10 Event Planning jobs in Miami

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

The Event Coordinator provides professional client services support in the planning, organization, and management of events within the facility. This role also monitors the logistics of events, and all event coordination tasks after events are booked through the conclusion of the event.

• Works under the direct supervision of the Senior Event Manager.
• Supports Event Manager in planning and organizing event logistics in coordination with stakeholders.
• Manages in-house events, maintaining close contact with clients and facility staff to ensure successful execution.
• Coordinates activities with service contractors and internal departments for event needs.
• Guides stakeholders by interpreting and explaining contract provisions, policies, and procedures.
• Coordinates event groups of up to 200 people; keeps clients informed about key deadlines such as floor plan submissions, meeting room set-up specifications, insurance requirements, invoicing, and other relevant details.
• Provides clear, concise, and timely communication of event requirements to appropriate Operations personnel.
• Assists in scheduling operational set-ups and monitors facility operations to ensure service delivery.
• Serves as the primary liaison between clients and facility departments throughout the event process.
• Monitors in-house events and follows up on all client requests and concerns to ensure a successful experience.
• Attends planning, organizational, and other relevant facility and event meetings in support of smooth operations.
• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED.
• 1 to 2 years related experience and/or training.
• An equivalent combination of education and experience.
• Bachelor's degree from an accredited two-year college or university, preferred.
• Working knowledge of the principles of facility management, services, and equipment for a similar facility.

• Working knowledge of facility management principles, services, and equipment relevant to large venues or similar facilities.
• Willingness to learn and become proficient in event management and design software.
• Strong organizational, planning, and time management skills; able to prioritize multiple projects and meet deadlines.
• Excellent verbal and written communication, presentation, and interpersonal skills.
• Demonstrated problem-solving ability and success working in fast-paced environments.
• Professional appearance, presentation, and work ethic.
• Maintains a positive, professional image and builds effective rapport with clients.
• Bilingual (English/Spanish) preferred.
• Ability to work effectively under pressure, with minimal supervision, and interact professionally with all levels of staff and clients.
• Flexibility to work long and irregular hours, including evenings, weekends, and holidays as required by event schedules.

• Proficient in Microsoft Office Suite programs, particularly Microsoft Word, Excel, and Power Point.
• AutoCAD or comparable diagram drafting software a plus.
• Momentus Elite (VenueOps) or comparable event planning software a plus.

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Location: On Site Broward County Convention Center

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs the physical duties of the job; walking/standing extensively, maneuvering to all areas of the facility, working inside/outside the building, using a two-way radio, and occasionally lifting up to 30 pounds.
• While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Store - Pembroke Pines, FL

Plan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.

Event Coordination

• Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
• Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
• Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
• Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
• Communicate events with clients and store team members.
• Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
• Adjust plans and events based on client's feedback and needs.
• Create backup or emergency plans to be executed as needed.
• Ensure client satisfaction for scheduled events.
• Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.

• Help customers shop, locate products, and provide them with solutions.
• Provide fast and friendly check out experience.
• Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
• Educate customer on Voice of Customer (VOC) survey.
• Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
• Participate in the truck un-load, stocking and planogram (POGs) processes.
• Complete merchandise recovery and maintenance.
• Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
• Support shrink and safety programs
• Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
• Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
• Cross trained in Custom Framing selling and production.
• Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms

• Energetic and enthusiastic and personality.
• The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
• Must have excellent people skills.
• Must have experience working with children and children's events.
• Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
• Must have organizational skills, interpersonal skills, and creative problem-solving skills.
• Retail and/or customer service experience required

• Ability to remain standing for long periods of time.
• Ability to move throughout the store.
• Regular bending, lifting, carrying, reaching, and stretching.
• Lifting heavy boxes and accessing high shelves by ladder or similar equipment
• If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.

• Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings

About Terra Energy Terra Energy is leading the charge in the renewable energy revolution, developing and deploying innovative solutions that support a sustainable future. We specialize in providing advanced energy systems and technologies that help our clients reduce their carbon footprint and embrace clean, renewable energy. At Terra Energy, our mission is to empower businesses and communities with the tools and expertise they need to make the transition to a more sustainable energy future. Join us and be part of a team that is not just shaping the future of energy, but changing the world. About Terra Energy Terra Energy is leading the charge in the renewable energy revolution, developing and deploying innovative solutions that support a sustainable future. We specialize in providing advanced energy systems and technologies that help our clients reduce their carbon footprint and embrace clean, renewable energy. At Terra Energy, our mission is to empower businesses and communities with the tools and expertise they need to make the transition to a more sustainable energy future. Join us and be part of a team that is not just shaping the future of energy, but changing the world. Position Summary The Events Coordinator is responsible for sourcing, planning, and executing high-impact community events across Florida that generate qualified leads for Terra Energy. This is a fast-paced, field-facing role ideal for someone who thrives on logistics, loves engaging with people, and knows how to drive results. You will manage a live calendar of overlapping events—from expos and festivals to HOA pop-ups and retail activations—ensuring each one is staffed, branded, and executed to standard. You’ll own lead capture and CRM accuracy, and work closely with the sales and marketing teams to ensure every event translates into appointments, closed deals, and insights that improve future activations. Key Responsibilities Identify and secure relevant events, expos, and local activations across the state of Florida. Coordinate all event logistics, including booth space, permits, staffing, collateral, and setup Uses Temporary Staffing Software to ensure adequate personnel. Staff events with Terra field reps or appointment setters, and ensure readiness and professionalism Oversee on-site execution, including signage, homeowner engagement, and lead capture Ensure all leads are properly entered into the CRM and tagged by event within 24 hours. Track follow-up, appointment set rate, and closed deals resulting from each event Maintain and manage an active calendar of concurrent events. Analyze performance and recommend improvements after each event to increase efficiency and ROI Success Metrics Qualified leads generated per event Conversion from lead to appointment and from lead to deal CRM tagging accuracy and follow-up completion Number of simultaneous events executed successfully Event ROI, CAC contribution, and feedback from Sales/Marketing Why Terra Energy? Impactful Work : Be part of an innovative company making a real difference in the fight against climate change. Career Growth : Terra Energy offers significant opportunities for professional development and advancement as we scale. Supportive Team : Join a group of passionate, mission-driven individuals who are all committed to transforming the energy industry. Competitive Compensation : Attractive salary, performance-based bonuses, equity options, and a comprehensive benefits package. EEOC/ADA/DEI Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Management and Manufacturing Industries Renewable Energy Semiconductor Manufacturing Referrals increase your chances of interviewing at Terra by 2x Sign in to set job alerts for “Event Coordinator” roles. Miami, FL $40,000.00-$0,000.00 4 days ago Miami, FL 80,000.00- 90,000.00 2 weeks ago Event Coordinator | Full-Time | Miami Beach Convention Center Fort Lauderdale, FL 15.00- 16.00 2 days ago Banquet | Assistant Manager of Event Operations Freelance Event Specialist - Fort Lauderdale, FL Manager, Guest Operations Stadium, Event Time Job Opening for CWC25 Restaurant Event Coordinator - The Diplomat Beach Resort, Curio Collection by Hilton We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr

• The Senior Event Coordinator is responsible for the planning, execution, and successful delivery of a wide range of events
• This role possesses strong project management skills, excellent communication, and the ability to manage multiple projects simultaneously while maintaining a high level of professionalism
• They lead the planning and execution of various events, including conferences, seminars, webinars, trade shows, corporate meetings, and social events
• They develop and manage event budgets, timelines, and logistics, and secure event venues, vendors, and resources
• They manage event registration and attendee communication, coordinate event logistics, including catering, transportation, and audiovisual equipment, and oversee event setup and breakdown
• They collaborate with internal stakeholders (eg, Marketing, Sales, Executive Teams) to define event objectives and ensure alignment with organizational goals
• They build and maintain relationships with external vendors and partners and communicate effectively with event attendees, speakers, and Sponsors
• They create event marketing materials, including websites, brochures, and social media content, and manage event registration and ticketing processes
• They conduct post-event evaluations to assess event success and identify areas for improvement

• Bachelor's degree in Event Management, Hospitality Management, Marketing, or related field or 4 years of additional experience in lieu of a degree.
• 5+ years of position-specific relevant experience.
• Proven track record of successfully planning and executing a variety of events.
• Strong project management skills with the ability to manage multiple projects simultaneously. Excellent communication, interpersonal, and presentation skills.
• Budget management and negotiation skills. Proficiency in event management software and tools

• Master's degree in Event Management, Hospitality Management, Marketing, or related field.
• Experience with virtual event platforms and technologies and DoD public events.
• Experience as protocol officer and or event planner at the COCOM level that includes experience with Partner Nations and Allies. Certified Meeting Professional (CMP) designation.
• Experience at a DoD Combatant Command (e.g., SOUTHCOM, NORTHCOM, CENTCOM, CYBERCOM, INDOPACOM, EUCOM, AFRICOM, STRATCOM, TRANSCOM, SOCOM, SPACECOM) or a component is desired.

• Must have an active Secret clearance

• Must be able to remain in a stationary position 50%
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer
• The person in this position frequently communicates with co-workers, management and customers, which may involve delivering presentations. Must be able to exchange accurate information in these situations.

The Operations Event Coordinator at Leafwell manages and optimizes patient certifications' operational flow within the OMMU (Office of Medical Marijuana Use) database. This role requires meticulous attention to detail, proficiency with backend data systems, and a process-driven approach to ensure patient processing compliance, accuracy, and efficiency. The Coordinator will collaborate closely with internal teams, healthcare providers, and external stakeholders to streamline backend operations, improve database accuracy, and enhance patient experience. Key Responsibilities: OMMU Database Operations: Manage patient certification processes within Florida’s OMMU database, ensuring accurate and timely submission, validation, and updates. Regularly audit patient records and database entries for accuracy and compliance with state regulations. Respond promptly to backend inquiries and issues related to patient certification status, troubleshooting, and escalating issues as necessary. Operational Coordination: Collaborate with providers and support teams to maintain seamless patient processing workflows. Identify operational bottlenecks and proactively implement process improvements for patient database management and certification operations. Maintain thorough documentation of operational procedures, updating process guidelines as OMMU rules and system requirements evolve. Manage inventory and reorders of print assets. Provide backend support for patient and provider account management, ensuring system functionality and resolving technical issues promptly. Coordinate directly with technical teams and external vendors to report, troubleshoot, and resolve database or system errors affecting patient processing. Facilitate training and support sessions for internal teams on OMMU database usage, operational compliance, and best practices. Reporting and Compliance: Generate operational reports and analytics regarding patient processing efficiency, certification accuracy, compliance rates, and system reliability. Monitor and report compliance with state regulations, identifying and addressing potential risk areas or operational inefficiencies. Requirements Position Overview & Schedule Requirements: This is a full-time, exempt position requiring 40+ hours per week. The role involves weekday preparation, planning, and marketing-related duties in addition to attending and supporting events on-site. Candidates must be available to work at least three weekends per month, with events typically concluding around 9:00 PM. Flexibility to accommodate event schedules is essential. The ideal candidate will reside in Florida—preferably centrally located near Orlando—as frequent travel throughout the state is required. Our Ideal Candidate: Skills and Qualifications Bachelor’s degree or equivalent professional experience in Healthcare Operations, Database Management, Business Administration, or equivalent relevant experience. Minimum of 2 years’ experience in healthcare operations, database administration, or backend patient processing roles. Experience with the Florida OMMU patient registry and certification processing is strongly preferred. Proficiency with database management tools, Excel, and operational reporting systems. Strong organizational, analytical, and process documentation skills. Excellent interpersonal and communication skills for collaborating across internal teams and external stakeholders. Ability to manage multiple tasks effectively and adapt quickly to changing operational requirements and regulations. Previous experience in healthcare or medical cannabis operational support is highly desirable. Who is Leafwell? Leafwell is an Integrative Cannabis Health Platform that aims to increase access, education, and research into cannabis as medicine so millions can find the relief they need. Why Leafwell? When you join Leafwell, you'll be part of a passionate and driven team that is dedicated to making a meaningful difference in people's lives. Our employees are the backbone of our success, and as such, we strive to create a supportive and engaging work environment that nurtures growth and fosters innovation. At Leafwell, you'll have the opportunity to: Work at the intersection of healthcare, technology, and the rapidly evolving cannabis industry. Work alongside industry experts, thought leaders, and like-minded individuals who share your passion for medical cannabis and its life-changing benefits. Impact the lives of millions by making medical cannabis more accessible and understood. Enjoy flexible work arrangements and be part of a forward-thinking, supportive team environment. Competitive compensation, with opportunities for growth and professional development. Benefits Highlights: For benefits-eligible team members, our benefits include, but are not limited to: Remote first - Most of our employees are 100% remote. Positions requiring travel enjoy a hybrid environment. Paid time off - Generous paid time off, including vacation and sick leave (every employee needs time to unwind, refresh, and renew their mind). Health & Wellbeing - Comprehensive health package, including medical, dental, vision, FSA/HSA, and other ancillary products. 401K - company-sponsored 401k with 4% match; fully vested after 90 days! Growth - Our employees advance with us! Training and Development - We foster a culture of learning. We encourage our employees to participate in educational, training, and development opportunities. #J-18808-Ljbffr

Job Description:Event Sales CoordinatorWe are seeking a dynamic and detail-oriented Event Sales Coordinator to join our vibrant team. In this role, you will be at the forefront of our event planning and sales efforts, working closely with clients to ensure their events exceed expectations. This position requires a blend of interpersonal skills, organization, and creativity, making it ideal for someone who thrives in a fast-paced environment. Pay:$18.50 - $24.00 per hourJob:Full time Office JobResponsibilities:Manage client inquiries and respond promptly to requests for proposals and information regarding event services.Coordinate and oversee all aspects of event bookings, including venue selection, catering, and audio-visual requirements.Develop and maintain strong relationships with clients, understanding their unique event needs and ensuring satisfaction.Prepare and present sales proposals, contracts, and invoices to clients in a timely manner.Assist in the creation and execution of marketing strategies to promote upcoming events and drive sales.Monitor event budgets and ensure all sales activities are within the allocated budget.Qualifications:Bachelor's degree in Event Management, Hospitality, Business, or a related field.Proven experience in sales or event coordination, preferably in a fast-paced environment.Excellent organizational skills and attention to detail.Strong verbal and written communication skills to effectively interact with clients and vendors.Ability to work independently and as part of a team, managing multiple projects simultaneously.Proficiency in Microsoft Office Suite and event management software.Benefits:Comprehensive health, dental, and vision insurance.Paid time off, including vacation days and holidays.401(k) retirement plan with company match.Opportunities for advancement within the company.Supportive and positive work environment.

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

The Event Coordinator for the Miami Beach Convention Center & City Center Campus (Pride Park, Collins Canal Park, Rum Room, and Venu) is responsible for overseeing administrative functions for the Events Services Department. The Event Coordinator is mainly to provide administrative support for the Event Management, Event Operations, & Technical Operations. This position is responsible for overseeing small events up to 500 attendees and act as the primary contact in coordinating City of Miami Beach sponsored events, and campus event needs with venue staff, to ensure pre-planning, show days, and move-out are executed.

This role pays an hourly rate of $23.00-$5.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until August 8, 2025.

The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a 640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC's immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

• Perform various administrative functions such as preparation of Event Services Database to include Event Management, Event Operations and Technical operations documentation.
• Organization of Event Files, Momentus Event Database, Purchase Orders, Maintaining Standard Operating Procedures; prepare and distribute Weekly Production Reports; attend weekly Event Services Department Meetings; maintain Department folders with all historical and current information.
• Serve as the Event Coordinator for internal special events and City of Miami Beach sponsored events.
• Consult with clients to determine objectives and requirements for 500-attendee or less events.
• Meet with clients, partners, and vendors to plan scope and format of events, to establish event procedures and progress.
• Plan and develop event resumes, pre-con agendas, post-event reports for services according to client requirements.
• Create event resume detailing specifics of events logistics and distribute to all appropriate departments also notifying Senior Staff when events will affect them directly.
• Maintain comprehensive database of client information and all active vendors.
• Coordinates services for events, such as set-up, catering, audio visual, telecommunications, union labor, signage, transportation, event security, etc.
• Other duties and responsibilities as assigned.
• This position does not have any direct reports.
• Carries out supervisory responsibilities in accordance with OVG's policies and applicable laws.

Education and Experience:

• High School Diploma or equivalent; some college work in business or hospitality preferred.
• Two to three years of experience with events coordination or events support.
• Working knowledge of the principles of venue management, services and equipment for a similar facility.

Skills and Abilities:

• Exceptionally detail oriented; able to prioritize work; handle multiple projects at a given time with follow through to completion.
• Excellent written, verbal, and organizational skills; communicates well within department and other departments as needed.
• Ability to occasionally work nights, weekends and holidays as needed based on the Event Services Department.
• Main liaison within the Event Services Department to maintain Momentus database.
• Bi-lingual English/Spanish highly preferred.

Computer and Technology Skills:

• Demonstrated proficiency with Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook), Adobe and be familiar with a variety of office equipment.
• Knowledge of Momentus preferred.

Certificates, Licenses and Registrations:

• No certifications are required.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people , improves our service , and raises our excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.