13 Executive Assistant jobs in Madison

**Executive Assistant**
As the Executive Assistant, supporting multiple executives in Pearson's Enterprise Learning & Skills division, you will play a pivotal role in driving operational efficiency and facilitating seamless communication within our rapidly evolving organization. Beyond traditional administrative tasks, you will serve as an operational partner, collaborating closely with leadership to implement best practices, streamline processes, and support initiatives that propel our business forward. This position offers the opportunity to be at the forefront of digital and business transformation efforts and contribute to the success of a high-growth organization.
**Key Responsibilities:**
Operational Partnership:
+ Collaborate with the leadership team to develop and execute strategies for organizational efficiency and scalability.
+ Proactively identify areas for improvement and recommend best practice solutions to optimize operations.
+ Act as a facilitator, providing insights and recommendations to support decision-making processes.
Meeting and Calendar Management:
+ Take ownership of scheduling, prioritizing, and coordinating meetings, ensuring alignment with strategic objectives and business priorities.
+ Conduct thorough preparation for key meetings and drive follow through, including compiling agendas, pre-meeting briefs, and action items coming out of key meetings.
+ Anticipate and address scheduling conflicts, adjusting as necessary to accommodate evolving priorities.
Initiative and Project Management:
+ Drive initiatives from conception to completion, overseeing timelines, milestones, and deliverables.
+ Monitor deadlines and progress, proactively identifying and addressing potential roadblocks to ensure timely execution.
+ Track initiative performance metrics and provide regular updates to stakeholders on progress and outcomes.
Technology Integration and Innovation:
+ Champion the adoption of AI and tech-first solutions to streamline workflows and enhance productivity.
+ Research and evaluate emerging technologies and tools that align with organizational goals, recommending implementation where applicable.
+ Collaborate with IT and relevant stakeholders to implement and optimize technology solutions.
Travel Coordination and Optimization:
+ Manage travel arrangements for leadership, optimizing itineraries to maximize efficiency and productivity.
+ Facilitate seamless communication and follow-up during country visits and off-site meetings, ensuring action items and objectives are met.
+ Coordinate with local teams and offices to schedule meetings and events, fostering effective collaboration across geographies.
Cross-Functional Collaboration:
+ Partner closely with other EA, Chief of Staff, operations and project managers to ensure alignment and coordination across the organization.
+ Foster a culture of collaboration and knowledge sharing, serving as a liaison between different departments and functional areas.
Qualifications:
+ Experience in business administration, management, or a related field.
+ Proven experience as an Executive Assistant or in a similar role, preferably supporting multiple senior executives.
+ Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks.
+ Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization.
+ Proficiency in Microsoft Office suite and familiarity with project management tools and technology solutions.
+ Demonstrated ability to think strategically, anticipate needs, and proactively identify opportunities for improvement.
+ Flexibility and adaptability to work in a fast-paced, dynamic environment, with the ability to navigate ambiguity and change.
+ Prior experience in a high-growth or tech-driven organization is a plus.
Location and Work Arrangement:
This role offers remote work flexibility, with periodic days in the NYC area office and occasional travel to our offices in London. Given the geographically dispersed nature of our business, some flexibility in working hours may be required to accommodate different time zones and business needs.
**Rewards & Benefits**
Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:
The minimum full-time salary range is between $75,000 - $100,000.
This position is eligible to participate in an annual incentive program, and information on benefits offered is here.
Applications will be accepted through September 13, 2025. This window may be extended depending on business needs.
**Who we are:**
At Pearson, our purpose is simple: to help people realize the life they imagine through learning. We believe that every learning opportunity is a chance for a personal breakthrough. We are the world's lifelong learning company. For us, learning isn't just what we do. It's who we are. To learn more: We are Pearson.
Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing
**Job:** Operations
**Job Family:** ENTERPRISE
**Organization:** Enterprise Learning & Skills
**Schedule:** FULL_TIME
**Workplace Type:** Hybrid
**Req ID:** 21020
#location

Our client, a dynamic and fast-paced organization, is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to senior leadership. This is a fully remote position, requiring exceptional organizational skills, discretion, and the ability to manage complex schedules and confidential information from a home office environment. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and handling various administrative tasks to ensure the smooth operation of executive activities. The ideal candidate will possess a proven track record of supporting C-suite executives, demonstrating a high level of professionalism, initiative, and attention to detail. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack) is essential. You will anticipate needs, proactively address potential issues, and maintain a high level of confidentiality and integrity. Excellent written and verbal communication skills are paramount, as you will be interacting with internal teams, external partners, and clients on behalf of the executives. This role requires strong problem-solving abilities, resourcefulness, and the capacity to multitask effectively in a virtual setting. The ability to prioritize tasks, manage competing demands, and maintain a calm and professional demeanor under pressure is critical. You will also be responsible for preparing presentations, organizing documents, and assisting with special projects as assigned. We are looking for an individual who is a natural organizer, a keen communicator, and a trusted partner to our executives, contributing significantly to their productivity and effectiveness. This remote role offers the flexibility to contribute your exceptional administrative talents without the need for daily in-office presence, making it an ideal opportunity for a skilled professional seeking remote employment.

Our client is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the CEO in Madison, Wisconsin, US . This is a critical role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a strategic partner, anticipating needs and ensuring the smooth operation of the CEO's office.

Key Responsibilities:

• Manage complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Handle confidential information with the utmost discretion and professionalism.
• Serve as a gatekeeper and liaison between the CEO, staff, clients, and external stakeholders.
• Organize and manage logistics for executive meetings, board meetings, and special events.
• Conduct research and gather information as needed to support executive decision-making.
• Manage expense reports and assist with budget tracking for the executive office.
• Anticipate the needs of the CEO and proactively address potential issues.
• Maintain organized filing systems, both physical and digital.
• Handle personal errands and appointments for the CEO as required.
• Provide general administrative support to the executive team as needed.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent experience.
• Minimum of 5 years of experience providing executive-level administrative support, preferably to C-suite executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize effectively, and meet deadlines.
• Proactive problem-solver with a solutions-oriented approach.
• Experience with travel booking platforms and expense management software.
• A professional and polished demeanor.

This role offers the opportunity to work closely with top leadership and gain valuable insights into the strategic operations of our organization. If you are a motivated and detail-oriented administrative professional, we invite you to apply.

Our client, a prominent tech startup, is looking for a highly organized and proactive Executive Assistant to provide comprehensive support to their Chief Executive Officer in **Madison, Wisconsin, US**. This is a fast-paced role requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities with discretion and efficiency. You will be the gatekeeper and right-hand person to the CEO, managing their calendar, travel arrangements, communications, and various administrative tasks to ensure their time is optimized. The ideal candidate is a polished professional with a positive attitude and a strong understanding of business operations. Responsibilities include:

• Managing the CEO's complex and dynamic calendar, scheduling meetings, and resolving conflicts.
• Coordinating domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Preparing and editing correspondence, reports, and presentations.
• Organizing and managing company events, board meetings, and offsites.
• Handling confidential information with the utmost discretion and professionalism.
• Conducting research and preparing briefing materials for meetings.
• Managing expense reporting and processing invoices.
• Serving as a liaison between the CEO and internal/external stakeholders.
• Anticipating needs and proactively addressing potential issues.

A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience as an Executive Assistant supporting C-level executives is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite is essential. Experience with scheduling tools and CRM systems is a plus. Exceptional organizational, time management, and problem-solving skills are mandatory. The ability to work independently, exercise sound judgment, and maintain a high level of professionalism is crucial. Join our client and play a vital role in supporting leadership in **Madison, Wisconsin, US**.

Our client is seeking a highly organized, proactive, and professional Executive Assistant to support their Chief Executive Officer. This role is critical in ensuring the smooth and efficient operation of the CEO's office, managing complex schedules, and facilitating communication. The ideal candidate will possess exceptional organizational and time-management skills, a high level of discretion, and the ability to anticipate needs and provide proactive support. You will be responsible for managing the CEO's calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail. This includes coordinating domestic and international travel, preparing itineraries, and managing expense reports. You will also act as a primary point of contact for internal and external stakeholders, screening calls, responding to inquiries, and preparing correspondence. Key responsibilities include preparing meeting agendas, taking minutes, and ensuring follow-up on action items. You will assist with the preparation of reports, presentations, and other critical documents, conducting research as needed. The ability to manage confidential information with the utmost integrity is paramount. This hybrid role offers the flexibility to work both in the office and remotely, requiring strong self-discipline and effective remote collaboration tools. You will be expected to maintain an orderly filing system, both physical and digital, and assist with special projects as assigned. The successful candidate will be a polished professional with excellent communication and interpersonal skills, capable of building rapport across all levels of the organization. A keen eye for detail and a commitment to excellence are essential. Responsibilities include managing and optimizing the CEO's complex calendar, coordinating all executive travel arrangements and logistics, preparing expense reports and managing budget adherence, drafting and proofreading correspondence, reports, and presentations, serving as a gatekeeper and liaison for the CEO, organizing and preparing for board meetings and other key stakeholder engagements, and undertaking special projects as requested by the CEO. Qualifications include a Bachelor's degree or equivalent experience; relevant certifications are a plus. A minimum of 5-7 years of experience providing executive-level support, preferably within a fast-paced corporate environment, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms is essential. Outstanding written and verbal communication skills, impeccable attention to detail, and a proactive, solutions-oriented approach are necessary.

Our client is seeking a highly proactive and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership within their organization, based in **Madison, Wisconsin**. This critical role requires a polished professional with exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be the gatekeeper and facilitator for executive communication, scheduling, and logistical operations, ensuring seamless workflow and maximum efficiency.

Responsibilities include managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and materials, and taking accurate minutes. You will be responsible for drafting and proofreading correspondence, reports, and presentations, maintaining confidential files, and handling sensitive information with the utmost discretion. The ideal candidate will possess excellent communication and interpersonal skills, a keen eye for detail, and a proactive approach to anticipating needs and resolving issues before they arise. You will serve as a liaison between executives and internal/external stakeholders, demonstrating professionalism and diplomacy at all times. This role demands a high level of initiative, problem-solving ability, and proficiency in modern office technologies. The ability to multitask effectively, prioritize tasks, and maintain composure under pressure is essential. You will also assist with special projects, event planning, and other administrative duties as assigned, contributing significantly to the smooth operation of the executive office. A commitment to maintaining a high standard of service and confidentiality is paramount.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• Minimum of 5 years of experience providing high-level administrative support to executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to work independently and proactively.
• Experience with travel arrangements and expense reporting.
• Strong problem-solving abilities.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a dynamic environment. The ideal candidate will be adept at handling confidential information with discretion and possess a professional demeanor at all times. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating domestic and international travel arrangements, and preparing expense reports. You will also be responsible for drafting correspondence, preparing presentations, and maintaining organized filing systems, both physical and digital. Additionally, this role involves acting as a liaison between executives and internal/external stakeholders, gatekeeping communications, and ensuring smooth office operations. A key aspect of this position is anticipating needs and proactively addressing potential issues before they arise. The ability to work independently and as part of a team is crucial. This position is based in our office in Madison, Wisconsin, US , with a hybrid work arrangement allowing for a flexible combination of in-office and remote workdays.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Excellent time management and organizational skills, with the ability to multitask and prioritize effectively.
• Exceptional written and verbal communication skills.
• Discretion and a high level of confidentiality.
• Experience with travel booking and expense reporting.
• Strong problem-solving abilities and a proactive approach.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Familiarity with office management software and tools.
• A positive attitude and a commitment to providing excellent support.

This is an exciting opportunity to contribute to a leading organization and grow your administrative career. We offer competitive compensation and benefits, along with a supportive work environment.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in **Madison, Wisconsin, US**. This is a critical role requiring exceptional discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support to executives, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost care. Your duties will encompass gatekeeping, screening calls and emails, preparing meeting agendas and minutes, and ensuring smooth office operations. The ideal candidate will have a keen eye for detail, outstanding communication skills, and a proven ability to anticipate needs and take initiative. You will act as a liaison between executives and internal/external stakeholders, fostering positive relationships and ensuring efficient workflow. This role demands a high level of autonomy, problem-solving capabilities, and the ability to adapt to evolving demands. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with virtual meeting platforms. A strong understanding of office management principles and a commitment to confidentiality are key. You will play an integral part in enabling executives to focus on strategic objectives by managing their administrative tasks effectively. We are looking for a polished professional with a service-oriented attitude and a proven track record of success in similar roles. Your ability to manage projects, organize events, and maintain organized filing systems (both physical and digital) will be vital. This position requires a dedicated individual who thrives in a supportive capacity and is committed to contributing to the overall success of the executive team.

Responsibilities:

• Manage and maintain executive calendars, scheduling appointments and meetings with accuracy and efficiency.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Coordinate meeting logistics, including room bookings, catering, and technology setup.
• Take meeting minutes and track action items.
• Handle confidential information with discretion and maintain strict confidentiality.
• Serve as a primary point of contact for internal and external stakeholders.
• Manage office supplies and ensure efficient office operations.
• Assist with special projects and ad-hoc administrative tasks as assigned.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to handle confidential information with discretion.
• Experience with travel arrangements and calendar management.
• Ability to multitask and prioritize effectively in a fast-paced environment.

Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and administrative tasks with efficiency and professionalism. You will be responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence and reports, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will have extensive experience supporting C-level executives, a deep understanding of office management principles, and proficiency in a range of productivity software, including advanced calendar management, email, and document creation tools. Discretion and confidentiality are paramount in this role. You must be adept at prioritizing tasks, anticipating needs, and proactively solving problems in a fast-paced, remote environment. This is a fantastic opportunity to contribute to the smooth operation of a dynamic organization and play a crucial role in supporting key decision-makers, from your remote workspace ideally situated near Madison, Wisconsin, US . If you are a highly motivated administrative professional seeking a challenging and rewarding role with the flexibility of remote work, we encourage you to apply.