance Coverages (hospitalization, accidental, critical illness coverage)
• Long-Term & Short-Term Disability
• Flexible Spending Account/Health Reimbursement Account
• 403(b) Plan
• Corporate Counseling Associates (CCA) EAP benefit
• Ability Assist Counseling Services (through The Hartford)
• Commuter Benefits
• Educational Assistance Programs
• Special shopping discounts through ADP Marketplace and PlumBenefits
• RUFit! Fitness Program
• Legal Assistance through ARAG
• Optum Financial Service through ConnectYourCare
• Benefit Advocacy Center through Gallagher

Odyssey House is an equal opportunity employer maintaining a non-discriminatory policy on hiring of its personnel. Odyssey House, and its operational divisions, will not discriminate against any employee or applicant because of race, creed, color, national origin, sex, disability, marital status, sexual orientation or citizen status in all employment decisions including but not limited to recruitment, hiring, upgrading, demotion, downgrading, transfer, training, rate of pay or other forms of compensation, layoff, termination and all other terms and conditions of employment.