What Jobs are available for Event Coordinator in Austin?

Our client is seeking a creative and organized Senior Event Coordinator to manage a portfolio of high-profile events in Austin, Texas, US . This role is pivotal in conceptualizing, planning, and executing memorable and successful events that align with our client's brand and objectives. The ideal candidate will have a proven track record in event management, strong logistical skills, and an exceptional ability to manage multiple projects simultaneously under pressure. You will be responsible for managing budgets, coordinating with vendors, overseeing event execution, and ensuring a seamless experience for attendees. This role requires excellent communication and interpersonal skills to foster strong relationships with clients, stakeholders, and service providers.

Key Responsibilities:

• Plan, organize, and execute a variety of events, including conferences, corporate functions, product launches, and social gatherings.
• Develop detailed event plans, timelines, and budgets, ensuring all financial targets are met.
• Source, negotiate with, and manage relationships with vendors, suppliers, and venues.
• Coordinate event logistics, including venue selection, catering, AV, staffing, and transportation.
• Develop event marketing and promotional materials in collaboration with the marketing team.
• Oversee on-site event execution, ensuring smooth operations and troubleshooting any issues that arise.
• Manage attendee registration, communication, and experience.
• Conduct post-event evaluations, gathering feedback and preparing comprehensive reports for management.
• Stay updated on industry trends and best practices in event management.
• Mentor and guide junior event staff and interns.

Qualifications:

• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field.
• Minimum of 5 years of experience in event planning and management, with a focus on corporate or large-scale events.
• Proven experience in managing event budgets and negotiating contracts.
• Strong understanding of event logistics, production, and technology.
• Exceptional organizational, time management, and multitasking skills.
• Excellent communication, interpersonal, and customer service skills.
• Proficiency in event management software and tools.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Creative thinking and problem-solving abilities.
• A passion for delivering exceptional event experiences.

This role offers a dynamic hybrid work environment, providing opportunities for hands-on event coordination on-site while allowing for remote planning, budgeting, and follow-up tasks.

Our client is looking for a creative and highly organized Event Coordinator to manage and execute a variety of engaging events. This is a fully remote position, offering the flexibility to work from anywhere. You will be responsible for the end-to-end planning and coordination of virtual and in-person events, ensuring they align with the company's brand and objectives. The ideal candidate will have a passion for event management, excellent logistical skills, and a proven ability to manage multiple projects simultaneously in a virtual setting. Key responsibilities include venue selection, vendor management, budget oversight, marketing and promotion, attendee registration, and on-site or virtual event support. You will collaborate closely with internal teams, external partners, and service providers to ensure seamless event execution. We are seeking an individual who is proactive, detail-oriented, and possesses strong communication and problem-solving skills. This role requires the ability to think creatively, adapt to changing circumstances, and deliver exceptional experiences for attendees. If you thrive in a dynamic environment, enjoy bringing people together, and are adept at managing events remotely, this is an exciting opportunity for you. You will have the autonomy to develop innovative event concepts and contribute significantly to our client's outreach and engagement efforts.

Responsibilities:

• Plan, coordinate, and execute a diverse range of events, including virtual conferences, webinars, workshops, and potentially small in-person gatherings.
• Manage all aspects of event logistics, including venue sourcing, catering, AV, and staffing.
• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial targets.
• Liaise with vendors, suppliers, and partners to secure services and negotiate contracts.
• Develop and implement marketing and promotional strategies for events.
• Oversee attendee registration, communication, and engagement.
• Provide on-site or virtual support during events, troubleshooting issues as they arise.
• Gather feedback post-event and prepare detailed reports on event success and ROI.
• Stay abreast of industry trends and innovative event technologies.
• Collaborate with internal marketing, communications, and relevant departments.

Qualifications:

• Proven experience as an Event Coordinator or similar role.
• Strong understanding of event management principles and best practices.
• Excellent organizational and time management skills.
• Proficiency in event management software and virtual event platforms (e.g., Zoom, Hopin, Cvent).
• Exceptional communication, interpersonal, and negotiation skills.
• Ability to manage budgets and track expenses effectively.
• Creative thinking and problem-solving capabilities.
• Ability to work independently and manage multiple projects concurrently in a remote setting.
• Detail-oriented with a commitment to delivering high-quality events.
• Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field is a plus.

Join a premier organization dedicated to delivering exceptional experiences in the Leisure & Sports industry as a Lead Sports Event Coordinator. This exciting opportunity is located in **Austin, Texas, US**. You will be the driving force behind the planning, organization, and execution of major sporting events, ensuring seamless operations from conception to completion. This role requires meticulous attention to detail, exceptional organizational skills, and a passion for sports and event management. You will manage all logistical aspects of events, including venue selection and negotiation, vendor management, budget oversight, staffing, and on-site coordination. Collaborating closely with marketing, sponsorship, and operational teams, you will ensure that all event objectives are met and that attendees have an unforgettable experience.

Key responsibilities include developing detailed event plans and timelines, coordinating with security and emergency services, managing talent and participant logistics, and overseeing event setup and teardown. You will also be responsible for post-event analysis, including financial reconciliation and feedback collection. The ideal candidate will have a proven track record in sports event management, demonstrating the ability to handle complex projects under pressure. Strong leadership and communication skills are crucial, as you will be guiding a team of event staff and liaising with numerous stakeholders. A Bachelor's degree in Sports Management, Hospitality, Marketing, or a related field is preferred. This role offers a unique opportunity to contribute to high-profile sporting events in the vibrant city of **Austin, Texas, US**, with a competitive salary and benefits package. Be part of the energy and excitement that defines professional sports.

Our client is seeking an energetic and highly organized Lead Sports Event Coordinator to manage and execute a wide array of sporting events in and around Austin, Texas, US . This dynamic role involves overseeing all aspects of event planning, from initial concept development and budgeting to on-site management and post-event analysis. The ideal candidate will have a passion for sports, a proven track record in event management, and exceptional leadership skills to guide a team of event staff.

Key Responsibilities:

• Develop and manage comprehensive event plans, timelines, and budgets for various sports competitions, tournaments, and recreational leagues.
• Source and secure suitable venues, negotiate contracts, and ensure all logistical requirements are met.
• Coordinate with sports leagues, teams, athletes, and governing bodies to ensure smooth event operations.
• Oversee the recruitment, training, and management of event staff, volunteers, and security personnel.
• Develop and implement marketing and promotional strategies to drive attendance and engagement for sporting events.
• Manage vendor relationships, including catering, A/V, equipment rental, and merchandise suppliers.
• Ensure compliance with all relevant health, safety, and insurance regulations, developing and implementing emergency action plans.
• Oversee ticketing, registration, and participant management systems.
• Coordinate with media relations and public relations teams to generate positive publicity for events.
• Conduct post-event evaluations, gathering feedback, analyzing performance metrics, and preparing comprehensive reports for stakeholders.
• Manage on-site logistics, including setup, teardown, signage, and participant flow.
• Foster strong relationships with sponsors and partners, ensuring contractual obligations are met and seeking new sponsorship opportunities.
• Stay current with industry best practices, emerging trends, and innovative approaches in sports event management.
• Troubleshoot and resolve any issues that may arise before, during, or after events.
• Contribute to the overall strategic planning and development of the sports and recreation division.

Requirements:

• Bachelor's degree in Sports Management, Hospitality, Marketing, or a related field.
• 5+ years of progressive experience in event management, with a significant focus on sports events.
• Demonstrated experience in budget management and financial oversight.
• Proven ability to lead and motivate teams.
• Excellent negotiation, communication, and interpersonal skills.
• Strong understanding of sports rules and regulations across various disciplines.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings, weekends, and holidays as required by event schedules.
• Demonstrated problem-solving skills and ability to remain calm under pressure.
• Passion for sports and a commitment to delivering high-quality experiences.
• Experience with risk management and safety protocols for large-scale events.

This is an exciting opportunity to make a significant impact on the sports landscape in Austin, Texas, US . If you are a strategic thinker with a knack for logistics and a love for sports, apply today.

**Position Overview**
The Sales Manager, Venues is responsible for effectively guiding customers through event experiences, identifying solutions that meet their goals and objectives, resulting in a compelling event experience. Utilizes all available tools to ensure maximum event and revenue capture from assigned customer base. Cultivates and maintains relationships with key hotel personnel to enhance the overall business relationship with hotel. Supports Company initiatives, business strategies and Core Values. This position reports to a Sr. Sales Manager, Sales Director, or Director, Event Technology.
**Key Job Responsibilities**
_Revenue Generation_
- Drive Results by soliciting and securing business through a proactive, consultative sales approach, utilizing Encore's sales process and methodology.
- Effectively prepare and present quotes and proposals in a timely manner to customers, including those submitted through venue booking system, or other sources as assigned.
- Effectively collaborate with vendors and other departments/divisions of the company to capture and service events.
- Attend site visits, pre-conference planning meetings, and appropriate venue meetings as necessary to support the customer event experience.
- Understand event cost structure and incorporates this into solution designs according to established profitability guidelines.
_Relationship Management_
- Deliver World-Class Service by cultivating and maintaining relationships with customers, venue personnel and various Encore supporting functions and departments.
- Thoroughly research and understand customer history and previous experiences, in order to create more personalized customer experiences.
- Value People by attending customer meetings, understanding their goals and responding to their questions, concerns, and challenges.
- Do the Right Thing by ensuring all customer information is up to date and accurate in the Customer Relationship Management system (CRM) at all times.
- Actively refer and guide customers through the Encore network, leveraging contacts to secure additional opportunities with existing customers.
_Sales Accountability_
- Maintain a healthy pipeline at all times that ensures achievement of established revenue targets.
- Ensure all known opportunities are in CRM and completely accurate and updated at all times.
- See the Big Picture by supporting the sales forecasting efforts at home location, ensuring they are accurate and submitted timely.
- Learn and adopt all SOPs related to the role and any new initiatives/programs that are implemented.
- Maintain knowledge of new product/service offerings and emerging technology supporting meetings and events.
**Job Qualifications**
- BS/BA or 1+ years of Encore or equivalent experience required
- 1 year technology sales or hospitality experience preferred
- Prior sales experience in audiovisual is a plus
- Knowledge of hospitality industry and sales processes preferred
- Technical aptitude and computer proficiency required
- Strong written and verbal communication skills
**Competencies (by Core Values)**
_Deliver World Class Service_
- Hospitality
- Ownership
_Do The Right Thing_
- Demonstrates Self-Awareness
_Drive Results_
- Ensures Accountability
_See The Big Picture_
- Decision Quality
- Manages Complexity
_Value People_
- Collaborates
For more information on our Competency Group, refer to the Competency Based Talent Management page on Encore Connect by searching for the title or copy & pasting this URL Link ( Requirements**
Team members must meet the physical demands listed below to successfully perform essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sitting: 4-5 hours per day
- Standing: 2-3 hours per day
- Walking: 2-3 hours per day
- Stooping: 0-1 hour per day
- Crawling: 0-1 hour per day
- Kneeling: 0-1 hour per day
- Bending: 0-1 hour per day
- Reaching (above your head): 0-1 hour per day
- Climbing: 0-1 hour per day
- Grasping: 0-1 hour per day
_Lifting Requirements_
- 0 - 15 lbs*: Occasionally
- 16 - 50 lbs*: Occasionally
- 51 - 100 lbs: Never
- Over 100 lbs: Never
_Carrying Requirements_
- 0 - 15 lbs*: Occasionally
- 16 - 50 lbs*: Occasionally
- 51 - 100 lbs: Never
- Over 100 lbs: Never
_Auditory/Visual Requirements_
- Close Vision: Continuously
- Distance Vision: Continuously
- Color Vision: Continuously
- Peripheral Vision: Continuously
- Depth Perception: Continuously
_Pushing/Pulling Requirements_
- 0 - 15 lbs*: Occasionally
- 16 - 50 lbs*: Occasionally
- 51 - 100 lbs*: Occasionally
- Over 100 lbs: Never
Note: The physical requirements marked with an asterisk () indicate activities performed without assistance.*
Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**Work Environment**
_Hotel_
Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio visual equipment and electrical components, and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.
The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
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Salary Pay Range: $40,919.00 - $50,126.00
The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.
Encore is committed to providing the best benefits options for our employees and families. Click here to view the benefits options for our employees worldwide.
We pride ourselves on cultivating a welcoming culture where every individual is celebrated for their unique strengths and differences. Click here to view details on our commitment to inclusivity and belonging.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
We're hiring an Event Planning Manager in Austin, TX. This position will lead event planning and implementation for our Austin fundraising events.
This position is responsible for preparing all event logistics and execution, while coordinating with other stakeholders on pre-event, event, and post-event activities for the Austin team. Along with handling all vendor relations.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
As Event Planning Manager, some of your responsibilities will include:
+ Timeline Management: responsible for overall communication on timing and schedules for collateral and other event deadlines, e.g., invitations, brochures, and programs. This will require the ability to negotiate with outside vendors on pricing, paper, print quality, quantities and adhering to the approved budget. Attention to detail.
+ Vendor Management: research of and negotiation with vendors to secure the most appropriate and cost-effective service. This includes acquiring several bids and reviews.
+ Budget Management: track direct expenses for the fiscal year and event year across all events, keeping them organized per campaign for the director and VP review. This includes submitting invoices in a timely manner upon approval.
+ Volunteer Management: determine the amount of volunteer support for each event and create job descriptions, secure volunteers, and provide on-site volunteer management.
+ Contractor Management: work closely with any independent contractors on all event logistics.
+ Day-of-Event: On-site contact, lead all aspects of all management and/or event execution, including decorations, set up, and tear down.
+ Periodic travel throughout the local designated territory.
**Qualifications**
+ High School Diploma or equivalent.
+ 2 years of experience in event logistics or planning with vendor relations and volunteer management experience.
+ Knowledge of the principles and practices of complex meeting management.
+ Excellent verbal and written business communications skills.
+ Proficient in crafting marketing/event collateral, preferred (Canva preferred.
+ Ability to travel locally approximately 75% of the time; requires access to reliable transportation at all times on an immediate basis
+ Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
+ Must have at least basic knowledge and skill/proficiency with Microsoft Office
**Compensation & Benefits**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
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**Default: Location : Location** _US-TX-Austin_
**Posted Date** _1 day ago_ _(10/31/2025 1:49 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_

**Description:**
Situated in the heart of Austin's 6 th street entertainment district and just a short walk from the State Capital, the Driskill was and is _the_ location to gather for business and social events.
The Event Planning Manager's primary focus is servicing Sales and Wedding bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: guiding clients through the experience creation journey, creating a culture of care, administering the Sales agreement, all Food, Beverage and event needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt / Driskill Colleagues enjoy medical, dental and vision benefits after just 30 days! We also offer a 401K, discounted rooms, paid holidays, sick and vacation time.
Launch a career with Hyatt at the Driskill and open a world of opportunity and career growth!
**Qualifications:**
**Qualifications**
+ The desire to be a visionary event experience creator, satisfy the needs of others, and positively contribute to a team culture of care, support and fun!
+ A minimum of 1-3 years of event planning or comparable experience preferred
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status._
**Primary Location:** US-TX-Austin
**Organization:** The Driskill
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** AUS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.