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Sr. Event Specialist
78703 Austin, Texas
Emerson
Posted 16 days ago
Job Viewed
Job Description
**The Role**
This position is primarily responsible for providing leadership, strategy, and working with cross-functional teams on the planning and execution of our virtual events, NI-hosted events and tradeshows.
Our customers come to learn about impactful engineering ideas in a fun, collaborative, and learning-rich environment, while meeting the best of the engineering community from around the globe. This role is responsible for creating and developing a vision that delivers innovative and unique experiences for our conference attendees in person and virtually, to drive demand and sales pipeline.
This position requires a strategic, independent thinker who can collaborate with executive and internal stakeholders, build consensus, and drive and report on results.
As a senior event marketing professional, this position will work with NI global marketing functions, business units, partners, and sales contacts to implement and deliver on the event plan strategy and tactics. The role will work cross functionally with the events team, internal stakeholders, event execution agencies and third-party vendors to create a high impact event that delivers meaningful and memorable attendee experiences. As a leader within the event organization, this person will also be a key contributor to building a collaborative, positive team environment that focuses on driving NI's culture of growth.
This person is considered an experienced, senior events planner who could take on additional leadership roles within the events department and will support other event planning as needed.
**Core Responsibilities**
+ Understand and apply key drivers of successful event execution across digital, in-person, and hybrid formats, with a strong emphasis on virtual event delivery.
+ Lead cross-functional teams to align event vision, strategy, messaging, and execution leveraging ON24 capabilities to deliver impactful experiences that drive business outcomes.
+ Oversee end-to-end delivery of ON24-hosted events, including Webcast Elite, Target, and Engagement Hub and ACE experiences.
+ Manage ON24 setup including session formats (live, simulive, on-demand), presenter console configuration, registration, media uploads, and technical rehearsals.
+ Curate and maintain ON24 Engagement Hub strategy-organizing sessions, resources, and engagement tools to maximize audience interaction and content discoverability.
+ Think creatively to elevate event activations, ensuring a seamless journey from pre-event engagement through live execution and post-event follow-up.
+ Support planning and execution of in-person and NI-hosted events, including venue coordination, onsite logistics, signage, catering, registration, and attendee experience.
+ Collaborate with internal media and marketing teams to ensure all event elements are on-brand and aligned across channels including websites, mobile apps, email, and promotional assets.
+ Maintain disciplined project management practices across strategic events, ensuring timelines, deliverables, and stakeholder alignment are met.
+ Manage agency partners and internal contributors throughout pre-event planning, live execution, and post-event wrap-up across all formats.
+ Analyze event performance data-especially ON24 engagement metrics-to generate insights that optimize future event investments and align with broader campaign goals.
+ Present confidently to executive leadership and large audiences, maintaining composure and positivity under pressure.
+ Coordinate with global stakeholders across time zones, accommodating early morning or evening meetings as needed to support international event execution.
+ Ability to travel up to (>20%), to support in-person and NI-hosted events as required.
**Qualifications and Skills**
**Basic Qualifications**
+ Bachelor's degree in business, communications, marketing, or a related technical field-or equivalent applicable experience.
+ 8-10+ years of experience in corporate event management and experiential marketing, with a strong preference for B2B and enterprise technology environments.
+ Proven success managing virtual, hybrid, and in-person events, including platform expertise with ON24 and familiarity with Engagement Hub strategy.
+ Exceptional communication skills in English-written, verbal, and presentation-with the ability to engage executive stakeholders and large audiences.
+ Willingness to travel up to 20%, including international travel as needed; flexibility to accommodate fluctuations based on business demands.
+ Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Salesforce.com, ON24, and Microsoft Teams Webinar and Live Events; experience with project management tools is a plus.
+ Strong organizational and time management skills with a disciplined approach to project execution and stakeholder alignment.
+ Certified Meeting Planner (CMP) certification preferred; other relevant events or marketing certifications are a plus.
**Skills**
+ Global event planning and execution for large-scale, multinational audiences
+ Expertise in virtual, hybrid, and in-person event formats
+ ON24 platform proficiency, including Webcast Elite, Target, and Engagement Hub, ACE
+ Microsoft Teams Live Events and Webinar experience
+ Event technology fluency: streaming platforms, registration systems, agenda tools, mobile apps, and live engagement features (polls, Q&A, chat)
+ Project and budget management across complex timelines and deliverables
+ Cross-functional collaboration and stakeholder management
+ Strong written, verbal, and presentation communication skills
+ Leadership and team guidance across departments and geographies
+ Executive-level stakeholder engagement and influence
+ Prioritization and workload management in deadline-driven environments
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Salesforce.com, and project management tools.
Our Culture & Commitment to You
At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives-because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results.
We recognize the importance of employee wellbeing. We prioritize providing flexible, competitive benefits plans to meet you and your family's physical, mental, financial, and social needs. We provide a variety of medical insurance plans, with dental and vision coverage, Employee Assistance Program, 401(k), tuition reimbursement, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
**WHY EMERSON**
**Our Commitment to Our People**
At Emerson, we are motivated by a spirit of collaboration that helps our diverse, multicultural teams across the world drive innovation that makes the world healthier, safer, smarter, and more sustainable. And we want you to join us in our bold aspiration.
We have built an engaged community of inquisitive, dedicated people who thrive knowing they are welcomed, trusted, celebrated, and empowered to solve the world's most complex problems - for our customers, our communities, and the planet. You'll contribute to this vital work while further developing your skills through our award-winning employee development programs. We are a proud corporate citizen in every city where we operate and are committed to our people, our communities, and the world at large. We take this responsibility seriously and strive to make a positive impact through every endeavor.
At Emerson, you'll see firsthand that our people are at the center of everything we do. So, let's go. Let's think differently. Learn, collaborate, and grow. Seek opportunity. Push boundaries. Be empowered to make things better. Speed up to break through. Let's go, together.
**Work Authorization**
Emerson will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1(including those with OPT or CPT) , H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.
**Equal Opportunity Employer**
Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
**Accessibility Assistance or Accommodation**
If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: .
**ABOUT EMERSON**
Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security and reliability.
With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources and enhance their safety.
We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you're an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you'll find your chance to make a difference with Emerson. Join our team - let's go!
**No calls or agencies please.**
**Requisition ID** :
Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
This position is primarily responsible for providing leadership, strategy, and working with cross-functional teams on the planning and execution of our virtual events, NI-hosted events and tradeshows.
Our customers come to learn about impactful engineering ideas in a fun, collaborative, and learning-rich environment, while meeting the best of the engineering community from around the globe. This role is responsible for creating and developing a vision that delivers innovative and unique experiences for our conference attendees in person and virtually, to drive demand and sales pipeline.
This position requires a strategic, independent thinker who can collaborate with executive and internal stakeholders, build consensus, and drive and report on results.
As a senior event marketing professional, this position will work with NI global marketing functions, business units, partners, and sales contacts to implement and deliver on the event plan strategy and tactics. The role will work cross functionally with the events team, internal stakeholders, event execution agencies and third-party vendors to create a high impact event that delivers meaningful and memorable attendee experiences. As a leader within the event organization, this person will also be a key contributor to building a collaborative, positive team environment that focuses on driving NI's culture of growth.
This person is considered an experienced, senior events planner who could take on additional leadership roles within the events department and will support other event planning as needed.
**Core Responsibilities**
+ Understand and apply key drivers of successful event execution across digital, in-person, and hybrid formats, with a strong emphasis on virtual event delivery.
+ Lead cross-functional teams to align event vision, strategy, messaging, and execution leveraging ON24 capabilities to deliver impactful experiences that drive business outcomes.
+ Oversee end-to-end delivery of ON24-hosted events, including Webcast Elite, Target, and Engagement Hub and ACE experiences.
+ Manage ON24 setup including session formats (live, simulive, on-demand), presenter console configuration, registration, media uploads, and technical rehearsals.
+ Curate and maintain ON24 Engagement Hub strategy-organizing sessions, resources, and engagement tools to maximize audience interaction and content discoverability.
+ Think creatively to elevate event activations, ensuring a seamless journey from pre-event engagement through live execution and post-event follow-up.
+ Support planning and execution of in-person and NI-hosted events, including venue coordination, onsite logistics, signage, catering, registration, and attendee experience.
+ Collaborate with internal media and marketing teams to ensure all event elements are on-brand and aligned across channels including websites, mobile apps, email, and promotional assets.
+ Maintain disciplined project management practices across strategic events, ensuring timelines, deliverables, and stakeholder alignment are met.
+ Manage agency partners and internal contributors throughout pre-event planning, live execution, and post-event wrap-up across all formats.
+ Analyze event performance data-especially ON24 engagement metrics-to generate insights that optimize future event investments and align with broader campaign goals.
+ Present confidently to executive leadership and large audiences, maintaining composure and positivity under pressure.
+ Coordinate with global stakeholders across time zones, accommodating early morning or evening meetings as needed to support international event execution.
+ Ability to travel up to (>20%), to support in-person and NI-hosted events as required.
**Qualifications and Skills**
**Basic Qualifications**
+ Bachelor's degree in business, communications, marketing, or a related technical field-or equivalent applicable experience.
+ 8-10+ years of experience in corporate event management and experiential marketing, with a strong preference for B2B and enterprise technology environments.
+ Proven success managing virtual, hybrid, and in-person events, including platform expertise with ON24 and familiarity with Engagement Hub strategy.
+ Exceptional communication skills in English-written, verbal, and presentation-with the ability to engage executive stakeholders and large audiences.
+ Willingness to travel up to 20%, including international travel as needed; flexibility to accommodate fluctuations based on business demands.
+ Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Salesforce.com, ON24, and Microsoft Teams Webinar and Live Events; experience with project management tools is a plus.
+ Strong organizational and time management skills with a disciplined approach to project execution and stakeholder alignment.
+ Certified Meeting Planner (CMP) certification preferred; other relevant events or marketing certifications are a plus.
**Skills**
+ Global event planning and execution for large-scale, multinational audiences
+ Expertise in virtual, hybrid, and in-person event formats
+ ON24 platform proficiency, including Webcast Elite, Target, and Engagement Hub, ACE
+ Microsoft Teams Live Events and Webinar experience
+ Event technology fluency: streaming platforms, registration systems, agenda tools, mobile apps, and live engagement features (polls, Q&A, chat)
+ Project and budget management across complex timelines and deliverables
+ Cross-functional collaboration and stakeholder management
+ Strong written, verbal, and presentation communication skills
+ Leadership and team guidance across departments and geographies
+ Executive-level stakeholder engagement and influence
+ Prioritization and workload management in deadline-driven environments
+ Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Salesforce.com, and project management tools.
Our Culture & Commitment to You
At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives-because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results.
We recognize the importance of employee wellbeing. We prioritize providing flexible, competitive benefits plans to meet you and your family's physical, mental, financial, and social needs. We provide a variety of medical insurance plans, with dental and vision coverage, Employee Assistance Program, 401(k), tuition reimbursement, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.
**WHY EMERSON**
**Our Commitment to Our People**
At Emerson, we are motivated by a spirit of collaboration that helps our diverse, multicultural teams across the world drive innovation that makes the world healthier, safer, smarter, and more sustainable. And we want you to join us in our bold aspiration.
We have built an engaged community of inquisitive, dedicated people who thrive knowing they are welcomed, trusted, celebrated, and empowered to solve the world's most complex problems - for our customers, our communities, and the planet. You'll contribute to this vital work while further developing your skills through our award-winning employee development programs. We are a proud corporate citizen in every city where we operate and are committed to our people, our communities, and the world at large. We take this responsibility seriously and strive to make a positive impact through every endeavor.
At Emerson, you'll see firsthand that our people are at the center of everything we do. So, let's go. Let's think differently. Learn, collaborate, and grow. Seek opportunity. Push boundaries. Be empowered to make things better. Speed up to break through. Let's go, together.
**Work Authorization**
Emerson will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1(including those with OPT or CPT) , H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.
**Equal Opportunity Employer**
Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
**Accessibility Assistance or Accommodation**
If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: .
**ABOUT EMERSON**
Emerson is a global leader in automation technology and software. Through our deep domain expertise and legacy of flawless execution, Emerson helps customers in critical industries like life sciences, energy, power and renewables, chemical and advanced factory automation operate more sustainably while improving productivity, energy security and reliability.
With global operations and a comprehensive portfolio of software and technology, we are helping companies implement digital transformation to measurably improve their operations, conserve valuable resources and enhance their safety.
We offer equitable opportunities, celebrate diversity, and embrace challenges with confidence that, together, we can make an impact across a broad spectrum of countries and industries. Whether you're an established professional looking for a career change, an undergraduate student exploring possibilities, or a recent graduate with an advanced degree, you'll find your chance to make a difference with Emerson. Join our team - let's go!
**No calls or agencies please.**
**Requisition ID** :
Emerson is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
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Senior Event Sales Manager | Wedding Specialist
78703 Austin, Texas
Hyatt
Posted 23 days ago
Job Viewed
Job Description
**Description:**
The Driskill Hotel opened its doors in 1886 as one of the most luxurious Texas hotels in its day. Since opening, the hotel has been an integral part of the fabric in the city of Austin and the State of Texas. The Hotel has a rich history of hosting many high-profile events and weddings. The Driskill joined the Hyatt family of hotels in 2013 and has become a benchmark for the new Unbound Collection by Hyatt.
The Senior Event Sales Manager | Wedding Specialist has a passion for weddings, from developing relationships with couples, understanding their vision, to creatively executing their most important event. This position is responsible for selling, planning, coordinating, and executing weddings, ensuring an exceptional and seamless experience for couples and their guests. This role involves liaising with clients, vendors, and internal departments to create unforgettable wedding events that meet and exceed expectations. This position will oversee the entire wedding planning process, from initial inquiries to the final execution, ensuring the highest standards of service and hospitality.
**Key Responsibilities:**
**Client Relations & Sales:**
+ Strong sales skills, business acumen, experienced in contract negotiations and closing business.
+ Serve as the main point of contact for couples, understanding their vision, preferences, and budget.
+ Conduct venue tours, showcasing The Driskill's historic charm and tailored wedding packages, and close sales with prospective clients
+ Collaborate with clients to craft customized wedding experiences that reflect their vision and style.
**Wedding Planning & Coordination:**
+ Plan and coordinate all aspects of the wedding, including venue setup, catering, décor, entertainment, vendors and logistics.
+ Develop detailed Event Orders, Resumes, and timelines and be present for pre-event meetings: Menu Reading and Resume Meetings, to ensure flawless execution interdepartmentally.
+ Oversee day of coordination with vendor arrival, banquet setup, entertainment, and effectively address any last-minute changes to ensure events uphold the prestige and excellence synonymous with The Driskill name.
**Vendor & Supplier Management:**
+ Collaborate with external vendors, including florists, decorators, photographers, entertainment, and rental companies.
+ Build relationships with local vendors - florists, planners, photographers, musicians, etc., to assist with building client's vision and expectation for each event
+ Negotiate contracts and ensure vendors adhere to the hotel's quality expectations.
+ Manage delivery schedules and setup requirements with all service providers.
**Budgeting & Financial Management:**
+ Assist clients in managing their wedding budget and providing cost-effective solutions.
+ Monitor booking pipelines and revenue targets, providing regular sales reports and forecasts
+ Prepare event proposals, itemized pricing estimates, and contracts.
+ Manage client's wedding-related expenses, deposit schedules to ensure payments are processed on time.
**Guest Experience & Hospitality:**
+ Ensure a warm and welcoming experience for the couple and their guests from site visit to event execution.
+ Manage guest accommodation bookings, special requests, and VIP arrangements.
+ Handle any guest concerns or special needs with professionalism and care.
**Marketing & Promotion:**
+ Work with the sales and marketing team to promote wedding services through social media, brochures, and online platforms.
+ Extensive networking skills. Represent The Driskill Hotel at bridal shows, exhibitions, and networking events (up to 5 times per month, plus 2 industry events per month) to generate qualified leads and build new vendor relationships.
+ Stay updated on wedding trends and create innovative packages to attract new clients.
**Qualifications:**
+ Minimum two to five years event planning experience required.
+ Experience as a Wedding Manager or Event Manager in a luxury hotel or wedding planning company preferred.
+ Hotel experience in sales/events required.
+ Strong organizational, multitasking, and problem-solving skills.
+ Excellent interpersonal and communication skills with a customer-focused approach.
+ Refined written and verbal communication skills required
+ Ability to manage high-pressure situations and make quick decisions.
+ Creative mindset with an eye for detail and aesthetics.
+ Knowledge of wedding customs, traditions, and cultural requirements.
+ Proven selling experience in working and meeting/exceeding a quota.
+ Understanding of negotiation and interpretation of contracts.
+ Knowledge of space set-ups and capabilities, with ability to maximize revenue of event spaces.
+ Degree/Diploma in Hospitality Management, Event Planning, or a related field a plus.
+ Strong understanding of Microsoft Suite, Word, Excel, required.
+ Use of Envision Sales System, a plus
**Primary Location:** US-TX-Austin
**Organization:** The Driskill
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** AUS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
The Driskill Hotel opened its doors in 1886 as one of the most luxurious Texas hotels in its day. Since opening, the hotel has been an integral part of the fabric in the city of Austin and the State of Texas. The Hotel has a rich history of hosting many high-profile events and weddings. The Driskill joined the Hyatt family of hotels in 2013 and has become a benchmark for the new Unbound Collection by Hyatt.
The Senior Event Sales Manager | Wedding Specialist has a passion for weddings, from developing relationships with couples, understanding their vision, to creatively executing their most important event. This position is responsible for selling, planning, coordinating, and executing weddings, ensuring an exceptional and seamless experience for couples and their guests. This role involves liaising with clients, vendors, and internal departments to create unforgettable wedding events that meet and exceed expectations. This position will oversee the entire wedding planning process, from initial inquiries to the final execution, ensuring the highest standards of service and hospitality.
**Key Responsibilities:**
**Client Relations & Sales:**
+ Strong sales skills, business acumen, experienced in contract negotiations and closing business.
+ Serve as the main point of contact for couples, understanding their vision, preferences, and budget.
+ Conduct venue tours, showcasing The Driskill's historic charm and tailored wedding packages, and close sales with prospective clients
+ Collaborate with clients to craft customized wedding experiences that reflect their vision and style.
**Wedding Planning & Coordination:**
+ Plan and coordinate all aspects of the wedding, including venue setup, catering, décor, entertainment, vendors and logistics.
+ Develop detailed Event Orders, Resumes, and timelines and be present for pre-event meetings: Menu Reading and Resume Meetings, to ensure flawless execution interdepartmentally.
+ Oversee day of coordination with vendor arrival, banquet setup, entertainment, and effectively address any last-minute changes to ensure events uphold the prestige and excellence synonymous with The Driskill name.
**Vendor & Supplier Management:**
+ Collaborate with external vendors, including florists, decorators, photographers, entertainment, and rental companies.
+ Build relationships with local vendors - florists, planners, photographers, musicians, etc., to assist with building client's vision and expectation for each event
+ Negotiate contracts and ensure vendors adhere to the hotel's quality expectations.
+ Manage delivery schedules and setup requirements with all service providers.
**Budgeting & Financial Management:**
+ Assist clients in managing their wedding budget and providing cost-effective solutions.
+ Monitor booking pipelines and revenue targets, providing regular sales reports and forecasts
+ Prepare event proposals, itemized pricing estimates, and contracts.
+ Manage client's wedding-related expenses, deposit schedules to ensure payments are processed on time.
**Guest Experience & Hospitality:**
+ Ensure a warm and welcoming experience for the couple and their guests from site visit to event execution.
+ Manage guest accommodation bookings, special requests, and VIP arrangements.
+ Handle any guest concerns or special needs with professionalism and care.
**Marketing & Promotion:**
+ Work with the sales and marketing team to promote wedding services through social media, brochures, and online platforms.
+ Extensive networking skills. Represent The Driskill Hotel at bridal shows, exhibitions, and networking events (up to 5 times per month, plus 2 industry events per month) to generate qualified leads and build new vendor relationships.
+ Stay updated on wedding trends and create innovative packages to attract new clients.
**Qualifications:**
+ Minimum two to five years event planning experience required.
+ Experience as a Wedding Manager or Event Manager in a luxury hotel or wedding planning company preferred.
+ Hotel experience in sales/events required.
+ Strong organizational, multitasking, and problem-solving skills.
+ Excellent interpersonal and communication skills with a customer-focused approach.
+ Refined written and verbal communication skills required
+ Ability to manage high-pressure situations and make quick decisions.
+ Creative mindset with an eye for detail and aesthetics.
+ Knowledge of wedding customs, traditions, and cultural requirements.
+ Proven selling experience in working and meeting/exceeding a quota.
+ Understanding of negotiation and interpretation of contracts.
+ Knowledge of space set-ups and capabilities, with ability to maximize revenue of event spaces.
+ Degree/Diploma in Hospitality Management, Event Planning, or a related field a plus.
+ Strong understanding of Microsoft Suite, Word, Excel, required.
+ Use of Envision Sales System, a plus
**Primary Location:** US-TX-Austin
**Organization:** The Driskill
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** AUS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
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1
Event Planning Manager
78703 Austin, Texas
American Heart Association
Posted today
Job Viewed
Job Description
**Overview**
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
We're hiring an Event Planning Manager in Austin, TX. This position will lead event planning and implementation for our Austin fundraising events.
This position is responsible for preparing all event logistics and execution, while coordinating with other stakeholders on pre-event, event, and post-event activities for the Austin team. Along with handling all vendor relations.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
As Event Planning Manager, some of your responsibilities will include:
+ Timeline Management: responsible for overall communication on timing and schedules for collateral and other event deadlines, e.g., invitations, brochures, and programs. This will require the ability to negotiate with outside vendors on pricing, paper, print quality, quantities and adhering to the approved budget. Attention to detail.
+ Vendor Management: research of and negotiation with vendors to secure the most appropriate and cost-effective service. This includes acquiring several bids and reviews.
+ Budget Management: track direct expenses for the fiscal year and event year across all events, keeping them organized per campaign for the director and VP review. This includes submitting invoices in a timely manner upon approval.
+ Volunteer Management: determine the amount of volunteer support for each event and create job descriptions, secure volunteers, and provide on-site volunteer management.
+ Contractor Management: work closely with any independent contractors on all event logistics.
+ Day-of-Event: On-site contact, lead all aspects of all management and/or event execution, including decorations, set up, and tear down.
+ Periodic travel throughout the local designated territory.
**Qualifications**
+ High School Diploma or equivalent.
+ 2 years of experience in event logistics or planning with vendor relations and volunteer management experience.
+ Knowledge of the principles and practices of complex meeting management.
+ Excellent verbal and written business communications skills.
+ Proficient in crafting marketing/event collateral, preferred (Canva preferred.
+ Ability to travel locally approximately 75% of the time; requires access to reliable transportation at all times on an immediate basis
+ Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
+ Must have at least basic knowledge and skill/proficiency with Microsoft Office
**Compensation & Benefits**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
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**Default: Location : Location** _US-TX-Austin_
**Posted Date** _1 day ago_ _(10/31/2025 1:49 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
We're hiring an Event Planning Manager in Austin, TX. This position will lead event planning and implementation for our Austin fundraising events.
This position is responsible for preparing all event logistics and execution, while coordinating with other stakeholders on pre-event, event, and post-event activities for the Austin team. Along with handling all vendor relations.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.
**Responsibilities**
As Event Planning Manager, some of your responsibilities will include:
+ Timeline Management: responsible for overall communication on timing and schedules for collateral and other event deadlines, e.g., invitations, brochures, and programs. This will require the ability to negotiate with outside vendors on pricing, paper, print quality, quantities and adhering to the approved budget. Attention to detail.
+ Vendor Management: research of and negotiation with vendors to secure the most appropriate and cost-effective service. This includes acquiring several bids and reviews.
+ Budget Management: track direct expenses for the fiscal year and event year across all events, keeping them organized per campaign for the director and VP review. This includes submitting invoices in a timely manner upon approval.
+ Volunteer Management: determine the amount of volunteer support for each event and create job descriptions, secure volunteers, and provide on-site volunteer management.
+ Contractor Management: work closely with any independent contractors on all event logistics.
+ Day-of-Event: On-site contact, lead all aspects of all management and/or event execution, including decorations, set up, and tear down.
+ Periodic travel throughout the local designated territory.
**Qualifications**
+ High School Diploma or equivalent.
+ 2 years of experience in event logistics or planning with vendor relations and volunteer management experience.
+ Knowledge of the principles and practices of complex meeting management.
+ Excellent verbal and written business communications skills.
+ Proficient in crafting marketing/event collateral, preferred (Canva preferred.
+ Ability to travel locally approximately 75% of the time; requires access to reliable transportation at all times on an immediate basis
+ Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving
+ Must have at least basic knowledge and skill/proficiency with Microsoft Office
**Compensation & Benefits**
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
+ **Compensation** - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
+ **Performance and Recognition** - You are rewarded for achieving success by merit increases and incentive programs.
+ **Benefits** - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
+ **Professional Development -** You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
+ **Work-Life Harmonization -** The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
+ **Tuition Assistance** - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
**At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.**
**This position not a match with your skills?** Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
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**Default: Location : Location** _US-TX-Austin_
**Posted Date** _1 day ago_ _(10/31/2025 1:49 PM)_
**_Requisition ID_** _ _
**_Job Category_** _Administrative Support_
**_Position Type_** _Full Time_
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2
Event Planning Manager
78703 Austin, Texas
Hyatt
Posted 19 days ago
Job Viewed
Job Description
**Description:**
Situated in the heart of Austin's 6 th street entertainment district and just a short walk from the State Capital, the Driskill was and is _the_ location to gather for business and social events.
The Event Planning Manager's primary focus is servicing Sales and Wedding bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: guiding clients through the experience creation journey, creating a culture of care, administering the Sales agreement, all Food, Beverage and event needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt / Driskill Colleagues enjoy medical, dental and vision benefits after just 30 days! We also offer a 401K, discounted rooms, paid holidays, sick and vacation time.
Launch a career with Hyatt at the Driskill and open a world of opportunity and career growth!
**Qualifications:**
**Qualifications**
+ The desire to be a visionary event experience creator, satisfy the needs of others, and positively contribute to a team culture of care, support and fun!
+ A minimum of 1-3 years of event planning or comparable experience preferred
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status._
**Primary Location:** US-TX-Austin
**Organization:** The Driskill
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** AUS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
Situated in the heart of Austin's 6 th street entertainment district and just a short walk from the State Capital, the Driskill was and is _the_ location to gather for business and social events.
The Event Planning Manager's primary focus is servicing Sales and Wedding bookings. This position acts as the liaison between Meeting Planners and the hotel staff. Responsibilities include: guiding clients through the experience creation journey, creating a culture of care, administering the Sales agreement, all Food, Beverage and event needs, managing room blocks and pick up, billing instructions and final review. Event Planning Managers also are the on-site contacts and are responsible for the smooth execution of all events.
Hyatt / Driskill Colleagues enjoy medical, dental and vision benefits after just 30 days! We also offer a 401K, discounted rooms, paid holidays, sick and vacation time.
Launch a career with Hyatt at the Driskill and open a world of opportunity and career growth!
**Qualifications:**
**Qualifications**
+ The desire to be a visionary event experience creator, satisfy the needs of others, and positively contribute to a team culture of care, support and fun!
+ A minimum of 1-3 years of event planning or comparable experience preferred
+ Must be proficient in general computer knowledge
+ Candidates should be extremely detail oriented, organized and be able to handle a fast paced environment
_All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status._
**Primary Location:** US-TX-Austin
**Organization:** The Driskill
**Pay Basis:** Yearly
**Job Level:** Full-time
**Job:** Catering/Event Planning
**Req ID:** AUS
Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.
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