544 Data Entry Specialist jobs in Pomona

Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

**Current Emanate Health Employees - Please log into your Workday account to apply**
Everyone at Emanate Health plays a vital role in the care we deliver. No matter what department you belong to, the work you do at Emanate Health affects lives. When you join Emanate Health, you become part of a team that works together to strengthen our communities and grow as individuals.
On Glassdoor's list of "Best Places to Work" in 2021, Emanate Health was named the #1 ranked health care system in the United States, and the #19 ranked company in the country.
**Job Summary**
Responsible for processing and maintaining a complete and accurate electronic medical record as required by departmental and hospital policies as well as by Medical Staff rules and regulations, Title 22, Conditions of Participation and other regulatory agencies. Record processing and maintenance include analysis of the record for chart completion and physician documentation deficiencies, release of information, processing subpoenas, assisting in patient health portal, review of transcribed and electronic documents and other duties as required.
**Job Requirements**
**Minimum Education Requirement:**
High School Diploma or equivalent required. Medical Terminology and Basic Computer knowledge preferred.
**Minimum Experience Requirement:**
Two years in a medical records setting preferred. Bilingual preferred. Excellent customer service skills required.
Delivering world-class health care one patient at a time.
Pay Range:
$22.00 - $22.00
We are more than just a health system. At Emanate Health, we are a catalyst for change and a beacon for healthier lives.
When you come to any one of our locations ( , you'll be treated like family. And as part of our family, you can rest easy knowing we'll do whatever it takes to benefit your health and wellness.
**Our mission**
Emanate Health exists to help people keep well in body, mind and spirit by providing quality health care services in a safe, compassionate environment.
**Our vision**
We are an integral partner in elevating our communities' health.
**Our values**
Patients and their families are the reason we are here. We want them to experience excellence in all we do through the quality of our services, our teamwork, and our commitment to a caring, safe and compassionate environment.
**Respect.** We affirm the rights, dignity, individuality and worth of each person we serve and of each other.
**Excellence.** We maintain an unrelenting drive for excellence, quality and safety, and strive to continually improve all that we do.
**Compassion.** We care for each person and each team member as part of our family.
**Integrity.** We believe in fairness and honesty and are guided by our code of ethics.
**Stewardship.** We wisely care for the human, physical and financial resources entrusted to us.
Emanate Health is an Equal Opportunity Employer and does not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify the Human Resources Department by calling .

Join the Clean Energy Revolution

Become an Information Technology Project Management Support Analyst at Southern California Edison (SCE) and build a better tomorrow. In this job, you'll provide support to the senior team members of the NextGen ERP Enterprise Asset Management team. The team is responsible for Solution Architecture and Technical Solution Delivery Management related to the Transmission & Distribution Asset Management Lifecycle program and project management. The team manages the scope, schedule, budget, quality and business outcomes in the areas of risk mitigation, program oversight, vendor management, system integration, IT liaison, and digital transformation.

As an Information Technology Project Management Support Analyst, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

• Supports project managers in planning and executing projects, tracking progress, and identifying risks/issues

• Analyzes project data, track key metrics, and provide status reports to project manager

• Recommends project management methods, tools, and best practices based on analysis

• Acts as a resource for project team members on processes, systems, and day-to-day work

• Develops presentations, dashboards, and visuals to communicate project status and technical details

• Log and maintain project risks, issues, dependencies, and change requests in issue tracking systems

• Manages and adjusts changing workloads and priorities and follows up on multiple projects with minimal guidance

• Assist with analyzing project data, metrics, and KPIs for insights and trend identification

• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Two or more years of experience with project support analyzing data and developing reports.

Preferred Qualifications

• Bachelor's or Associate's Degree in Computer-related field

• Familiarity with MS Office Suite including Word, Excel, PowerPoint, Project, Teams, etc.

Additional Information

• This position's work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days? Unless otherwise noted, employees are required to work and reside in the state of California? Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.

• Visit our Candidate Resource ( page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!

• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

• Relocation does not apply to this position.

• This is a full-time project regular positon for an estimated duration of 26 months. This position is eligible for company benefits and incentives during the duration of the assignment.

About Southern California Edison

The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at .

Join the Clean Energy Revolution
Become an Information Technology Product Management, Senior Advisor at Southern California Edison (SCE) and build a better tomorrow. NextGen ERP is a large, complex multiyear program designed to transform the way the electric utility operates. This critical, strategic program leverages the latest business transformation management methodologies and tools as well as advanced technology innovations such as AI/ML capabilities to enable an enterprise-wide future-focused business transformation. In this job, you'll perform as a Services Architect/Outsourcing Advisor with a deep IT Service Management background. We're ideally seeking people that are familiar with service catalogs and AMS/ADM service delivery models in support of large and complex SAP footprints. In this role, there is the potential that you will deliver Program Management/Delivery Management functions, as needed.
As an Information Technology Product Management, Senior Advisor, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?
**Responsibilities**
+ Leads the end-to-end planning, development, design, implementation, and operationalization of enterprise solutions.
+ Designs and establishes scalable, adaptable operating models and governance frameworks to support evolving business and technology requirements.
+ Drives business process re-engineering, process optimization, and the design of best-in-class workflows to enhance operational efficiency across the organization.
+ Oversees product and program management activities, including the creation and maintenance of comprehensive project plans, solution delivery roadmaps, and supporting documentation for transformation projects.
+ Collaborates with business stakeholders to gather, analyze, and prioritize detailed business requirements, translating them into actionable user stories and product features.
+ Manages IT portfolio planning by evaluating projects, evaluating financial impact and risks, and aligning initiatives with organizational goals and strategy.
+ Develops and communicates clear, actionable roadmaps and strategic plans to guide cross-functional teams toward successful product outcomes.
+ Assesses and recommends strategic solutions and technology options to ensure the delivery of high-quality services and achievement of desired business objectives.
+ Supports change management initiatives, partnering with OCM practitioners, service providers and stakeholders to ensure smooth adoption of new processes, technologies, and organizational changes.
+ Define, track, and analyze key performance indicators (KPIs) and metrics to measure product success, identify areas for improvement, and guide future development.
**Minimum Qualifications**
+ Ten or more years of experience in transformational information technology product or project management including complex process redesign, application development and maintenance.
+ 5 or more years of experience in designing and implementing IT service delivery and operating models.
+ Bachelor's degree in Computer Science, Information Systems, Engineering, Business Administration, Statistics/ Mathematics or equivalent STEM major.
Preferred Qualifications
+ 5 years or more of full lifecycle SAP implementations including SAP ECC and S/4 HANA ERP, including familiarity with various SAP ERP modules (e.g., ERP, CRM, SCM, HCM) and their functionalities.
+ 7 years or more of proven track record of successful SAP implementations, including project planning, execution, and go-live support.
+ Proven ability to lead and manage service delivery teams, ensuring adherence to SLAs, KPIs, and customer expectations.
+ Strong understanding of service contracts, including negotiation, interpretation, and adherence to contractual obligations.
+ Excellent communication, interpersonal, and collaboration skills to effectively interact with clients, stakeholders, and team members.
+ In-depth knowledge of Application Management Services (AMS) models, including incident management, problem management, change management, and release management.
+ Experience in negotiating and managing broker agreements with third-party vendors.
+ Ability to analyze business requirements, identify potential risks and challenges, and develop effective mitigation strategies.
+ ITIL certifications strongly preferred.
+ Strong project management skills, including planning, budgeting, resource allocation, and risk management.
+ Proven leadership and mentoring skills to guide and motivate team members.
+ Excellent analytical and problem-solving skills to identify and resolve complex issues.
Additional Information
+ This position's work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.  Unless otherwise noted, employees are required to work and reside in the state of California.  Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
+ Visit our Candidate Resource ( page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
+ Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
+ This position has been identified as a NERC/CIP impacted position - Prior to being hired, the successful candidate must pass a Personnel Risk Assessment (PRA) or Background Investigation. Once hired, the candidate must complete specified training prior to gaining un-escorted access to assigned work location and performing necessary job duties.
+ Project Regular Position: This is a full-time project regular position with an estimated end date of December 31, 2027. This position is eligible for company benefits and incentives during the duration of the assignment.
+ Relocation does not apply to this position.
About Southern California Edison
The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.
Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.
We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at .

Join the Clean Energy Revolution
Become an Information Technology Product Management, Senior Advisor at Southern California Edison (SCE) and build a better tomorrow. NextGen ERP is a large, complex multiyear program designed to transform the way the electric utility operates. This critical, strategic program leverages the latest business transformation management methodologies and tools as well as advanced technology innovations such as AI/ML capabilities to enable an enterprise-wide future-focused business transformation. In this job, you'll perform as a Services Architect/Outsourcing Advisor with a deep IT Service Management background. We're ideally seeking people that are familiar with service catalogs and AMS/ADM service delivery models in support of large and complex SAP footprints. In this role, there is the potential that you will deliver Program Management/Delivery Management functions, as needed.
As an Information Technology Product Management, Senior Advisor, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?
**Responsibilities**
+ Leads the end-to-end planning, development, design, implementation, and operationalization of enterprise solutions.
+ Designs and establishes scalable, adaptable operating models and governance frameworks to support evolving business and technology requirements.
+ Drives business process re-engineering, process optimization, and the design of best-in-class workflows to enhance operational efficiency across the organization.
+ Oversees product and program management activities, including the creation and maintenance of comprehensive project plans, solution delivery roadmaps, and supporting documentation for transformation projects.
+ Collaborates with business stakeholders to gather, analyze, and prioritize detailed business requirements, translating them into actionable user stories and product features.
+ Manages IT portfolio planning by evaluating projects, evaluating financial impact and risks, and aligning initiatives with organizational goals and strategy.
+ Develops and communicates clear, actionable roadmaps and strategic plans to guide cross-functional teams toward successful product outcomes.
+ Assesses and recommends strategic solutions and technology options to ensure the delivery of high-quality services and achievement of desired business objectives.
+ Supports change management initiatives, partnering with OCM practitioners, service providers and stakeholders to ensure smooth adoption of new processes, technologies, and organizational changes.
+ Define, track, and analyze key performance indicators (KPIs) and metrics to measure product success, identify areas for improvement, and guide future development.
**Minimum Qualifications**
+ Ten or more years of experience in transformational information technology product or project management including complex process redesign, application development and maintenance.
+ 5 or more years of experience in designing and implementing IT service delivery and operating models.
+ Bachelor's degree in Computer Science, Information Systems, Engineering, Business Administration, Statistics/ Mathematics or equivalent STEM major.
Preferred Qualifications
+ 5 years or more of full lifecycle SAP implementations including SAP ECC and S/4 HANA ERP, including familiarity with various SAP ERP modules (e.g., ERP, CRM, SCM, HCM) and their functionalities.
+ 7 years or more of proven track record of successful SAP implementations, including project planning, execution, and go-live support.
+ Proven ability to lead and manage service delivery teams, ensuring adherence to SLAs, KPIs, and customer expectations.
+ Strong understanding of service contracts, including negotiation, interpretation, and adherence to contractual obligations.
+ Excellent communication, interpersonal, and collaboration skills to effectively interact with clients, stakeholders, and team members.
+ In-depth knowledge of Application Management Services (AMS) models, including incident management, problem management, change management, and release management.
+ Experience in negotiating and managing broker agreements with third-party vendors.
+ Ability to analyze business requirements, identify potential risks and challenges, and develop effective mitigation strategies.
+ ITIL certifications strongly preferred.
+ Strong project management skills, including planning, budgeting, resource allocation, and risk management.
+ Proven leadership and mentoring skills to guide and motivate team members.
+ Excellent analytical and problem-solving skills to identify and resolve complex issues.
Additional Information
+ This position's work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.  Unless otherwise noted, employees are required to work and reside in the state of California.  Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
+ Visit our Candidate Resource ( page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
+ Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
+ This position has been identified as a NERC/CIP impacted position - Prior to being hired, the successful candidate must pass a Personnel Risk Assessment (PRA) or Background Investigation. Once hired, the candidate must complete specified training prior to gaining un-escorted access to assigned work location and performing necessary job duties.
+ Project Regular Position: This is a full-time project regular position with an estimated end date of December 31, 2027. This position is eligible for company benefits and incentives during the duration of the assignment.
+ Relocation does not apply to this position.
About Southern California Edison
The people at SCE don't just keep the lights on. Our mission is so much bigger. We're fueling the kind of innovation that's changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you'll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.
Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.
We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at .

Why Join Us:
+ We value our people and offer generous benefits - Medical, Dental, Vision benefits start day ONE! PLUS: Paid time off, 401K, paid maternity/paternity leave, tuition reimbursement, pet bereavement and more!
+ There is a reason we boast numerous awards like "Great Place to Work Certified" and "Best Place to Work" For Moms, Dads, LGBTQ, and Veterans (just to name a few). At Deluxe, we know that great people make a great organization.
+ A culture that keeps people. 42% of our team has been here over 10 years. When we asked our team why, we heard the people, benefits, family/home time, diversity, and team culture.
Responsibilities:
The Processing Specialist II - Data Entry role is responsible for inputting and correcting numeric and alpha information found on checks and deposit slips from various clients. This role will be responsible for processing exceptions and look-ups, researching customer payment issues, and accessing customer information to verify proper account information for posting. Level 2 data entry operators may have access to HIPPA and Personal Identification Information (PII) and are expected to adhere to Deluxe's confidentiality and security policies.
+ Perform 10-key data entry for clients with mid-level instruction. Enter, correct, and verify alpha and numeric data from checks, coupons and invoices read from images or paper supports. Examples include: keying the legal amount, courtesy amount, and account numbers. Also includes keying invoice numbers, and scanlines, and validating payee names and decision check types.
+ Responsible for processing exceptions - researching customer payment issues and correcting out-of-balance conditions.
+ Performs "lookups" accessing customer accounts via client databases to identify and verify proper accounts for posting payments.
+ Responsible for following client guidelines while meeting stringent deadlines, output, and accuracy standards.
Basic Qualifications:
+ High School Diploma, GED, or equivalent work experience
+ Must be 18 years of age or older
+ Must have basic computer skills and 10-key experience
+ Demonstrates proficiency in systems
+ Departmental knowledge and client requirements.
+ Ability to research and resolve customer payment issues
+ Detail-oriented and quality conscious
+ Ability to work in a fast-paced
+ Deadline-driven environment
+ Able to adapt to change and learn new processes
+ Ability to work well independently
+ Must meet the minimums for accuracy and speed in all areas
Preferred Qualifications:
+ Education: High School Diploma
+ Experience: 1 year experience related Experience
+ 10-key experience, 8,500 - 9,500 strokes per hour is strongly preferred
Compensation
The compensation range for this position is $16.50 - $18.00 hourly. This position will be eligible for commission or an annual performance incentive plan. The base pay actually offered will vary depending on job-related knowledge, skills, location, experience and take into account internal equity.
Benefits
In line with our commitment to employee wellbeing, our total rewards benefits package is designed to support the physical, financial, and emotional health of our employees, tailored to meet their unique and evolving needs. Our approach considers our employees' whole selves, ensuring they can thrive both in and outside of work. Here are some of the benefits we offer, which may vary based on role, location, or hours worked:
+ Healthcare (Medical, Dental, Vision)
+ Paid Time Off, Volunteer Time Off, and Holidays
+ Employer-Matched Retirement Plan
+ Employee Stock Purchase Plan
+ Short-Term and Long-Term Disability
+ Infertility Treatment, Adoption and Surrogacy Assistance
+ Tuition Reimbursement
These benefits are designed to enhance the health, protect the financial security, and provide peace of mind to our employees and their families.
Deluxe Corporation is an Equal Employment Opportunity employer: All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law.
Please view the electronic EEO is the Law Poster ( which serves to inform you of your equal employment opportunity protections as part of the application process.
Reasonable Accommodation for Job Seekers with a Disability: If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to .

Description
Transportation Operations Management (TOM) ACES "Amazon Customer Excellence System" is seeking a highly skilled and motivated Program Administrator to assist in supporting ACES teams with project alignment, tracking and deep dives. This is an exciting opportunity to join an established team within TOM ACES and drive standardization of workflows within TOM and Amazon Transportation Service (ATS). We are looking for people who are able to work autonomously in an ambiguous environment that are passionate about data and writing. The ACES Program Administrator will drive alignment across all transportation stakeholder groups connecting to TOM. The right candidate will deep dive complex problems, is passionate about creation of and standardization of processes and ensuring accuracy of data and reporting. The candidate should also have strong analytical skills and a proven track record of being able to successfully identify a solution, prepare a plan and work with stakeholders to execute it with strong results.
Key job responsibilities
- Managing the successful completion of key deliverables throughout project life cycle for ACES
- Consistently reviewing existing projects to identify gaps, streamline and improve results
- Monitor and track intake reporting to communicate tasks to internal and external stakeholders
- Manage multiple work streams simultaneously across both internal and external stakeholder groups
- Identify key stakeholder dependencies and create value propositions to drive engagement, alignment and on-time completion of tasks
Basic Qualifications
- 3+ years of experience within Microsoft Office programs with a focus on Excel
- Proven work experience & strong background as an administrative support or project / data management
- Experience developing, implementing, and/or auditing standard work
- Experience creating content such as standard work or project updates for communication to large organizations and leadership
- Experience with performance metrics and process improvement
Preferred Qualifications
- Bachelor's degree
- Proficiency with query tools (SQL, etc.)
- Experience in operations, supply chain, procurement, logistics, or transportation organizations
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $37,000/year in our lowest geographic market up to $66,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit . This position will remain posted until filled. Applicants should apply via our internal or external career site.

**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA ONTARIO
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
The typical salary range for this position is $68,640 to $70,000. The salary is negotiable depending upon experience and location.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA ONTARIO

Administrative and Technical Support (Pasadena, CA)

Position Code

Work Location Pasadena, CA

Security Clearance Secret

Performing the Administrative and Technical Support tasks as identified below. These tasks are extracted directly from the contract statement of work.

DUTIES AND RESPONSIBILITIES:

• All requirements and tasks assigned to Contractor personnel need to be completed in accordance with the schedule and timeframe provided by the assigned Division/Directorates task managers, as required.
• Records and File Management: Perform record and file management and maintenance. Responsible for setting up new files and preparing records for transfer or destruction in accordance with the following approved file plans, DCSA Manual 00-04, "Manual for Records Maintenance and Disposition, Volume 1, Responsibilities and Procedures" dated 23 Aug 2010 and DCSA Manual 00-04, Volume 2 "Manual for Records Maintenance and Disposition - Records Disposition Schedules," dated, Aug 23, 2010.
• Employee in and out processing: Assists the in and out processing official with civilian employee in and out processing. This is completed in accordance with DCSA Regulation 11-273: Civilian Personnel In and Out Processing, dated, Jul 28, 2009. Serve as the primary or back up POC for minor programs such as but not limited to travel cards, process building badges and credentials, Identification cards, maintaining working rosters of the telecom space utilization, copier programs, and training programs within the assigned Directorate/Division, as required.
• Office operational policies and procedures: Required to research and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required.
• Support to Division Assistant Directors: Provides assistance, phone and desk coverage for the assigned Directorate/Division. Provides general administrative support to GG-15 Division Directors (and their Deputies, etc.), which requires coordination of calendar and schedules, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Time and Attendance Reports: Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and nontechnical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interact with other internal DCSA departments and sometimes outside Government agencies on a normal basis, as required. Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required. Responsible for the maintenance of data and information contained in DCSA internal databases that contain sensitive departmental and/or classified information, as required.
• Responds to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of assigned Division/Directorates, as required. Required to utilize spreadsheets to track suspense actions and to manage workload, facility assignments, student activities and instructor assignments and other activities as needed; and maintain customer requests, as required.
• Required to collect and collate data for establishment and maintenance of training programs for personnel, while also preparing reports with the collected and collated data, as required.
• Responsible for assisting in the monitoring of agency task management systems spreadsheets, or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers and Division Directors/Assistant Directors in determining active, near overdue or overdue actions for each directorate/division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.
• Responsible for maintaining tracking records to ensure assigned Action Officers and Division Directors/Assistant Directors have accurate and current information regarding vulnerability assessment schedules, assessment report status, Letters to Management, security vulnerabilities, and facilities in-process. Responsible for maintaining a variety of office logs and files; complex schedules and office calendars; and updating internal staff directories, as required.
• Creation of a variety of documents: Responsible for creating a wide variety of documents (often complex) to include reports, spreadsheets, presentations, quarterly newsletters, program brochures, and the majority of any outgoing letters, memorandums, and other interoffice/interagency communications and corporate correspondence; responsible for composing the first draft through to the final draft for publishing and/or obtaining the Directorate/Divisions signature, when required.
• Assist Action Officers and Division Assistant Directors /Assigned Division: Responsible for reviewing incoming documents/taskers for appropriate action with specific emphasis on deadlines for respective Directorate/Division. Provide assistance to Action Officers and Division Assistant Directors with staffing packages, documents, and reminders of deadlines to meet suspense's, as needed. Responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions, status of actions, and similar information normally available from DCSA files, as required.
• Intra-office communications: Responsible for correspondence management that includes intra-office communications. These communications are managed by the Action Officers and Director and Assistant Directors, as needed. Management of other incoming correspondence includes forwarding correspondence and actions items (with the required background information) to the appropriate staff, when required. Responsible for reviewing outgoing correspondence for procedural and grammatical accuracy, and conformance with general policy, etc. before the correspondence is sent out. Draft reports should also be made available upon request of the DCSA Senior Management for review prior to being sent outside of DCSA, when required.
• Preparation of packages and classified document maintenance: Required to prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials. Responsible for proofreading documentation, correcting format, grammar and spelling errors, as required. Other document maintenance duties include maintaining and securing classified and For Official Use Only (FOUO) documents and files, as well as overseeing the destruction of classified and FOUO documents and files. Assists in the preparation of packaging of documents and files which requires interaction with DCSA Mailroom staff with regard to sending and receiving items by maintaining the mail tracking system and the classified accountability log, when required.
• Functions as the POC for the Field Offices (as required) on the Industrial Security Database. Responsible for receiving and processing monthly updates, maintaining the monthly roll-up, and responding to special queries by the DCSA HQ, Regional Director (RD), program manager and/or the local Field Office Chief (FOC). Responsible for assisting the Industrial Security Representatives (ISR) in compiling and editing correspondence to customers and contractors, as required.
• Gather Company Information: Provides support to the ISR by visiting the web sites of contractors to gather company information. Responsible for preparing material and assisting with the logistics for the Industrial Security Advisory Council (ISAC) or National Classification Management Society (NCMS) meetings and training conferences. Coordinates with the FOC and ISRs to maintain a calendar of scheduled work and events for the Industrial Security program, as required.
• Responsible for maintaining and keeping current various local industrial security databases and spreadsheets in support of management and IS Representatives such as Special Access Programs (SAPS), Critical Assets Assurance Program (CAAP), Critical Infrastructure Protection (CIP), Research and Technology Protection (RTP), COMSEC Accounts, Arms Ammunition and Explosives (AA&E) and User Agency POC, as required.
• Responsible for compiling, preparing, maintaining, and updating metrics forms used within the Industrial Security Program for presentation. Responsible for running queries in the Industrial Security Program databases, such as Industrial Security Facilities Database (ISFD), Joint Personnel Adjudication System (JPAS), and Electronic Facility Clearance System (eFCL), and providing lists, metrics, statistical trends and data summaries, and reports from those sources, as required. Responsible for responding to general questions from cleared contractors relating to JPAS and eQip, when required.
• Responsible for coordinating and/or conducting telephonic surveys of new contractors. Coordinates and communicates with the DCSA Facility Clearance Branch (FCB) regarding ongoing survey matters;
• Monitors and coordinates communications for eFCL databases completion;
• Coordinates communication with ISR regarding eFCL FOCI analysis requirements;
• Coordinates and conducts web reviews in relation to surveys and assessments;
• Coordinates data calls for classified contract performance and, as appropriate, coordinates e-FCL with the Action Officer or Directors /Assistant Directors;
• Coordinates FCL termination with RD's or FOCs and the DCSA FCB;
• Assists the RD or FOC, ISR and Information Systems Security Professional (ISSP) in vulnerability case data collection;
• Researches and responds to questions from industry
• Performs telephonic assessments of Excluded Parties; and Maintains facility file folders.
• Maintenance of Facility Records: Maintains the official facility records and ensures that updates to core facility data are reported to the FOC, when required. If changes to the Standard Form (SF) 328 "Certificate Pertaining to Foreign Interest", or the name or address changes for the facility or Facility Security Officer (FSO), etc. are identified, brings these changes to the attention of the assigned ISR, as required. Contacts facilities to arrange or obtain verification of reviews or visits, obtains POC information for reviews/visits and any other data required for the reviews/visits.
• Conference Room Coordination (mandatory for all Tasks) (as applicable): Serves as the POC for conference room reservation requests and conference room-related questions within assigned the Directorate/Division. Responsible for reserving DCSA conference rooms and maintains agency conference room calendars. Responsible for notifying the Technical Support POC about meetings that require audio and/or visual technical support and of all problems with audio, visual, or Video Tele-conferencing equipment. Responsible for verifying that all DCSA conference rooms located within the assigned Directorate/Division remain in a conference-ready state.
• Support Information System Security Professional (ISSP) (As applicable): Assists the ISSP Team Lead and Action Officer in maintaining databases used to track certifications and accreditations of Information Systems Electronic Communications Plans (ECP's) and other National Industrial Security Program (NISP) Authorization Office (NAO) Suspense Tracking Mechanisms.
• Responsible for managing correspondence for assigned DCSA components, when required. This task includes monitoring general mailboxes, assigning emails to action officers for action, or loading tasks into Agency Task Management System as appropriate and ensuring requests and Request for Information (RFIs) receive responses in a timely manner. Responsible for updating shared drives for assigned Directorate/Division.
• Assists in researching information relating to the ordering of office and other basic supplies.
• Maintains office supplies inventory and order supplies as required; assists in yearly inventory assessments, when required; reviews invoices to confirm materials were received as ordered and submits to RM for payment and Government Credit Card (GOVCC) reconciliation.
• Day-to-Day Office Management: Provides day-to-day office management that includes assisting in inventory, obtaining, and stocking supplies as needed (e.g. maintaining paper at printer stations, status of shredder machines); maintains the electronic Automated Data Processing (ADP) inventory and office equipment; and monitors and follows up on office equipment maintenance as appropriate. (Office equipment also includes postage machines.)

REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS, ABILITIES, COMPETENCIES:

• 2 years' experience in relevant administrative and technical support experience relating to the requirements listed above.

CERTIFICATIONS OR TRAINING REQUIRED :

• None

SECURITY CLEARANCE:

• Secret at time of hiring

EDUCATION:

• High school diploma or equivalent

SAFETY and HEALTH

• Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

SALARY

• Hourly Range: $22.80/hour

BENEFITS

• Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or families . Longeviti also includes basic life insurance plus short- and long-term disability for the employee. Employees may elect to enroll in our company's 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary options include legal coverage, supplemental insurance plans, and commuter benefits.

ABOUT LONGEVITI

Longeviti is a government contractor specializing in providing professional support services in the fields of information technology, program management, agency administration, and intelligence analysis.

We are a certified 8(a) and small disadvantaged business that excels in the market having earned our status as an ISO 9001 certified provider of services and are rated as CMMI Level 3 in both Development and Services. Quality and continuous improvement are basic tenets of the organization and giving our staff the tools to make it happen are a trademark. Customer satisfaction is paramount.

Longeviti, LLC is committed to hiring and retaining a diverse workforce. Longeviti is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.