144 Diary Management jobs in New York

Job Description

About Us
We are a fast-growing startup in the legal AI space, building cutting-edge solutions that are reshaping the litigation workflow.  Our platform is being used by a range of customers in the legal industry, including some of the world’s largest law firms.

As we continue to scale, we’re looking for a highly proactive and resourceful Executive Assistant / Personal Assistant to support our CEO.  This role is ideal for someone who thrives in a dynamic environment, anticipates needs before they arise, and is eager to play a pivotal role in the success of both the CEO and the company.

The Role
As the Executive Assistant / Personal Assistant, you’ll be providing dedicated support to our CEO.  You will handle a mix of business and personal tasks as circumstances arise, ranging from external scheduling and coordination, internal scheduling and coordination, to personal travel planning, personal logistics, and personal tasks as needed.  The role requires someone in or near Brooklyn because the CEO works from Brooklyn or Manhattan and travel to those locations will be frequent as the circumstances arise.

This is not a role for someone who waits for directions on everything.  You’ll need to be a self-starter who can think two steps ahead based on the context, make smart decisions on the fly, and ensure the CEO is prepared for their meetings and appointments and help ensure the CEO’s time and focus are optimized throughout the week.

Responsibilities

• Manage the CEO’s calendar and various external communications with discretion and professionalism
• Anticipate scheduling conflicts and proactively resolve them
• Coordinate meetings with internal and external stakeholders, including investors, partners, and team members
• Prepare meeting materials, agendas, presentations, action items, and follow-ups
• Arrange complex travel logistics (domestic and international) for both business and personal trips
• Handle and support personal errands, appointments, and household coordination as the circumstances arise
• Handle sensitive and confidential information with the utmost discretion
• Act as a gatekeeper while also ensuring the CEO stays accessible when necessary
• Serve as a trusted partner, keeping the CEO informed and prepared at all times
• Identify opportunities to improve processes and bring new ideas to streamline operations
• Take initiative to handle tasks before they become urgent
• Provide occasional support outside of standard hours for special events or urgent needs
  

Qualifications

• 3+ years of experience supporting C-level executives in fast-paced, high-growth environments (startup experience strongly preferred)
• Proven ability to manage competing priorities with a calm, solutions-oriented approach
• Exceptional written and verbal communication skills
• High level of professionalism, discretion, and judgment
• Highly organized with a sharp attention to detail
• Strong problem-solving skills
• Comfortable balancing and handling both executive-level business support and personal assistant responsibilities
• Tech-savvy and quick to learn new tools and systems
• Based in Brooklyn, NY (remote role, but occasional in-person availability required)
  

What We Offer

• Opportunity to play a key role at an innovative startup in the AI space
• A highly collaborative, flexible, and fast-moving work environment
• Exposure to strategic decision-making and startup growth operations
• Potential to evolve into Operations leadership role as the company grows
• Competitive salary and benefits package
  
  Compensation range:

$90,000 - $120,000 annually. Salary is based on a range of factors that include but are not limited to relevant experience, education, skill level and location.

Syllo is a software company in the legal space that offers an AI-powered litigation workspace that enables lawyers to safely harness the power of language models. Syllo’s applications are being used by a wide range of legal professionals, including some of the largest litigation firms in the world.

Syllo is a software company in the legal space that offers an AI-powered litigation workspace that enables lawyers to safely harness the power of language models. Syllo’s applications are being used by a wide range of legal professionals, including some of the largest litigation firms in the world.

Job Description

Executive Assistant, Office of the Chief Human Resources Officer

Aquarian

Aquarian is a diversified global holding company with a strategic portfolio of insurance and asset management solutions. 

After launching in 2017, Aquarian finalized its first investment in 2018. Since then, Aquarian has grown to approximately $25.6B in assets under management. Aquarian Insurance acquires and operates companies providing retirement income and reinsurance solutions for millions of people. Aquarian Investments deploys capital into opportunities that yield attractive risk-adjusted returns with downside protection for its clients. 

Aquarian's approach combines a wide and holistic view of the investment landscape with incisive decision-making and deep investing acumen. The company invests across the capital structure and creates tailored financing solutions that enable high-quality companies to grow and evolve. 

Aquarian is an ideal environment for those driven to make a lasting impact on long-term investing. We value diverse perspectives and believe aligning employee incentives with the firm's performance is essential to the business's success. We offer people an opportunity to build together and be a part of something bigger than themselves.  

The Role

We are seeking a talented individual to serve as an Executive Assistant to the Chief Human Resources Officer and her department, supporting the continued growth and evolution of this dynamic team. This position will focus primarily on calendar management. The role is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special assignments with excellent problem solving and critical thinking skills.

This position is onsite 5 days a week at our New York City offices.

Responsibilities:

• Provide high-volume calendar management of internal and external meetings
• Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers
• Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed
• Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage expense reports and vendor invoices as needed
• Both individually and on a team, assist with special project assignments
• Assist with ad-hoc job-related and personal requests as needed

Ideal profile and characteristics:

• Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Education and Experience:

• 4+ years of experience supporting C-level executives (CEO, Managing Partner, or CFO support ideally, preferably in the Finance/Investment industry)
• Experience in a fast-paced, dynamic environment
• Bachelor's degree preferred but not required

Job Description

Armand Corporation , an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant.

The ideal candidate has 3–5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment.

If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients.

This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area.

JOB RESPONSIBILITIES include, but are not limited to, the following:

• Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources.
• Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements.
• Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism.
• Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness.
• Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics.
• Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity.
• Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes.
• Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment.
• Attend meetings and draft minutes as directed
• Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place.
• Develop and manage internal processes to expedite workflow.
• Maintain paper and electronic filing systems, including confidential and sensitive information.
• Perform other administrative duties and special projects as needed.

• Bachelor’s degree in Arts, Business, or a related field is preferred.
• Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management.
• Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly.
• Demonstrated ability to work independently, take initiative, and anticipate the needs of executives.
• A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.

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Job Description

About impact.com
impact.com is the world's leading commerce partnership marketing platform, transforming the way businesses grow by enabling them to discover, manage, and scale partnerships across the entire customer journey. From affiliates and influencers to content publishers, brand ambassadors, and customer advocates, impact.com empowers brands to drive trusted, performance-based growth through authentic relationships. Its award-winning products—Performance (affiliate), Creator (influencer), and Advocate (customer referral)—unify every type of partner into one integrated platform. As consumers increasingly rely on recommendations from people and communities they trust, impact.com helps brands show up where it matters most. Today, over 5,000 global brands, including Walmart, Uber, Shopify, Lenovo, L'Oréal, and Fanatics, rely on impact.com to power more than 225,000 partnerships that deliver measurable business results.

Your Role at impact.com:

We are seeking an exceptional Executive Assistant to provide high-level, strategic, and confidential support to our Chief Customer Officer (CCO) and Chief People Officer (CPO). This is not a traditional scheduling role — it's a critical business partnership with two executives leading functions central to our company's success: delivering an outstanding customer experience and building a high-performance, engaged global workforce .

You will anticipate needs before they arise, protect and optimize the executives' time, and ensure they can focus on their most strategic priorities. You will also be a key connector between leadership, internal teams, and external stakeholders, operating with diplomacy, judgment, and absolute discretion.

In this role, you will combine operational excellence, business acumen, and emotional intelligence to create impact at the highest levels of the organization.

What You'll Do:

Executive & Operational Support

• Manage complex calendars for two executives, proactively resolving conflicts and ensuring optimal prioritization of time.
• Coordinate and prepare agendas, briefing materials, and follow-up actions for leadership, board, customer, and cross-functional meetings.
• Handle a high volume of inbound requests, ensuring executives' focus remains on high-value initiatives.
• Draft and proofread correspondence, presentations, and executive summaries with a high degree of polish and clarity.

Meeting & Event Coordination

• Plan, coordinate, and execute global travel itineraries, ensuring seamless logistics across multiple time zones.
• Organize leadership offsites, customer advisory boards, and company-wide events, including vendor management and budget oversight.
• Capture meeting minutes, track deliverables, and follow up to ensure commitments are met.
  
  

Stakeholder Management

• Act as a trusted liaison for internal and external contacts, maintaining professionalism in all interactions.
• Build strong relationships across the organization to facilitate information flow and collaboration.
• Represent the CCO and CPO with tact, professionalism, and cultural sensitivity in a global environment.
  
  

Process & Project Support

• Partner with Chiefs of Staff, other EAs, and business operations teams to streamline executive workflows.
• Maintain department documents, dashboards, and reporting trackers.
• Support special projects, including organizational initiatives, customer programs, and people experience projects.
  
  

What You Bring:

• 7+ years of Executive Assistant experience supporting C-suite leaders, ideally in a global technology or high-growth company .
• Track record of managing multiple executives and complex calendars across time zones.
• Advanced proficiency with Google Workspace and/or Microsoft Office Suite, plus collaboration tools like Slack, Zoom, Trello, or Asana.
• Exceptional organizational skills and attention to detail.
• Strong business judgment and ability to operate autonomously.
  
  

Preferred:

• Experience supporting both customer-facing and HR/People functions.
• Event planning and project management experience.
• Familiarity with global business cultures and practices

*This is the pay range the Company believes is equitable for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time.

Benefits and Perks:

At impact.com, we believe that when you're happy and fulfilled, you do your best work. That's why we've built a benefits package that supports your well-being, growth, and work-life balance.

• Medical, Dental, and Vision insurance
• Office-only catered lunch every Thursday, a healthy snack bar, and great coffee to keep you fueled
• Flexible spending accounts and 401(k)
• Flexible Working: Our Responsible PTO policy means you can take the time off you need to rest and recharge. We're committed to a positive work-life balance and provide a flexible environment that allows you to be happy and fulfilled in both your career and your personal life.
• Health and Wellness: Your well-being is a priority. Our mental health and wellness benefit includes up to 12 fully covered therapy/coaching sessions per year, with additional dependent coverage. We also offer a monthly gym reimbursement policy to support your physical health.
• A Stake in Our Growth: We offer Restricted Stock Units (RSUs) as part of our total compensation, giving you a stake in the company's growth with a 3-year vesting schedule, pending Board approval.
• Investing in Your Growth: We're committed to your continuous learning. Take advantage of our free Coursera subscription and our PXA courses.
• Parental Support: We offer a generous parental leave policy, 26 weeks of fully paid leave for the primary caregiver and 13 weeks fully paid leave for the secondary caregiver.
• Technology Financial Support: We provide a technology stipend to help you set up your home office and a monthly allowance to cover your internet expenses.

impact.com is proud to be an equal-opportunity workplace. All employees and applicants for employment shall be given fair treatment and equal employment opportunity regardless of their race, ethnicity or ancestry, color or caste, religion or belief, age, sex (including gender identity, gender reassignment, sexual orientation, pregnancy/maternity), national origin, weight, neurodivergence, disability, marital and civil partnership status, caregiving status, veteran status, genetic information, political affiliation, or other prohibited non-merit factors.

#LI_NewYorkCity

Job Description

This position provides administrative support to the President of the Sales Division. The primary role is to support the executive, represent him/her in a highly professional manner, and interface with all departments.

• Assist the executive in the management of his/her respective schedules utilizing MS Outlook system.
• Answer phones courteously and determine how best to respond to caller needs. Respond to caller inquiries and provide information when appropriate. Take clear, accurate messages or offer Director’s voice mail system.
• Provide additional administrative support in a variety of capacities including; database management and assisting with completion of assigned projects, report generation, events/meeting planning, invoice/expense reporting, copier projects, mail handling, supplies control, and processing of letters/correspondence.
• Demonstrate the ability to communicate effectively and professionally, both verbally and in writing, with internal and external contacts to the organization.
• Work with other administrative personnel to accomplish organizational goals.
• Perform special projects as assigned by the executive. Demonstrate the ability to handle multiple tasks with little or no supervision.
• Provide administrative support to other executive Sales Directors and/or Managers when necessary.

ADDITIONAL DUTIES:

• Organize, prepare for, and take minutes for Monthly Sales Meetings.

Requirements

• Ability to interface well with all departments within the company and to represent the execotive in a highly professional manner.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, and Outlook.
• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must be able to maintain the highest level of confidentiality.
• Ability to handle sensitive material concerning the organization and the executive role within the organization.
• Exceptional organizational/time management skills required.
• Ability to handle multiple tasks simultaneously and meet designated deadlines.

• Minimum 2-3 years Administrative Assistant experience. Prior experience in a real estate sales environment highly desirable.
• Bachelor’s degree preferred

Benefits

Why Join Us?

Collaborative Environment: Work with a creative, supportive, and passionate team that’s been recognized for its innovative approach to marketing working in a best in class office space which includes a lounge, content studio, kitchen and more.

Growth Opportunities: We offer opportunities for personal and professional growth as we promote from within.

Competitive Salary & Benefits: We offer a competitive compensation package, comprehensive benefits, and a dynamic work environment.

If you are a creative, strategic thinker with a passion to hone your craft and be surrounded by immense talent in your field, and you’re ready to make an impact, contact us!

BENEFITS:

We offer full time employees a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Commuter Benefits Program, Basic Life/AD&D Insurance, Supplemental Life Insurance, Short-Term Disability, Long Term Disability, and 401(k) Retirement plan.

$55,000 - $60,000 annual salary

Paid Time and Holidays Off

We offer full-time employees 2 weeks’ vacation, 12 personal/sick days of paid time off as applicable through the calendar year.

Equal Opportunity Employer

Brown Harris Stevens Residential Sales believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Sales provides Reasonable Accommodation to candidates with Disabilities.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

Job Description

Seeking Full-Time Assistant to Angie Mar, Chef-Owner of The Beatrice Inn

Ideal candidate is able to:
Multi-task & solve problems creatively
Re-prioritize tasks throughout day as needed and stay one step ahead
Be thoughtful & thorough in every task, large or small
Get through stressful situations without drama
Ask great questions but only after trying to get the best answer on your own

Responsibilities include:
Working closely with restaurant management
Keeping up with calendar & reminders
Email correspondence
Sourcing ingredients
Managing relationships with vendors, publicists, press, advisors
Sitting in on meetings, taking notes
Assisting with personal tasks

Job Description

Salary: $85K to $10K

About the Organization

We are active in venture capital, opportunistic real estate and family office activities. Check out

Executive Assistant
We are seeking a highly organized, discreet, and proactive Executive Assistant (EA) to the Founders of Arc,Joseph Korff and Irene Susmano. We're looking for a seasoned professional who can provide high-level administrative, professional and personal support primarily for the princiapl Founder, Joseph Korff, ensuring seamless day-to-day management of both professional and personal affairs. The ideal candidate is a strategic thinker with exceptional attention to detail, problem-solving abilities, and the ability to thrive in a fast-paced, high-expectation environment. The successful candidate will play a key administrative role on the Arc team, leading schedule coordination, arranging travel, managing business contacts, meeting logistics, drafting and managing correspondence, and special projects. The EA will handle confidential and sensitive information with the utmost discretion.

We maintain an active venture capital portfolio, investing in companies all around the globe. In addition we have several real estate investments throughout the US.

The Executive Assistant represents Arc's leadership both internally and externally and must have good judgment and significant initiative across a broad spectrum of activities and situations. Our founders travel frequently, therefore the Executive Assistant will need to be an independent and experienced assistant with strong organizational and interpersonal skills.

Principal Responsibilities

Scheduling : Manage the Founders active calendar of professional and personal appointments and tasks. They will perform complex scheduling across international time zones.

Travel & Meeting Coordination : Arrange Founder travel, meeting spaces, agenda, written materials, and assemble documents as needed. Ensure that the Founders are fully briefed and prepared for meetings, events, and trips by providing or obtaining background information as necessary.

Project Management : Track and provide frequent communication regarding tasks to be completed by the Founders and other members of the team.

Email Correspondence : Manage an extremely active inbox in collaboration with the principal Founder, synthesize content, draft or answer correspondence when appropriate, and ensure timely follow up. Write letters and emails as needed and regularly contact colleagues within and outside of Arc as required. Review communications and documents for accuracy, completeness, format, and grammar.
Administration : Complete administrative responsibilities as needed.

Lifestyle Management : Coordinate and assist with personal projects, philanthropic initiatives, and social engagements.

Qualifications
The successful applicant will have the following minimum qualifications:
Bachelors degree or equivalent experience
4+ years of relevant experience
Excellent attention to detail, strong organizational skills and pro-active problem solving
Ability to work tactfully and effectively with a diverse group
Excellent written and oral communication
Ability to prioritize, multi-task, follow-through and report back, and manage time effectively
Ability to work independently and as part of a team
Ability to handle sensitive matters with discretion
High degree of proficiency in Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint, Teams).
Ability to keep calm under pressure
Ability to quickly and accurately analyze problems and identify appropriate solutions
Excellent interpersonal communication skills, including tact, poise, professionalism, diplomacy, and a good sense of humor
Flexibility and a can do approach to dynamic circumstances
Experience working with international colleagues is a plus

Compensation

Range: 85,000 to 110,000 annually, commensurate with knowledge, skills and experience.

We are an equal opportunity employer

Our team members reflect that we are an equal opportunity organization and always have been. The below is brought to you by our regulatory sponsors. We are, in fact, serious about it.

Arc is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Arc provides reasonable accommodation to employees and applicants for employment who have disabilities. You may request a reasonable accommodation, in writing, by reaching out to our Human Resources department at: The Arc Companies, Human Resources, 655 Third Avenue, 28th Floor, New York, NY 10017.

Job Description

Job title: Executive Assistant

Duration: 6 months (May convert to FTE based on individual’s performance + company’s business needs)

Location: 405 Lexington Ave, NY NY ( Since this is an EA role, it’s going to be primarily on-site )

Based on the NYC vaccine mandate effective 12/27/2021, all employees will be required to show proof of vaccination in accordance with mandate.

Description

This position provides day-to-day administrative support to C-Level Executives and their teams.

Responsibilities include:

Interface with clients, advertising agencies, and out of home buying services.
Responsible for all scheduling and calendar updates in Outlook.
Coordinate travel arrangements and process expense reports.
Provide support including correspondence, reports, preparation of graphs/charts, and process invoices.
Create documents and spreadsheets, as needed.
Provide superior customer service, focused on client requests.
Ability to understand and create accurate proposals.
Process advertising contracts and coordinate billing with accounting.
Assist with special projects as needed.
Provide administrative support for various Events.

Required Skills:

AA or BA preferred, but not required.
Superior interpersonal & organizational skills.
Strong written and verbal communication.
Must show initiative and must have ability to work well under pressure & time constraints.
Strong attention to detail.
Extensive Computer Skills (Microsoft Outlook, Word, Excel & PowerPoint).
5+ years proven executive level administrative experience.

Job Description

Executive Assistant

Brooklyn, NY

75 - 100k

Our not-for-profit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you're a "doer" who thrives in a fast-paced environment, takes initiative, and doesn't require hand-holding, we want to hear from you!

Key Responsibilities:

• Manage the Executive Director's calendar, scheduling, and daily administrative tasks .

• Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes .

• Assist with event planning and coordination , including food arrangements and logistics.

• Ensure smooth relationship management with key stakeholders.

• Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed.

• Maintain confidentiality and handle sensitive information with discretion.
  
  What We're Looking For:

• "Head on their shoulders" – someone sharp, organized, and efficient.
• Detail-oriented – accuracy in scheduling, meeting notes, and task execution.
• Proactive & takes initiative – anticipates needs and follows through without reminders.
• Strong communication skills – able to interact professionally with executives and board members.
• Tech-savvy – comfortable using office software and digital tools.

Preferred Qualifications (Not Required):

• Experience in nonprofit organizations is a plus.

• Background in school administration or secretarial roles is valuable.

Email your resume to: