64 Executive Assistant jobs in Dallas

Description We are looking for an experienced and adaptable Executive Assistant to support a high-profile executive in Dallas, Texas. This unique role combines personal assistant duties with office management responsibilities, requiring exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. The ideal candidate will provide seamless support while managing dynamic schedules, travel arrangements, and internal corporate events.
Responsibilities:
- Manage complex calendars, appointments, and reservations, ensuring seamless coordination for both personal and work-related commitments.
- Arrange and oversee travel logistics, meetings, and social engagements for the executive.
- Draft, proofread, and distribute correspondence, invitations, and other communications with attention to detail.
- Handle season tickets and passes for cultural, sports, and arts events, ensuring timely distribution.
- Respond promptly to calls, texts, and requests, offering real-time support with a high level of discretion.
- Plan and organize social engagements, community appearances, and special events with meticulous attention to detail.
- Execute errands, purchases, and personal logistics to support the executive's needs.
- Coordinate internal lunches, dinners, staff events, and celebrations, ensuring smooth execution.
- Manage office supplies procurement, employee appreciation gifts, and vendor relationships.
- Maintain a welcoming and organized office environment while partnering on special projects and initiatives. Requirements
- Bachelor's Degree required
- At least 5 years of experience as a personal assistant, executive assistant, or office manager in a high-demand environment.
- Outstanding written and verbal communication skills, with an ability to craft clear and effective correspondence.
- Proven ability to handle sensitive and confidential information with utmost discretion.
- Strong organizational skills and the ability to multitask while managing shifting priorities.
- Proficiency in technology tools such as Outlook, Teams, Google Docs, and calendar management applications.
- Exceptional interpersonal skills with extensive experience and a detail-oriented demeanor.
- Familiarity with local venues and cultural offerings in the Dallas area.
- Flexibility to work evenings and weekends as required to meet the demands of the role.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for an experienced Executive Assistant to provide high-level support to C-suite executives in a dynamic and fast-paced environment. This role requires exceptional organizational skills, technical proficiency, and a proactive approach to managing executive operations. Based in Dallas, Texas, you will play a pivotal role in ensuring seamless communication and workflow between executives, investors, and stakeholders.
Responsibilities:
- Manage day-to-day executive operations, including scheduling, travel arrangements, inbox organization, and meeting preparation.
- Act as the primary point of contact for prioritizing and triaging communications with discretion and efficiency.
- Collaborate with the Chief of Staff to coordinate stakeholder communications, monitor project timelines, and facilitate follow-ups.
- Track action items and deadlines related to executive initiatives to ensure timely completion.
- Develop and refine workflows, leveraging AI tools to streamline scheduling and information flow.
- Document and optimize operational processes to support scalability and enhance efficiency.
- Analyze financing trends and market activities to provide insights and identify opportunities.
- Prepare materials and assist with investor communications, board meetings, and high-level stakeholder engagements.
- Organize strategic events such as leadership retreats, investor gatherings, and executive-led sessions.
- Support research, drafting, and cross-functional collaboration on special projects to drive organizational alignment. Requirements - Minimum of 3+ years of experience providing executive support to C-suite leaders.
- Strong technical proficiency in systems and technology, including Microsoft Office and QuickBooks.
- Bachelor's degree in a relevant field.
- Exceptional communication skills and comfort interacting with investors and senior executives.
- Proven ability to build and optimize workflows for efficiency and scalability.
- Experience managing accounts payable, accounts receivable, and invoice processing.
- Familiarity with tools like Rippling Software and data entry systems.
- High levels of integrity, discretion, and organizational skills to operate effectively in fast-paced environments.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our client, a prominent leader in the energy sector, is seeking a highly organized and proactive Executive Assistant to support their C-suite executives. This hybrid role offers a blend of remote flexibility and in-office presence, serving the bustling business district of Dallas, Texas, US . The ideal candidate will possess impeccable administrative skills, a keen eye for detail, and the ability to manage complex schedules and confidential information with discretion. You will be responsible for a wide range of tasks, including calendar management, travel arrangements, meeting coordination, expense reporting, and preparing presentations. This position requires excellent communication skills, a professional demeanor, and the capacity to anticipate the needs of busy executives. The Executive Assistant will play a vital role in ensuring the smooth and efficient operation of the executive office.

Responsibilities:

• Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
• Prepare and submit expense reports accurately and in a timely manner.
• Organize and manage meetings, including booking rooms, preparing agendas, and taking minutes.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Serve as a liaison between executives and internal/external stakeholders.
• Maintain confidential files and records with utmost discretion.
• Conduct research and prepare briefing materials for meetings.
• Assist with event planning and logistics for corporate functions.
• Anticipate the needs of executives and proactively address them.
• Handle ad-hoc administrative projects as assigned.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with calendar management tools and travel booking systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to multitask, prioritize, and adapt to changing demands in a hybrid work environment.
• Proactive problem-solving skills and a resourceful attitude.
• Experience in the energy sector is a plus.

This is an exceptional opportunity for an experienced administrative professional to provide crucial support to top executives in a dynamic industry in Dallas, Texas, US .

**JOB SUMMARY**
The Executive Assistant role will provide high-level administrative support by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Supports Vice-President level.
**ESSENTIAL FUNCTIONS OF THE ROLE**
Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently.
Prepare and generate various reports, analysis, budget reconciliation, expense reports, and personnel documents.
Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.
Interact with customers and colleagues by phone and in person to provide accurate and timely information.
Refer questions to appropriate team member and provide excellent customer service.
Organize and assist the process of special projects as needed.
Handle all information in a confidential manner.
**KEY SUCCESS FACTORS**
Knowledge of Microsoft Suites.
Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
Ability to multi-task and maintain accuracy when completing multiple assignments.
Ability to clearly communicate ideas and information to various level of audiences.
Ability to maintain the confidentiality of sensitive and confidential information obtained through the course of completing assignments.
**BENEFITS**
Our competitive benefits package includes the following
- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
**QUALIFICATIONS**
- EDUCATION - Associate's or 2 years of work experience above the minimum qualification
- EXPERIENCE - 2 Years of Experience
- Hybrid expectation- up to 2 days at remote; flexed based on leader in-office days
Will support:
+ **Daily**
+ Medical Staff Services
+ Clinical Performance
+ OCMO Administration (my team)
+ **PRN**
+ All other OCMO departments
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**Intro**
Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!
**Why you'll love this job**
This job is a member of the AAdvantage team and is responsible for providing key administrative, clerical, and organizational support to the SVP, AAdvantage and the VP, Co-Brand and Partners.
**What you'll do**
_As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations._
+ Protects the integrity of confidential information for all matters
+ Frequent need to shift priorities and quickly adapt to competing demands, while demonstrating the highest level of professionalism and efficiency in a fast-paced environment
+ Manage an active calendar of appointments while ensuring our Executive's schedule is followed and respected. Keeping our leader well informed of upcoming commitments and responsibilities will be a key priority
+ Arrange complex domestic and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; coordinate on/off-site meetings
+ Interacts with all levels of management, corporate clients, and business community leaders
+ Responds to customer requests and complaints within limits of authority and directs inquiries outside of authority to the appropriate staff member
+ Compose Correspondence, prepare presentations, reports and other ad hoc materials
+ Receives incoming telephone calls and inquiries; handles or routes calls appropriately
+ Manage time and attendance, expense reports, invoices and ordering of supplies
**All you'll need for success**
**Minimum Qualifications- Education & Prior Job Experience**
+ Bachelor's degree in relevant field or equivalent experience/training
+ 7+ years of experience in a prior executive assistant role supporting a C-Suite officer
**Skills, Licenses & Certifications**
+ Knowledge of Microsoft Office Suite to include Word, Excel, Outlook, etc.
+ Ability to possess the highest regard for confidentiality and professionalism
+ Knowledge of policies, procedures, and corporate structure
+ Ability to be self-motivated with strong organizational skills, ability to prioritize work and meet deadlines
+ Ability to demonstrate excellent analytical and problem-solving skills
+ Ability to perform in a fast-paced environment, handle multiple tasks simultaneously, work extended hours and/or weekends as needed.
+ Ability to partner and collaborate with other Executive Assistants and team members in a proactive and positive manner
+ You are known for your emotional/social intelligence, your extremely high level of professionalism, and your positive 'can-do' attitude
+ You possess expert-level writing, editing, grammatical, and research skills
+ Demonstrate leadership and diplomacy to maintain credibility, trust and support with senior management
+ Must fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable
+ Ability to secure appropriate airport authority and/or US Customs security badges, if applicable
**What you'll get**
Feel free to take advantage of all that American Airlines has to offer:
+ Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
+ Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more.
+ Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need.
+ 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
+ Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more
**Feel free to be yourself at American**
From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.
Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.
EQUAL EMPLOYMENT OPPORTUNITY/ AFFIRMATIVE ACTION POLICY
American Airlines maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity and access for all persons, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a disabled veteran or other protected veteran, in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

JOB REQUISITION
Dallas Executive Assistant
LOCATION
DALLAS
ADDITIONAL LOCATION(S)
JOB DESCRIPTION
You Belong Here  
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver. 
 At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. 
Where We Need You:  
We are seeking an Executive Assistant to join our Dallas office.   Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least 3 times per week.  
What You Can Expect:  
As an Executive Assistant , you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution. 
What You Will Do:  
Executive Support  
+ Answer and screen incoming calls, and make outgoing calls on behalf of executives 
+ Greet visitors and assist them, as needed 
+ Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals 
+ Manage Executive Outlook details (Contacts, Calendar, Email responses) 
+ Take initiative to anticipate the needs of your executives on a daily basis  
+ Prepare and manage Time & Expense reports on behalf of executives 
+ Arrange travel for executives, including flights, hotels, and transportation 
+ Handle any printing/copying/faxing, binding, and mail 
+ Partner with local team to provide back-up support to executives
+ Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication 
+ Work with Executive team business partners to schedule & manage client meetings 
Office Support & Communication  
+ Office Space - Welcome clients, recruits, and employees, while ensuring the office is neat and organized . A ssist with security and crisis response 
+ Recruiting - Assist with planning/organizing recruiting events held within the office and/or on campus . Assist with general printing, tracking, and reporting 
+ Reporting and Correspondence - Perform basic industry/company research to assist in the response process for Request for Proposal s. Data entry to support client project accounting . Upload materials to intranet site . Initiate, draft, and edit/review/format documents .   Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications 
Marketing & Event Execution  
+ Coordinate with local and regional marketing teams to prepare marketing materials 
+ Schedule conference rooms and coordinate audio visual and/or catering needs 
+ Room arrangement for offsite meeting/events, as needed 
+ Manage Salesforce updates and reporting for executives 
Other Regional Items  
+ Support Human Resources with local office needs 
+ Coordinate with other offices, as necessary, to provide additional support to the region 
+ Participate in ongoing training regarding technology upgrades and new systems applicable to the position. 
What Will Make You Successful:  
+ Professional, confident, enthusiastic and detail-oriented 
+ Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment 
+ Excellent oral and written communication skills 
+ Excellent interpersonal and organizational skills 
+ Demonstrate initiative and be a self-starter 
+ Ability to work independently, exercise good judgment; resourceful, problem-solving skills 
+ Positive and approachable; ability to interact well with all levels of staff and clients 
+ Demonstrated accomplishments in the following areas: 
+ Working with a variety of levels of personnel to achieve business objectives 
+ Coordinating and maintaining follow-up on several projects simultaneously 
+ Proofreading and editing 
+ Handling confidential information in a strictly professional manner 
Your Educational and Professional Qualifications:  
+ 2+ years of professional experience, required 
+ Bachelor's degree, preferred 
+ Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc. 
Our Hybrid Workplace  
Protiviti practices a hybrid work environment , meaning all employees are expected to achieve a blend of in-person and remote work . This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.  
#LI-Hybrid
Protiviti is not registered to hire or employ personnel in the following states - West Virginia, Alaska
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.
$58,000.00 - $87,000.00
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.
Eligible for an annual discretionary bonus
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year. Learn more about the variety of rewards we offer at Protiviti at .
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran
As part of Protiviti's employment process, any offer of employment is contingent upon successful completion of a background check.
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Protiviti is not registered to hire or employ personnel in the following states - West Virginia, Alaska.
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
JOB LOCATION
TX PRO DALLAS
Protiviti ( ( ) is a global consulting firm that delivers deep expertise, objective insights, a tailored approach and unparalleled collaboration to help leaders confidently face the future. Protiviti and our independent and locally owned Member Firms provide clients with consulting and managed solutions in finance, technology, operations, data, analytics, digital, legal, HR, governance, risk and internal audit through our network of more than 85 offices in over 25 countries.
Named to the 2025 Fortune 100 Best Companies to Work For® ( list, Protiviti has served more than 80 percent of Fortune 100 and nearly 80 percent of Fortune 500 companies. Protiviti is a wholly owned subsidiary of Robert Half (NYSE: RHI ( ). Founded in 1948, Robert Half is a member of the S&P 500 index.
Click HERE ( to receive insights to life at Protiviti and be among the first to hear about new career opportunities that align with your areas of interest.

Our client, a leading conglomerate in the business sector, is seeking a highly organized, proactive, and discreet Senior Executive Assistant to provide comprehensive support to their C-suite executives in **Dallas, Texas, US**. This position requires exceptional administrative acumen, strong problem-solving skills, and the ability to manage complex schedules and confidential information with utmost professionalism. The ideal candidate will be a master of multitasking and possess a keen eye for detail, ensuring the smooth and efficient operation of executive functions.

Responsibilities:

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Act as a primary point of contact for internal and external stakeholders, screening calls and responding to inquiries.
• Arrange detailed domestic and international travel logistics, including flights, accommodations, and itineraries.
• Organize and coordinate executive meetings, preparing agendas, taking minutes, and following up on action items.
• Conduct research and gather information to support executive decision-making.
• Handle confidential and sensitive information with discretion and integrity.
• Manage office supplies, equipment, and vendor relationships.
• Assist with special projects and event planning as required.
• Proactively anticipate the needs of the executives and take initiative to address them.
• Maintain organized filing systems, both physical and electronic.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 7 years of experience as an Executive Assistant supporting C-level executives.
• Proven ability to manage complex calendars and logistics for multiple executives.
• Exceptional organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant administrative software.
• Excellent written and verbal communication skills, with strong grammar and proofreading abilities.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to work independently, exercise sound judgment, and solve problems effectively.
• Experience with international travel arrangements and expense reporting.
• Adaptability and willingness to take on new responsibilities in a fast-paced environment.

This is an excellent opportunity to become an integral part of a successful organization and support top-tier leadership. Our client offers a competitive salary, comprehensive benefits package, and a professional work environment in the heart of Dallas.

Our client is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive administrative support to a team of senior executives in Dallas, Texas, US . The ideal candidate will possess exceptional communication, multitasking, and problem-solving skills, with a keen eye for detail and a commitment to confidentiality. This role requires a professional demeanor, the ability to anticipate needs, and a proactive approach to managing complex schedules and priorities.

Responsibilities:

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, and ground transportation, ensuring seamless execution.
• Prepare and edit correspondence, reports, presentations, and other documents as needed, often with a tight deadline.
• Act as a gatekeeper and liaison for executives, screening calls, emails, and visitors, and directing them appropriately.
• Organize and prepare materials for meetings, including agendas, minutes, and supporting documentation.
• Handle confidential information with the utmost discretion and integrity.
• Manage expense reports and reconcile corporate credit card statements.
• Conduct research and compile data to support executive decision-making.
• Assist with special projects and initiatives as assigned by executives.
• Maintain organized filing systems, both physical and digital.

Qualifications:

• Proven experience as an Executive Assistant or in a similar senior administrative role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities, with the capacity to prioritize effectively.
• Ability to work independently and as part of a team, demonstrating initiative and resourcefulness.
• Discretion and a high level of professionalism.
• Bachelor's degree in Business Administration or a related field is a plus.

This is an exciting opportunity to join a dynamic organization and contribute to the efficiency of its leadership team. The hybrid nature of this role allows for a balance between in-office collaboration and remote flexibility, based in Dallas, Texas, US . If you are a dedicated and experienced administrative professional, we encourage you to apply.

Our client, a prominent technology firm, is seeking a highly organized, proactive, and detail-oriented Senior Executive Assistant to provide comprehensive support to their Chief Executive Officer. This is a fully remote position, requiring a candidate who can manage complex schedules, coordinate high-level meetings, and handle sensitive information with utmost discretion. The ideal candidate will have extensive experience supporting C-suite executives, a strong understanding of business operations, and exceptional communication and interpersonal skills. You will be responsible for managing the executive's calendar, including scheduling appointments, meetings, and travel arrangements with meticulous attention to detail. This includes coordinating complex international travel itineraries, visa applications, and ground transportation. You will also prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism. Key responsibilities include acting as a gatekeeper, prioritizing and managing incoming communications, and liaising with internal departments and external stakeholders on behalf of the executive. The ability to anticipate needs, proactively solve problems, and maintain confidentiality is essential. This role demands a high level of professionalism, adaptability, and the ability to thrive in a fast-paced, dynamic remote work environment.
Responsibilities:

• Manage and optimize the executive's complex and dynamic calendar, including scheduling internal and external meetings, calls, and appointments.
• Coordinate complex domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Serve as a primary point of contact and liaison for internal departments and external stakeholders.
• Anticipate needs, proactively identify and resolve potential issues, and ensure smooth day-to-day operations.
• Manage expense reports and corporate credit card reconciliation.
• Organize and prepare materials for meetings, including agendas, background documents, and presentations.
• Maintain strict confidentiality of all sensitive and proprietary information.
• Conduct research and prepare summaries on various topics as needed.
• Provide general administrative support, including managing contacts and organizing digital files.

Qualifications:

• Bachelor's degree or equivalent experience.
• Minimum of 7 years of progressive experience as an Executive Assistant supporting C-suite executives, preferably in the technology sector.
• Proven ability to manage complex calendars and international travel logistics.
• Exceptional organizational, time management, and prioritization skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual collaboration tools.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and judgment.
• Ability to work independently, anticipate needs, and take initiative.
• Experience in a remote work setting is highly desirable.